Adobe Form Fields to database (either Excel or Access)

i have a pdf form created from adobe acrobat XI pro that works perfectly. When submitted, it emails directly to me, which I manually add to a database file stored in Excel.
I'm trying to find a simple way to have the data automatically added to an Excel spreadsheet or Access database, or even manually. So far, I export it to it's own file, then copy/paste into my "database" file in Excel. The hardest part is aligning the fields if one form has a skipped fields,etc.
Is there a better option than this PDF form? I don't want to have to worry about what software others have installed. But basically I just want the form to populate a database of information via email distribution.
The form has about 60+ fields for employees that we are hiring with yes/no fields, dates, text, etc.
Any help is appreciated. I just need a way to manage the information that has so many hands in it!

There are many ways of doing it, from fully automated ones to ones that require manual interaction.
Have you see that there's an option in Acrobat to merge multiple data files into a spreadsheet? You can do that and then import that spreadsheet into your database, either directly (if they have the same columns and structure) or by using a simple macro or script.
This command is available under Tools - Forms - More Form Options.

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Hi, i had created a form on adobe forms central, but i don't have access to the results now. any help would be appreciated.

Hi, i had created a form on adobe forms central, but i don't have access to the results now. any help would be appreciated.

Hi massif76198910,
I don't see that you had a paid FormsCentral account. Were you using the free account? If so, you should still have access to the form until FormsCentral is retired on July 28 2015,
Are you able to log in? Or do you get an error when you try to log in to your account? Please try clearing the browser cache, or logging in via a different browser.
Best,
Sara

Round trip clearing adobe form field values not binded to webdynpro context

Hi ,
I have developed a webdynpro ABAP application with Interactive form. I'm calling a webservice on 'exit event' of the one of the form fields. Once webservice is executed, Im filling a table with 300 rows which is in the form. The table fileds are binded to webservice fields from the dataview of the form , these are not webdynpro context attributes in the data view.
But when I open any seach help , this table values are disappearing. I need to execute the webservice again to get the values.
can any one tell why the values in the table are disappearing? since I have binded to the webservice fields the values should remain there.
Apprecaite your response.
Regards,
Ravi

I looked over that note yesterday, but too quickly - i thought it was an older note explaining which standard programs to run to test out the connection etc...
but i see now that there is an important point:
The "pdfSource" attribute of the InteractiveForm UI element should be linked only if the Web Dynpro ABAP application requires the PDF document for further processing (saving data to the database, and so on). However, it is mostly only the data entered in the interactive form that is relevant for the application. If this attribute is linked, the Web Dynpro ABAP framework must request an updated PDF document from the Adobe document services each time data is changed in the form.
It looks like this is saying that a round trip is possible in WDA.
EDIT - I wish SAP would fix this certificate issue. My first post every day is doubled because of it.
Edited by: robert phelan on Jan 7, 2010 3:22 PM
Edited by: robert phelan on Jan 7, 2010 3:25 PM

