Basic workflow

This question was posted in response to the following article: http://help.adobe.com/en_US/premierepro/cs/using/WS4C20B718-E29E-41ee-B3D0-0CD37A1D94F7.ht ml

"After you have exited the New Project dialog, the New Sequence dialog will appear."
In CC it does not appear after starting a new project.
You either have to go to File / New / Sequence or
Drag a clip from the Project Window into the New Item icon.
A nice feature request would be Drag a clip from the PW into an empty timeline (no sequences) like AE.

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Basic Workflow material

Hi All,
Please provide me with basic Workflow material.
Thanks.

Hi Sanjiv N ,
SAP Workflow is a tool to automate complex business processes where there is more than one user involved. SAP workflow maps the position in organization because SAP believes that Positions are more stable than the people.
SAP Workflow is a process tool that is designed to facilitate and automate business processes involving the tasks sequence performed by the users (people in the workplace) and ensure that the right work is assigned in the right sequence at the right time to the right person in the workflow. The SAP workflow can be linked to other software tools such as Microsoft Outlook or Lotus Notes. Using SAP Workflow, each step of a business transaction can be easily monitored throughout the initiation and completion of the business processes. The SAP Workflow enables the process owners to track deadlines, determine the workload as well as provide statistics on the length of time to complete work processes.
The key components of the SAP Workflow include the Workflow Definition, Work Items, Events triggers and the Organizational Structure in the workplace.
Technically SAP Workflow is an integrated part of SAP application server.
Example 1
[[Approval procedure in Procurement. Some person creates a Purchase Order which must be approved by one or another (or even more than one) manager depending on the amount]]
Example 2
Suppose Person A is EDI administrator. It is defined that all EDI related jobs will be done by him. It is also defined that in his absence another person will do his job. If person A wants to take a planned leave and then he wants all his jobs assigned to him in his absence to be assigned to person B. He will nominate the person B in SAP and then SAP automatically assigns the job of A to B.
The following websites contain PDF & PPT docs on workflow with examples:
Practical Workflow for SAP
http://www.sap-press.com/downloads/h950_preview.pdf
An expert guide to new SAP workflow capabilities
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/c6456e89-0a01-0010-0189-a7961fe42034
Workflow
http://iris.tennessee.edu/Blueprint/Workflow/Workflow.doc
Workflow Scenarios
http://help.sap.com/saphelp_nw04/helpdata/en/04/926f8546f311d189470000e829fbbd/content.htm
SAP Business Workflow
http://help.sap.com/saphelp_46c/helpdata/en/c5/e4a930453d11d189430000e829fbbd/content.htm
Home to SAP R3 Webflow - Workflow ->
http://www.erpgenie.com/workflow/tips.htm
Why use SAP Workflow?
http://www.insightcp.com/res_23.htm

Is it possible to remove the contribution step in the basic workflow?

Hi,
Our client wants complete control on the the steps and users for each step of the workflow.
This is the approach they want to follow.
There would be a default workflow associated for all content. Any updates to any manged content will have to go through this workflow. There will be only one step having one user for this workflow. Whenever content changes the workflow routes to this user. This user will then decide to define the steps and users for the steps of workflow to be asscoiated to this content.
We thought of making it simple by using a critera workflow and basic workflows to achive this. The default workflow which I was saying would be the criteria workflow. Now once the workflow taskt comes o the user's basket he will then create a basic workflow for the content id with required steps and the users. He will then accept the criteria workflow and start the basic workflow immediately. But we have to ensure somehow that this content of criteria workflow should not be published. We are using content publishing uitility. Hope we can do something there. What I mean by not published here is that content changes made in the basic workflow should not be visible to the end site but they should be visible in the basic workflow.
Now the concern is that in basic workflow there is a mandatory contributor step which is not really required for us. How can we avoid it. And we how to ensure that the approved contents of criteria are not published unless the basic workflow is approved?
Regards,
Pratap

