Approval for Item

Hi
while creating the item (Master Item) form before saving the item it should go for a approval process.can any body work in this issue ...
do the needfull
Thanks in Advance
M.Meenashi Sundaram

hi,
you can create a email alert for this.
thanks & regards
srikanth.
if you have any concerns let me know
my email id [email protected]

Similar Messages

How to set the conditions for item deletion approval workflow?

Hi,
I have created approval workflow for item modifications ie, when user try to modify an item, it will send a mail to Project Manager. For that I set the conditions in Change the behavior of the overall task: 1. When the task process starts 2 . When the task
process completes .
Change the behavior of the single task: 1.when a task is Pending.
[I followed this https://www.nothingbutsharepoint.com/sites/eusp/Pages/5-Steps-to-Enhance-SharePoint-2010-Approval-Workflow.aspx ]
My Requirement is that I want to set this same workflow for the scenario: when the user deletes an item it will send a mail (intimation mail for item deletion) to Project Manager. here i dont want to send modification mails when user deletes an item.
When user modifies an item: 1. intimation mail, 2. Approve/Reject mail 3. intimation for approval / rejection mail.
When user deletes an item: 1. intimation mail.
How can we set it in one approval workflow?? where i have to set the condition for sending either item modification mails or deletion mail.
Thanks,
Praveen ji

Hi,
According to your post, my understanding is that you wanted to start approval workflow when item deleted.
You should first make some changes to trigger the workflow when you delete the item.
You can use the Event Receiver to achieve it.
In order to trigger workflow on item delete you need to create event receivers and from event receiver call the workflow already attached with list.
http://ravendra.wordpress.com/sharepoint-workflow-on-list-item-delete/
You can also create custom action to start the workflow, you can refer to the following article, then modify the workflow as your need.
http://blogs.sharepoint911.com/blogs/jennifer/Lists/Posts/Post.aspx?ID=50
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Workflow issue : N step Item level approval for SC

Hello Friends,
We are working on SRM 4.0 , classic scenario , SP11.
Here we are facing a typical issue in workflow. We are using Nstep approval for SC.
In the standard task TS14508044, the work item text is "Approval of SC ".The shopping cart value is being populated by container element &APPOBJ.OBJECTTOAPPROVE.TOTALVALUESTRING&
This same container element is used to populate the shopping cart value in the task description. However what we observe is that in the workflow log, the container element APPOBJ is initial.
How is the total value of the shopping cart populated then?
Also, the value of the shopping cart in the work item text and the work item description is in different currency format.
The shoppng cart value in the work item text is in the format 12,34,567.89 whereas that in the description is in the format
12.934.567,8
Appreciate your inputs on this.

Thanks Masa,
For your valuable suggestion. Now after changing the WF-BATCH settings there is consistency in the currency format.
Now the question is how we can change into the currency format of the user ?
The user format is 1,234,567. 89 but still work item text and
description is in 1.234.567, 89 format.
Thank you

Offline approval for line item based Shopping carts

Hi ,
We are planning to use offline approval and line item based approval (item based approval workflow) for shopping carts.
For e.g. 10 line items in a cart can have 10 different cost centres, and a line each need to go to respective cost centre managers for approval.
have few clarifications:
1. Can offline approval be used for item based shopping cart approval workflow?
2. Can different line items be sent by mail to different mail boxes?
3. Will 1 manager see all the 10 line items OR only the 1 line item for which he is responsible?
4. If he will get only line for which he is responsible , and once he clicks on approve , will this approval apply to his line item only , OR it will apply to all the 10 line items ?
Rgds
Sumendra

Hi Sumedra,
Which workflow are you using - application or process contrlled workflow?
Assuming you are using process-controlled workflow - I will answer following questions -
1. Can offline approval be used for item based shopping cart approval workflow?
- Yes, it can be used !
2. Can different line items be sent by mail to different mail boxes?
Yes
3. Will 1 manager see all the 10 line items OR only the 1 line item for which he is responsible?
1 manager can 'see' all the items but he can only approve or reject the item that he is suppose to act on. All other item will be grayed out. However, this behaviour is configuarable !
4. If he will get only line for which he is responsible , and once he clicks on approve , will this approval apply to his line item only , OR it will apply to all the 10 line items ?
- see above
Regards,
Amit