Upload multiple files WITH correct pairs of form fields into Database

In my form page, I would like to allow 3 files upload and 3 corresponding text fields, so that the filename and text description can be saved in database table in correct pair. Like this:
INSERT INTO table1 (filename,desc) VALUES('photo1.jpg','happy day');
INSERT INTO table1 (filename,desc) VALUES('photo2.jpg','fire camp');
INSERT INTO table1 (filename,desc) VALUES('photo3.jpg','christmas night');
However, using the commons fileupload, http://commons.apache.org/fileupload/, I don't know how to reconstruct my codes so that I can acheieve this result.
if(item.isFormField()){
}else{
}I seems to be restricted from this structure.
The jsp form page
<input type="text" name="description1" value="" />
<input type="file" name="sourcefile" value="" />
<input type="text" name="description2" value="" />
<input type="file" name="sourcefile" value="" />The Servlet file
package Upload;
import sql.*;
import user.*;
import javax.servlet.*;
import javax.servlet.http.*;
import java.util.Map;
import java.util.HashMap;
import java.util.Date;
import java.util.List;
import java.util.Iterator;
import java.io.File;
import java.io.PrintWriter;
import java.io.IOException;
import java.text.SimpleDateFormat;
import org.apache.commons.fileupload.servlet.ServletFileUpload;
import org.apache.commons.fileupload.disk.DiskFileItemFactory;
import org.apache.commons.fileupload.*;
public class UploadFile extends HttpServlet {
private String fs;
private String category = null;
private String realpath = null;
public String imagepath = null;
public PrintWriter out;
private Map<String, String> formfield = new HashMap<String, String>();
//Initialize global variables
public void init(ServletConfig config, ServletContext context) throws ServletException {
    super.init(config);
//Process the HTTP Post request
public void doPost(HttpServletRequest request,HttpServletResponse response) throws ServletException, IOException {
    request.setCharacterEncoding("utf-8");
    response.setCharacterEncoding("utf-8");
    response.setContentType("text/html");
    PrintWriter out = response.getWriter();
    Thumbnail thumb = new Thumbnail();
    fs = System.getProperty("file.separator");
    this.SetImagePath();
     boolean isMultipart = ServletFileUpload.isMultipartContent(request);
     if(!isMultipart){
      out.print("not multiple part.");
     }else{
         FileItemFactory factory = new DiskFileItemFactory();
         ServletFileUpload upload = new ServletFileUpload(factory);
         List items = null;
         try{
            items = upload.parseRequest(request);
         } catch (FileUploadException e) {
            e.printStackTrace();
         Iterator itr = items.iterator();
         while (itr.hasNext()) {
           FileItem item = (FileItem) itr.next();
           if(item.isFormField()){
              String formvalue = new String(item.getString().getBytes("ISO-8859-1"), "utf-8");
              formfield.put(item.getFieldName(),formvalue);
              out.println("Normal Form Field, ParaName:" + item.getFieldName() + ", ParaValue: " + formvalue + "<br/>");
           }else{
             String itemName = item.getName();
             String filename = GetTodayDate() + "-" + itemName;
             try{
               new File(this.imagepath + formfield.get("category")).mkdirs();
               new File(this.imagepath + formfield.get("category")+fs+"thumbnails").mkdirs();
               //Save the file to the destination path
               File savedFile = new File(this.imagepath + formfield.get("category") + fs + filename);
               item.write(savedFile);
               thumb.Process(this.imagepath + formfield.get("category") +fs+ filename,this.imagepath + formfield.get("category") +fs+ "thumbnails" +fs+ filename, 25, 100);
               DBConnection db = new DBConnection();
               String sql = "SELECT id from category where name = '"+formfield.get("category")+"'";
               db.SelectQuery(sql);
                while(db.rs.next()){
                  int cat_id = db.rs.getInt("id");
                  sql = "INSERT INTO file (cat_id,filename,description) VALUES ("+cat_id+",'"+filename+"','"+formfield.get("description")+"')";
                  out.println(sql);
                  db.RunQuery(sql);
             } catch (Exception e){
                e.printStackTrace();
        HttpSession session = request.getSession();
        UserData k = (UserData)session.getAttribute("userdata");
        k.setMessage("File Upload successfully");
        response.sendRedirect("./Upload.jsp");
//Get today date, it is a test, actually the current date can be retrieved from SQL
public String GetTodayDate(){
    SimpleDateFormat format = new SimpleDateFormat("yyyyMMdd");
    String today = format.format(new Date());
    return today;
//Set the current RealPath which the file calls for this file
public void SetRealPath(){
    this.realpath = getServletConfig().getServletContext().getRealPath("/");
public void SetImagePath(){
    this.SetRealPath();
    this.imagepath = this.realpath + "images" +fs;
}Can anyone give me some code suggestion? Thx.

When one hits the submit button - I then get a 404 page error.What is the apaches(?) error log saying? Mostly you get very useful information when looking into the error log!
In any case you may look at how you are Uploading Multiple Files with mod_plsql.

