External bank reconciliation for bank statement in USA
Does USA banks offer import bank statement feature to B1? How to import the data to B1?
Hi,
Have you checked the Payment Engine Addon ?
Kind Regards,
Jitin Chawla
SAP Business One Forum Team
Similar Messages
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Bank reconciliation for Fund transfer
Hi,
Client have many bank accounts. He transfer fund from all banks at different places to its corporate bank account on daily basis (once in a day). In this case bank statement shows only reference as transferred to "XXXX bank account" for all transfers.
How to treate this in bank reco.What should we enter in Assignment filed in document and reference field in manual bank statment to reconcile it properly.
Please suggest.
Regards,
HarshalHi Harsh,
In Bank recon fund transfer when we used to post a document PK-40 and PK-50 for this the GL accounts for Banks(40&50) we need to give and In Reference area-(Just mention-Fund transfer) and Assignment area-(F.T-HDFC to Axis) and in Text area (Fund Transfer from HDFC to other Banks-IT is for first Line item for other banks based on GL a/c for that gl text as F.T from HDFC to Axis).
I think this is enough.
Regards
Sridhar -
Bank reconciliation for existing payments
I have a problem with the Bank Statement Reconciliation (BSP) processing introduced in version 2007A. I cannot work out how to reconcile to payment transactions which already exist. I have tried the documentation and the webex, but they do not seem to cover it.
Scenario:
1. User knows that a payment has been received from a customer, for example 1000.00.
2. An Incoming Payment document is created. This will sometimes be allocated or sometimes be a payment on account.
3. Later, the bank statement records are received and show the received payment of 1000.00.
How do you reconcile the bank statement line to the already existing Incoming Payment?
The BSP seems to be OK as long as you are creating a new Incoming Payment, but I cannot see how to reconcile to an existing one.
Regards,
DouglasHi Douglas
Depending on the payment means, an interim account could be involved, requiring the deposit function to be used. You did not mention the deposit being done or what the payment means was. Therefore I assume that this could be the problem. Let me know if it is.
Kind regards
Peter Juby -
Need to clear openitems for Bank Reconciliation without useing Algorithms
Dear All,
As per configuration of Manual Bank Reconciliation, for clearing cheque deposit & cheque issue we are useing Algorithms 15 & 13 respectively. while uploading Bank statement we used to give SIX digit cheque number as a reference to clear the open items (i.e the same cheque Number is used to enter by the user in Allocation field of GL Account)
But as a special case the user has entered more than SIX digit cheque Number in Gl Account. Now am unable to clear those open items, since bank statement is having six digit cheque Numbers only.
My question is if i want to clear the open items of cheque deposit, cheque issue, others without useing Algorithms... let me know the configuration with various specification parameters.
Regards,
SwathiHI
My Requirement is only one..... can we clear without useing Algorithms..... let me know the process.... on what parameters/specifications can do
Rgds,
Swathi
Edited by: swathi fico on Aug 27, 2009 10:08 AM
Edited by: swathi fico on Aug 27, 2009 12:55 PM -
Bank Reconcilation for the first time.
Hi,
I need help on how to do a bank reconciliation for the first time. The bank statement has some transactions which happened on the old system now when we tried to reconcile the total does not match to the bank statement. How can we get it to reconcile we cannot make once sided entry.
Thank youHi Ghanbary, if we think logicially, the bank statement has transactions that occurred before you cut over to B1. So the question is do those transactions belong to Customers and Vendors such as receivable or payables, or were they expense and revenue deposits or owners withdrawing and depositing funds etc?
An Example : If the transactions are A/R and A/P related, you do not have actual transactions in B1?
Obviously you have following possibilities:
1. Import open transactions using DTW? Perhaps not a good idea that should have been done earlier.
2. Question is did you transfer your customer/vendor opening balances? If so, you can match above bank external reconciliation with respective BP. You can use ProcessExternalBanking function in Banking module against BP.