About N-step approve for SC item issue

Dear all,
        We used application controll workflow,And active the WS14500015 N-step approve for SC item,and imp the BADI,Now our issue:
SC have two items,there are approve step:
item1   approver01      approver02    approver03      3 step approve,
item2   approver11      approver12                          2 step approve.
When order the SC,user approver01 can receive the task about item1, user approver11 can receive   the tast about item2,Now user approver01 approve his task,if user approver11 didn't approve his task,then about item1's workflow will hold it,the system didn't triger the next step to user approver02,if user approver11 approve his task,then item1 's workflow triger the next step to user approver02 and item2's workflow tiger the next step to user approver12.
    who can help me,why the system flow this logic?
    We need the logic's :user approver01 approve his task,if user approver11 didn't approve or did approve his task,then about item1's workflow allways triger the next step to user approver02.
Edited by: bill yang on Apr 29, 2011 2:45 PM

Hi,
It is designed that way.
When item 2 is rejected, requester may want to change item 1. So WF should wait for creating next level workitem until all items are rejected/approved.
Regards,
Masa

Getting status row for item '' activity id '' does not exist

Hi,
Need your help.
Create a custom workflow SAMPRREQ. Its having following processes.
1. Start Process
2. Respond Notification.
3. Function to update Table with the responded value.
4. End process.
After lauching the workflow, Notification send to the performer. Open the notification. When approver click the any of the result value (approve, reject, onhold) system giving followign message.
3101: Status row for item 'SAMPRREQ/20130206161924', activity ID '242956' does not exist.
I have seen some threads in the forums and bounce the database , purge the item type completly. But, still getting the error.
Regards/Prasanth

Sosa,
When i run the wfstat nothing wrong in the info. unable to find the issue.
But, i have narrow down the issue. In the function process in my workfow i am calling a custom function called update_approval_status_new.
In this the value of the respond notification to be updated to a header table of this workflow and insert into events tables.
When i comment these two dml ( update to header status & insert into events ) there is no error.
Can any one tells me can i update and insert custom tables in workflow or not. If I want to do this, what is procedure.
Regards/Prasanth

Approval for Contract and Order based on PO date and Document Date Combinat

Dear All,
I have a critical requirement from my client.
1. If the PO date in the contract is less than 10 days or more of the document date [Created date] then further process should not be allowed. Only authorized person should release the contract, and then order creation should be possible.
For example: Customer PO date is 18-07-2011 and if the document date is 28-08-2011, then system should stop for further processing. Only after release this should be allowed to proceed.
2. Sales order scheduled date for item is 30.07.2011 and if the PO date is 18.07.2011 again system should again go for approval. Business requires this because the time gap between the PO date and the delivery date is very short, so only on approval the next process should be allowed.
Is this possible through Status profile? I have tried this but I canu2019t give condition like if it less than the PO date system should go for approval.
Kindly guide me if this is possible and share your ideas.
Best Regards,
Venugopal

Hi Venu,
In user eixt USEREXIT_MOVE_FIELD_TO_VBAP (inlcude MV45AFZZ) write the code to compare the PO date and contract creatioon date and if the PO date is 10days less than the contract creation date reject all the line items with a special reason for rejection at the item level if the document is a contract or if the document is a sales order then populate a delivery block.
Regarding the authorization to release the contract you can think of below options.
Give authorization to only specific people to remove the reason for rejection or remove the delivery block.
Or
If you want to automate the approval process then based on the delivery block setup workflow which will raise an event and trigger an email to the approver inbox. For the approval you can give options like Approve/Reject. Based on the apporver's action design the workflow to change the contract accordingly i.e either removing the delivery block or keep it as it is.

Approval Work Item still appears in inbox after approval

Hello, We have an issue in SRM 7.0 UWL when an approval work item at a specific level finds more than 1 approver.
1) When there is more than 1 agent at a specifc approval level, after the item is approved the work item still stays in the Inbox of the approver. However, the approval tab on the document in SRM shows that approval is now at next level. The workflow log does not show any updates based on the approval that was done.
2) However, if the work item in UWL is clicked on twice, and approval is done from the webdynpro launced the second time, then it behaves correctly. Workflow logs get updated, next approval is routed correctly, and work item is removed from inbox.
Note: This only happens when an approval level has more than 1 agent. If there is only 1 agent, the behavior is correct.
Appreciate any help!
Zack

Hi,
Is this a standard solution or modified solution?
You could have faced a bug in the standard work item completion code. I have seen this a few times (not with SRM though). Coul you check that what is the actual status of the work item after you have tried to approve the work item for the first time. You can check the status in transaction SWI1 (or table SWWWWIHEAD). Is the status COMMITTED? And after you try approve it second time, does it get status COMPLETED? IF this is the case (the status is COMMITTED after first approval), there is a bug in the code somewhere. You might find a solution for this from OSS. IF you have some kind of customized solution, you need to talk with a WF consultant - basically you need to call the work item completion function two times in a row.
Regards,
Karri