Adobe Form Fields Visibility

hi all,
I have created an adobe form using adobe life cycle designer.
In the form I have to placed a radio button with options yes and no.
If yes radio button is clicked then the another check box should apper in the form .
If the user clicks no radio button then the checkbox need not appear.
And if the user clicks on the checkbox ,one textfield should appear.
How to control the visibility of the fields?
Or how can I enable or disable the field....
Please provide me th calcform script to be written and in which event it should be written...
Please help
Regards,
Rheema Rahael

hi,
Thanks for your reply.
Please tell me what will be the path of the check box.How can i get it?.....
Can you tell me what is the <b>condition</b> that i should check before setting the check box to be made visible on invisible...
When I click on the radio button ,I need the the check box to be made visible on yes and on no check box is invisible....
Please tell me what condition should be placed inside <b><b>if(....)</b></b>
Regards,
Rheema Rahael

Adobe form fields get reset

Hi Experts,
I have this adobe form working fine in the production environment. We have upgraded our systems to EHP5 and testing is in process. In one of the Adobe forms, there are two fields which gets refreshed and sets to default values when I click on next and click on previous to come to this screen. This is not happening in the PRD enviroment.
I compared the bindings between the two systems and everything looks fine. Nothing has changed. Any ideas?
Thanks,
Praveen

hi,
Thanks for your reply.
Please tell me what will be the path of the check box.How can i get it?.....
Can you tell me what is the <b>condition</b> that i should check before setting the check box to be made visible on invisible...
When I click on the radio button ,I need the the check box to be made visible on yes and on no check box is invisible....
Please tell me what condition should be placed inside <b><b>if(....)</b></b>
Regards,
Rheema Rahael

Using comment tools in adobe form fields

Is there any way to enable commenting tools so they work within pdf form fields? I have created a pdf form, and as part of the review process (once the form is completed), other users need to be able to use commenting features on the text entered into the form fields (i.e. highlighting, strikethrough, etc.). I haven't found any way to do this within the fields themselves.

Acrobat can flatten all form fields / comments via Preflight (which lives in the Print Production tool pane) - select "single fixups" - the wrench icon - then type "flatten" in the search box to find the "Flatten all form fields" fixup, and run it.
You can also flatten everything via the JS console. Press Ctrl-J to open the console, clear it with the trash icon, enter the command this.flattenPages() and press ENTER.
If you want more control over what is flattened, we have a free add-on for Acrobat here.
Note that you cannot flatten a Reader-extended document, so you must first use the File > Save a Copy menu item to de-extend your form.
Once flattened it's no longer a form, so the field values become part of the page (and can receive annotation markup). However to allow markup in Reader, you will have to re-extend the PDF usage rights.

Adobe Form field display based on user

Dear Friends
   I am creating one form. which has the three fields :
   1) Telephone:
   2) Email:
   3) Portal Id:
   My work scenario is when form reaches via workflow to Telefone person he / she only can enter data in the telephone field where he / she cant enter data in email and portal id field and this for all the fields like email guy has access to enter data only in email and portal will be for portal id, except concern person's field all other fields become read only.
I have design the form and successfully trigger it via UWL as well. but all the field are allow to enter data as i dont know how to controll them. I have the role in my bsp's controller do_init method but dont know how to utilize this info to set as read-only for non concern users.
Is ther any way to achieve this please tell me how I can achieve this functionality. your any help will be appreciated.
Thanking you
Regards
Naeem

