Asset PO should not be raised in NB Doc type

Dear All,
I need to do the settings in such way that user should not use A - Asset as account category while rasing PO by using NB document type. How can I control this?
Pls provide me the settings.
Rgds
Srini

Hi Srini,
Standard SAP does not provide functionality to set Account assignment category for the Document Types.
However, you can restrict the entry of Account assignment category wrt Item category.
you have to create a new item categories which will have same setting as the existing ones. then Assign the new item categories to the Document type NB.
Now, go to SPRO/MM/Purchasing/ Define external representation of item categories, then choose 'Not allowed' under Addit Acct Assignment for all new item categories.
This means there will be set of new item categories which will work in same way as existing are, but restricting use of Account assignment field.
This will solve your issue.
Regards,
Pravin

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Without Purchase Requistion , Purchase Order should not be raised

Dear All,
Can any one tell me , How can i do the setting without purchase requisition , purchase order should not be raised.
Regards
Suresh

Hi,
1. Transcation code : OMET - Function authorization
in that, there is one check box called REF TO PURCHASE REQUISTION under the section of possible reference object (2nd from top). Activate this check box.
Assign this Function authorization key to the user profile.
Now onwards, this specific user cann't create PO with out PR.
PR is mandatory for the PO creation for this user only. But other users can create PO, with out PR also.
This is user level control
2. Transcation: OMEC
Select your document type and note down some where filed selection key which is maintained for your document type.
Transcation code :OMF4
Navigation path : Spro-Materials Management-Purchasing-Purchase Order-Define Screen Layout at Document Level
Select field selection key, which is identified in the first step and click on the details icon.
Click on the "Reference data, item"
set Purchase requisition as required (mandatory) entry.
Now onwards, you cann't create PO with out PR number.
This control is applicable for all the users. But for your document type only, which is used in the first step.
For what are the document types used this field selection key, you can't create PO with out PR number.
For other document types you can create PR with out PR number also.
Regards
KRK

SAP 1099 - not showing credit memo - KG doc type

Hello,
When i run the generic w/h report for 1099, it is not showing credit memo , KG doc type .
The vendor is flagged for 1099 and also the KG doc contains the W/H base and tax code .
please let me know .
thanks very much.

Hi,
I am sorry, the note is not releasead yet. I will let you know when it would be.
Meanwhile, please check if the hints below resolves your issue:
Please run the S_P00_07000134 report (RFIDDYYWT ) with option of 'Further Selection' 'Credit Memo Doc. types' Technical name of P_CMDCTY with value of KG then desired result will show.
with Additionally
please refer the note no 945664
MANUAL ACTIVITIES:
1. Goto trasaction se38
2. Give the program name as 'RFIDYYWT'
3. Click on Goto->Text Elements->Selection Texts on the Menu bar
4. Goto editable mode.
5. Search for parameter 'P_CMDCTY'. Specify the selection text as
'Credit Memo Doc. types'. Uncheck the adjoining checkbox for Dictionary
ref.
6. Activate the changes.
I hope it helps.
Best Regards,
Vanessa Barth.

PO creation: PR or item cat. not assigned to PO of doc type NB

When creating a PO from a PR, client is getting the following error, please help.
The Error is :--
Doc. type/item cat. FO/ (requisition) <-> NB/ (purch. order)
    Message no. 06054
Diagnosis
    Purchase requisitions of document_type FO or item category may not be
    assigned to purchase orders of document type NB or item category .
Procedure
    Check your input.
    If the problem cannot be resolved in this way, contact your system
    administrator.
    The latter can make the necessary settings using the Implementation
    Guide (IMG)
Please let me know what configuration is incorrect or missing.
thanks in advance.

Hi sameer ,
Looking at the error i would suggest to check your IMG settings for the PO document type linkage to PR and allowed Itm Category. IMG > MM> Purchase Order > Document type. In this select the Document type FO and check Item category allowed and Linkage to PR. FO type PO should have been assigned to FO type PR with relevant Itm cat. If not exists assign it.
Hope it answers your query and resolves the issues and don't forget to award the points if it helped you.
Thanks
Kiran

How Asset number should appear in Non-asset PR

Hi,
We have a requirement about integration of PR --> PO --> FS10N.
Scenario: - We enter an Asset number in Non-asset PR (should not be Account assignment category 'A') in any column like any text field etc. After that, that Asset Number should indicate in PO in any column or field.
After all, it should display in FS10N also.
How it's possible???

