Automated process to set metadata properties of documents in KM

Hi,
I want to upload about thousand files in KM and set their metadata properties. There are five metadata properties among which two are links, one is thumbnail, and two are multivalued check boxes.
Is there any tool/process available so that I can set these properties automatically?

Hi Deepti,
with NW04 SPS18, NW04s SPS09 you have a new KM Report "<a href="http://help.sap.com/saphelp_nw04/helpdata/en/44/8d6f90d85c6572e10000000a11466f/content.htm">Propagation of Properties</a>.
It should help you achieve what you need.
Best regards,
Robert
PS: Please consider reading the <a href="https://forums.sdn.sap.com/thread.jspa?threadID=117176">Rules of Engagement</a> by Craig Cmehil and reward the time people are spending answering your questions here on SDN. Thanks a lot!!!

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Acrobat 9.4.4 crashes when running batch process to remove metadata

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Thank you.

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Hi,
I'm trying to set custom properties based on other custom properties. I understand how the dependOn works for the "Allowed Values" and "Additional Metadata", but it does not quite cover my needs.
Say I select one value from a dropdown list - I want the next property to be set to a fixed value the user can not edit. This second property should be updated if another value is selected from the dropdown list. There is not a 1-to-1 reference between the two properties, more of a n-to-1.
Would the easiest thing be to write a service that would update the document properties?
Hope someone understands my needs, and has the answer to them.

Hi Bjorn,
the easiest thing is to write an own metadata property extension. See more inforation in this SDN article:
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/library/kmc/implementing a metadata extension for kmc properties.article
Regards,
Thilo

How to create a people picker type metadata in a document set?

Hi folks,
I want to create a people picker type metadata in a document
set (it has some content types and it resides inside a library).
So please help me knowing steps for creating it.
Our web application is using classic based authentication therefore I want to retrieve the names and groups in people picker column from Active Directory.
Also, the document set library for which I want to create people picker metadata did not had document set before and documents where saved directly in content types as well as the metadata that now we are making as people picker was before of type Single line
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So, whether after creating it of type people picker, at the time of moving documents into document set, it will create problem? If yes,than of of what kind and how can it be resolved?
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-Ishita

Hi,
From your description, I know you want to add a people picker column in a document set, then add this document set into a document library.
If you want to add a people picker column in a document set you should create a document set first. You can know how to create and configure a document set by referring to this article: https://support.office.com/en-us/article/Create-and-configure-a-new-Document-Set-content-type-9db6d6dc-c23a-4dcd-a359-3e4bbbc47fc1.
After creating a document set, you can follow these steps below to add a people picker column in a document set: click Site Actions -> Site Settings -> under Galleries section, Site content types -> find the content you want to add people
picker column -> under Columns section, Add from new site column -> Name and Type, enter your column name and choice Person or Group -> OK.
If you move documents into document set, it will keep the current properties. You can edit properties to change the document to another content type which is contained in the document set.
In my case, DocA is the content type of the document library, Document and DocB are content types of the document set.
If I have mis-understand, please let me know.
Best Regards

Unable to edit Document Set metadata.

I have a Library with Document Sets enabled. The metadata for the documents and the DS are defined and the columns visible (set to optional) from within each content type under library settings. However, when I select a DS and then click Edit
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Anyone have any ideas?

It is possible to make it do that but i can't imagine how it could happen without sigificant deliberate effort.
It is possible to modify the columns on a content type so that they do not appear on specific views (view,new,edit) but it's a fairly obscure trick and you need PowerShell to do it. If this has happened then you could use PowerShell to correct the settings
but i dislike treating the symptoms of a problem unless you know the cause.
There are some columns that are set by default to only appear on set views but that would normally affect the items as well as the document sets.
For a random thought you could look at the effectts of seting the columns to be shared throught the document set, it's possible that i've forgotten a bit of default behaviour and that the columns are being hidden on purpose. Other than that i'm out of ideas
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Hello,
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Hi striker,
You can add the "Content Type" in Hierarchy Fields for your list, then click the "Document Set" to filter the document set type item, then you can input the "P00001" in Installatle key filter, click apply, then it should show only document set
items with field value P00001.
http://office.microsoft.com/en-001/sharepoint-help/set-up-metadata-navigation-for-a-list-or-library-HA102832523.aspx
Thanks
Daniel Yang
TechNet Community Support

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Hello,
I am currently writing a plug-in to import a proprietary image format into Photoshop. The people who will use this plug-in believe it would be useful to have some file information displayed in the File Info dialog.
The problem I'm running into is finding the functions necessary to set these properties in the File Info dialog, as currently they are all entirely blank.
As a simple example, if I wanted to have the Document Title, Author, Description and Keywords read "Hello, world!" after I've read in an image, what functions would my plug-in have to call to set each of these text fields?
Is there a struct that my plug-in needs to modify, or a group of get/set functions to change these properties?
Any information would be extremely helpful, as documentation on the subject is very difficult to find in the SDK.
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Jack

