Account/Accrual keys

Hi,
In the pricing configurtaion, for rebates both the account key and accrual key columns are filled in with the relevant keys.
1 ) In VKOA, there are two GL account columns, so that means the first GL column relates to account key and the 2nd GL column relates to accrual key.
when the accounting doc is made, does the debit goes to the first GL account and th credit goes to 2nd GL account for the rebates conditions ?
regards

Hi Micheal,
Thanks for the reply. I have one question.
I think accruals are credited. So when accrual is done, then the credit goes to GL account mentioned against the accrual key.
My question is where is the debit entry going? Iam asking this since financial accounting follows double entry system. that is for every debit, there is a credit and vice versa.
so if for rebates the accural amount goes to a particular GL account through VKOA, where is the opposite entrry going to and in which GL account and where it is configured.
regards

Similar Messages

Accounting Key & Accruals Key in Calculation Schema (Pricing Procedure)

Hi Freinds,
               I have a query regarding use of Accounting Key & accruals key in the Calculation Schema (Pricing Procedure).
What is the significance of Accounting key & accruals key in the calcuation schema? Which Accounting & Accruals keys have to be used for Gross price,Discount,Freight, tax etc in the Calculation schema? Please post your precious threads.
Thanks & Regards
Saeed Arif

hi
AcyKy - Account Key/ Accrls - Accruals:
for SD module
u2022     The values of the Sales Revenues, Sales Deductions, Freight Revenues, Tax Revenues, and Rebate Accruals etc. are going to be posted in the respective G/L accounts in Fi Module.
u2022     In order to do this we assign account keys/ accruals to the different condition types based on their classification. The classification shown below.
o     ERB Rebate sales deduct.
o     ERF Freight revenue
o     ERL Revenue
o     ERS Sales deductions
o     ERU Rebate accruals
u2022     For Ex.,
o     For all Price condition types like PR00 etc. we assign ERL - Revenue.
o     For all Discount condition types like K004, K005 etc. we assign ERS - Sales Deductions.
o     For all Freight condition types KF00 etc. we assign ERF - Freight Revenues.
o     For all Rebates condition types BO01 to BO05 we assign in Account key ERB - Rebates Sales deductions and for Accruals ERU - Rebate Accruals.
u2022     This account keys and accruals are in turn assigned to respective G/L accounts. So the system posts respective values in respective G/L accounts in Fi-Co Module.
u2022     This also one of the areas of SD - Fi Integration. SD consultants assign the account keys and Fi Consultants assign the respective G/L accounts in T.Code:VKOA.
Similarly for MM Module
Account keys are EIN, FR1, FR2, FR3, FRE, etc...
And in OBYC, we do necessary account determination for the same.
For e.g. Freight Posting in GR
Condition type FRA1, Accrual FR1 and in OBYC, assign Freight Clearing A/c to FR1
During GR;
Stock Account - Dr - 110 INR
GR/IR Clearing A/c - Cr - 100 INR
Freight Clearing A/c - Cr - 10 INR
transaction event key is the Key that identifies different types of G/L account.
The account key enables the system to post amounts to certain types of
revenue account. For example, the system can post freight charges
(generated by the freight pricing condition) to the relevant freight
revenue account.
use
To enable the system to find the relevant account for provisions (for
accrued delivery costs or miscellaneous provisions, for example), you
must assign a transaction/event (internal processing) key to each
condition type that is relevant to provisions in the step Define
Calculation Schema.
if u search on SDN or GOOGLE u will get many threads for this
hope it helps
regards
kunal

Enquiry for the accruals key in pricing procedure

Dear Experts,
1) My question is this that, what is the significance of 'Accrual' key in pricing procedure? & why accruals are only used for rebates?
2) what is the name of a/c where the posting of invoice is done or in other words after the invoicing which a/c is maintained from FI perspective?
Thanks & regards,
M.S.Kumar

Hi,
The accrual keys form part of account determination. These keys are used here to define the posting of the revenue
generated to respective account heads& to subsequent assignment to GL accounts and payment to respective
parties.
The accural key in pricing procedure is used for accumulating the values.
For example we if think that the freight charges which must be paid to the vendor for every invoice must be paid later.Then the freight charges for that vendor for a period of lets say 3 months will get accumulated in a key(Accural)for all the invoices in that period.further this key is linked to a GL account.so at the end of a period they will settle the amount to the vendor.
Main difference is account key posts into revenue account or consumption account,
Accrual key posts into a Accrual account.
Accrual entry is passed when cost or revenue are accured but not paid or billed (Surity of the transaction) like rent, salary.
regards,

