Bank Statement Clearing - Multicash
Hi FI Gurus,
This is in regard with Automatic Clearing of Incoming payments from
customers while uploading Electronic Bank Statement (Format Multicash)
for Germany.
We have setup the system to clear the Customer open items while
uploading the bank statement on the basis of document number. Bank
Statement comes with the Customer invoice document number and the same
gets cleared automatically after uploading the statement.
Customer Invoice Document number comes at field 18 in the bank
statement. An eg is herebelow where 100000034 is the Document number:-
"20320500";"4989127861";1727;17.03.08;84223600;"Gutschrift";"Gutschrift";0;"051";"2703";9850,00;0;33;14.03.08;"";"";"KD.NR.";"RE.100000034 VOM
28.02.08 E";"URO 9850,00 ./. 160,41
SK";"";"";"";"";"";"";"";"";"";"";"MAX
JENNE";"";"21050000";"0053004559";"051";27031981
Now, the issue is to achieve the automatic clearing for the Cutover
open items. Since the cutover open items will be uploaded with the new
SAP Invoice Document numbers and Bank Statements will be coming with
old customer inovice document numbers, there will not be any automatic
clearing of these items.
Kindly suggest a wayout to clear these cutover open items while
uploading the bank statement. Would it be possible to clear the items
on the basis of Reference no. where old document number will be given
while posting the document in SAP and hence the Reference no in SAP and
document no in bank statement file at field 18 can be matched.
I hope I am clear in the question.
Thanks!
Vikash
The Posting date is not defined in the BAI file. The program should pick up the statement date in the BAI file and populate the posting date with the same value. In reading through the documentation for the program RFEBKA00 which is run via FF.5, I discovered that the include program RFEKA700 deals with BAI format. The file that is downloaded from the bank, contains multiple accounts and their respective activity for that respective day. When we import the file, all the other accounts are handled correctly. That is to say that the posting date that gets populated in the clearing document is set to the statement date from the file. The issue that we are facing has to deal with the last account being sent in the file. On this account, the activity is missing the posting date so the system sets the posting date to the current date. When I review the line items from the file in FEBA, the last activity item in the file has the correct posting date, the rest of the activity items do not have the correct posting date. I can review this information by looking at table FEBEP. On the last records for the Bank Statement Date's file, associated with the last account in the file, field BUDAT does not have anything populated in the field.
I am at a total loss as to why this would work for all the other accounts and only the last activity item on the last account when I process the file.
Suggestions?
Wayne
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I would really appreciate your help.The Posting date is not defined in the BAI file. The program should pick up the statement date in the BAI file and populate the posting date with the same value. In reading through the documentation for the program RFEBKA00 which is run via FF.5, I discovered that the include program RFEKA700 deals with BAI format. The file that is downloaded from the bank, contains multiple accounts and their respective activity for that respective day. When we import the file, all the other accounts are handled correctly. That is to say that the posting date that gets populated in the clearing document is set to the statement date from the file. The issue that we are facing has to deal with the last account being sent in the file. On this account, the activity is missing the posting date so the system sets the posting date to the current date. When I review the line items from the file in FEBA, the last activity item in the file has the correct posting date, the rest of the activity items do not have the correct posting date. I can review this information by looking at table FEBEP. On the last records for the Bank Statement Date's file, associated with the last account in the file, field BUDAT does not have anything populated in the field.
I am at a total loss as to why this would work for all the other accounts and only the last activity item on the last account when I process the file.
Suggestions?
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Manual Bank Statement Clearing.
Dear All,
While processing BRS through FF67, a batch input session in being created. When I execute this session, system is prompting to enter Business area and Profit center for each line item as we have given Business area and Profit center as mandatory fields in the document splitting characteristics for GL.
The problem is we have implemented BRS now and entering business area and profit center each time for all the open items of last 8 months is a tedious job and also assigning wrong parameters will not clear the document.
Othe problem, is despite entering these paramenters the system is not clearing the open item of Collection/Payable bank account with Main bank account. We have to run F.13 for automatic clearing which in turn is creating another document number.
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SAP BYD MULTICASH BANK STATEMENT NO EXIST ANYMORE?
Hi,
IM with SAP BYD and I have some bank statement in MULTICASH format , this format its Ok in SAP R3 but in SAP BYD i dont see the oportunity to charge with format MULTICASH, anyone know if the format ceased to exist.
Regards Anthony LeveauHola Anthony
Creo que hablas castellano como yo...
A mí me ocurre que no me carga los estados de cuentas bancarias en otras divisas que no sean el Euro.
