Bank reconciliation for existing payments

I have a problem with the Bank Statement Reconciliation (BSP) processing introduced in version 2007A. I cannot work out how to reconcile to payment transactions which already exist. I have tried the documentation and the webex, but they do not seem to cover it.
Scenario:
1. User knows that a payment has been received from a customer, for example 1000.00.
2. An Incoming Payment document is created. This will sometimes be allocated or sometimes be a payment on account.
3. Later, the bank statement records are received and show the received payment of 1000.00.
How do you reconcile the bank statement line to the already existing Incoming Payment?
The BSP seems to be OK as long as you are creating a new Incoming Payment, but I cannot see how to reconcile to an existing one.
Regards,
Douglas

Hi Douglas
Depending on the payment means, an interim account could be involved, requiring the deposit function to be used. You did not mention the deposit being done or what the payment means was. Therefore I assume that this could be the problem. Let me know if it is.
Kind regards
Peter Juby

Similar Messages

Bank Charge for Outgoing payment. Any workaround

Hi,
Has anyone develop solution for the Bank Charges in Outgoing payment ?
Under Incoming Payment, there is a bank charge field which is will post together with the amount received from customer.
We would like to have the same function in Outgoing Payment and automatically post in Journals. How can SDK help ?

Hi ,
Try this work around for bank charges involved while making payments.
Example
Amount due to supplier-10000
Bank charges - 100
Total payment - 10100
1)Go to outgoing payment screen/type the vendor and select the invoice of 10000.
2)Go to payment means and against bank column enter 10100
3)In payment means in row two type bank charges for 100
The system will throw an error saying bank charges is not cash account.still u can post the entry.
The accounting entry will be
Supplier a/c Debit - 10000
To bank a/c Credit -10100
To Bank charges a/c credit - (100)
(instead of debiting bank charge expenses it is crediting the charges in negative figure / impact is same)

Grouping Credit Entry in Bank Account for Vendor Payments using Pay Wizard

Dear All
We are currently testing Payment Wizard for BACS Payments to Vendors . We have successfully posted payments to Vendor Accounts and to the Bank Account in GL. However we note each Vendor payment is credited to the Bank Account individually even though the Bank will take the payment in one amount for the Payment File Total.
Is it possible to credit the Bank Account with the Total Payment Run value as one amount only so that the credit matches exactly the manner in which the Bank will take the payment ?
I realise that we could process BACs through a dummy GL Account for the Bank and journalise to the Bank Account in total but would prefer to avoid this option.
Regards
Seán Lyons

Dear Seán,
Welcome you post on the forum.
Even though it is not ideal, you may not be able to avoid such additional clearing account since the way B1 works can not be changed.
Thanks,
Gordon

Bank reports for Directdeposit Payment advice

Hi All,
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Hi,
Check report
RFFOUS_C
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Bank reconciliation for Fund transfer

Hi,
Client have many bank accounts. He transfer fund from all banks at different places to its corporate bank account on daily basis (once in a day). In this case bank statement shows only reference as transferred to "XXXX bank account" for all transfers.
How to treate this in bank reco.What should we enter in Assignment filed in document and reference field in manual bank statment to reconcile it properly.
Please suggest.
Regards,
Harshal

Hi Harsh,
In Bank recon fund transfer when we used to post a document PK-40 and PK-50 for this the GL accounts for Banks(40&50) we need to give and In Reference area-(Just mention-Fund transfer) and Assignment area-(F.T-HDFC to Axis) and in Text area (Fund Transfer from HDFC to other Banks-IT is for first Line item for other banks based on GL a/c for that gl text as F.T from HDFC to Axis).
I think this is enough.
Regards
Sridhar

External bank reconciliation for bank statement in USA

Does USA banks offer import bank statement feature to B1? How to import the data to B1?

Hi,
Have you checked the Payment Engine Addon ?
Kind Regards,
Jitin Chawla
SAP Business One Forum Team

Change Region/ Country/ bank account for monthly payment

I Transferred from US to Germany and need to change my bank account. I was not able to do so as the only option I had is to choose US. I could not change it to Germany to adjust my bank account.
your help would be greatly appreciated. thanks!