Accounting and Accrual keys in MM pricing

Hi,
Why there were no Accounting and Accrual keys maintained for Condition types PB00 and PBXX in standard Pricing schema?
And why they assigned to only freight related condition types?
Basically what is the funda to assign both the Accounting and Accrual keys to any condition type?
Thanks
Anbu

Hi,
Account key
Account key is mainly used for Frieghts.Account key enables amount to post to certain revenue accounts, for example freight charges. When you add freight related condition types, it will be added to separate G/L accounts, means this will not be added to material price.
Accruals key:
Accruals mean accumulating,with the addition of the account key, the system can post amounts to certain types of accruals accounts. For example, rebate accruals which are calculated from pricing conditions can be posted to the corresponding account for rebate accruals.
Vishal...

MM Pricing: Account and Accrual Keys

Hi !
In a calculation schema we can assign Account Keys and Accrual Keys to condition types.
I am noticing that if I assign a Accrual Key, the Account Key is ignored.
Is this a correct observation?
If I assign a Accrual Key do I have to leave Account Key blank?
Under what circumstances, if any, would it make sense to assign both Accrual Key and Account Key to a condition type in a calc schema?
If someone can clarify my confusion, I will appreciate it.
Thanks,
Anisha.

Anisha,
Please note accural key are in action when "Purchase account Managment "is active for your company code .So please check Purchase account active or not (IMG-MM-Valuation and account assignment-Account determination-Acc.dete.without whizard-Purchase account management --activate purchase acc management in company code).note that puchase acc is used in following country only...Belgium,spain,portugal,france italy,finland....
Use of accurals---With the aid of the account key, the system can post amounts to certain types of accruals accounts. For example, rebate accruals which are calculated from pricing conditions can be posted to the corresponding account for rebate accruals.
Regards
Sachin

Account key and Accrual key Urgent

Hi Friends
Where I can define account keys and accrual key for external service pricing procedure. Need your help ASAP.
Regards
Vivek

hi,
Account key:
1. spro --> sales and distribution --> basic functions --> account assignment and costing --> revenue account determination --> define and assign account keys.
2. In the pricing procedure , for that condition type, you will mention that ( if you want to post it into separate G/L account then) you will assign account key and accurals.
hope this may help you,
regards,
Srinivas

ACCRUAL KEY

what is the significance of accrual key in mm pricing procedure?

Hi,
Key which identifies various types of G/L accounts for accruals or provisions.
With the aid of the account key, the system can post amounts to certain types of accruals accounts. For example, rebate accruals which are calculated from pricing conditions can be posted to the corresponding account for rebate accruals.
Regards
Lokesh

Accrual key in Pricing Procedure

Hi
Can anybody explain the exact purpose of accrual key in the pricing procedure?
What is the difference between Account Key and Accrual key.
Regards
SAP MM

Hi,
Account key
Account key is mainly used for Frieghts.Account key enables amount to post to certain revenue accounts, for example freight charges. When you add freight related condition types, it will be added to separate G/L accounts, means this will not be added to material price.
Accruals key:
Accruals mean accumulating,with the addition of the account key, the system can post amounts to certain types of accruals accounts. For example, rebate accruals which are calculated from pricing conditions can be posted to the corresponding account for rebate accruals.
Hope it will helpful and then reward.
Regards,
Biju K

Account modification key for movement type 643

Hello Experts,
I am reaching out to you today as I am in need of some info on Account assignment for Goods issue process. I looked at transaction OMWN or OMJJ for movement type based settings. I am running a business process ' Intercompany stock transfer order'. Goods issue movement on delivery reads 643(Goods issue for cross company), which is picking 'Account modification key' VAX.
My requirement was how do I force system to pick VAY for 643 without overwriting VAX with VAY in OMWN transaction. Also there are several possibilities listed out for movement 643 alone. Appreciate if you could briefly tell me how system determines other parameters such as 1) Special stock indicator 2)Consumption posting 3) Value string & 4)Counter to determine 'Account modifier' in the customizing table V_156X_KO for Intercompany movement type 643.
Additional info: Trigger is Stock tarnsfer order type NB. Subsequent process is VL10B for Delivery creation using type NLCC and Intercompany invoice(IV) for shipping the goods to ordering company code. Then in the receiving company MIGO or goods receipt with reference to outbound delivery and fianlly MIRO or Invoice verification.
Regards
SG