Dear Chintan
   Thank you very much for your reply.. i incorporated your solution in following wat
---------data.#subform[0].TextField3::ready:form - (FormCalc, Client)-------------------------------
<---- this is the line two and column 1
if(ROLE1 == "TEL")               //form1.page1 - indicates you form hierarchy so change it accordingly.
    form1.page1.phone.access = "open";
    form1.page1.email.access = "readOnly";
    form1.page1.portal.access = "readOnly";
else if (ROLE1 == "EMAIL")
    form1.page1.phone.access = "readOnly";
    form1.page1.email.access = "open";
    form1.page1.portal.access = "readOnly";
else if(ROLE1 == "PORTAL")
    form1.page1.phone.access = "readOnly";
    form1.page1.email.access = "readOnly";
    form1.page1.portal.access = "open";
I am receiving the following error at line 2 and column 1
" Script Failed ( language is FormClac;contex is xfa[0].form[0].data[0].#subform3[0].textField3)
Error syntax error near token '{' on line 2 column 1. could you please tell me where i m making mistake.
I am not using the sub-form.
for your information what I am doing is:
I have 7 input fields:
Form receives the values for the following fields from the BSP Page controller (do_request).
field 1 pernr ( read only)
field 2 emp_name (read only)
field 7 role1 (invisible)
by this function module
call function l_name
    exporting
      /1bcdwb/docparams = fp_docparams
      pernr = emp_id
      emp_name = emp_name
      role1 = role1
    importing
      /1bcdwb/formoutput = fp_result
    exceptions
Form fields which properties need to be set on role
Field3 Telephone
Field4 Mobile (same as telephone and optional so not important)
Field5 Email
Field6 Portal
I have use the code on the above 4 fields.
Please help me to rectify the error I ll greatly appreciate your reply.
Thanking you
Regards
Naeem
Edited by: Naim Khan S Babi on Oct 8, 2009 4:13 PM

Incremental number assigned to adobe form field upon opening form

I have a form posted on the web that clients fill out and submit when they hire a new employee.
Is there a way to have a number populate in a field incrementally that does not repeat. For instance if the form is opened by user 1, it gets Form 1, then later user 2 gets Form 2. The number would not repeat.
. Any thought?

Form fields can't directly-communicate with a webserver except during the submit process, so you can't use the same counter tools that websites use. There are some options to allow PDF forms to pull data from remote servers (using Flash) when the document opens, but again it will require some code on the server to send the correct information, and creates problems if the person filling in the form is offline at the time (or denies the network connection dialog). Using a timestamp field solves the problem of your users being offline, but it's only going to give you a pseudo-unique code (there's a tiny chance two forms could get the same value if they were opened at the same time) and of course the value you get is huge - not the sort of thing you'd want as an employee number.
Setting up something in PHP or ASP to run the type of XFDF/FDF workflow I show in the video isn't difficult, and the code will run on any web host which supports those languages. You don't need a special type of server.

Adobe Form; Fields missing in form response file & .csv export

I created a form in Adobe Livecycle 8 and everything was working fine. Our company upgraded to Adobe Acrobat Pro 9 and now when I receive a form response via email, some of the data elements to not show up in the 'response file', therefore the data elements cannot be exported into excel. I am using 'compile returned forms' and following the wizard so I don't know what I'm missing. I am at a loss and am under a time crunch to get this fixed. Any help would be appreciated!

SOLVED
No errors when I go on the page for upload.
I solved by restarting the portal.
Best regard

Is there any program that will complete adobe forms from a database as doing it manually it is not efficient

The form is at http://www.ltb.gov.on.ca/stdprodconsume/groups/csc/_ltb/_forms/documents/form/stel02_11156 7.pdf
Please advise as it is for a valued client

- Do I have 40 10-second clips each with 1.9 GB of unwanted video behind it??
Not to worry. When we Copy and Paste within a project, iMovie HD creates a new clip thumbnail for the Timeline/Clips pane, then simply adds a new pointer to the source video. The source material is not duplicated.
When you Copy a clip and Paste a clip to a DIFFERENT project then Yes, the clip's entire source video file is duplicated. (When Copying between projects, be sure to Copy and Paste all the clips together so iMovie duplicates the source files just one time.)
Next time, you might consider setting your iMovie 6 preferences to limit the length of imported clips to 3 minutes — or whatever duration you want. Then each imported clip will have its own source file. When you discard an entire clip its file will be discarded too, shrinking the size of the project.
If you have no need to preserve the clips as clips you could export the project to a Full Quality movie that you import to a new project. Everything will arrive as a single clip, which may be okay here. Then discard your old project. The project will be smaller, containing just the stuff on the Timeline.
If the Timeline contains most of the source material — just split into small clips — there may not be a lot of "extra" material in the project. To get an estimate of how large the Timeline really is, open the "Timeline Movie.mov" that's inside the Cache folder of the project in QuickTime Player. QT Player's Show Movie Info window will show the size of the material it represents.
Karl

Struggling to get a connection to SSRS on Sharepoint from either Excel or Access.