Pratap,
I think you will have to mix several standard mechanisms to achieve what you are looking for.
Note that there are two basic ways to achieve that an item is not accessible:
- item's state (sending an item to a workflow or leaving it in pending state before the item is published belong to this option)
- item's security (security groups, accounts, ACLs, etc.)
If you want to have an item in a state that it has not entered a workflow (I'm not sure, but I think it wouldn't be a good idea to mix criteria and basic workflows), but it has to be accessible to a certain group of users, you may have to:
1) check the item in so that it is accessible to the selected group of users only (published, no workflow)
2) have the users start the workflow
3) somewhere (most likely at the beginning of the workflow) relieve the security restriction so that "normal" users can access it during the workflow
4) as soon as the workflow finishes, it will be available to everyone
as for 1) I'd consider ACLs (Collaboration Manager component)
Another option is to write a component with your own logic - if from any reason the standard mechanisms will have too many obstacles to overcome.
I'd also recommend to consider using BPEL workflows rather than basic workflows - they are equally flexible (if not more) and they can be more easily combined with criteria workflows. You could:
1) create a general criteria workflow which would grab any new item
2) the criteria workflow would have just two steps: step 1 - grab an item, wait until BPEL workflow is defined/selected, then continue; step 2 - a synchro step which wait until BPEL workflow finishes, then continue or finish right away
Jiri

HT1550 Please suggest basic workflow for importing .wav

Please suggest basic workflow for importing .wav from a (Zoom H4n) SD card. How about keeping the .wav on the MacBook and converting to an other format at the same time. Is there a RAW-to-JPEG analog for this?

AppleHarvest wrote:
Please suggest basic workflow for importing .wav from a (Zoom H4n) SD card.
File > Add to library and select the folder with the files on the SD card.
How about keeping the .wav on the MacBook and converting to an other format at the same time.
iTunes prefs > General.
Click the Import Settings... button and set the format you want the files to be.
Hold Option and File > Create AAC - Convert to AAC (or whatever format you selected above) then select the folder with the files on the SD card.
This will import/convert the files at the same time.
The WAV files will remain untouched on the SD card. They will not be on the computer (the the AAC version will be in iTunes).

Importing photos into Lightroom: Basic workflow

This question was posted in response to the following article: http://help.adobe.com/en_US/lightroom/using/WS427A4C94-2499-456d-8E17-AE09D3316A03.html

Rob Cole wrote:
Summary: I *do* think Adobe could help the poor beastherds just getting started, by including a tutorial and a checkbox:
"yes, I do solemnly swear that I thoroughly understand the notion of catalog/import, non-destructive editing/xmp, in-camera preview vs. Adobe-rendered raw..."
Until you check that box, you have no choice but to watch the tuturial - sorry: but it's a pre-requisite for successfully using Lightroom. (dj_paige agrees with me, no joke...).
Bottom line: importing is your friend - get to know her.
You're right and probably a tutorial would probably help many users. Maybe it could be suggested as a feature request.
I also understand the Import Dialogue might be a bit intimidating on the first run, but not so much if you take the time to read the manual or give the program a go (or reading the explanations included in the interface). Besides of my own stuff I work on regular basis for 3 photographers/studios and I can tell you most software for pros work in a very similar way to LR (Aperture and ACDSee for example) or you've been thoruigh an archival program (or have an archival system of your own).
I really don't think the difficulty is so much bigger than what PC users experience when switching to Mac, it's a matter of invetsing a little time in getting to know your equipment.
Especially in LR4 I would have said the process is slightly less complicated than in past versions.
I don't fully agree on what you see as the purposes of importing, as most of those features are optional (so not really a main purpose of the import process). If you don't want to bother with them, you don't (although bothering can be VERY effcient).
I think the main purpose of the import is to let LR know what pics you're working with and where they are stored. The rest (making copies, changing locations or formats, adding metadata or settings, backing up etc...) is completely optional. And with the "add" importing option it doesn't matter that establish your file order/hierarchy outside LR as it does not affect it in any way (the images are only incorporated to the catalogue, which is you're just creating pointers or "thumbnails" of those files in LR so that you can access them when needed; the folders remain untouched).
It's not so different a concept form the "recently opened" function in PS, but the catalogue keeps that access permanently unless you remove the the image form the catalogue ((while in PS it keeps a refreshed, limited pointers to the recent files).
To make the Import concept easier to grasp, you can work AS IF the only "difference" from "opening file" in PS for example, was that once you have "opened" your file to LR once, it is always available in the collection without you having to "reopen it" through the program again. I know import is not the same as opening a file elswhere (that's why I'm putting "open" in itallic) , but if you look at both processes as ways of letting your program know what files you want it to aknowledge/work with, it's not so different. If you don't want to take advantage of the database feature you don't have to (although thedatabase will be there for you); if you work with very few files, then you can just select those files you want to "open" in the Import window, just as you would select which files to open through the PS Open command.
I'm not too sure why would one invest in LR if you don't want to take advantage of some of its main features; there are plenty softwares that allow great retouch, and especially if you're working with small volume of images, you can always switch to diferent applications in order to print or create slideshows/printing layouts etc...
But what allows you to work non destructively in a more efficient way than Photoshop, (and more so if you're dealing with several images) is that for many tasks LR is working with the catalogue, and only really applies the changes to the file on export.
I really think part of the problem is that people get flustered by a differnet interface and because they don't realize you can actually see "import" (especially in the "add" option) as not that different to "open file".
I understand it might be harder to get used to the concept of non-destructive editing, and even more so that "exporting" is necessary in order for the changes to be "seen" in other applications/devices, but how else could you safely keep things non-destructive otherwise without using huge ammount of resources or creating gigantic files?
I've actually adviced some of the photographers I've worked for not to use LR and to go for other applications instead. It all depends on your goals, requirements and workflow, and not because a product is popular or cool means it will work for you. It's like buying a Hasselblad simply because "it's the best", even if all you want is to post your pics online and half the time you work on automatic. Other more simple cameras will do the trick and give you less of a headache.