Process Controlled Workflow - 1-step approval for shopping cart approval

Hi,
I have configured a one-level approval for SC (Process Controlled Workflow):
Object Type: BUS2121
Additional 1 level under schema: 3C_SC_600_000 (the last level is the automatic approval)
Level Type: Approval with completion
Eval ID: 0EV_SC_SL1
RR Name: RR_SPENDING_LIMIT_APPROVER
RR Param: USTONY.Y (I hardcoded it using my user ID, for the moment)
Task ID: 40007953 (I have checked, it's generalized as well)
Decision Type: Item-based decision for entire document
For PPOMA_BBP:
Under my org unit (Position):
Approval Limit: 1000
Output Limit: 1000
I didn't do any BADI implementations yet.
During creation of SC by other user, before "Order" the SC, the approval preview can show correctly that the Processor is as indicated in the config.
Once the SC is ordered, the whole step is gone and the event linkage becoming delinked (because there is error, and according to the config in SWEQADM).
However, I cannot find the workitem (no workitem generated) and SLG1 does not give any clue whatsoever.
I tried debugging method APPROVAL_LIMIT, and it seems fine as well.
Please help, what did I do wrong here?
Thanks,
Tony Y

Hi Sahil,
I even changed to first process level to:
Level Type: Approval
Eval ID: 0EV000
RR Name: RR_MANAGER
RR Param: (Blank)
Task ID: 40007953 (I have checked, it's generalized as well)
Decision Type: Decision for entire document
Under PPOMA_BBP:
I made myself as a head of the org unit with the role manager.
The requester is "Exclude" the role manager.
The agent can be determined now.
But the workitem ID is still cannot be generated. It's always no workitem generated.
Please everyone, any help?
Thanks in advance,
Tony

N level-Approval for contract workflow (WS14000148) in SRM

Hi SDN'rs
I want to activate N level-Approval for contract workflow (WS14000148) in SRM
When I am creating the contract in SRM I can see the approvers in the approval preview.
But when I release the contract and look at the approval privew there are no approvers
and the status of the contract is released.
We are on SRM Server 5.5 and SP 07.
Here what I did
1. I implemented the BADI 'BBP_WFL_APPROV_BADI' using the sample implementation and populated the approvers.
2. I activated events SAVED,CHANGEVERSIONSAVED for WS14000148 in OOCU transaction.
3. I see event linkages for WS14000148 for both events SAVED,CHANGEVERSIONSAVED in SWE2 transaction.
4. I assigned role SAP_EC_BBP_PURCHASER to for subworkflow N step for contract WS14000147.
( User who is creating contract has this role)
5. Consistency check for WS14000148 is green and WS14000147 is yellow in SWUD
6. Event simulation for BUS2000113 and events SAVED,CHANGEVERSIONSAVED shows WS14000148 successfully started.
I see dump in ST22 with errors TSV_TNEW_PAGE_ALLOC_FAILED and SYSTEM_NO_SHM_MEMORY with WF-BATCH is this any thing to do with that?
If any one know what are the steps I am missing please let me know.
Thanks
A S

Hi
Please refer to these OSS notes which might help.
Refer to following OSS Notes ->
Note 735026 - Memory problems at BBP_GETLIST_INDEX_FILL
Note 932836 - BBP_GETLIST_INDEX_FILL: Activation not possible
879528 WS14000148: Send mail to initiator incorrect
901200 WS14000148 dia wrk item despite NO_FURTHER_APPROVAL_NEEDED=X
879873 BUS2000113: The Object_ID attribute may be empty
903015 BAdI Workflows: Events and parallel steps
901068 BAdI Workflows: Enhancement of Note 896556
769458 Dynamic workflows: No adjustment after document change
972757 Occurence of the SYSTEM_NO_SHM_MEMORY runtime error
741864 FinBasis: Termination TSV_TNEW_PAGE_ALLOC_FAILED
864473 Deactivating the shared memory when searching by prefix
928642 Container factory: Shared memory dump update
Refer to these links.
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm

Also raise an OSS message with SAP as well.
Regards
- Atul

Approval for each phase in task

Hi Everyone
I am using task list to create Projects. I have field named - "Phases" with values of Planning, Monitoring, Executing, Closing.
I want to have approval for each phase from approver. Need suggestions on how do I show each approval for each phase for project? Should I create different fields for each approval? I can create approval workflow so that when user change phases it will send
out an e-mail to approver, but how user will know which approval is for which phase while looking at project item in the list.
Your suggestions are appreciated.
Thanks