Your best bet is to contact Support at this link:
Contact Customer Care
They are the people that can help with this.

Bank reconciliation incoming payment

Hi All,
I am in the blue print designing phase of one of my client. Below is the client requirement for incoming bank reconciliation.
We have suggested them, the moment they received cheque of check from client, the entry should be posted in incoming payment account like this:
Debit Incoming Clearing Account
Credit Customer Account
When actually payment will appear in the main account entry should be posted like this:
Debit Main Bank Account
Credit Incoming clearing Account
Now the question from client is when any cheque or check would be deposited in my bank account there would one entry in our bank statement stating cheque or check deposited but subject to clearing and main account balance should be increased but actually cheque or check has not been enchased yet.
How to handle the scenario for bank reconciliation for incoming payment.

Hi Ashutosh,
Please try to use Payment Order Functionality. This option is available in the Payment Methods in Country in FBZP.
Regards,
Kiron Kumar T.

Need to clear openitems for Bank Reconciliation without useing Algorithms

Dear All,
As per configuration of Manual Bank Reconciliation, for clearing cheque deposit & cheque issue we are useing Algorithms 15 & 13 respectively. while uploading Bank statement we used to give SIX digit cheque number as a reference to clear the open items (i.e the same cheque Number is used to enter by the user in Allocation field of GL Account)
But as a special case the user has entered more than SIX digit cheque Number in Gl Account. Now am unable to clear those open items, since bank statement is having six digit cheque Numbers only.
My question is if i want to clear the open items of cheque deposit, cheque issue, others without useing Algorithms... let me know the configuration with various specification parameters.
Regards,
Swathi

HI
My Requirement is only one..... can we clear without useing Algorithms..... let me know the process.... on what parameters/specifications can do
Rgds,
Swathi
Edited by: swathi fico on Aug 27, 2009 10:08 AM
Edited by: swathi fico on Aug 27, 2009 12:55 PM

Bank Reconciliation - Picking wrong accounts

Dear All,
I have configured manual bank reconciliation for our house banks as follows,
GL Codes     Description      Symbols     Acc Mod     Curr     GL Acc          Acc Symbol Desc
102310      Bank ACC 01 - Main                          LK00     ++++++++++++ Main
102311      Bank ACC 01 - Incoming Payments     LK01     +++++++++++1 Receipts
102312      Bank ACC 01 - Cheque Payable     LK02     +++++++++++2 Payments - Cheques
102313      Bank ACC 01 - Bank Draft (Foreign)     LK03     +++++++++++3 Bank Draft
102314      Bank ACC 01 - Bank Transfers (Dm)     LK04     +++++++++++4 Bank Transfers
102315      Bank ACC 02 - Main                          LK05     +++++++++++5 Main
102316      Bank ACC 02 - Incoming Payments     LK06     +++++++++++6 Receipts
102317      Bank ACC 02 - Cheque Payable     LK07     +++++++++++7 Payments - Cheques
102318      Bank ACC 02 - Bank Draft (Foreign)     LK08     +++++++++++8 Bank Draft
102319      Bank ACC 02 - Bank Transfers (Dm)     LK09     +++++++++++9 Bank Transfers
When process using Tcode ff67, LK00-LK04 range is working fine but LK05-LK09 range is picking wrong accounts (ie. It picks from LK00-LK04) range.
Any idea to come across above error ? Appreciate your help on this.
Thanks
Madhawa

Thanks for your reply.
I have 8 house banks and GL codes created as follows,
102310      Bank ACC 01 - Main
102311      Bank ACC 01 - Incoming Payments
102312      Bank ACC 01 - Cheque Payable
102313      Bank ACC 01 - Bank Draft (Foreign)
102314      Bank ACC 01 - Bank Transfers (Domestic)
102315      Bank ACC 02 - Main
102316      Bank ACC 02 - Incoming Payments
102317      Bank ACC 02 - Cheque Payable
102318      Bank ACC 02 - Bank Draft (Foreign)
102319      Bank ACC 02 - Bank Transfers (Domestic)
Iif I create GL accounts keeping with 10 (Main + 9 clearing accounts) will be ok. But I need keeping with 5 accounts (Main + 4 clearing accounts for each house bank).
As suggested, if I keep GL accounts codes instead of mask, is it recomended to keep ?
Thanks