3. Above matching of external bank account can also be done against G/L account, provided you transferred opening balances of G/L accounts such as Receivable/Payable
In general you can balance external bank credit/debit with G/L debit/Credit but you have to know logically what is the transaction from Bank, do we have an open balance entry in G/L. If not you will have to create some temporary g/l account and add amount to it with a comment, saying from previous system of something like that. Then balance it against bank's external account.
There are many approaches to handle this. You should talk to your accountant what best practice he suggests from the point of view of management reports and even taxation reports or investor reports. As a systems guy you can not arbitrarily decide that.
It is best to create and match balance sheet in new system against the old system and make sure they match before starting new transactions on new B1 platform. -
Bank reconciliation incoming payment
Hi All,
I am in the blue print designing phase of one of my client. Below is the client requirement for incoming bank reconciliation.
We have suggested them, the moment they received cheque of check from client, the entry should be posted in incoming payment account like this:
Debit Incoming Clearing Account
Credit Customer Account
When actually payment will appear in the main account entry should be posted like this:
Debit Main Bank Account
Credit Incoming clearing Account
Now the question from client is when any cheque or check would be deposited in my bank account there would one entry in our bank statement stating cheque or check deposited but subject to clearing and main account balance should be increased but actually cheque or check has not been enchased yet.
How to handle the scenario for bank reconciliation for incoming payment.Hi Ashutosh,
Please try to use Payment Order Functionality. This option is available in the Payment Methods in Country in FBZP.
Regards,
Kiron Kumar T. -
In order to ensure that your client is able to perform their first bank reconciliation correctly, you need to perform the following steps:
First we'll create an example:
Opening Cashbook (General Ledger) balance = $100 Dr (Favorable)
Oustanding unpresented Cheques = $50
Opening Bank Statement balance = $150
Step 1:
Firstly enter the Cashbook balance via Incoming Payments as:
Dr Bank Account $100.00
Cr Cashbook Opening Balance Suspense account $100.00
Step 2:
Secondly enter each oustanding cheque via Outgoing Payments against the bank Account
Dr Bank Account (Contra) $100.00
Cr Bank Account (with Chq No) $100.00
Step 3:
Open you Bank Reconciliation via Banking - Bank Statement + External Reconciliation - Manual Reconciliation.
Enter:
Opening Statement Balance = $ 0.00
Closing Statement Balance = $150.00
Statement Date = Date before Go Live
Tick / Select Opening $100 + All Dr Balance Cheque Entries.
Once Reconciled you will be left with the Oustanding Cheqs, which will clear once the User starts on their Post Go Live entries.Hi Kevin,
Nice to have your message here about OB recon. Actually we have also related problem and let me discuss with financial application consultant about that, then I go back to post the result here.
Rgds, -
Dear Experts
SBO 2007B pl07
I am doing Manual Reconciliation for Bank. Here i want to put check realized date. Is there any Provision for check realize date?
regardsDear Ashish
Everyday some cheques are cleared, End user cannot make everyday reconciliation because user can get the bank statement every month end. So that they wants to put clearing date in the statement.
If you see the tally software for Bank Reconciliation you can easily identify the problem.
thanks & regards
Edited by: K. Asupathy Raja on Jul 29, 2009 7:44 AM -
Bank Reconciliation - Picking wrong accounts
Dear All,
I have configured manual bank reconciliation for our house banks as follows,
GL Codes Description Symbols Acc Mod Curr GL Acc Acc Symbol Desc
102310 Bank ACC 01 - Main LK00 ++++++++++++ Main
102311 Bank ACC 01 - Incoming Payments LK01 +++++++++++1 Receipts
102312 Bank ACC 01 - Cheque Payable LK02 +++++++++++2 Payments - Cheques
102313 Bank ACC 01 - Bank Draft (Foreign) LK03 +++++++++++3 Bank Draft
102314 Bank ACC 01 - Bank Transfers (Dm) LK04 +++++++++++4 Bank Transfers
102315 Bank ACC 02 - Main LK05 +++++++++++5 Main
102316 Bank ACC 02 - Incoming Payments LK06 +++++++++++6 Receipts
102317 Bank ACC 02 - Cheque Payable LK07 +++++++++++7 Payments - Cheques
102318 Bank ACC 02 - Bank Draft (Foreign) LK08 +++++++++++8 Bank Draft
102319 Bank ACC 02 - Bank Transfers (Dm) LK09 +++++++++++9 Bank Transfers
When process using Tcode ff67, LK00-LK04 range is working fine but LK05-LK09 range is picking wrong accounts (ie. It picks from LK00-LK04) range.
