Best way of creating a report where end user can maintain names in groups

I'm working on a project as a independent consultant for a company and I'm using Crystal Professional Reports version XI.
I have a main report and a subreport that contains summary totals. I'm going to link the two reports by a date parameter range. For the subreport, the report is going to be grouped by four groups. Each of the groups contain a list of names. What would the best approach to give the end user who will be running the report on a daily basis to add or remove names for each of the groups when end user is prompted to run the report?
I want to make it easy as possible for the end user to maintain this list in the sub report because of the following reasons: after the report is deployed,I will not be there on site to maintain it instead I will be available over the phone for support and the end user is the manager of the department and is not a Crystal reports developer or programmer.
I hope that made sense. If not I can give more details. Have a good day.
Thanks for your help,
Ting

Well let me start by saying that maintaining hard coded lists in a report definition is a bad idea and should be avoided if at all possible.
This of course means that it isn't always possible... In fact I have a few of my own reports that suffer from the same situation. Here is the way I handle it to make the list maintenance as easy and error free as possible.
#1) I created a new Report Custom Function. Let's call it NamesToGroups. The function will look like this... (Crystal Syntax)
Function (stringVar PersonName)
SELECT PersonName
CASE
"Gustavo Achong",
"Catherine Abel",
"Kim Abercrombie",
"Humberto Acevedo",
"Pilar Ackerman",
"Frances Adams",
"Margaret Smith",
"Carla Adams" :
    "Name of Group 1"
CASE
"Jay Adams",
"Ronald Adina",
"Samuel Agcaoili",
"James Aguilar",
"Robert Ahlering",
"François Ferrier",
"Kim Akers",
"Lili Alameda",
"Amy Alberts" :
    "Name of Group 2"
CASE
"Alberto Baltazar",
"Wayne Banack",
"Darrell Banks",
"Norma Barrera",
"Gytis Barzdukas",
"David Bartness",
"Karel Bates" :
    "Name of Group 3"
CASE"Donald Blanton",
"Linda Burnett",
"Michael Blythe",
"Gabriel Bockenkamp",
"Michael Bohling",
"Eli Bowen",
"Lester Bowman",
"David Bradley" :
    "Name of Group 4"
Default : "Unknown Name"
Note that the list setup makes it easy to see who's in what group and makes it easy to add new people to the correct group...
#2) Now you can simple use the function in a formula. Lets call it NameGroups and the formula would look like this...
NamesToGroups({TableName.FullPersonName})
#3) Now NameGroups is available for grouping or selection purposes or just to add as a formula on the design surface.
#4) If you are using CRS or BOE the function can be saved to the repository for use in other reports as well
Now any time a new name needs to be added, the user can access the "Report Custom Functions" are of the Formula Workshop and add the name to the function, which in turn, will be propagated through the rest of the report. It's also easy to see how the function is actually working so that new groups can also be easily added.
HTH,
Jason

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