Hi, enter asset in text field in PR,then copy it in PO with BADI, then copy it to any field in BSEG with BTE(tcode FIBF). But I'm not shore about your question "it should display in FS10N also". You want to see it in total table, or in items?

Change in Useful life of asset in mid year, but the previous posted depreciation should not be changed

Dear Experts,
I have a requirement in one of my client, We need to extend the useful life of asset in mid of an asset fiscal year and the depreciation which was posted in the previous should not be changed.
Requirement:
Useful life of asset is to be extended after completing depreciation for 4 years and in-between the current asset fiscal year. Provided the present asset value has to be taken as the new book value of the asset and the depreciation posted henceforth to be posted based on the new asset value till the remaining useful life.
Previously posted depreciation should be unchanged.
Analysis:
1.      The fiscal Year followed - October to September.
2.      The useful life of asset will be changed, and the depreciated value posted till 31/mar 2014 will have the old depreciation value ( based on the original acquisition value)
3.      The Depreciation key used in of type LINR (linear), depreciation value will be calculated based on the Book value till the asset value becomes ZERO at the end of useful life of the asset.
4.      We can change the useful life of the asset at the end of a Asset fiscal year say FY- 2014, if this is done the existing configuration will take the Book value of the asset at the end of the Fiscal as the asset value and the new depreciation will be calculated based on the new useful life of the asset. The asset value will become ZERO at the end of the newly changed Useful Life.
5.      But the requirement is that the useful life of the asset will be changed exactly half way in between existing Asset fiscal (i.e., 31/03/2014), if this is done system will change the depreciation value based on the new useful life ( since the Dep Key is LINR), but the depreciation value will change from the fiscal start say October 2013 to September 2014 ), which will not satisfy the requirement of the client. Since the depreciation which is already posted from October 2013 to March 2014 should not be changed.
Note:
1. We are not willing to retire the asset and create a new asset with the remaining book value as asset value and start depreciation.
Kindly let me know if the requirement can be fulfilled without retiring the asset.

Dear All,
This requirement has been completed.
1. I created New Multi level valuation method with base 26 ( Net book value w/o Revaluation ).
2. New depreciation key was created and the above method was assigned to it. I never changed the Base method.
3. new interval was created in the depreciation area, with this created dep key and extended the useful life of the asset. The depreciation was calculated according to the requirement.
Originally the asset had useful life of 5 Years, I changed the asset useful life to 8 years now with new Depreciation key 2001.
Depreciation was already posted to the asset till 04- 2013 for an amount of 148.27 SAR.
Net Book value carried forward to 2013 = 1575.56 SAR
Depreciation already posted till 4th period =   148.27 SAR
Current Net book value after useful life extension           = 1427.29 SAR .
Now the new depreciation key 2001 with Multilevel method 201, will take this Net-book value as Asset value and will depreciate along the useful life of the asset till it becomes zero.
Planned depreciation of 2013 ( remaining 6 months) = 166.24 SAR
Planned depreciation of 2014 = 225.96 SAR
Planned depreciation of 2015 = 225.96 SAR
Planned depreciation of 2016 = 225.96 SAR
Planned depreciation of 2017 = 225.96 SAR
Planned depreciation of 2018 = 225.96 SAR
Planned depreciation of 2019 = 131.25 SAR
Total      = 1427.29 SAR ( the Asset value becomes zero at the end of its remaining useful life.
The previously posted depreciation from 01.01.2013 to 30.04.2013 was untouched.

