Authorizations for formatted searches?

Hello experts,
I have created a simple formatted search so users select from the list the country of origin of a batch.
Currently, they get an error message.
Do you know which authorizations I should give them so they can use that formatted search query?
Many thanks

Hi Pam,
In Authorisation window for the particular user who is facing the error.
Navigate Admin > System initilisation > Authorisation > ( Select ) >
Reports --> Query Generator --> Execute Non - Select SQL Statement and give Full Authorisation.
Is the User now able to execute FMS ?
Regards,
Rakesh N

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Help needed for Formatted Search

Hai Experts,
would like to ask you some clarification on Formatted Search. In the
query I found $http://$44.2.1 given in the criteria part.
In some articles it was mentioned that, the 44 meant for the table
connected with the form and 2 is field index and so on.
Can you please explain how to find out those numbers and field index.
I need to work out planty of FMS to fetch data into
UDF automatically based on user input.
Regards
Anand

Hi Anand,
You may check these threads first:
Re: Vendor default GL FMS help
Re: Runtime data calculation
Thanks,
Gordon

SQL query for formatted search

Hi guys and expertise,
I have this one problem where i need to do the formatted search,below is my example query that i have done
declare @itemcode varchar (20)
set @itemcode = (select x.itemcode from OITM x where x.ItemCode=[%])
declare @itmgrp varchar(50)
set @itmgrp=(select y.itmsgrpnam from OITB y where y.ItmsGrpNam=[%1])
select
CASE
when @itemcode = 'Item Descriptions 1' then @itmgrp
else t0.ItmsGrpNam
end
from OITB t0 inner join
OITM t1 on t0.ItmsGrpCod=t1.ItmsGrpCod
where t1.itemcode=@itemcode
***correct me if i'm wrong
the condition is :-
whenever the user selection is 'Item Descriptions 1' user will have to select the product group name else
if the user selection is not equal to "Item Descriptions 1", automatically the product group name will be default according
to the item code itself.
i wonder if it's possible? if it is, then i suppose there should be a way,right?

Hi Gordon...
Thanks a lot for the answer,
I did try some research and manage to find a way out for the query that I want, the query is as below:-
BEGIN
IF
$[$38.1.0]='Item Descriptions' or $[$38.1.0]='Item Descriptions 1' or $[$38.1.0]='Item Descriptions 2' or
$[$38.1.0]='Item Descriptions 3' or $[$38.1.0]='Item Descriptions 4'
SELECT T0.ItmsGrpNam FROM OITB T0 inner join OITM T1 ON T0.ItmsGrpCod=T1.ItmsGrpCod
Group By T0.ItmsGrpNam
ELSE
SELECT T0.ItmsGrpNam FROM OITB T0 inner join OITM T1
ON T0.ItmsGrpCod=T1.ItmsGrpCod where T1.ItemCode=$[$38.1.0]
END
regards,
Asyraf

Round up syntax for Formatted Search

Hi all,
I need help on writing the formatted search syntax for below scenario.
Discount % = 2 decimal place only
Unit Price = 99,376.00
Discount = 30.97%
Price After Discount = 68,599.25
I want the Price After Discount to be rounded up to 68,600. Any idea how to achieve this? Will do this round up in another UDF so that my layout will show the rounded up price to customer.
Even if the Price after discount is 600.02, i wanted the result to be always rounded up to nearest $1 as long as the original price has some amount at the decimal. For this case, should round up to 601.00.
Anyone can help? Thanks in advance.

Hi Too Mui Hwee
Will the UDF be varchar or numeric? Do you want the udf to show the currency as well?
I have done both for you. The problem with SQL 2008 & 2012 is that they don't have a roundup function. This is however in version 2014 which is not yet supported by SAP Business One.
Without currency:
SELECT CASE WHEN ROUND($[$38.17.NUMBER],0) < $[$38.17.NUMBER] THEN ROUND($[$38.17.NUMBER],0) + 1 ELSE ROUND($[$38.17.NUMBER],0) END
With currency:
SELECT CASE WHEN ROUND($[$38.17.NUMBER],0) < $[$38.17.NUMBER] THEN $[$38.17.CURRENCY] + ' ' + CAST(ROUND($[$38.17.NUMBER],0) + 1 AS VARCHAR(20)) ELSE $[$38.17.CURRENCY] + ' ' + CAST(ROUND($[$38.17.NUMBER],0) AS VARCHAR(20)) END
Kind regards
Peter Juby

Authorizations for Opportunity searches in CRM/EP?