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Electronic Bank Statement - Reg
Hi All,
I have configured the Electronic Bank Statement for multicash format. The entries are flown correctly from clearing Account to Main Account once you import the multicash format. We are working SAP R/3 4.7 In this format in Note to payee 1 column bankers captured the cheque number and in note to payee 11 column they captured deposit slip Number.
When we post the receipt entry we capture the cheque number in assignment column and deposit slip in the reference 3 column.
After that entry when we import multicash format and subsequent posting to main account system should check the note payee 1 with (Assignment) and note to payee 11 with reference 3 if both are matching the entry should post from clearing account to main account. If any thing is not matching the entry should not pass and system should show that item in error.
Then user has to run the manual process I have tried with interpretation algorithm also but system not even checks single item. Systems are not throwing any error item.
Regards
VenkatI tried with both
:61:0805160516DD114,00NCHK100025//100025
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Configuration / Uploading of Electronic Bank Statement Steps
Hi
I have confirgured the electronic bank statement functinality, I have used interpetaton alogrithm as 015, In Assign External Transaction type to posting rule, we have only two exteranal transaction 1001 for Credit and 1002 for debits in bank, we have assigned posting rule Z1 to external transction 1001 and Z2 to 1002.
I have received the following bank statement in multicash format.
Line Items File UMSATZ.TXT
Bank
Account
Statement Number
Value Date
Blank column
Text
Blank1 column
Blank2 column
External transaction code
Reference
Amount
Curr
Blank3 column
Statement Date
Header File AUSZUG.TXT
Bank
Account
Statement Number
Date
Curr
Opening Balance
Credit
Debits
Closing
Kindly advise the step to upload the above files and how the system will identify the reference column and external transaction from the statement to post based on above configuration.
Basically I want to ask that we are aware that bank statement have this column, but how SAP will identify the same and post.
Awaiting for early reply.
Best Regards
Mukesh MokashiHi Srikanth
I have executed the test program, the system has posted three documents document pertaining to GL accounts as mentioned below:
1. G/L acct postings
Cash disbursement
00011 FB01 SA 001 40 215019 INR 30,000.00-
002 50 215002 INR 30,000.00
Document 25000037 was posted in company code 1000
Outgoing checks
00012 FB01 SA 001 40 215019 INR 31,000.00-
002 50 215001 INR 31,000.00
Document 25000038 was posted in company code 1000
Outgoing checks
00013 FB01 SA 001 40 215019 INR 32,000.00-
002 50 215001 INR 32,000.00
Document 25000039 was posted in company code 1000
Files created
LI file
C:\Documents and Settings\10000058\Desktop\UMSATZ1.TXT
Lines: 3
Stmt file
C:\Documents and Settings\10000058\Desktop\AUSZUG1.TXT
Lines: 1
2. For Customer Open Item it has show error as "(GLT2 001) Item category 04000 not allowed in accounting transaction 0200 /0001"
Point No.1
I am confused what system has performed and how the GL codes are picked for posintg for point no.1, further the message
shows files are generated, the file contents are blank.
Point No.2
Error for customer open item creation
Can you please explain the above points.
Best Regards
Mukesh Mokashi -
Uploading bank statement with formatt other than MT940
Hello Experts,
I have a requirement that I need to upload bank statement directly into SAP.
I have almost 30 banks configured but problem is not all of them gives MT940 format and if I am going for multicash format then my client does not want to create any excel file himself and then upload that.
Some banks refuse to give statements in MT940 format as they does not support that format.
The statements which bank gives are in PDF or text format.
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Do I need to develop Z report for this functionality, If yes, Then please guide?Hi
There are some country specific standard program for converting the bank statement in Multicash format. It might be useful for you,
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RFEBIT00 Bank Statement:Italy CBI - Convert to Multicash
RFEBNO00 Convert Norwegian Bank Statement to MultiCash Format
RFEBNORDIC Read EDIFACT Files/Convert into MultiCash Format (Norway)
Thanks
Nikhil -
Unable to clear sub-ledger items on uploading electronic bank statement
Hi All,
The client is in Belgium & uses format BE for bank statements. in postprocessing of EBS (FEBA), there are a few items with a posting rule 0002 (for Eg) that need to be posted manually. The posting rule is as below:
0002 1 40 BE INTERIM 50 BE BANK ZR 1
0002 2 BE OUTGOING BE 50 BE INTERIM ZV 4
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My question is... Is it possible with such a posting rule to clear items in sub-ledger? If yes, is there any setting that needs to done to ensire that in FEBA, on manually trying to post the system should direct to the screen where you can enter the customer or vendor number & select open item?
