Best practices for EasyDMS Public Folder usage/management

Hi,
We are implementing EDMS and are looking for best practices on the use of the Public Folder in EDMS. We have different sites that have different business models, such as Engineer to Order or a "Projects" based business. While other sites have a large Flow operation of standard catalog products with ordering options. Initial thoughts are to put only documents in the public folders that are common to all users at a site, such as document templates or procedures. Others suggest putting project folders there where anybody can browse through the different documents for a project. And that raises the question about who is the owner or manager of that public folder. We don't want the masses to be able to create random folders so that soon the structure of the Public Folder is a big unorganized mess. Any thoughts on best practices you have implemented or seen in practice are appreciated.
Thanks,
Joseph Whiteley

Hi!
My suggestion is to skip the folders all together! It will end as a total mess after a couple of years. My recommendation is to use the classification of the document type and classify the document with the right information. You can then search for the documents and you don't need to look through tons of folders to find the right document.
I know that you have to put the document in a folder to be able to create it in EasyDMS but at my customers we have a year folder and then month folders underneath where they just dump the documents. We then work with either object links or classification to find the right documents in the business processes. Another recommendation is to implement the TREX engine to be able to find your documents. I donu2019t know if this was the answer you wanted to get but I think this is the way forward if you would like to have a DMS system that could be used to 10+ years. Imagine replacing Google with a file browser!
Best regards,
Kristoffer P

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