Automatic programme for Down payments and Credit memos & pratial payment

Hi Guysis
vendor credit memo is 5000rs when i Excute the Automatic programme for the APP it asks enter payment method for the Incoming payments.
how to slove this error.
vendor down payments Automatic payment programme is possible or not
please give sollution Immdieatly.
with regards
srinivas

Hi,
rao
i understood your problem
we can do it in a different way.
i think you have a due amount and one credit memo..
if it is ok
then in F110
GO to proposal change and select first the invoice document and REALOCATE then change the bank details
for ex.
payment method      M
bank                        SBI
account                  curr
and press shift+F1
and go back
select second one that is credit memo
and REALOCATE
there you can find the bank
select that and shift+F1
thus you do the payment
this can solve your problem
thank you
Shankarchitupolu

Bank Reconcilation for the first time.

Hi,
I need help on how to do a bank reconciliation for the first time. The bank statement has some transactions which happened on the old system now when we tried to reconcile the total does not match to the bank statement. How can we get it to reconcile we cannot make once sided entry.
Thank you

Hi Ghanbary, if we think logicially, the bank statement has transactions that occurred before you cut over to B1. So the question is do those transactions belong to Customers and Vendors such as receivable or payables, or were they expense and revenue deposits or owners withdrawing and depositing funds etc?
An Example : If the transactions are A/R and A/P related, you do not have actual transactions in B1?
Obviously you have following possibilities:
1. Import open transactions using DTW? Perhaps not a good idea that should have been done earlier.
2. Question is did you transfer your customer/vendor opening balances? If so, you can match above bank external reconciliation with respective BP. You can use ProcessExternalBanking function in Banking module against BP.
3. Above matching of external bank account can also be done against G/L account, provided you transferred opening balances of G/L accounts such as Receivable/Payable
In general you can balance external bank credit/debit with G/L debit/Credit but you have to know logically what is the transaction from Bank, do we have an open balance entry in G/L. If not you will have to create some temporary g/l account and add amount to it with a comment, saying from previous system of something like that. Then balance it against bank's external account.
There are many approaches to handle this. You should talk to your accountant what best practice he suggests from the point of view of management reports and even taxation reports or investor reports. As a systems guy you can not arbitrarily decide that.
It is best to create and match balance sheet in new system against the old system and make sure they match before starting new transactions on new B1 platform.

Bank Statement for Reconciliation

Dear All,
What is the disadvantage if we can use Electronic Bank Transfer for Bank Reconciliation.
There are two main obstacles in Customizing to quick and efficient installation of the electronic bank statement:
Creating the files UMSATZ.TXT and AUSZUG.TXT is a complex process. Experience has shown that many implementation errors arise from incorrect creation (format errors) of these files. Using actual files from the bank is also difficult as the files are usually very big.
The open items to be found and cleared using the electronic bank statement must usually be entered into the (test) system manually and with correct clearing information. This information must also exist in the correct fields in the individual line items in the UMSATZ.TXT file (for example in the note to payee fields).
The above information provided in Electronic Bank Statement Implementation Tool as per Best Practice document.
Also understand that many obstacles and other problems faced by many implementation.
Is Manual Bank Statement uploading is advisable ?
Reuqest your help and guidelines.
Regards,
SS

Hi Ravi Teja / Experts,
Thanks for your info and link.
I have already these configuration document.
My question is If we implement Electronic Bank Statement - What is the advantage & disadvantage?
Is it Manual Bank Statement is advisable?
Thanks in advance.
Regards,
SS

Tables For Bank Reconciliation

Hi,
What are the tables will affect while doing Bank Reconciliation. I need to update one User Defined Field in Payment Document, while doing reconciliation. I got OMTH table, but it is having the data for Reconciliation Acct. , Statement Number, but i need to know which table containing detail of all reconciliation statements.