Beginner Basic Workflow Question

In terms of workflow, if a book is written in Word and brought into InDesign for layout, what happens if and when you need to do more edits to the text? For example, if you decide to add (or remove a chapter), it there a way to make Word "aware" of the changes, or would you make the changes in Word and bring the text back into InDesign.
Thanks.

I do what I suggested in the first paragraph. I use Word to import text and then forget about it. All copy is edited in InDesign, and I do not care if the Word files are kept up to date. In fact, I don't expect them to be and I just store them away for reference. If the original Word files are edited by the customer and resupplied to me to update the InDesign file, I do not reimport the Word file. I check out the changes, I use it as little or as much as necessary to bring the ID file up to date. Possibly copy and pasting in blocks of text, possibly noting consistent changes and doing the appropriate search and replaces inside ID. Whatever is the quickest and most accurate. You want to keep rekeying of text to an absolute minimum, you don't want to be introducing new errors into the document.
To be honest, I didn't even know ID had the native ability to link Word files. Someone may have more to say on this, but CS5 is the first I heard of it. But I would think using that feature requires a very special job, one that virtually no formatting is done in InDesign: how the Word file flows in is how the InDesign file stays. Otherwise you are going to find yourself reformatting the same job over and over again.
If you require a workflow in which editors can work on the text and update the InDesign files, I think you would need to be using InCopy. Word just wouldn't cut it.

Basic workflow questions

1. After opening a raw file in ACR CS5, and doing some basic editing to it, what format should it be saved into to work further on it in Photoshop?
2. After opening a .jpg, .tiff or .psd in ACR CS5, and doing some basic editing to it, what format should it be saved into to work further on it in Photoshop?
Thank you.

Technically speaking, you don't need to save either.
ACR stores any parameters you set as metadata, saved as a sidecar file with proprietary raw files, and as integrated metadata with TIFF, JPEG and DNG. This data will cause ACR to reload when you open your file in Photoshop. This is one of the cool things about ACR, it actually saves space on work-in-progress files.
As for what format to save image files, that's a separate question, and it's commonly accepted that a 16-bit lossless format like TIFF or PSD is the best for processing.

Basic workflow query

Hi,
I am trying to test how workflow works. I have created a button in the form to initiate workflow. The workflow contains simple start --- email notification -- End. So everytime I click the button it should send email notification.

