Batch query !

Question

hi all
I have a problem with batch determination.
When I process my out bound delivery delievery document (VL01n) the batch number for the shipment is not getting determined. When I press F4 for the possible values it says, "invalid batch determined" but allowing me to process the delivery and PGI.
Why so? Can any one clarify please.....
In the meantime, if any of you have a complete document (with screen shots, if possible) on batch determination procedure please send it to me at [email protected]
Thanks in advance !

Answer 1

dear SDGUY
please gothough this
Please find the Notes on Batch Management Below:
SAP allows a configuration setting for 3 different batch levels. This wills effective your possibilities. Option Number 2 is the default configuration for SAP out of the box:
1.) Plant - can allow for the Batch Management Flag on a material sold out of 2 different plants to be set independently. Batch numbers can be used for multiple materials, and batch specifications and analytical results can be different for each batch (multiple batch Master records).
2.) Material - Batch Management flag is set the same for the material across all plants that use it. Batch numbers can be used for multiple materials, however, batch specification and analytical results are the same for the batch (one Batch Master Record).
3.) Client - Batch Management flag is set the same for material across all plants that use it. Batch number can only be used for one material across the client. (One Batch Master Record).
If the Batch level flag is set at the Client level, it allows for a batch number to be used with only one material throughout the entire SAP client. This is troublesome with products which are produced in bulk and then packaged into smaller size containers for sale. Due to the limitation of having only one batch number per material, when the product is packaged, new batch numbers have to be assigned to the finished packages, even though the same bulk material is being used inside the package. Because of this work-a rounds have been created and business processes adjusted to accommodate this restriction.
There is a process in SAP that will allow for the conversion of the Batch Level in SAP from Client level to Material level. Please investigate SAP notes 41715, 891902, 893053, 900359 among others, and it appears that there is a conversion program in SAP that will do this in configuration.
In addition to above Please find some more stuff,
A batch in the Materials Management system is defined as a subset or partial quantity of a material that is managed separately from other subsets of the same material. Each batch is identified not only by its material identification but also by a separate batch number. Typical examples of batches include different production lots (such as paints, dyes, wallpapers, and pharmaceutical products), delivery lots, or quality grades of a material.
In Sales and Distribution (SD), it is possible to determine batches that match customer specifications. Batch determination can be triggered at two points in the process, either when the sales order is entered, or when the delivery is created.
If you enter a batch number directly into the sales document, the system checks whether its availability and expiration dates are valid. When you copy a pre-sales document to a sales order, any existing batch numbers are also automatically copied but cannot be changed in the sales order. If you create a sales order with materials to be managed in batches that does not have a preceding document, you can change the batch numbers until subsequent documents, such as the delivery, have also been created. If, when creating a delivery, the system discovers that the copied batch is not valid, a warning is issued by the system. In this case, the batch specification must be changed in the sales document source.
Maintaining Master Data for Batches
If a material is managed in batches, you indicate this fact in the material master record in either the Purchasing or Plant data/storage 1 views. You can also create and maintain master data for individual batches, specifying such information as the expiration date, valuation type, and the country of origin. If you are planning to use batch split at delivery time, you must also maintain the relevant customer master records for those customers who permit batches to be split.
Entering Batch Number in Sales Document
Before you can enter a batch number in a sales document, a delivering plant must be entered for the item. If no delivering plant is entered, the Batch field remains inactive.
You can find the Batch field on the Item overview tab page in the table with the items.
If you do not know the batch number, you can display all the available batches in the delivering plant for your material, by using the input help.
An availability check is carried out for the batch, which you have entered, and the quantity available is confirmed.
If no batch number is proposed in the sales order for an item with material to be handled in batches, automatic batch determination can be carried out in the delivery.
There are four points at which you should use batch determination in Sales & Distribution. These are:
Quotations
Quantity contracts
Sales orders (or scheduling agreement)
Delivery
We use batches in SD where the materials are produced under one batch and they are given the shell life expiry date for each batch,
A1) Normally we use batch determination at delivery level, because at the time of order material may or may not be created. For this material should be configured with batch and batch determination should be checked in sales views of material.
A2) Batch Determination during order Creation.
For this you need to maintain Classes d for you Material. Depending on the Manufacturing process you can define the characteristics for your material.
Ex: Purity for Medicines, Resistance for Electric Items.
You need to create a class (You might have to create a new class type) which incorporates the characteristic.
First Create the Characteristic Using CT04 and then using CL02 create the Class including this characteristic.
Then in your material master Classification View Enter this class.
Then Create a Batch for the particular plant and Storage Location using MSC1N.Give the value of the characteristics in this batch.