Hi,
Please Assume the following Scenario.
I have one Outgoing Payment - (DocTotal is 5,000)
Now i have posted one Deposit For 5,000
Now i am doing the Bank Reconciliation
Selected that Outgoing payment and the deposit and i clicked the reconciled button. Now reconciliation was done.
Now in which table these Outgoing payment table data will store
or
In Which Column of Outgoing Payment table will affect once we did the Reconciliation.

Configuration setting for bank reconciliation staement

Hi
pl. provide the configuration setting required for BRS with TC
Thanks
shivaji

Hi,
Electronic Bank Statement
Global Settings for Electronic Bank Statement
You should carry out Customizing for the electronic bank statement as follows: In Customizing for Bank Accounting, choose Business Transactions  Payment Transactions  Electronic Bank Statement  Make Global Settings for Electronic Bank Statement.
Create Account Symbols:
In this step, you create account symbols. You will need these symbols at a later stage to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted.
Account Text
AUSG-UEBERW-AUS Foreign out. transf.
AUSG-UEBERW-INL Domestic out. transf
BANK Bank account
BANKEINZUG Bank collection
BANKGEBUEHREN Bank cost
BARAUSZAHLUNG Cash payment
BAREINZAHLUNG Cash deposit
GELDEINGANG Cash receipt
SCHECKAUSGANG Outgoing cheques
SCHECKEINGANG Incoming cheques
SCHECKVERRECHNG Cheque clearing acct
SONSTIGE Other bank trans.
TREASURYAUSGANG Treasury outg. trans
TREASURYEINGANG Treasury inc. trans.
ZINSAUFWAND Interest paid
ZINSERTRAG Interest received
Assign Accounts to Account Symbol:
In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.
Act Symbol Acct Mod. Currency G/L Acct
AUSG-UEBERW-AUS + + +++++++++3
AUSG-UEBERW-INL + + +++++++++2
BANK + + ++++++++++
GELDAUSGANG + + +++++++++2
GELDEINGANG + + +++++++++9
KASSE + + ++++++++++
SCHECKAUSGANG + + +++++++++1
SCHECKEINGANG + + +++++++++8
SCHECKVERRECHNUNG + + ++++++++17
SONSTIGE + + ++++++++19
SPESEN + + 479000
Create Keys for Posting Rules:
In this step, you create the descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a cheque received, a credit memo, or debit memo.
Posting Rule Text
001+ Cash inflow via interim account
002 + Cheque credit memo through bank
003- Cashed Cheque
004- Domestic transfer
005- Foreign transfer
006- Other disbursements
007+ Other receipts
008- Cash payment
009+ Cash receipt
010+ Collection/direct debit
011- Returns collection/direct debit
012- Bank fee
013+ Interest received
014- Interest paid
015+ Payment by credit card
016- Vendor direct debit
017+ Treasury receipts
018- Treasury disbursements
Define Posting Rules/Posting Specifications:
In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) is to be posted.
Posting specifications comprise one or two posting records Debit  Credit. The first posting record is called posting area 1 and usually involves a G/L account posting (BANK ACCOUNT  CASH RECEIPT, for example). The second posting record, which is optional, is called posting area 2 (CASH RECEIPT  CUSTOMER, for example).
Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas.
Pstg Rule PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Type Pst Ty
Cash inflow via interim account 001+ 1 40 BANK 50 GELDEINGANG SA 1
001+ 2 40 GELDEINGANG DZ 8
Cheque credit memo through bank 002+ 1 40 BANK 50 SCHECK-EINGANG SA 1
Cashed Cheque 003- 1 SCHECK-AUSGANG 50 BANK SA 4
Domestic transfer 004- 1 AUSG-UEBERW-INL 50 BANK SA 4
Foreign transfer 005- 1 AUSG-UEBERW-AUS 50 BANK SA 4
Other disbursements 006- 1 40 SONSTIGE 50 BANK SA 1
Other receipts 007+ 1 40 BANK 50 SONSTIGE SA 1
Cash payment 008- 1 BARAUS-ZAHLUNG 50 BANK SA 4
Cash receipt 009+ 1 40 BANK BAREIN-ZAHLUNG SA 5
Collection/
direct debit 010+ 1 40 BANK BANK-
EINZUG SA 5
Returns collection/
direct debit 011- 1 40 SONSTIGE 50 BANK SA 1
Bank fee 012- 1 40 BANKGEBUEHREN 50 BANK SA 1
