Broadcasting through process chains

Question

How to broadcast reports to indivdual mailboxs in the company through process chains. say current data should be broadcasted into individual email account every time a new sales order or purchase order is created or by the end of the day , it should automatically trigger the mail with the report. can anyone help on this.

Answer 1

Hi,
Here see the blog details.
The goal of information broadcasting is to distribute the right information, in the appropriate format, to the right people, through different channels, at the right time.
With the BEx Broadcaster, you can precalculate queries, query views, Web templates, reports and workbooks and broadcast them by e-mail or to the portal. In addition to the precalculated documents in various formats (HTML, MHTML, ZIP and so on) that contain historical data, you can also generate online links.
Accessing the Broadcaster
The broadcaster can also be accessed via the Portal through the delivered BI Role.
You can determine the Scheduling for Information Broadcaster
Based on a data change event triggered by a process chain.
Based on a pre-defined time point.
Freely definable scheduling.
Steps to Schedule Information Broadcaster based on a data change event triggered by a process chain
Create the Query in the Query Designer.
Execute the report in the BEx Web Analyzer.
Click on u201CSendu201D to create the settings for broadcasting.
The Broadcast Wizard takes you through a series of prompts where you supply the key information required to develop a broadcast. At any time you can leave the Wizard and use the standard settings dialogs which offer more settings.
Then schedule the broadcast. If you start the Broadcaster for a query (or template or workbook) that gets data from an InfoProvider that will be selected in the process chain, you can select the InfoProvider for Scheduling.
Create the process chain and include the event data change, include process type "Trigger Event Data Change (for Broadcaster), itu2019s available under "Load Process and Post -Processing".
The Process Chain is created including the process types: (1) Start (2) Execute InfoPackage (3) Delta Data Transfer Process (4) Activate DSO (5) Trigger Event data Change.
When you create the Variant for the Event Data Change, using checkbox we can indicate when the Broadcast should trigger.
As soon as that InfoProvider is affected by a Process Chain, the Broadcasting is triggered.
After successful activation you can now schedule your chain. Press button u201CScheduleu201D or menu u201CExecution -> scheduleu201D. The chain will be scheduled as background job. You can see it in SM37. You will find a job named u201CBI_PROCESS_TRIGGERu201D. Unfortunately every process chain is scheduled with a job with this name. In the job variant you will find which process chain will be executed. During execution the steps defined in RSPCPROCESSCHAIN will be executed one after each other. The execution of the next event is triggered by events defined in the table.  You can watch SM37 for new executed jobs starting with u201CBI_u201D or look at the protocol view of the chain.
You can monitor the Broadcaster from the SOST transaction.
Note:
Depending on authorizations, end-users can schedule their Broadcasting Settings.
Only for those queries which are checked "Execution with Data Change in the Infoprovider" while you schedule, will be triggered by process chain event.
You may wish to refer the Note on Settings for Information Broadcasting- 760775
Hope this help you
Regards,
Rakesh