Valuation Structure
Data on a material is valuated using the following structure:
Valuation area
Valuation class
Valuation category
Valuation type
Material type
Movement type
Valuation Area
Organizational level at which material valuation is carried out. You can define a valuation area as
follows:
Valuation area = company code
All stocks of a particular material in this company code are valuated together.
Valuation area = one plant
The stocks of a particular material in this individual plant are valuated together. Stocks in
other plants are not included in this valuation area.
You define in Customizing the level at which valuation should take place.
Valuation Class
You group together different materials with similar properties into valuation classes so that you
do not have to manage a separate stock account for every material.
The following table contains examples of possible valuation classes:
Valuation class Description
3001 Colors
3002 Paints
3030 Operating supplies
3100 Trading goods
Which valuation class a material can be assigned to depends on the material type. You can
define the following assignments in Customizing:
All materials with the same material type are assigned to just one valuation class.
Different materials with the same material type are assigned to different valuation classes.
Materials with different material types are assigned to a single valuation class.
MM - Material Price Change (MM-IV-MP) SAP AG
Valuation Structure
10 April 2001
A material is assigned to a valuation class in the material master record. The system checks
whether the material type allows the material to be assigned to the valuation class specified.
The system refers to the valuation class of a material to determine which stock account to post to
when a posting is made for this material.
Valuation Category
Criterion according to which split valuation is carried out:
Procurement
You can valuate a material differently depending on whether it is manufactured in-house
or procured externally.
Origin
You can valuate a material differently depending on where it comes from (such as home
or abroad).
Status
You can valuate a material differently depending on its status (such as new, used,
repaired).
You define the valuation categories in Customizing. A material is assigned a valuation category
in the material master record.
Valuation Type
The valuation type specifies the individual characteristic of the valuation category, such as
internal or external, in the case of Procurement. Within the valuation category Origin, you can
define the different countries as the valuation types. You define valuation types in Customizing.
You first determine all the valid valuation types for a valuation category.
You define in the material master record which valuation types are allowed for a particular
material. For every material subject to split valuation, you must enter all the valuation types
allowed in the material master record.
Material Type
You assign every material to a material type when you create it. Examples of material types in
the standard system include raw materials, operating supplies and finished products.
The material type controls the properties of a material and which data must be maintained for the
material. The following control features are important for valuation:
Is the material managed by quantity?
Is the material managed by value?
Which price control type may be used for the material?
Which valuation class can the material be assigned to?
The system administrator can create or change material types in Customizing.
Movement Type
For every material movement, there is a movement type in the SAP System. The movement type
controls the properties of the movement, for example, which entries you must make when
SAP AG MM - Material Price Change (MM-IV-MP)
Valuation Structure
April 2001 11
entering a material movement, and which updates are carried out when the movement is posted.
The following control features are important for valuation:
Does the material movement cause the quantity to be updated?
Does the material movement cause the value to be updated?
Does the material movement lead to postings in Accounting?
Is the material movement relevant for LIFO/FIFO valuation?
The system administrator can create or change movement types in Customizing.

Creation of Account payee keys and Table for House Bank

Hi Gurus,
Please tell me how to create a Account payee keys what is transaction code for this.And let me know that what is table to check the house Banks.
Thanks

I dont think you create payee keys mate, you get that data from your financial institute(bank) and then upload it into your sap system.
so if I were in your position I would talk to the business user who deals with the bank & bank transfers currently in your client-organisation and ask for that info to be provided.
from my previous payroll expreience I know the business user for payroll, usually the payroll manager, gets that info for the sap team member and then there should also be a standard upload program to upload all those payee keys into the system.
cheers

BAPI for transaction FB01 with account posting key

Hi,
I have to use a BAPI for registering Invoices into the FI module through the FB01 transaction.
I am trying to use the standard BAPI: BAPI_ACC_DOCUMENT_POST
The problem is that this BAPI does not manage the account posting key (field BSCHL).
Could anyone provide help?
Thank you very much in advance.

It is happening here in the BAPI
CALL FUNCTION 'FI_GET_POSTING_KEY'
         EXPORTING
              i_ktosl       = gs_accit-ktosl
         IMPORTING
              e_bschs       = ld_bschs
              e_bschh       = ld_bschh
              e_umskz       = ld_umskz
         EXCEPTIONS
              error_message = 1.
As max pointed out, it is dependent on the transaction key(KTOSL).
Srinivas

Transaction Key/ Account modifier Key

Hi
Can any body explain relation :
NEW material group( Type is ROH)-> new valuation class-> GBB( TRANSACTION KEY)-> VBR( ACCOUNT MODIFIER KEY)-> G/L account
Significance of them wrt each other and config steps necessary.
Which transaction key we should select for posting related to newly created material group.
Say for ROH, Consumables, services etc.
Regards Komal

hi,
1. In Material master, Accounting view we will assign the valuation class, For material type ( IN OMS2 transaction), we will give Account category referance.
2. for STock account it is BSX transaction key.
follow this link:
http://help.sap.com/saphelp_erp2005/helpdata/en/93/744148546011d1a7020000e829fd11/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/93/744148546011d1a7020000e829fd11/frameset.htm
hope this may help you,
Regards,
Srinivas