Any idea to come across above error ? Appreciate your help on this.
Thanks
MadhawaThanks for your reply.
I have 8 house banks and GL codes created as follows,
102310 Bank ACC 01 - Main
102311 Bank ACC 01 - Incoming Payments
102312 Bank ACC 01 - Cheque Payable
102313 Bank ACC 01 - Bank Draft (Foreign)
102314 Bank ACC 01 - Bank Transfers (Domestic)
102315 Bank ACC 02 - Main
102316 Bank ACC 02 - Incoming Payments
102317 Bank ACC 02 - Cheque Payable
102318 Bank ACC 02 - Bank Draft (Foreign)
102319 Bank ACC 02 - Bank Transfers (Domestic)
Iif I create GL accounts keeping with 10 (Main + 9 clearing accounts) will be ok. But I need keeping with 5 accounts (Main + 4 clearing accounts for each house bank).
As suggested, if I keep GL accounts codes instead of mask, is it recomended to keep ?
Thanks -
Manual Bank Reconciliation Statement for multiple dates
How can we enter ONE manual BRS for multiple posting dates?
Below is the scenario for which we need multiple posting dates in one bank statement.
We receive and enter in SAP the Bank reconciliation statement at the end of every month. The system considers Posting date as end of the month ( the entry date or a single date what we enter). The transactions however belongs to many dates of the month. So while posting the bank statement system considers only one posting date and picks up the exchange rates of one date ( that is the posting date). It results in undesired exchange rate differences.
To elaborate more please check the following example:
1. Incoming Payment on 01-12-09 in USD (USD = Foreign Currency, AED = Local Currency ) with Exchage rate 3.8.
2. Incoming Payment on 06-12-09 in USD with Exchange rate 3.9
3. Incoming Payment on 09-1209 in USD with Exchange Rate 3.7
If all of the above transactions are posted at one posting date the system picks up only one exchange rate at the posting date. However the system should pick up the respective exchange rates on the transaction date.
I hope I am able to communicate properly.
Waiting for your expert opinion forks.
AmirHow can we enter ONE manual BRS for multiple posting dates?
Below is the scenario for which we need multiple posting dates in one bank statement.
We receive and enter in SAP the Bank reconciliation statement at the end of every month. The system considers Posting date as end of the month ( the entry date or a single date what we enter). The transactions however belongs to many dates of the month. So while posting the bank statement system considers only one posting date and picks up the exchange rates of one date ( that is the posting date). It results in undesired exchange rate differences.
To elaborate more please check the following example:
1. Incoming Payment on 01-12-09 in USD (USD = Foreign Currency, AED = Local Currency ) with Exchage rate 3.8.
2. Incoming Payment on 06-12-09 in USD with Exchange rate 3.9
3. Incoming Payment on 09-1209 in USD with Exchange Rate 3.7
If all of the above transactions are posted at one posting date the system picks up only one exchange rate at the posting date. However the system should pick up the respective exchange rates on the transaction date.
I hope I am able to communicate properly.
Waiting for your expert opinion forks.
Amir -
Electronic Bank Statement for Bank Reconciliation
Hello FI Experts,
Could you please advice if Electronic Bank Statement is possible to be configured.
if yes, how does it differ from Manual Bank Statement, I mean, is there any particular format provided by SAP so that the Bank data could be uploaded in the system & then go ahead with making reconciliation.
please help, how do i configure this??Hello,
You will find the following thread is useful:
bank reconciliation statement
Regards,
Ravi -
Automatic bank reconciliation with Electronic bank statement
Deal All,
As mentioned in the subject of this mail, this is to request for your inputs to advice the configuration steps with process for Configuration of Electronic Bank Statment in R3 to eneble the user for automatic bank reconciliation with clearing customer/vendor open items.Please send confi doc.