Then go to SPRO ->Logistics General ->Batch Management and maintain the Condition Technique (Procedure, Strategy Types and assignment to sales docs etc).
Then Create the Batch Determination Record using VCH1.
Config Setting In Batch Management
Logistics general - Batch Management
1.1. Specify Batch Level
Menu Path Enterprise Structure> Logistics General> Batch Management --> Specify batch level and activate batch status management Transaction OMCT
1.2. Batch Number - Activate Internal Number Assignment
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Number Assignment --> Activate internal batch number assignment Transaction OMCZ
1.3. Batch Creation - for Goods Movements
Menu Path Enterprise Structure> Logistics General> Batch Management --> Creation of new batches --> Define batch creation for goods movements Transaction
1.4. Characteristic Value Assignment -- Update Standard Characteristics
Menu Path Enterprise Structure> Logistics General> Batch Management --> Characteristic Value Assignment --> Update Standard Characteristics Transaction
1.5. Activate Batch Classification for Goods Movements in Inventory Management
Menu Path Enterprise Structure> Logistics General> Batch Management --> Characteristic Value Assignment --> Valuation for goods movements --> Activate Batch Classification for goods movements in Inventory Management Transaction OMCV
1.6. Batch Determination – Condition Table (Cross Client)
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Condition Tables --> Define production order condition tables Transaction OPLB
1.7. Batch Determination – Condition Table (Cross Client)
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Condition Tables --> Define SD condition Tables Transaction V/C7
1.8. Batch Determination – Access Sequence (Cross Client)
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Access Sequences --> Define Production Order Access Sequences Transaction OPLF
1.9. Batch Determination – Access Sequence (Cross Client)
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Access Sequences --> Define SD Access Sequences Transaction V/C2
1.10. Batch Determination – Strategy Types
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define Production Order Strategy Types Transaction OPLE
1.11. Batch Determination – Strategy Types
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define SD Strategy Types Transaction V/C1
1.12. Batch Determination – Batch Search Procedure
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define IM Search Procedure Transaction OMCY
1.13. Batch Determination – Batch Search Procedure
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define Production order Search Procedure Transaction OPLG
1.14. Batch Determination – Batch Search Procedure
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define SD Search Procedure Transaction V/C3
1.15. Batch Determination – Batch Search Procedure Allocation
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Allocate IM search procedure/activate check Transaction OMCG
1.16. Batch Determination – Batch Search Procedure Allocation
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Assign Search procedure to production order Transaction OPL8
1.17. Batch Determination – Batch Search Procedure Allocation (SD)
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Allocate SD Search procedure Transaction V/C5
1.18. Batch Determination – Activate Automatic Batch Determination (SD)
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Activate Automatic Batch Determination in SD -->For delivery item categories Transaction V/CL
1.19. Batch Determination – Batch Selection Class
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define Selection Classes Transaction CL01
1.20. Batch Determination – Sort Rule
Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define Sort Rules Transaction CU70
1.21. Batch Determination – Make Settings for Batch Where-used list
Menu Path Enterprise Structure> Logistics General> Batch Management --> Make Settings for Batch Where-used list Transaction OMBB
Hope this helps you.
General Setting:
1. Define Batch Level
Use
This transaction enables you to set the batch level for batch management. Three unique options for a material are available:
At plant level•
At material level•
At client level•
Prerequisites
If the material or client level for a material is chosen, check that no materials exist in stock. If a material exists in stock, the level may not be changeable.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code OMCE
IMG Menu Logistics Batch Management Specify Batch Level and Activate Status Management - General
2. Choose Batch Level
3. In the Define Batch Level screen, select Batch unique at material level and choose save.
4. If the system displays any warning messages, continue through them by choosing Enter.
Result
The batch level has been set to the material level.
2. Activate Status Management
Use
This activity sets the batch management to active status in the client.
Prerequisites
The batch level should be set before the batch management is set to active.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code OMCS
IMG Menu Specify Batch Level and Logistics - General Batch Management Activate Status Management
2. Choose Batch status management active.
3. Choose Save.
Result
The batch level status has been activated.
3. Update LOBM Standard Characteristics
Use
This activity copies LOBM standard characteristics from client 000 to the development client.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code BMSM
Batch Batch Valuation IMG Menu Update Standard Characteristics Logistics - GeneralManagement 
2. On the Update the Standard Features dialog box, choose Yes.
3. On the Maintain Standard Features LOBM screen, choose Back.
4. On the Copy Object Lists between clients screen, choose Back.
5. On the Maintaining Standard Characteristics with Object Dependencies screen, choose Back.
Result
You have copied the LOBM standard characteristics from client 000 into your development client.