Thanks for your help, Toby.
I've got an idea of how to configure the properties at this point. Simple properties work now, but I am still running into a bit of trouble setting complex options such as the Caption tag. I create a handle, populate it with the null-terminated string for the caption, and then I use setPropertyProc to link that handle to propCaption. The code would go something like this:
>Handle h = sPSHandle->New( captionLength );
>if( h )
>{
> Boolean locked;
> Ptr p;
>
> sPSHandle->SetLock( h, true, &p, &locked );
> // In here, use memcpy to copy a typical C string into p
> sPSHandle->SetLock( h, false, &p, &locked );
>
>sPSProperty->setPropertyProc(kPhotoshopSignature,propCaption,0,0,h);
>}
Basically when I run my plugin and open a file, the Description field is still blank, as it was before I tried to populate the fields.
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Document set items properties

Hi
I have a document set with properties Type, name , modified and modified by . I want to include additional properties in document set content items .Is there a way to change the properties , or hide some properties from document
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ex
i e add more properties in document set contents as it inherits from document set
Thanks in advance
nain1987

Click Library settings on the ribbon, and within that click the Document Set Content Type.
The next page you'll see has an option called Document Set Settings.
Here you can specify properties for the document set itself, plus which are inherited by the items in the document set.
If you want items to have properties independent of the document set, add those in the library settings page.
If you want to change what is displayed, change the Views for the library or those views used by the document set.
w: http://www.the-north.com/sharepoint | t: @JMcAllisterCH | YouTube: http://www.youtube.com/user/JamieMcAllisterMVP

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I need extract all document properties from document (any file type) saved in blob.
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- I can extract some properties with ctxhx.exe and key Meta. But this method is very expensive: I have to 1)save blob to file, 2)convert binary file to html-file, and 3)extract properties from html <meta> and <title> tags.
- I can extract all properties with COM Automation. But this way need to install a lot of applications for every document type. It's impossible.
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ORDDOc getproperties will attempt to see if the media is a video, audio or image and set the appropriate properties.
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Setting metadata in Bridge

Can someone give some advice on setting metadata values within Bridge using javascript? The examples all seem to deal with Text types like the following:
md = tn.metadata;
md.namespace = "http://ns.adobe.com/photoshop/1.0/";
md.Author = "Jane Smith";
But when trying to set other types, like the "caption" (which gets mapped to "http://purl.org/dc/elements/1.1/description"), the script will throw an exception.
md.namespace = "http://purl.org/dc/elements/1.1/";
md.description = "New Caption"
-- Uncaught exception description --
I'm thinking this is probably because dc:description is defined as a "Lang Alt" type in the xmp specification which in turn is defined as:
"Language alternatives are a form of rdf:Alt array, referred to as the Lang Alt type. In this
example, each array item is a simple text value; the value has a property qualifier, specified as
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But no matter how I try accessing this object (there is no "reflect" available on metadata objects), I can't seem to change the string value.
Any ideas would be much appreciated.
On another topic, would it be possible for someone to post the Export Metadata Script here in this forum for those of us who don't have access to the partners site? Here's is my working go at an export metadata script for Bridge that simply prints to the debugger. It's basically a quick hack of some of the routines in AdobeLibrary3.jsx which it also needs in order to run.
Thanks,
Bruce
#target bridge
if( BridgeTalk.appName == "bridge" ) {
DebugMeta = {};
DebugMeta.execute = function() {
// print out the metadata for the selected thumbnails
var sels = app.document.selections;
for (var i = 0; i < sels.length; i++) {
var t = sels[i];
var m = t.synchronousMetadata;
// loop through all possible elements (properties)
var elements = MdNs.elements.keyList;
for (var j = 0; j < elements.length; j++) {
var el = MdNs.elements.get(elements[j]);
if (el.scriptAccessible) {
try {
// print the value (and the mapping if it's redirected)
var val = el.getValue(m);
if ( isValidReference( val )
&& ( val.length > 0 )
&& ( trim( val ) != null ) ) {
$.write(el.handle + " = " + val);
if (el.redirected) {
$.writeln(" (" + el.redirectElement.ns.ns + el.redirectElement.property + ")");
} else {
$.writeln();
} catch (e) {
// setup menu
var myMenu = createMenu( "command", "DebugMeta",
"-at the end of Tools-", "tools/DebugMeta", DebugMeta.execute);
var contextMenu = createMenu ( "command", "DebugMeta",
"-at the end of Thumbnail-", "thumbnail/DebugMeta", DebugMeta.execute);