Need help restricting user results in Opportunity searches.
Our authorizations scheme defines users by their sales group, but when doing searches in CRM/EP User 1 can see results for users 2 and 3 when doing an opportunity search which are defined outside of user 1's sales group. Does this require any additional config enhancements such as Account or Territory management?
Does this need to be solved by authorizations at field level, or is there a table where these restrictions can be maintained? So far I have been trying to restrict values via CRM_ORD_LP and B_BUPA_BZT.
Not sure if this is the correct forum to post in, if not, is there a forum on here specifically for CRM Authorizations or configuration?
<removed_by_moderator>
Edited by: Julius Bussche on Aug 7, 2008 3:10 PM

Hi Ram,
The way we ended up resolving this was by adding the authorization object B_BUPA_ATT to each sales user role. Each user had a secondary role which defined their particular sales group in the org model.
It involved some programming (which required an outside resource) on our development side, but it worked.
We basically had the consultant write code to perform a check against custom Z values in the AUTHTYPE field, and then the variables were the data placed in
the AUTHVAL1 and AUTHVAL2 fields. And obviously ACTIVITY was whatever the specific user was allowed to do with items in that sales area (postal code, country, etc)
SAP's preferred solution is something called ACE which creates an extra layer of authorizations, however we didn't have the time and resources to properly implement that. You may want to look into that if you have the time.
Hope this information helps!

Query for formatted search

Hi All,
I have a line UDF called U_PO in the sales order documents that denotes our purchase order number that particular item is ordered on.
I have another line UDF called U_XMill which I want to populate with the corresponding PO document due date.
What would be my query for that?
Basically, it should be something like:
SELECT T0.DocDueDate FROM OPOR T0 WHERE T0.DocNum=$[$38.44.0] FOR BROWSE
However, I am sure that "38.44" is wrong.
It should denote my current document's UDF *.U_PO.
And I am not sure what would be the correct notation for it.
I was wondering if there was a help document I could refer to to figure out the corresponding field numbers for the cases like this.
Thank you for your help.

Hello
use FMS on matrix (tables) as
[ItemUID.ColumnUID.Type] or [TableName.FieldName]
where itemUID is 38
ColumnUID is U_XMill
Type is 0 (general).
There is a now-to guide on service.sap.com/smb/sbo where you can find how to us FMS.
Regards
J

Formatted search query for displaying invoice items details

hi all,
i need to display all the items in AP invoice.kindly suggest me a query for that.
in AP invoice
Ex. row items
code--descqtyprice--
total
I0001--XXXXXXX5--
100 -
500
query should display this row as
code--desc--
price
I0001--XXXXXXX--
100
I0001--XXXXXXX--
100
I0001--XXXXXXX--
100
I0001--XXXXXXX--
100
I0001--XXXXXXX--
100
=================================
the query should display as the qty is 5 so it will display the same item 5 times
kindly suggest me some query for formatted search
its very urgent
regards
sandip

Hi Sandip,
DoQuery("Select b.ItemCode from OINV a,INV1 b Where a.DocEntry=b.DocEntry")
Hope its help for you
Give me reward points,
Regards,
G.Suresh.

Addition of two rows values in table using formatted search

hi all,
i have created one UDF field in market document rows, now in AR invoice i need to add the values in the UDF fields of two rows, want to show it in anather outside UDF in title. kindly suggest me some query to track that.
Ex:- i had entered two items in rows and
for first UDF row i have given 20
for second UDF row i have given 30.
now i need to show sum of the two UDF in two rows in title UDF.
kindly give me some query used for formatted search to do this task.
regards
sandip

Sandip,
To the best of myknowledge When you try to take the row value to the header the results of the Formatted Search are not consistent.
but for your interest, I am giving below the logic to work this out.
You need two Header level user fields. One to copy the row user fields value and the other to store the sum.
You can create a simple SQL "SELECT $[$38.U_UserFieldName] (substitute with row level user field name) and attach it to the first header level user field and make it Auto refresh on doc total.
Then Attached SQL "SELECT $[ORDR.U_HeaderUserField1] + $[ORDR.U_HeaderUserField2]"
The results could be flaky because the header user field takes the value of the active row and sometime it only considers the first row active though you might be entering the second row of data.
My recommendation would be to Use The Transaction Notification Stored Procedure for this by which you can be absolutely sure that the Header User field will have the sum.
Let me know if you need directions for this.
Regards
Suda

Problem in Formatted Search

I have added two UDFs namely ItemCode and ItemName on header level of Profit center form.
I have attached folwing query to ItemCode for Formatted Search
select Itemcode from oitm
I want to display the corresponding itemname automaticaly in itemname field. So I created the folowing query:
Select oitm.itemname from oitm where itemcode= (select $[$U_ItemCode.U_ItemCode])
setting is that Auto refresh when field changes (ItemCode).
Now what result I am getting is as follows:
if I change ItemCode and goto ItemName, the itemname should change automaticaly, but it doesn't happen. However if I press Shift+F2 here on ItemName it takes the correct ItemName. I want that ItemName should be changes as ItemCode is changed automaticaly...
I am using a Patch 01.
plz help