Request you to provide documentation if possible along with your valuble advices.
cvsHi
I implemented the EBS in my company 4 month ago and here are some advises on the problems i experienced in the setup process. As for the setup process it is straightforward just read the manual at help.sap.com.
We used the MT940 format for importing bank statements from our bank.
The first thing i would advice you to do is make a list of all the possible transactions that are to be handled by the EBS application.
Then make estimation of how many payments that are recieved in constant structured way which the EBS can handle. (invoice number in the text)
The people in our accounting department complained alot about the output format in the EBS not being userfreindly compared to the advises they recieved in e-mail form from the bank so if not the bulk of your payments can be processed automatically it might not be worth the trouble to implement it. (i still think they uses the the email to postprocess the transactions that was not automatically cleraed)
Make sure you havent got any other applications handling some of the transactions that are contained in the bank statement because this wont work. eg. we had a program automatically placing fx trades on customer and bank account which meant that when we recieved the fx trade on the statement it was already placed and therefore had to be placed on a interims account for later reversal.
We get alot of bankcharges on our payments and we set up the EBS to place them automatically on a bankcharge account if the difference between the recieved amount on the invoice was less that 30 dollars.(we just assume that a difference is a bank charge) This means that a customer if he wants to always can pay x dollars under the invoice amount because it will be automatically processed and therefore go unnoticed.
Establish a contact in your bank who knows how their MT940 format has been structured.
Then contact your bank and get them to provide some test statements of old bank statements.
Make sure that you are not the first customer for using the MT940 format or else you will end up being ginny pig for the banks possible mistakes.
As i learned the way banks interpret the MT940 format guidelines can varry quite alot eg. the ocmt field our bank interpreted as the original payed amount in its original currency. SAP inprets this field as the recieved amount in its original currency and therefore it always try to clear the OCMT amount if availleble which meant it always tried to clear the original amount even though there had been taken som bankcharges underways.
I also found out that our bank didnt really bother to specify the type of transaction (interest, fx contract, bank charges, check and so on) which meant we only had two external transaction codes availleble s103 for incomming payments and ntrf for outgoing payments. This gave alot of trouble as i had to identify the type of transaction through seach algorithms.
Our bank also had trouble creating the MT940 file because it has a limited number of characters availleble which meant in the initial file that it only gave the first x characters of each line and then left out the rest. This meant that the text was broken into alot of pieces and you hardly ever had a complete invoice number to clear on. We had the bank altering their format so they now leave out text at the end of the transaction instead.
In the implementation process we experienced that the EBS application created a payment advice each time the amount of the payment didnt match the invoice in the system. We implemented a note from service.sap which disabled this and just assigned the difference to a bankcharge account.
I dont know if you can use these advices but just felt i would try to warn you about the potential problems that i experienced in the process. .
If you have concrete questions to the EBS setup feel free to contact me and i will see if i can help you. -
Not getting check box for Bank Statement Processing in Company Details Tab
I am trying to achieve the ability to perform automatic external Bank Reconciliation.
I have installed following add on successfully under SAP B1 2007A: FD, BTHF and Payment.
I restarted license server and SAP B1.
However I do not see the option - Install Bank Statement Processing in company details.
(Admin->System Init->Company Details).
I am running 2007A SP1 patch 10 with hotfix.
I also tried by removing the addon-on Payment. Still no sign of Install Bank Statement option on Company Details tab.
What could be the problem?
Thank you for you help.
Edited by: Syed Aleem on Sep 22, 2010 7:02 PMHi,
You may check this: 1607: Unable to install on add-on BTHF
Thanks,
Gordon -
Configuration setting for bank reconciliation staement
Hi
pl. provide the configuration setting required for BRS with TC
Thanks
shivajiHi,
Electronic Bank Statement
Global Settings for Electronic Bank Statement
You should carry out Customizing for the electronic bank statement as follows: In Customizing for Bank Accounting, choose Business Transactions  Payment Transactions  Electronic Bank Statement  Make Global Settings for Electronic Bank Statement.