IMG Settings for Scenario-1 (Batch Classification)
1. Create Class for Batch Management
Use
In this step, you define classes for use with batches.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code CL02
SAP R/3 Role Menu Installation ® Create Class for Batch Management
2. Choose Create and maintain the necessary master data manually. The relevant data can be found in the file:
Result
The materials are later assigned to class in the material masters is used in the batch determination search strategies.
2. Activate Batch Classification for Goods Movements
Use
This step activates batch classification for goods movements in IM.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code OMCV
Batch Management Batch Valuation IMG  Valuation for Goods Movement inMenu Logistics - Genera Activate Batch Inventory Management Classification for Goods Movements in IM
2. On the Classify Batches Within Goods Movement Screen, make the following entries:
Result
You have activated batch classification for goods movements in IM.
3. Order type Dependent Parameters
Process order control parameters are defined for each order type. The following screen shows the defined order type dependent parameters
Conclusion
In this document, necessary settings for Batch Management are documented. For module specific settings, please find the respective building blocks.
IMG Settings for Scenario-2 (Batch Split Valuation based on Source)
1. Activate Split Valuation
Use
This step activates split valuation in batch classification.
Procedure
3. Access the activity using one of the following navigation options:
Transaction Code OMW0
IMG Menu Activate  Material Valuation and Account category  Split Valuation Split Valuation LogisticsManagement 
1. Activate Split Valuation
Use
This step activates split valuation in batch classification.
Procedure
Access the activity using one of the following navigation options:
Transaction Code OMW0
Valuation and Split Valuation IMG Menu Activate Split Valuation Logistics Material Management Account category 
2. Configure Split Valuation
Use
This step activates split valuation in batch classification.
Procedure
Access the activity using one of the following navigation options:
Transaction Code OMWC
IMG Menu configure Split  Material Valuation and Account category  Split Valuation Valuation LogisticsManagement 
Two new entries ZIN and ZEX are created as valuation type.
New Valuation Category Z is Created with following setting.
For Valuation Category Z valuation types ZINT and ZEX are activated for the Plant ZB01.
For the Plant ZB01 the following Valuation Categories are activated.
IMG Settings for Scenario-3 (Active ingredient Valuation)
1. Create Unit of Measure
Use
The purpose of this activity is to create unit of measure.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code CUNI
IMG Menu Check General settingsunits of measurement
2. On the Unit of measure Initial screen choose No dimensions and click Unit of Measure.
3. Click Create and make the following entries.
Key field Entry
Int. meas. unit YGW YWK
Commercial YAI YIK
Technical Ylbai Yai/lb
Measurement unit text Pound act. ingrd. lb act.ingrd. / lb
lb ac.ing. yai/lb
Commercial meas. unit X
Result
A unit of measure is created.
2. Edit Batch-Specific Material Unit of Measure
Use
The purpose of this activity is to edit batch-specific material unit of measure.
Procedure
1. Access the activity using the following navigation options:
Transaction Code BMA1
IMG Menu Logistics - General Edit Batch Management Batch-Specific Material Units of MeasureBatch-Specific Material Unit of Measure
2. On the Change View “Batch specificUnits of Measures” screen, choose New Entries and make the following entries.
Key field Entry
Batch Uom YAI
Ref. Uom LB
Result
Batch specific unit of measure for the active ingredient edited.
3. Define Calculation of Proportion Quantity from Base Quantity
Use
The purpose of this activity is to define calculation of proportion quantity from the base quantity.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code BMA3
Menu Logistics – General Batch Management IMG Batch-Specific Material Units of Measure ofCalculate Proportional Factors Define Calculation Proportion Quantity from Base Quantity
2. On the Change View “Calculation of proportion/product quant. from base quant” screen, make the following entries:
Units of Measure Technical Measurement Unit. Text
YIK Yai/lb lb act.ingrd. / lb
3. Choose the Details button.
4. Make the following entries:
Field Entry
Batch-specific UoM YAI
Base Unit of Measure LB
5. Save the entries.
Result
Calculation of proportion quantity is defined.
4. Define Strategy Types to Determine Receiving Batches
Use
The purpose of this activity is to define strategy types to determine receiving batches.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code DRC6
Derivation ofIMG  Menu Logistics - General Derivation of Batch Batch Management Batch Data  Set UpSet Up Condition Technique for Derivation Define Strategy Types toData  Determine Receiving BatchesCondition Technique for Derivation
2. On the Change View “Conditions: Types”: Overview screen, make the following entry:
CTyp AcSq. ValTo From LA Name
ZDR1 BDR1 EN MatNumber/MatType
3. Save the entry.
Result
The strategy types to determine receiving batches is defined.