Account posting keys involves for process of third party order

hi
pls tell me the process of third party order and whos account stock will be debited and tell me the account posting keys involves in this process and how it operates
regards
Ram
Edited by: Ian Wong on Aug 13, 2008 7:06 PM

THIRD PARTY SCENARIO
In third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. Occasionally, you may need to let a vendor deliver items you would normally deliver yourself.
Process Flow
The processing of third-party orders is controlled via material types. Material types define whether a material is produced only internally, can be ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors.
Processing Third-Party Orders in Sales
Third-party items can be created automatically by the system, depending on how your system is set. However, you can also change a standard item to a third-party item during sales processing manually.
Automatic third-party order processing
If a material is always delivered from one or more third-party vendors, you can specify in the material master that the material is a third-party item. During subsequent sales order processing, the system automatically determines the appropriate item category for a third-party item: TAS. To specify a material as a third-party item, enter BANS in the Item category group field in the Sales 2 screen of the material master record.
Manual third-party order processing
In the case of a material that you normally deliver yourself but occasionally need to order from a third-party vendor, you can overwrite the item category during sales order processing. For a material that you normally deliver yourself, you specify the item category group NORM in the material master.
If, as an exception, you use a third-party material, change the entry TAN to TAS in the ItCa field when processing the sales document. The item is then processed as third-party item.
If address data for the ship-to party is changed in the sales order in third-party business transactions, the changed data will automatically be passed on to purchase requisition and also to the purchase order ,if one already exists. In the purchase order, you can display the address data for the ship-to party in the attributes for the item.
You can only change the address data for the ship-to party in the sales order for third-party business transactions, and not in the purchase order.
Processing Third-Party Orders in Purchasing
When you save a sales order that contains one or more third-party items, the system automatically creates a purchase requisition in Purchasing. Each third-party item in a sales order automatically generates a corresponding purchase requisition item. During creation of the requisition, the system automatically determines a vendor for each requisition item. If a sales order item has more than one schedule line, the system creates a purchase requisition item for each schedule line.
Purchase orders are created from purchase requisitions in the usual way. For more information about creating purchase orders, see the Purchasing documentation. During creation of the purchase order, the system automatically copies the delivery address of your customer from the corresponding sales order. In a sales order, you can enter purchase order texts for each third-party item. When you create the corresponding purchase order, the texts are automatically copied into the purchase order. The number of the purchase order appears in the document flow information of the sales order.
All changes made in the purchase order are automatically made in the sales order as well. For example, if the vendor confirms quantities and delivery dates different from those you request and enters them in the purchase order, the revised data is automatically copied into the sales order
You process third-party items by creating a normal sales order. In overview for the order, you can then overwrite the default item category (TAN in the standard system) with the special item category for third-party items: TAS
Billing Third-Party Orders
If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.
In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.
If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.
You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.
FOR YOUR PROCESS Individual Purchase Orders WELL GIVE THE RIGHT SOLUTION
Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.
Process Flow
During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. Sales order stock consists of stock that is assigned to specific sales orders and cannot be used for other purposes.
Goods receipt will be posted when ever the vendor ships the goods to our customer.
We will do this transaction in SAP using MIGO.
Invoice receipt is done when the Vendor sends us the invoice.. ( I.e Billing ).
It can be done using MIRO.
THe above two steps are standard and manual. There are many other ways that the actual process can happen. If the client follows EDI standards then the Goods receipt and Invoice receipt can be done through IDOCs automatically.
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
Prerequisites for 3rd party sales,
Purchasing org,
purchasing group,
assign the Purchase org to company code
assign Purchase org to plant,
should not maintain the stock in material, it should be trading goods,
1. Create Vendor XK01
2. Create Material Material Type as "Trading Goods". Item category group as "BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.
10. Billing *--
SD - 3rd party sales order Create Sales Order
VA01
Order Type
Sales org, distr chnl, div
Enter
Sold to
PO #
Material
Quantity
Enter
Save
SD - 3rd party sales order View the PR that is created with a third party sales order
VA01