<TaskDefinition id='#ID#4CD857A30347C2E8:-3462B76:10C453E9D70:-7FF4' name='P1-WF1' lock='Configurator#1152287891764' creator='Configurator' createDate='1152224223915' lastModifier='Configurator' lastModDate='1152287591718' lastMod='94' taskType='Workflow' executor='com.waveset.workflow.WorkflowExecutor' suspendable='true' syncControlAllowed='true' execMode='sync' execLimit='0' resultLimit='0' resultOption='delete' visibility='runschedule' progressInterval='0'>
<Extension>
<WFProcess name='P1-WF1' maxSteps='0'>
<Activity id='0' name='Start'>
<Transition to='Email Notification'/>
<WorkflowEditor x='175' y='22'/>
</Activity>
<Activity id='1' name='End'>
<WorkflowEditor x='376' y='383'/>
</Activity>
<Activity id='2' name='Email Notification'>
<Action id='0' application='com.waveset.provision.WorkflowServices'>
<Argument name='op' value='notify'/>
</Action>
<Transition to='End'/>
<WorkflowEditor x='376' y='224'/>
</Activity>
<WFProcess name='process1' maxSteps='0'>
</WFProcess>
</WFProcess>
</Extension>
<MemberObjectGroups>
<ObjectRef type='ObjectGroup' id='#ID#Top' name='Top'/>
</MemberObjectGroups>
<Properties>
<Property name='editorOriginalName' value='P1-WF1'/>
</Properties>
</TaskDefinition>
Now if I initiate the workflow I should get sometext in notification.txt file as I configured the same in properties file. But after clicking I get the option for launch process and it doesn't show any process. Just wondering what needs to be configured to test simple workflow like this to start with.

Without a template or toAddress specified, i don't think any mail would be sent.
Also, how are you invoking the workflow?

Incopy/indesign basic workflow instructions

our organization just added incopy to take some of the load off our designer and to give us more editing capabilities. we are not sure the best process to work with. we're all on a local network. all using cs4. we produce a montly newsletter with 8-10 stories.
1. typically first drafts of the stories are written before design begins. should writers create stories in incopy?
2. does the designer have to create users each month?
3. does the designer "place" stories (icml files) into the indesign document?
4. what is the best way to assign stories so writers/editors can view them in story, galley and layout mode? do writers/editors open the assignment file, imcl file, or what?
a concise response, pdf or video would be so very much appreciated. i used to use incopy and indesign with a third-party system for workflows, but was only a user and didn't have to worry about how it worked-- because it did.
thank you in advance.

AM's tutorials are a great way to get some background on this. In addition to the free chapters, this link will get an entire day of "all you can eat" tutorials: http://bit.ly/hdA45y
At $25/month, Lynda.com is a great bargain.
Bob

Basic workflow for new CS3 project

Hi,
And thanks beforehand for your help !
I'm going to start editing a video using CS3 on a Dell Inspiron 530.
2.6 ghz dual core cpu
3 gig ram
1 sata HD - 130 gig free
geforce 8800gt card
This mousy computer is pretty well set up to get the most out of it.... re: indexing off, very little TSR and services related stuff running...
However, I can't upgrade now and am painfully aware that this computer is going to be sorely taxed to edit a full length video ( 1.5 hours finished ).
I should start getting the video in a week or so via FTP. Those will be about 4 separate 12 gig files. 720x480i DV NTSC.
I don't know if my computer will be able to handle this job but will try, and any suggestions on how to break this work up into manageable pieces for the timeline, and the workflow in general , would be appreciated ....thanks..
Rod

For DV material this should not be a problem, but make sure you have at least 2 (e)SATA 7200 disks. One for media and one for your project/media cache and previews. You can use an XpressCard to SATA connection.

Basic workflow - content not visible

Hi,
I am trying out the workflow Administrator to create a workflow wherein a contribution region when changed will go through an approval phase. Now the problem is that I create the workflow with contributionregion1 as the content and then when i start it, the contributionregion1 is not displayed for editing in the contributor mode on the web explorer. I can see the region in a normal view but not in the contributor view.
One more thing to note is that my contributor, workflow users all are the same user 'sysadmin'.
Any help is appreciated...
Regards

Hi Srinath,
when i click on the workflow review, it says no content available. I can see that the revision history of the content showing a new revision in edit status. When i was creating the workflow in the workflow admin, i had selected the current revision for the content section. But now since the revision changed, i guess its not recognizing the new revision as part of the workflow. Is there anyway to change this?
Thanks
John

Basic Workflow Files

Can I attach a file to a differents workflows?
I have attached a file to a workflow and the workflow is approved. So I tried to attach another version of the same file to another workflow, and I get an error "Can not add content item 'REPFOR000804' to 'wfdescr2" workflow. Content item already belongs to wfdescr2 '.
Can anyone help me?
Thanks