Should not raise no data found error

Hi Experts,
I am using select into statement in procedure and put some condition in select statement.
I want if condition failed then it sould put null in to target variable . It should not raise no data found error
e.g
select abc into v_abc from table
where cond1=cond;
if this select statement no give any record it should put null into v_abc and not raise no data found error
pls suggest something
UG

You could do...
SQL> ed
Wrote file afiedt.buf
1 declare
2    v_abc varchar2(20);
3 begin
4    SELECT
5      CASE
6        WHEN (select COUNT(*) from emp where empno = 1234) > 0 THEN
7          (select ename from emp where empno = 1234)
8        ELSE
9          null
10      END
11    INTO v_abc
12    FROM dual;
13* end;
SQL> /
PL/SQL procedure successfully completed.But that's no better than doing a check first as a seperate SQL in the PL/SQL.
I would do this... (if I really didn't want the no_data_found exception)
SQL> ed
Wrote file afiedt.buf
1 declare
2    v_abc varchar2(20);
3 begin
4    SELECT max(ename)
5    INTO v_abc
6    FROM
7      (
8      SELECT ename from emp where empno = 1234
9      UNION
10      SELECT null from dual
11      );
12    dbms_output.put_line(NVL(v_abc,'!null!'));
13* end;
SQL> /
!null!
PL/SQL procedure successfully completed.
SQL> ed
Wrote file afiedt.buf
1 declare
2    v_abc varchar2(20);
3 begin
4    SELECT max(ename)
5    INTO v_abc
6    FROM
7      (
8      SELECT ename from emp where empno = 7782
9      UNION
10      SELECT null from dual
11      );
12    dbms_output.put_line(NVL(v_abc,'{null}'));
13* end;
SQL> /
CLARK
PL/SQL procedure successfully completed.
SQL>

I want to raise Credit note but Qty should not be reversed

Hi All,
i am raise A/R invoice qty 10 total amount 10,000, i want to raise a A/R Credit note for the same invoice but only deduct amount 1000 where the qty should not be reversed.
Thanks & regards,
Mobin

Mobin,
Instead of copying the invoice to a credit note, you can create a service type credit note in itself so you don't need to choose any items, just the amount.
Regards,
Nat

Balance of any gl should not go below zero

hi friends,
what is the configurations required to control a gl going below when we post any expenses.
Edited by: prashanth ragi on Jan 28, 2009 10:11 AM

Hello,
I cannot understand the requirement in which context it has raised
But, this is not the way you should restrict. DO NOT expect that every account balance will be positive (greater than ZERO) in that case your Balance Sheet is not going to be tallied.
For example all your asset balances will have DEBIT balances (Positive balances) and all your liabilities balances will have CREDIT balances (Negative balances) accordingly it is going to match. The standard SAP is also working on the same fundamental concept. We should not deviate from this basic rule.
Please let me know if you have any further questions.
Regards,
RAvi

Attachments in PRs/POs should not be deleted

Dear All
Attachments in PRs and POs should not be deleted. Is there any control for this?
Thank you

Hi Jack,
SAP Note 49127 - cost center account assignments in asset accounting.
I couldnot find information on deletion of attachments in Purchasing documents PR/PO.
Can you guide me please
Regards,
Mavs

Excise Invoice Tab should not open at GRN

Hello all,
I am trying to procure assets with account assignment A and without material code. I am using 0% tax. We also do not have any records in J1ID tcode.
However, during GRN the Excise invoice tab is opening up.
One way to get around at GRN is to use " no excise entry". But this tab should not be opening at all.
Can you guess what configuration, if any, might be making the system propose excise for the PO. The PO item is not excisable in fact.
Thanks and regards,
Soumyadeep

Hi,
If you using asset PO without material master with a vendor. Now if you do not want excise TAB should come in MIGO, then remove vendor number in J1ID t.code and then do GR.
If you want to enter excises details , then you should slect check box of "Duty different at GR" check box selected ( so that you can entry manually the excises value in MIGO screen) in MIGO Setting segment in Maintaining Excise Group setting in following path
SPRO ->>Logistics general ->> tax on Goods Movements-->>India -->> Basic setting -->>Maintain Excise Groups
NOTE:
If you want Excise fields are should not be open, then you DO NOT should select check box of "Duty different at GR" in the above path. But think what about Dealer Invoice Scenarios.
Regards,
Biju K