Create Account Symbols:
In this step, you create account symbols. You will need these symbols at a later stage to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted.
Account Text
AUSG-UEBERW-AUS Foreign out. transf.
AUSG-UEBERW-INL Domestic out. transf
BANK Bank account
BANKEINZUG Bank collection
BANKGEBUEHREN Bank cost
BARAUSZAHLUNG Cash payment
BAREINZAHLUNG Cash deposit
GELDEINGANG Cash receipt
SCHECKAUSGANG Outgoing cheques
SCHECKEINGANG Incoming cheques
SCHECKVERRECHNG Cheque clearing acct
SONSTIGE Other bank trans.
TREASURYAUSGANG Treasury outg. trans
TREASURYEINGANG Treasury inc. trans.
ZINSAUFWAND Interest paid
ZINSERTRAG Interest received
Assign Accounts to Account Symbol:
In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.
Act Symbol Acct Mod. Currency G/L Acct
AUSG-UEBERW-AUS + + +++++++++3
AUSG-UEBERW-INL + + +++++++++2
BANK + + ++++++++++
GELDAUSGANG + + +++++++++2
GELDEINGANG + + +++++++++9
KASSE + + ++++++++++
SCHECKAUSGANG + + +++++++++1
SCHECKEINGANG + + +++++++++8
SCHECKVERRECHNUNG + + ++++++++17
SONSTIGE + + ++++++++19
SPESEN + + 479000
Create Keys for Posting Rules:
In this step, you create the descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a cheque received, a credit memo, or debit memo.
Posting Rule Text
001+ Cash inflow via interim account
002 + Cheque credit memo through bank
003- Cashed Cheque
004- Domestic transfer
005- Foreign transfer
006- Other disbursements
007+ Other receipts
008- Cash payment
009+ Cash receipt
010+ Collection/direct debit
011- Returns collection/direct debit
012- Bank fee
013+ Interest received
014- Interest paid
015+ Payment by credit card
016- Vendor direct debit
017+ Treasury receipts
018- Treasury disbursements
Define Posting Rules/Posting Specifications:
In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) is to be posted.
Posting specifications comprise one or two posting records Debit  Credit. The first posting record is called posting area 1 and usually involves a G/L account posting (BANK ACCOUNT  CASH RECEIPT, for example). The second posting record, which is optional, is called posting area 2 (CASH RECEIPT  CUSTOMER, for example).
Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas.
Pstg Rule PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Type Pst Ty
Cash inflow via interim account 001+ 1 40 BANK 50 GELDEINGANG SA 1
001+ 2 40 GELDEINGANG DZ 8
Cheque credit memo through bank 002+ 1 40 BANK 50 SCHECK-EINGANG SA 1
Cashed Cheque 003- 1 SCHECK-AUSGANG 50 BANK SA 4
Domestic transfer 004- 1 AUSG-UEBERW-INL 50 BANK SA 4
Foreign transfer 005- 1 AUSG-UEBERW-AUS 50 BANK SA 4
Other disbursements 006- 1 40 SONSTIGE 50 BANK SA 1
Other receipts 007+ 1 40 BANK 50 SONSTIGE SA 1
Cash payment 008- 1 BARAUS-ZAHLUNG 50 BANK SA 4
Cash receipt 009+ 1 40 BANK BAREIN-ZAHLUNG SA 5
Collection/
direct debit 010+ 1 40 BANK BANK-
EINZUG SA 5
Returns collection/
direct debit 011- 1 40 SONSTIGE 50 BANK SA 1
Bank fee 012- 1 40 BANKGEBUEHREN 50 BANK SA 1
Interest received 013+ 1 40 BANK 50 ZINSERTRAG SA 1
Interest paid 014- 1 40 ZINSAUFWAND 50 BANK SA 1
Vendor direct debit 016- 1 40 AUSG-UEBERWSG INL 50 BANK SA 1
2 50 AUSG-UEBERWSG INL KZ 7
Treasury receipts 017+ 1 40 BANK TREASURY-EINGANG SA 5
Treasury disbursements 018- 1 TREASURY-AUSGANG 50 BANK SA 4
Returns collections/direct debits are posted to the account for other interim postings, since they need to be postprocessed.