Amol,
Please try
SELECT T0.ItemName FROM OITM T0 WHERE T0.ItemCode = $[[OPRC.U_ItemCode]]
NOTE: The format is $[[TableName.UserField]] . Since you have create the User field in OPRC table I am referring to it as OPRC.U_ItemCode
remove the http:// thats got added.
Suda

Regarding formatted search

hi,
how to track particular query applied for formatted search.and where it applied.
pls give solution asap.
regards
vishal

Hi,
Please check the DI API documentation for <i>FormattedSearches</i> and <i>UserQueries</i> objects.
That should give you all information you need...
Regards,
Frank

Using Second Column of Formatted Search

Hi All,
i have a query for formatted Search, which goes like This
"Select ItemName, ItemCode from oitm"
When i press Tab on the field 'Product No.' in 'Production order',
i get the CFL of ItemName and ItemCode.
when i select one row from this, i need to capture the ItemCode
in the field 'Product No.' (By Default it captures the first Column i.e ItemName)
Any suggestion are most welcome
Regards,
Mahendra

Mahendra,
By default it will fetch the first column only. one workaround what you may not like to use is, to define a user defined field in production order form and give an FMS there. ther you show the itemname first as you have written, and give an Auto refresh FMS on production order field where you change it to itemcode when item name is selected.
HTH,
Regards,
Binita

Formatted Search in Matrix

How to create a query for formatted search if my variable is in the matrix(some column and some row).
I would like the SAP user get a list of all Workorders for a Job, and Job is a cell in matrix.
Workorder value should be shown in another cell in the same row.
Thanks a lot,

Hi Pavel,
The document 'How to Define and Use Formatted Search' on the Service Market Place goes through defining and using formatted searches with queries. It also explains how to use fields in an active form in a formatted search, look at the section called 'Search by Saved Query' in the document.
To find this document go to
www.service.sap.com -> Channel Partner Portal -> Solutions - SAP Business One -> Support -> Additional Information - Documentation Resource Centre -> SAP Business One 2005 A SP 01 -> How to guides -> 'How to Define and Use Formatted Search'
This document also gives some examples of the types of queries which are used in formatted searches.
Hope this helps
Noreen

Formatted Search on Inventory Posting

Dear Experts,
I have a FMS on inventory posting distribution rule, its supposed to display the distribution rule automatically for the items, without human intervention. How can I set this to auto-refresh ? since when using this form virtually no column is normally touched apart from the reconcile button.
Edited by: Roc on Apr 8, 2010 4:27 PM

Hi Gordan,
we have upgraded SAP B1 2005 to 2007 - we are using old query for formatted search for items in marketing document - can in that cancelled items also reflecting - can you please correct that query where i dont want to reflect cancelled items.
SELECT T0.[ItemCode] AS 'Item No.', T0.[ItemName] AS 'Item Description', T0.[UserText] AS 'Item Details', T0.[OnHand] AS 'In Stock' ,T0.PrchseItem,T0.SellItem FROM [dbo].[OITM] T0 WHERE (T0.[UserText] Like N'%[%0]%' ) AND (T0.[UserText] Like N'%[%1]%' ) AND (T0.[UserText] Like N'%[%2]%' ) AND (T0.[UserText] Like N'%[%3]%' )
Thanks

Formatted search authorization

hi.
i have created a normal user ap. ap has full authorization for "define formatted search".
when ap logs in and tries to do formatted search on the warehouse feild in A/R Invoice, the message is that he is not permitted to perform the action.
what other authorizations should be enabled to let him select the warehouse on pressing Shift + F2
thnks, laks.

hi.
i gave authorization for my query group and it worked.
a million thanks.
best rgds, laks.

Formatted Search for Delivery Date field in SO not working

Hi All
Can anyone help me as to why my formatted search is not working?
I am currently using SAP B1A SP01 Patch 19.
I have created a user query as follows:
SELECT $ [$10.0.DATE] + 5
When I add this to the delivery field within the Sales Order and bring through the saved query which I set to auto refresh when the Posting Date field changes and to Display Saved Values it doesn't work.
Any ideas?
Thanks and best wishes
Gail

HI Gail,
If I am not mistaken you want to add days to the posting date...if that is so then try this out:
SELECT $[ORDR.DocDate.DATE]+5 From ORDR T0 For Browse
Set The indicator to Auto Refresh when the fields change
Nagesh

Authorizations for formatted searches?

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