Security Deposit Amount from customer should not be deducted

Hi,
client requirement is Security deposit from Dealer(Customer) should not show the balance of amount of Invoice of the Dealer, It should be shown seperately and not show the balance after deducting Security deposit. This security deposit is returnable to Dealer.
So, all the invoice raised to customer and credit memo should be shown different amount without deducting from Secutiy deposits.
For example If Rs. 1lakhs is security deposit
there r 3 invoice of debit against Customer say 60000. In customer line item it should not show the balance of Rs40000. It should show only 3invoice amount of Rs.60000 and it should show seperately Rs.1lakhs.
IS Thereany configuration of this scenerio.
Regards,
Sreekanth

Hello,
This is what expected to do.
That is the reason SAP has provided with two check boxes in FBL5N.
If you select only normal items you will be shown INR +60000
If you select both normal items and special GL items, you will be shown INR 40000- (-10000+60000)
If you select special GL items it will be shown -100000
There is nothing special you are required to do.
Regards,
Ravi

Price should not be visible to other user's in sales order..

hi friends ...
my client requirement :
price should not be visible to other user's in sales order level, it should be visible after invoice only ...
eg : gurgoan user should not be able to see the sales order price of hyderabad user raised sales order ... but gurgoan user should able to raise the sales order for his customer ..
plz reply me in detail with configuration steps .... thanks in advance ....

Hi
If you are talking about pricing condition control through authorizations in sales transaction VA01, VA02 etc. - please check SAP Note 105621: Suppressing display of Sales Order Conditions.I would suggest that you search for this auth object and note and work accordingly) and it shall enable you to restrict display to specific conditon type (for example VPRS: cost).
For this you need to know the pricing procedure and step number relevant to your sales order. Please seek guidance from functional consultant on it.
Secondly as you want to restrict access on geography you have to use org level controls as applicable along with the above auth object.
Hope this helps
Prashant

P&L acc should not hit retained earnings account upon exe Bal Carry Forwar

Hi Friends,
As per business requirement I created two Depreciation expense accounts, only Book Dep account should hit retained earnings whereas other special dep account should not hit. Since both accounts are P&L they are picking upon executing Balance carry forwad.
Special Dep area is created to depreciate the complete asset in the year of purchase to help the org to allocate it to different Cost centers for funding request. As such these special dep accounts are out of scope for FSV so there is no impact on Bal Sheet,however upon exec FAGLGVTR full dep posted on these accounts are carried forward to next year along with true dep.
Please provide any suggestions that help to avoid some of the PL acc carry forard to retained earnings account. I am thinking of creating separate chart of account for these accounts but this consume lot of time for testing all the scenarios.
Thanks in advance.
Venkat

Hi Madhu,
Here is the scenario.
APC of all acquisitions are allocated, in the year of acquisition, among several cost centers using statistical key figure (Work hours). To satisfy this requirement, a second depreciation area (Special) will be created. In the second depreciation area, all assets (regardless of asset class) will be depreciated fully in the year (month) of acquisition u2013 (the same depreciation key as low value asset). The value in the second depreciation area will flow to controlling.
This full depreciation is not even consider in financial reporting as the number range of these dep exp accounts are out of range in FSV. The main purpose is to allocate full depreciation among CC in advance for funding request.
Thank you,
With Regards,
Venkat
Edited by: Venkat Reddy Yedulla on Jun 7, 2010 6:22 PM

GR Quantity should not exceed PO Quantity

Hi All,
Our client requirement is GR Quantity should not exceed PO Quantity. But when I checked the Purchasing Value Key, Under Delivery Tolerance and Over Delivery Tolerance was given as 10%. So I have removed it from Over Delivery Tol and gave Blank. So in material master it got updated.
But while creating a PO, in Delivery Tab, Over Delivery Tolerance by default is coming as 10%. How to remove this? They need it to be blank while raising a PO.
Please suggest.
Regards,
Rosh

Hi
Check the inforecord for the same (combination of material, vendor, plant).
And make the purchasing value key in inforecord as blank.
regards
prasanna

Asset PO should not be raised in NB Doc type

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