This is actually the Plan B workaround for accessing help; we
wanted users authenticated during program login, but that didn't
make it into the program yet. So, we're forced to use our web
portal security for the help file.
As to why it removes the # sign, I can only go by what the
web guys tell me. Apparently, when the login script works its
magic, it does some kind of query_string function to get the URL
that the user actually wanted. So, the application launches the
browser and goes to look for this URL (stage 1):
http://www.companyname.com/doc_central/help/help_csh.htm#topicId=TOPIC,withnavpane=true.
It finds that, does magic, and comes back with this URL
(stage 2):
http://www.companyname.com/doc_central/help/help.htm#TOPIC.htm.
This tries to load and runs into the login, which saves part
of the URL it was looking for (stage 3):
https://www.companyname.com/Apps/Portal/Login/LoginPage.aspx?/doc_central/help/help.htm.
The way our web guys explained it, the way they get the stuff
after the ? mark is using that query_string command, which doesn't
recognize anything after the # sign. I'm not sure if they can
intercept the URL in stage 2 before it hits the login script and
make the switch from # to something else.
Thanks for all the help, by the way. Also, my apologies for
substituting in generic terms for real values; the company values
confidentiality.

Editing in Photoshop or Photoshop Elements: Basic workflow

This question was posted in response to the following article: http://help.adobe.com/en_US/lightroom/using/WSF9ADEA57-1D69-43c5-B169-25A07CEC38CC.html

I had the problem and used chat to contact Adobe - very helpful. Essentially you need to 1) remove your Lightroom preference file - it will have a .plist suffix, I think; 2) open Lightroom and click on 'Lightroom' on the menu strip; click on Preferences and then, when the box comes up, click on External Editing, move down to the Additional External Editor section and click on Choose, navigate to your Adobe Photoshop Elements Editor.app file and click on that - make sure you go to this file and not to Elements.app or Elements Organizer.app. Shut down Lightroom and open it up again, and it ought to work. The preference file is regenerated when you open up Lightroom.

Creating web galleries: Basic workflow

This question was posted in response to the following article: http://help.adobe.com/en_US/lightroom/using/WS09C82293-1DE0-42de-97F3-A5EDF26A55C7.html

I'm using LR4 and will shortly be cataloguing a large number of photos of people and places. I can produce the web album I want, but I also need to be able to produce a search page which searches the metadata. Is this possible?
Will LR4 ever be able to identify every person in a photo by hovering the mouse over each person?

Very basic workflow question Dreamweaver/Fireworks

I created an index.png page in Fireworks, which includes a
navigation bar with buttons.
From Fireworks I export the html and images and then open the
file in Dreamweaver.
In Dreamweaver I create "stub" pages and link the navigation
bar buttons to these "stub" pages.
Now if i want to go back and modify the index.png in
Fireworks, when i re-export the page, all the links i created in
Dreamweaver are broken.
Is there a way to prevent this?
For example, suppose i want to go back and make changes to
the graphics such as adding a border to the page. I don't want to
clobber my links every time when i re-export.
Thank you!
Steve Racz

jsteinmann wrote:
> Come on, 90% of people are doing nothing more
> then make themselves a blog or a site for their local
book reading group...
> they'll be fine! No one will care how clean the code is,
and rarely does it
> not display properly.
Over the years, I've helped countless people who are just
creating a
site for their local school or community. Most of the time,
the site has
worked well, in spite of convoluted code. It's when they
change
something and the code starts to unravel that the real
problems begin.
> If someone is that concerned about it, go through the
code and make
> the necessary adjustments.
That's fine, if you have the skill to go through the code.
Many of the
people seeking help in these forums don't have that skill.
Alan Musselman, the Fireworks project manager, is quite clear
about the
purpose of Fireworks HTML. He says it's for doing quick
mockups. It's
not intended to be used on a live website.
Perhaps it's not all that important for the amateur, who may
make only
one or two websites in a lifetime. Unfortunately, a lot of
so-called
"professionals" seem unaware of the problems, too.
David Powers, Adobe Community Expert
Author, "Foundation PHP for Dreamweaver 8" (friends of ED)
Author, "PHP Solutions" (friends of ED)
http://foundationphp.com/

The Library module: Basic workflow

This question was posted in response to the following article: http://help.adobe.com/en_US/lightroom/using/WS31C90D9B-2D4C-490f-B72F-EDD9D8DF60B6.html

Thanks. I knew there wasn't a pretty interface mechanism for it (or I couldn't find it), but thought that maybe there was some ini file that could be edited.

Basic workflow

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