Create Transaction Type:
In this step, you create the names and descriptions for the various transaction types required. House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type.
Trans. Type Name
MC MultiCash
Assign External Transaction Types to Posting Rules:
In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes.
Ext Trans +/- Post. Rule Int Algthm
001 - 003- 012 Outgoing cheque: cheque number same as payment doc. no.
002 - 003- 012 Outgoing cheque: cheque number same as payment doc. no.
004 - 016- 021 Reference document number search
005 - 016- 021 Reference document number search
009 - 011- 000 No interpretation
020 - 004- 019 Reference no. (DME management)
051 + 001+ 021 Reference document number search
070 + 002+ 000 No interpretation
071 + 010+ 019 Reference no. (DME management)
082 + 009+ 001 Standard algorithm
083 - 008- 001 Standard algorithm
201 - 005- 019 Reference no. (DME management)
202 + 001+ 021 Reference document number search
206 - 005- 019 Reference no. (DME management)
401 + 017+ 019 Reference no. (DME management)
401 - 018- 019 Reference no. (DME management)
402 + 017+ 019 Reference no. (DME management)
402 - 018- 019 Reference no. (DME management)
411 - 018- 019 Reference no. (DME management)
412 + 017+ 019 Reference no. (DME management)
413 - 018- 019 Reference no. (DME management)
414 + 017+ 019 Reference no. (DME management)
415 - 018- 019 Reference no. (DME management)
416 + 017+ 019 Reference no. (DME management)
417 - 018- 019 Reference no. (DME management)
418 + 017+ 019 Reference no. (DME management)
808 - 012- 000 No interpretation
814 + 013+ 000 No interpretation
814 - 014- 000 No interpretation
833 + 017+ 001 Standard algorithm
833 - 018- 001 Standard algorithm
UNALLOCATED + 007+ 000
UNALLOCATED - 006- 000
To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).
For algorithm 012, the number interval of the document numbers must be entered in the import report. For algorithm 026, the number interval of the reference document numbers must be entered (SD number assignment = XBLNR in the FI document). For further information on searching for the reference document number, refer to SAP Note 0107592.
The UNALLOCATED transaction results in the bank statement being imported, even if the external transaction code has not been created in Customizing. The transaction is posted to the interim account +++++5 (bank subaccount, depending on bank). Take a look at this interim account after the bank statement has been imported and post the items to the correct accounts where necessary. To ensure that the transaction is contained in the system the next time the statement is imported, define the new external transaction code in Customizing and assign an appropriate posting rule.
Assign Bank Accounts to Transaction Types:
In this step, you assign each of your bank accounts to a transaction type.
Bank key Bank Account Transaction
400500 XXXXXXXX MC
5.5.3 Manual Bank Statement
Create and Assign Business Transactions
In this step, you define an indicator and assign a posting rule for each business transaction.
Tran +- Post. Rule Acct Mod Int Algthm Text
001+ + 001+ + 21 Cash inflow via interim account
002+ + 002+ + Cheque credit memo through bank
003- - 003- + 12 Cashed Cheque
004- - 004- + 19 Domestic transfer
005- - 005- + 19 Foreign transfer
006- - 006- + Other disbursements
007+ + 007+ + Other receipts
008- - 008- + 1 Cash payment
009+ + 009+ + 1 Cash receipt
010+ + 010+ + 19 Collection/direct debit
011- - 011- + Returns collection/direct debit
012- - 012- + Bank fee
013+ + 013+ + Interest received
014- - 014- + Interest paid
016- - 016- + 21 Vendor direct debit
017+ + 017+ + 19 Treasury receipts
018- - 018- + 19 Treasury disbursements
019+ + 017+ + 1 Cash concentration - incoming
020- - 018- + 1 Cash concentration - outgoing
Define Posting Keys and Posting Rules for Manual Bank Statement
The posting keys and rules have already been set up for the electronic bank statement. The posting keys and rules for the manual bank statement are the same as those used for the electronic bank statement.