5. Define Search Procedures to Determine Receiving Batches
Use
The purpose of this activity is to define search procedures to determine receiving batches.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code DRC7
Derivation ofIMG  Menu Logistics - General Derivation of Batch Batch Management Batch Data  Set UpSet Up Condition Technique for Derivation Define Search ProceduresData  to Determine Receiving BatchesCondition Technique for Derivation
2. On the Change View “Conditions: Types”: Overview screen, choose New Entries button, and make the following entries:
Proc. LA Description
ZDR001 EN MatNumber/MatType
3. Press Enter and select Control folder on the left pane and make the following entries:
Step Cntr Ctyp From To Reqt AltCty AltCBV
001 01 ZDR1 000 001 000 000 000
4. Save the entries.
Result
Search procedures to determine receiving batches is defined.
6. Define Derivation Events
Use
The purpose of this activity is to define the derivation event.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code
IMG Menu Define Logistics - General Batch ManagementDerivation of Batch Data Derivation Events
2. On the Change View “Assignment of Search Procedures to Derivation Events”: Overview screen, make the following entry:
DE RecProc. SndrSch. Typ Window Control
200 ZDR001 BDS001 S
3. Save the entry.
Result
The derivation event is defined.
7. Activate Split Valuation
Use
The purpose of this activity is to activate split valuation.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code OMW0
SplitIMG Menu Activate Split Valuation Material Management Valuation and Account Assignment Valuation 
2. On the Activate Valuation screen, choose Split material valuation active.
3. Save your entry.
Entries made in this transaction will be not transported automatically.
Result
Split valuation was activated.
8. Configure Split Valuation
Use
The purpose of this activity is to configure split valuation.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code OMWC
IMG Menu Configure Split Material Valuation and Account Assignment  Split Valuation Valuation Management
2. On the Split Valuation of Materials screen, choose Global categories.
3. On the Global Valuation Categories screen, select Valuation From the menu bar, choose Goto Global categories  Assignments Cat. X. Cat. OUs.
4. On the Valuation Category X: Allocate to Plants screen, select the required plants and choose Activate.
5. Save your changes.
Result
Split valuation was configured.
9. Configure Pricing Procedure for Sales Order
Use
The purpose of this activity is to configure Pricing Procedure for sales order.
Procedure
2. Access the activity using one of the following navigation options:
Transaction Code V/08
IMG Menu Sales and Distribution
Result
Pricing Procedure was configured.
1. IMG Settings for Scenario-2 (Batch Split Valuation based on Source)
Update LOBM Standard Characteristics
Use
This activity copies LOBM standard characteristics from client 000 to the development client.
Procedure
6. Access the activity using one of the following navigation options:
Transaction Code BMSM
IMG Menu Update Standard Characteristics Logistics - General Batch Management Batch Valuation 
7. On the Update the Standard Features dialog box, choose Yes.
8. On the Maintain Standard Features LOBM screen, choose Back.
9. On the Copy Object Lists between clients screen, choose Back.
10. On the Maintaining Standard Characteristics with Object Dependencies screen, choose Back.
Result
You have copied the LOBM standard characteristics from client 000 into your development client.
2. Create Class for Batch Management
Use
In this step, you define classes for use with batches.
Procedure
2. Access the activity using one of the following navigation options:
Transaction Code CL02
SAP R/3 Role Menu Installation ® Create Class for Batch Management
3. Choose Create and maintain the necessary master data manually. The relevant data can be found in the file:
Result
The materials are later assigned to class in the material masters is used in the batch determination search strategies.
3. Create Sort Sequence
Use
This activity creates the sort sequence used to sort batches during batch determination.
Prerequisites
As a rule, all characteristics (this applies to standard characteristics as well as to user-defined characteristics) used in the sort sequence must also be contained in the batch class.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code CU70
SAP R/3 Role Menu Installation ®Create Sort Sequence
2. To maintain the necessary master data manually, make the following entries:
11. Save your entry.
Result
The sort sequence is created with characteristic
4. Create Sort Sequence
Use
This activity creates the sort sequence used to sort batches during batch determination.
Prerequisites
As a rule, all characteristics (this applies to standard characteristics as well as to user-defined characteristics) used in the sort sequence must also be contained in the batch class.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code CU70
SAP R/3 Role Menu Installation ®Create Sort Sequence
3. To maintain the necessary master data manually, make the following entries:
12. Save your entry.
Result
The sort sequence is created with characteristic
And Priicng prospective
please take following senarios
one is discount based on the expiry date
rewards if it helps
siva