All I know of SSRS is self-taught, and I've been able to create some pretty cool reports...the problem is, when I deploy a report to a report library on SharePoint, I absolutely cannot get it to connect successfully to either an Excel spreadsheet or an Access
database, no matter if those documents are on the SharePoint as well or on a shared network drive.
The connections are no problem if the report, the DSN file (if I'm attempting to use ODBC connection), and the Excel/Access file are all in the same location (the shared drive, my own hard drive).....but once the report is put on SharePoint, it just won't
work. I continually get errors that the data source isn't found, although I'm absolutely certain that the file location is correct when I try to use OLEDB or the DSN file when I create an ODBC.
Can anybody else to say what the problems may be here?? I wouldn't think there'd be a problem when all the documents are on the same SharePoint site, but I can't even get that to work...ideally I'd love to connect it to a spreadsheet that all the managers
are updating on our shared drive, but again, I've failed to make that connection to.
Any help is VERY appreciated...I've been stuck on this for some time!

Also, if it matters, I can get a connection to a SharePoint list very easily. The problem is that it takes manual transfer of data into a SharePoint list, so the report wouldn't be live for those woh run it.
(If there was a way to either link an Excel to the SharePoint list that would suffice....or to link Excel to an Access database, which links to the SharePoint list....but the latter seems to break the Excel link when I connect Access to the SP list.)

Web dynpro + adobe form

Hello all,
I am using interactive adobe form in wed dynpro for abap. I have created three fields in form which are input fields and one submitt button. I have on submit event in web dynpro for abap code to save the data in some z table. when i am clicking on submitt button, i am getting error "could not post data to".
Can anybody tell me how to get rid of this error.
Regards,
Sagar

Hello Sagar,
You might not have mapped the adobe form fields to your table properly.
Regards,
Chenna.

Form field tool tips & Read Out Loud

I know that having tool tips for form fields in a PDF is a requirement for accessibility. When I use View > Read This Page in Acrobat, the reader does not read the tool tips for the form fields, even though I've turned on Read form fields in Preferences > Reading. I have a both check boxes and text fields on the form.
What do I need to do to have the Read This Page feature read the form field tool tips?
And, if the Read This Page features does actually read the form field tool tips, wouldn't it be rather redundant that it reads the tool tip and then it also reads the text label printed on the form?
Are certain types of form fields considered 'not accessible?'
Thanks for any help you can provide.

What do I need to do to have the Read This Page feature read the form field tool tips?
Sorry, to the best of my knowledge the Acrobat Read Out Loud feature cannot be coaxed into reading form field tips. But you have other options like the PAC 1.3 preview feature and the Callas pdfGoHTML plug in - that let you see the form fields and tips in the context that an assistive technology user would hear them. Or you could use the excellent free screen reader NVDA. Or pay for JAWS.
And, if the Read This Page features does actually read the form field tool tips, wouldn't it be rather redundant that it reads the tool tip and then it also reads the text label printed on the form?
Yes, form field tips can be repetitive. Accessibility rules can be dogmatic. If a form field is labeled and tagged properly and it would be annoyingly repetitive to include a tip, and if you are not constrained by a must-pass-the-dogmatic-accessibility-checker rule, feel free to use your good judgment regarding when it makes sense to leave out the tip.
Are certain types of form fields considered 'not accessible?'
My understanding is that XFA-based PDF forms are problematic from an accessibility standpoint. Standard PDF forms should always be made accessible.
Hope this helps.
a 'C' student

Scripting in ADOBE forms

Hi,
I need information regarding scripting in adobe forms.
please help me out.
Thanks And Regards
Shruti

Hi,
for hiding the fields go thru this link.........
Adobe Form Fields Visibility
Regards,

Adobe Form Fields to database (either Excel or Access)

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