5.5.4 Cheque Management
Create and Assign Business Transactions
In this step, you define transaction codes for cheque deposits and assign them to a posting rule. You have to specify these transaction codes in the Tran (Transaction) field on the initial screen for cheque deposits.
Tran +- Post. Rule Acct Mod Text
CD01 + CD01 + Direct cheque deposit
CD02 + CD02 + Cheque deposit via interim account
Define Posting Rules and Posting Keys for Cheque Deposit
Two posting rules have been created: Direct cheque deposit and Cheque deposit via interim account. These rules represent two ways of posting cheques in the system. If you only want to post the bank accounting item in the first step and then clear the open customer items, use the Cheque deposit via interim account transaction. This is of particular importance when you have a lot of cheques and you have to ensure that all the cheques in Bank Accounting are posted by 10:30 a.m., for example. Otherwise, you use the Direct cheque deposit transaction in which the customers are cleared immediately provided that clearing information is available.
Procedure
Create Account Symbols:
In this step, you create account symbols. You will need these symbols at a later stage to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted.
Symbol Description
SCHECKEINGANG Incoming cheques
SCHECKVERRECHNG Cheque clearing acct
BANK Bank account
Assign Accounts to Account Symbol:
In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.
Act Symbol Acct Mod. Currency G/L Acct Acct Symb. Desc. (set automatically)
SCHECKEINGANG + + +++++++++8 Incoming cheques
SCHECKVERRECHNG + + ++++++++13 Cheque clearing acct
SCHECKVERRECHNG + CHF ++++++++60 Cheque clearing acct
SCHECKVERRECHNG + USD ++++++++50 Cheque clearing acct
BANK + + ++++++++++ Bank account
Create Keys for Posting Rules:
In this step, you define a posting rule for cheque deposits. The key determines the posting rules for general ledger and subledger accounting. The posting rule represents the typical business transactions involved in cheque deposits.
Posting Rule Text
CD01 Direct cheque deposit
CD02 Cheque deposit via interim account
Define Posting Rules:
In this step, you define the posting rules for cheque deposits and prepare account determination. Depending on whether a posting transaction affects general ledger accounting only, or affects both general ledger and subledger accounting, you define posting rules either for one or two posting areas. You only need one posting area if you post items directly Bank to incoming cheques rather than using clearing accounts, for example.
Pstg Rule PosAr PKey (D) Acct (Debit) PKey (C) Account (Credit) Doc. Type PstTy
CD01 2 40 SCHECK
EINGANG DZ 8
CD02 1 40 SCHECK
EINGANG 50 SCHECKVER-RECHNUNG SA 1
CD02 2 40 SCHECKVER-RECHNUNG DZ 8
User transations..
Bank Reconciliation Process:
1) Input the electronic statement from the bank -- FF_5
2) Acct statement - posting and clearing -- FEBP
4) Post process manually for any missing items -- FEBA
If this helps,please assign points.
Thanks,
Rau -
External Bank Setup and Bank Reconciliation Issue
Hello Friends!
I have a question regarding external bank setup in the Banking module of PeopleSoft. Peoplebooks say that you have to define your external bank accounts so that there are no duplicate general ledger business unit and general ledger account combinations. This will cause issues during Bank Reconciliation. Does anyone know what knid of issues are faced? We are actually planning to use one cash account for all banks for a GLBU. But along with every account there is another chartfield so even if the cash account is the same for a GLBU, the combination of account and the other chartfield will be unique. Will this work for bank to book reconciliation?
Thank you in advance!You can go to Administration> System Initialisation>Company details> basic initialisation> (check) Bank Processing.
Also, you need to do a few set ups before you start using the bank statement facility. You can find this in SET Up> Banking> Bank Statement Processing.
When you check this, you would be able to see the Bank Statement Processing Form in the banking module.
all the information that you might need for the Bank Statement Processing for versions A and B can be found in the Portal under the following path:
SAP Portal -> Support -> Documentation Resource Center -> Modules and Features -> Bank Statement Processing (BSP)
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