Bruce,
I think most people here agree with your 2c, but there just wasn't time to do everything.
But one of the great things about Bridge Scripting is, if you don't like it, change it, or create something that will do what you need. If you don't like the way collections work, create your own browse scheme, and do it your way.
The MdNs object has a definition for an object, MdManager. The MdManager constructor takes a thumbnail object. It's "grab" method creates 2 enumerations. MdManager.enumeration contains a KeyedArrayList (object defined in lib3 just above MdNs) of all the metadata elements that actually have values. MdManager.noValue is a KeyedArrayList of metadata elements that do not have values. Now, the standard MdManager only provides checks against the standard XMP schemas. But if you want to extend that, just add a MdNs.MetadataNamespace and the MdNs.MdElement 's necessary to define the non-standard data you want to enumerate.
So while you can't use the metadata object to traverse the metadata structure, there are always other ways.
The concept of modifying the scripting features of Bridge didn't stop there. In Lib1, we extended the File object prototype in Bridge:
File.isFileType() - give it a comma delimited list of extensions, returns true if file matches any of the extensions
File.isPhotoshop() is the file one of "PSD,PDD,8BPS,JPEG,JPG,GIF,"
File.isPageMaker()
File.isInDesign()
File.isPDF()
File.isIllustrator()
File.isOpenableIllustrator()
File.isOpenablePhotoshop()
File.isScript()
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File.getNameWithoutExtension( noDecode ) - gets you the name of the file without the extension. noDecode is a boolean - if true it will not perform a decodeURI on the result. Default is false
File.getFileWithExtension( ext ) - creates a new File object with the original file name and the provided extension. You provide only the extension ( "jpg" ), the function adds the dot (".jpg").
We also extended the Thumbnail object prototype:
Thumbnail.isFileType( ext ) - same as File.isFileType but for Thumbnails.
Then there's handy functions like:
ensureUniqueFile( file ) - pass it a file object. If the file object exists, it will return a new File object with a "(integer)" added to the filename. So if My Documents/foo.jpg exists, and you called:
ensureUniqueFile( new File( "~/My Documents/foo.jpg ) );
the result would be a file object: My Documents/foo(1).jpg
These next two are defined in lib3:
ensureUniqueFolder( folder ) - does the same thing for a folder
And one of my personal favorites:
verifyFolder( folder, silent ) - if you give it a Folder, it will verify that the folder actually exists, creating the entire path to the folder if necessary. "silent" is a boolean. If true - it will just make the folder (and path to the folder). If false (the default) it will flip up a "Folder does not exist - Do you want to create it" alert to the user, to give them the choice. IF the user opts not to create the folder, it returns undefined.
If My Documents is empty (no files/folders), and you want to write a file into My Documents/1/2/3/My Folder/foo.txt
var f = new File( "~/My Documents/1/2/3/My Folder/foo.txt" );
var folder = verifyFolder( f.parent, true );
f.open( "w" );
f.write( "Four score and seven years ago..." );
f.close();
The result of that ditty will be the successful writing of the file, and the creation of the entire path to the file. It will only create the path elements that do not exist.
Bob
Adobe Workflow Scripting

Batch processing - "Add comments" metadata?

Greetings,
Using Acrobat Pro while batch processing Word documents, is it possible to add a comment (all at once, to all the documents being processed) to the "properties" of each document?
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FILE:
<?xml version="1.0" encoding="UTF-8"?>
<FinalCutServer>
<request reqId="setMd" entityId="/asset/10">
<params>
<mdValue fieldName="Title" dataType="string">Text Info Change</mdValue>
</params>
</request>
</FinalCutServer>

I got the answer. You must type “*.xml” (that is, asterisk-dot-xml) in the Value field of Wildcard Include Filter for it to work correctly.

Application Errors - There is no application set to open the document app name

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Please help? I don't have too much on my mac yet as I'm a new user, so could start the process of wiping again if that's the safest way to get back to a known good point.
many thanks in advance!

Hmmm. Haven't used a Mac very long, have you?
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From the dropdown menu select Other.
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Navigate to the desired location:
Note that on your machine the hard drive is probably named, Macintosh HD, instead of Test Bed as you see above.
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Display Document Set Columns Within The Document Set

Hello all! Hopefully you all can let me know if the idea I have in my head is possible:
Background: I have a Document Library with a custom made Document Set that has about 15 columns. The way I initially designed this, I left about 10 of the fields as "Hidden" because we didn't want the user to fill out that information
when creating a Document Set. That information would be completed in the next step through a Workflow. The Document Set Welcome Page has been left pretty much untouched with the usual web parts for Document Set Properties and the view of the items within the
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Name (required)
Fiscal Year (Required)
Total Cost (Required)
Approval Date (Hidden)
Requisition # (Hidden)
Team Members (Hidden)
Reminder Date (Hidden)
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Toni
Toni Marie

Here is the approach to read document set columns and assign to other webparts:
for each document set you can find the id when you clicking on the document set or navigating to the welcome page,
using this id read query string and the associated item column values and assign to otherwebpart .
Reference code:
//page_load for other webpart read the query string of welcome page
if (Page.Request.QueryString["ID"] != null)
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protected void GetDocumentSetItem(int itemid, SPSite sSiteUrl)
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                txtDocsetid.Text = Convert.ToString(item["hiddenfield"]);
In the welcome page I have placed button to load webpart ,while loading the webpart I am reading the query string assigning the values to otherwebparts.
G1

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The note at the bottom of the first section (About formatting text (CSS versus HTML)) says -
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Automated process to set metadata properties of documents in KM

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