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Heiidi -
Is there a way to automatically clear GLs against a lump sum bank statement
Good day, everyone.
I would like to ask if there is anyone aware of a a process that can help resolve the following.
Currently, whenever we execute an EFT payment run through f110, SAP knows to credit the relevant GL account. If, for example, there are 20 vendors in the run, SAP will post to the GL lines for each vendor. However, the bank statement we recieve is only in lump sum. Thus, when we upload the bank statement into SAP, only the lump sum amount is reflected in the GL, and if we want to clear it, we do so manually through F-03 for each Vendor account.
While this is technically not wrong, it can be inefficient and time consuming if there are too many vendors in a particular run. I would like to know if there is a way to streamline this process by making it run automatically. Is there a way we can make it so that the system will know what to clear automatically, once the bank statement is uploaded?
Your feedback will be greatly appreciated. Thank you! I hope you have a great day!
Regards,
Jonathan ConcepcionHi, Marssel
Thank you for your response. We'll test it once the opportunity arises and will let you know if it helped us
Hi, Shanumonu
Thank you for the link. We've read it before, and we would also like to try it out. However, we aren't familiar with using algorithms. May we ask if you are familiar with the step by step process of carrying it out from payment run up to the clearing process?
Thank you! I hope you have a great day!
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Jonathan Concepcion -
Automatic Clearing & Electronic Bank Statement
Hi,
During EBS processing, open items are automatically being cleared but only based on amounts. I've configure in OB74 that criteria for clearing should be amount & value date. It seems that EBS does not read the settings in OB74? Where is the correct path to set this up?
Does EBS really allows upload of bank statement even if ending and beginning balance are not equal? Is there a way to control this?
Thanks,
ChaikaruHi Chaikaru,
OB74 is not the path for EBP processing. OB74 is used for account clearing in F.13 or F13E.
You need to go to the path:-
SPRO > Financial Accounting (New) > Bank Accounting > Business Transactions > Payment Transactions > Electronic Bank Statement
You need to define interpretation algoritham. Please go through the below one:-
OSS Note 494777 - Customer enhancements in electronic bank statement
OSS Note 597428 - El.accnt statement: Customer-specific interpret.algorithms
OSS Note 549277 - FAQ: Electronic account statement
OSS Note 414233 - Accnt statement:customer-specific interpretation algorithms
Regards,
Gaurav -
Clearing postings by bank statement program FF_5
Hello
the bank statement program clears open items on customers (invoices customers paid) and on bank sub accounts (gl accounts with open item management). (for vendor invoices where we gave payment orders by running the payment run) Does the system look up the items to be cleared purely based on amount or does it also use fields such as
VERTN VERTT VBEWA
ZUONR GSBER VBUND
Regards
Arjan
for customer payment the posting is correct?
bank account
against customer
for vendor payment the posting is correct?
bank sub account
against bank account
Edited by: Arjan Hogenes on Dec 1, 2009 12:01 PM
In the information of the program RFEBKA00 I find:
Interpretation of the note to payee fields
For incoming payments, the notes to payee lines of the account statement can be searched either for document numbers or reference document numbers by specifying the selection field (BELNR or XBELNR). Thus, the relevant information for clearing customer payments is obtained.
If you do not specify a selection field, the note to payee fields are not interpreted.
For outgoing payments, one always searches for the document number."
For incoming payments is the document number the SAP bkpf-belnr?
For outgoing payments is the document number the SAP bkpf-belnr or the vendor's invoice number?Hi,
Please go through this link for better understanding of the various interpretation algorithms which can be used.
http://help.sap.com/saphelp_erp60_sp/helpdata/en/43/0bd87b43de11d1896f0000e8322d00/frameset.htm
Regards,
Teja -
Electronic Bank Statement - automatic clearing via Assignment number
Dear all,
when posting our outgoing cheques, the cheque number is copied to the assignment field (via an automatic job). Our cheque numbers have 6 digits.
When we are getting in the bank statement file the cheque number is populated in the 'Note to payee' (same number in "Reference" field), but instead of 6 digits, the bank adds additional 6 digits / zeros infront of the cheque number. Meaning that instead of 005217 we get 000000005217.
We want to use the automatic clearing with the link between 'Note to payee' and 'Assignment field'.