Order Number
Goto Item Overview
Item ->Schedule Item
SD - 3rd party sales order View the PR that is created
ME52N
Key in the PR number
Save
SD - 3rd party sales order Assign the PR to the vendor and create PO
ME57
Key in the PR number
Toggle the "Assigned Purchase Requisition"
Execute
Check the box next to the material
Assign Automatically button
Click on "Assignments" button
Click on "Process assignment"
The "Process Assignment Create PO" box , enter
Drag the PR and drop in the shopping basket
Save
SD - 3rd party sales order Receive Goods
MIGO_GR
PO Number
DN Number
Batch tab , click on classification
Serial Numbers tab
Date of Production
Flag Item OK
Check, just in case
Post
Save
SD - 3rd party sales order Create Invoice
MIRO
Invoice Date
Look for the PO , state the vendor and the Material
Check the box
Click on "Copy"
Purchase Order Number (bottom half of the screen)
Amount
State the baseline date
Simulate & Post
Invoice Number
*Invoice blocked due to date variance
SD - 3rd party sales order Create a delivery order
VL01N
In the order screen , go to the menu Sales Document , select "Deliver"
Go to "picking" tab
State the qty and save
SD - 3rd party sales order Create a billing document
VF01
Ensure that the delivery document is correct in the
Enter
Go to edit -> Log
Save
Third party order processing is as follows:
Assume three companies X, Y and Z
X - The company,
y - The customer
Z - Vendor
When ever X gets a PO from Y to supply some goods, X has an option of either manufacturing those goods or procuring those goods.
If he is procuring the goods, there are two methods that are generally followed:
Method 1) After receiving the PO from Y, X creates a sales order against Y.
Now at the same time he also creates a PO to a vendor Z to produce the goods
Z produces the goods and supplies to X
X receives the goods from Z
Then X delivers the same goods to Y.
After that X invoices Y and Z invoices X.
Note : Here there is no direct/ Indirect relation between Z and Y.
This process is known as Trading Process. and the Material here is created with Material type HAWA.
The other method is a Third party order processing method:
Here the glaring difference is that instead of Z supplying the material to X and X in turn supplying the same material to Y.
X authorizes Z to supply the material to Y on his behalf and notify him once the delivery is complete.
Now Z supplies the material to Y and acknowledges the same to X.
Z will send a copy of delivery acknowledgement and invoice to X.
After receiving the delivery confirmation and invoice from Z, X has to verify the invoice and this process is known as invoice verification and is done in SAP through Tcode MIRO.
The next step for X is to create an invoice and submit to Y
Only after the invoice verification document is posted then only X can create an invoice for Y.
This is the business flow that is followed for third party order configuration.
There are few steps that have to be configured to enable the system to function as mentioned above.
Step1)
If you are always following a third party process for a material then you have to create the material using item category group BANS.
The procurement type should be marked as External procurement (F) in MRP 2 view of the material master record.
if you are not always allowing third party order processing then u can create a material master record with item category group as NORM and the procurement type should be marked as ( X) meaning both types of procurement ( in house manufacturing and external procurement).
Step 2)
the item category in the order should be manually changed as TAS.
For that you need to configure the item category determination
Order type + item cat Group + Usage + High level = Item cat + Manual item cat
OR + NORM + + = TAN + TAS
OR + BANS + + = TAS
Step 3)
make sure that during the item category configuration for TAS you need to mark relevant for billing indicator as F
step 4)
The schedule line category for this type should be CS.
make sure that you mark subsequent type as NB - purchase requisition in this schedule line category as this will trigger the purchase requisition order immediately after the creation of the sales order and the PO to vendor is created against this purchase requisition.
Award if Helpful,
Regards
Priyanka.P

How to define Accruals Key

Hi,
How to define new accruals key used in OB40.
Regards,
Pardeep Malik

hi
for OBYC u can define it from
SPRO >Materials Mangement > Purchasing > Conditions > Define price determination process > Define Transaction/event keys.
for OB40 u have to define it in OBCN
regards
Ki

Account / Transaction key for Services

Dear Sappers,
I am maintaining a condition for services. IMG MM - External Services Management -> Maintain Condition for services . Here i have created condition type and maintained in conditions: Schemas for services. But i cannot create Account key / Transaction key here. Can anyone guide me where i can create account / transaction key for external service management.
Account / Transaction key can be maintained for normal PO conditions in IMG MM -> Purchasing -> Conditions -> Price Determination but those account keys are not appearing in External Service Management calculation schema for services.
Thanks.
Shahzad Shakoor

Using OMGH the transaction key can be maintained but it doesnt appears in Service Management calculation schema.
Using SM30 V_T687 transaction key is maintained and it is accepted in Service Management caculation schem but now i have to assign GL accoutn to it.
Kindly guide me where i can assign GL account for this newly created transaction key as this one is not appearing in OBYC.
Thanks a lot.

Account/Accrual keys

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