Hi Swetha,
For your situation, once any phase is approved, you could send an email to notify task creator the certain phase is approved.
If you need to let users who can access the item know the approved phases, you might add some other fields in the list. For example, add the multiple choices that has:
Request Initiation
Initiation approved
Request Plan
Planning phase approved
Request Closure
Closing phase approved
And add an extra action in workflow to change the field's value per the approve status.
Regards,
Rebecca Tu
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Parallel approval nest sequent approval for SC

Dear All
     Ｉ am using SRM7.02.
　 I can realize parallel approval for SC as following.
     only after A1 and B1 approved. the process will end or enter next level.
   But , the customer gave me a new challege, as the following.
The work item is sent to A1 and B1, after A1 approved , A2 would receive the work item.   after B1 approved, B2 would receive the work item.
Only after both A2 and B2 approved. the process end or enter next level.
any experts can give me some suggestion?
thanks in advance
Jesse

Hi Jesse,
Even our clients in my earlier project, asked for a similar workflow. But SRM workflow wont support that because there are few scenarios which makes things complex. For example, when we have a combination of type 1 and type 3 approvals in a single flow, a part of the document reaches type 1 approver and a part doesn't. And also if a cart items are distinguished into one set in approval level 1, and they can be in different sets in next level even if all approval levels are of type 3 or type 4.
Regards,
Karthik babu

Vendor approval for outside operation

Hi,
I am trying to define a process for vendor approval for an external operation. We have service operations on our production orders and we are not using the 04 but only the 03 inspection type. Since the service operation is for account assignment F (production order) and does not have a material as a line item, how do I prevent the 101 goods receipt for the production order in case of an unapproved vendor was sent the service operation. Usually businesses do this as they have a vendor who is approved for other processes and hence the assumption is that he will eventually be approved and is good enough for an additional process. So they purchase at risk. If we had a 04 inspection type I could have given a one time skip MIC for the vendor approval and controlled it there. But since we dont have 04 inspeciton type how do I control this.
I am pretty sure this is a common scenario and someone on this forum might have had implemented this.
Thanks

Hello,
You can use scheduling agreement for your vendor approval process. For approved vendor you can set your rules and grouped all approved vendors in scheduling agreement. based on that system will take only those vendors from that grp and depend upon terms and contracts w.r.t scheduling line system will allow for PO.
I am not a MM consultant but yes you can take this as refference and ask MM consultant how to execute the same in your case.
Secondly for vendor approval you have any process like testing of its product or service or any document verification etc. ?
if it is there then just maintain the Q- Info and put quality controls over vendor master. w/o quality approval system won't allow to use the unapproved vendor.
Regards

Approver For the shopping cart

Hi,
Which table brings out Approver for Shopping cart.Any suggestions.Thanks.

Hi,
It is possible to find the details from the workflow , you can find all the workitem ids linked to the document.
For this ,
a) start transaction 'SWI6'.
b) use object type 'BUS2121' , enter the shopping cart number for the object id , then execute.
Then System will return the workflow log , from the container definition of the workflow log , you can find the involved approvers , workitem id etc.
2) Also you can use BBP_PDH_WFL_WI_FROM_OBJECT_GET with
- iv_object_id = SC ID
- iv_object_type = BUS2121
Then, you can then use SRM_WAPI_WORKFLOW_GETDETAIL to get WI details.
See related links ->
Re: Approving agents of an item in SC ?
Re: Link SC to Work Item
Re: SRM tables for Approvals Items
Re: Approving agents of an item in SC ?
SWW_WI_TO_OBJECT_FIND
Re: WorkItem ID- Object ID
BR,
Disha.
Pls reward points for useful answers.

Card Trick Approval for HSN!!

I have been trying for awhile to get the HSN pop up credit approval with no luck. I just read a post from last year and I thought it was worth repeating. A little tricker than the other Comenity pop up approvals. Firstly I was approved for $ 2,000. Ok you put a couple of items in the cart and check out as a guest. Complete the billing and shipping screens and when it ask you to input your payment information, enter your credit card information. You will have to press the continue screen which allows you to review the order before you finalize the purchase. Once you press the continue screen, the pop up pre approval appears. Once you complete the pre approval and hopefully are approved, the credit information is replaced with your new HSN credit card number. You can then remove the items....I happened to like a pair of jeans and actually bought them! When I went to set up the Comenity account, I was unable to get any additional CL increase. I'm satisfied for now, lol!

ImaginaryFriend wrote:
Congrats. Now, go sign up for an EBates account. You don't actually need the EBates credit card to get a "big fat cash back check". Always login to EBates and then click on the HSN, Overstock, Lowes icons to begin your shopping. I get cash back from EBates and rewards points and free shipping from Overstock at the same time. That's how I shop.Thanks, I signed up!!!

Approval for Item

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