Interest received 013+ 1 40 BANK 50 ZINSERTRAG SA 1
Interest paid 014- 1 40 ZINSAUFWAND 50 BANK SA 1
Vendor direct debit 016- 1 40 AUSG-UEBERWSG INL 50 BANK SA 1
2 50 AUSG-UEBERWSG INL KZ 7
Treasury receipts 017+ 1 40 BANK TREASURY-EINGANG SA 5
Treasury disbursements 018- 1 TREASURY-AUSGANG 50 BANK SA 4
Returns collections/direct debits are posted to the account for other interim postings, since they need to be postprocessed.
Create Transaction Type:
In this step, you create the names and descriptions for the various transaction types required. House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type.
Trans. Type Name
MC MultiCash
Assign External Transaction Types to Posting Rules:
In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes.
Ext Trans +/- Post. Rule Int Algthm
001 - 003- 012 Outgoing cheque: cheque number same as payment doc. no.
002 - 003- 012 Outgoing cheque: cheque number same as payment doc. no.
004 - 016- 021 Reference document number search
005 - 016- 021 Reference document number search
009 - 011- 000 No interpretation
020 - 004- 019 Reference no. (DME management)
051 + 001+ 021 Reference document number search
070 + 002+ 000 No interpretation
071 + 010+ 019 Reference no. (DME management)
082 + 009+ 001 Standard algorithm
083 - 008- 001 Standard algorithm
201 - 005- 019 Reference no. (DME management)
202 + 001+ 021 Reference document number search
206 - 005- 019 Reference no. (DME management)
401 + 017+ 019 Reference no. (DME management)
401 - 018- 019 Reference no. (DME management)
402 + 017+ 019 Reference no. (DME management)
402 - 018- 019 Reference no. (DME management)
411 - 018- 019 Reference no. (DME management)
412 + 017+ 019 Reference no. (DME management)
413 - 018- 019 Reference no. (DME management)
414 + 017+ 019 Reference no. (DME management)
415 - 018- 019 Reference no. (DME management)
416 + 017+ 019 Reference no. (DME management)
417 - 018- 019 Reference no. (DME management)
418 + 017+ 019 Reference no. (DME management)
808 - 012- 000 No interpretation
814 + 013+ 000 No interpretation
814 - 014- 000 No interpretation
833 + 017+ 001 Standard algorithm
833 - 018- 001 Standard algorithm
UNALLOCATED + 007+ 000
UNALLOCATED - 006- 000
To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).
For algorithm 012, the number interval of the document numbers must be entered in the import report. For algorithm 026, the number interval of the reference document numbers must be entered (SD number assignment = XBLNR in the FI document). For further information on searching for the reference document number, refer to SAP Note 0107592.
The UNALLOCATED transaction results in the bank statement being imported, even if the external transaction code has not been created in Customizing. The transaction is posted to the interim account +++++5 (bank subaccount, depending on bank). Take a look at this interim account after the bank statement has been imported and post the items to the correct accounts where necessary. To ensure that the transaction is contained in the system the next time the statement is imported, define the new external transaction code in Customizing and assign an appropriate posting rule.
Assign Bank Accounts to Transaction Types:
In this step, you assign each of your bank accounts to a transaction type.
Bank key Bank Account Transaction
400500 XXXXXXXX MC
5.5.3 Manual Bank Statement
Create and Assign Business Transactions
In this step, you define an indicator and assign a posting rule for each business transaction.
Tran +- Post. Rule Acct Mod Int Algthm Text
001+ + 001+ + 21 Cash inflow via interim account
002+ + 002+ + Cheque credit memo through bank
003- - 003- + 12 Cashed Cheque
004- - 004- + 19 Domestic transfer
005- - 005- + 19 Foreign transfer
006- - 006- + Other disbursements
007+ + 007+ + Other receipts