The following settings were done in the system:
1. Posting rules: "4 Clear debit G/L acct"
2. Search string definition:
1. 0 > ' ', 2. 0 > ' ', 3. 0 > ' ', 4. 0 > ' ', 5. 0 > ' ', 6. 0 > ' ', 7. # > #, 8. # > #, 9. # > #, 10. # > #, 11. # > #, 12. # > #
3. Search string use:
- Algorithm 015: Clearing Transaction: Selection Using Assignment
- Target field: Payment Notes
With those settings the system does not find the items to clear.
Does anybody know what is missing?
Thanks!
R, KatharinaWe have uploaded MT940 file through /nff.5 .
The posting which has happened after MT940 was uploaded is
Dr Main bank account ( 190220) 500 INR
Cr. Bank Sub Control Account (190228) 500 INR
The entry which is their is sub control bank account posted on
Dr. Bank Sub control Account (190228) 500 INR
Cr. Customer Account 500 INR
Their is no other posting also with 500 in sub control account
But these are not cleared automatically & reflecting in FEBA as to be posted.
Now out 100 trnsaction the success rate of automatic clearing is 30%.
What could be the reason? Is it to do with date etc.
I undertand that clearing against ( two document ) is against some criteria.
then what those criteria are. -
Not able to clear bank statement accounting entry with payment document.
Hello FI guru,
We are facing problem to clear bank statement accounting entry with payment document posted via t.code F110 (Automatic payment program).
There is only single entry for payment in bank statment . But many entries in F110 for different vendors. Will posting the bank statement entry i.e Bank clear account Dr
To Bank main account
Its post with an error Error F5 263 the diference is too large.
We are using muticash format & we have use 4 which clear Dr GL
Request your help to resolve the problem Whether we missed any configuration or we have develop program for the sameHi,
This error generally is due to tolerance error. Please check the assignment of the user id with the relevant tolerance groups. Let me know if it worked.
or go through the following link
F5 263 - The difference is too large for clearing
BR,
Satya -
Already Cleared Customer Items on Incoming Bank Statement
Please advise on how to treat the below:
1. A Customer Invoice is Cleared by a Cash Payment at the Cash desk.
This CR- Customer and DR- Bank Clearing Account.
2. The money comes in on the Electronic Bank Statement on a Business
Transaction Code (BTC) that is used for all incoming Cash payments and
that is set up to post to Posting Area 1 (GL Accounting) and also to FI-CA (Subledger Accounting).
This is because the BTC can be used also for cash payments at the Bank
counter and which needs to clear Open Items on the Customer when it
comes in on the Bank Statement.
This will correctly post DR- Bank Cleared Cash and CR- Bank Clearing
Account
Question: How do I treat the sub-ledger posting for the BTC FI-CA. This
is because there will be no open item to clear on the customer as it
has been cleared in a previous step at the cash desk and even though
the posting will go into Clarification, it will post CR- Clarification,
DR- Bank Clearing Account which means a doubled DR to the Bank Clearing
Account in addition to the earlier Dr from the Cash desk posting.
Look forward to your urgent reply.
Regards,Why post to the clearing account? You can directly post to the customer account.
Debit Bank
Credit customer
For this you have to create a posting rule which will be linked to the external code (BAI code if you are getting the bank statement in BAI format) and the posting rule should have 'standard algorithm' assigned to it.
Then while uploading the bank statement you have to give the range of customer invoice numbers against BELNR or XBELNR. The system will automatically identify the customer based on the invoice number on Record type 16 appearing in Bank statement and clear the open item and generate the above accounting entry.
For a detailed description of how the EBS works, please see the thread titled EBS posted by Sheena Mehta and answered by me. -
How to make the bank clearing entry in SAP without uploading the Bank statement
Hi All
I am working on a project where we use SAP FSCD for making payment out for Claims . Now when we make the claims payout we clear the open items in FSCD using the FPYI run ( Payment run) and produce an output file. Now the payment run creates the subledger entries. We will not receive any bank statment to FSCD for making the bank clearing entries in the GL accounts. Is there a way I can trigger this bank clearing entry without receiving the bank statement and uploading it...
Thanks and Regards
Varadarajan BHi,
You can do this in similar way like F-02 (transfer) & F-03 (clear). You can use BDC for this and schedule this as a background job.
Your question is more related to FI. Check this approach with your FI consultant and for any other impact in FI.
Better to post such queries in FI community as you might get better answers / solutions than out here.
Regarding your requirement: By not receiving bank statement for payouts... it seems that the bank is going to process all the payouts with 100% success rate which is an ideal case and somewhat unusual.
Thanks
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