008- - 008- + 1 Cash payment
009+ + 009+ + 1 Cash receipt
010+ + 010+ + 19 Collection/direct debit
011- - 011- + Returns collection/direct debit
012- - 012- + Bank fee
013+ + 013+ + Interest received
014- - 014- + Interest paid
016- - 016- + 21 Vendor direct debit
017+ + 017+ + 19 Treasury receipts
018- - 018- + 19 Treasury disbursements
019+ + 017+ + 1 Cash concentration - incoming
020- - 018- + 1 Cash concentration - outgoing
Define Posting Keys and Posting Rules for Manual Bank Statement
The posting keys and rules have already been set up for the electronic bank statement. The posting keys and rules for the manual bank statement are the same as those used for the electronic bank statement.
5.5.4 Cheque Management
Create and Assign Business Transactions
In this step, you define transaction codes for cheque deposits and assign them to a posting rule. You have to specify these transaction codes in the Tran (Transaction) field on the initial screen for cheque deposits.
Tran +- Post. Rule Acct Mod Text
CD01 + CD01 + Direct cheque deposit
CD02 + CD02 + Cheque deposit via interim account
Define Posting Rules and Posting Keys for Cheque Deposit
Two posting rules have been created: Direct cheque deposit and Cheque deposit via interim account. These rules represent two ways of posting cheques in the system. If you only want to post the bank accounting item in the first step and then clear the open customer items, use the Cheque deposit via interim account transaction. This is of particular importance when you have a lot of cheques and you have to ensure that all the cheques in Bank Accounting are posted by 10:30 a.m., for example. Otherwise, you use the Direct cheque deposit transaction in which the customers are cleared immediately provided that clearing information is available.
Procedure
Create Account Symbols:
In this step, you create account symbols. You will need these symbols at a later stage to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted.
Symbol Description
SCHECKEINGANG Incoming cheques
SCHECKVERRECHNG Cheque clearing acct
BANK Bank account
Assign Accounts to Account Symbol:
In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.
Act Symbol Acct Mod. Currency G/L Acct Acct Symb. Desc. (set automatically)
SCHECKEINGANG + + +++++++++8 Incoming cheques
SCHECKVERRECHNG + + ++++++++13 Cheque clearing acct
SCHECKVERRECHNG + CHF ++++++++60 Cheque clearing acct
SCHECKVERRECHNG + USD ++++++++50 Cheque clearing acct
BANK + + ++++++++++ Bank account
Create Keys for Posting Rules:
In this step, you define a posting rule for cheque deposits. The key determines the posting rules for general ledger and subledger accounting. The posting rule represents the typical business transactions involved in cheque deposits.
Posting Rule Text
CD01 Direct cheque deposit
CD02 Cheque deposit via interim account
Define Posting Rules:
In this step, you define the posting rules for cheque deposits and prepare account determination. Depending on whether a posting transaction affects general ledger accounting only, or affects both general ledger and subledger accounting, you define posting rules either for one or two posting areas. You only need one posting area if you post items directly Bank to incoming cheques rather than using clearing accounts, for example.
Pstg Rule PosAr PKey (D) Acct (Debit) PKey (C) Account (Credit) Doc. Type PstTy
CD01 2 40 SCHECK
EINGANG DZ 8
CD02 1 40 SCHECK
EINGANG 50 SCHECKVER-RECHNUNG SA 1
CD02 2 40 SCHECKVER-RECHNUNG DZ 8
User transations..
Bank Reconciliation Process:
1) Input the electronic statement from the bank -- FF_5
2) Acct statement - posting and clearing -- FEBP
4) Post process manually for any missing items -- FEBA
If this helps,please assign points.
Thanks,
Rau

Bank reconciliation for existing payments

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