Can I use the same trip number for several travelers?

Hi everybody.
This is my question... We need (in travel expenses) to use any field in order to group (add) several trips made for several travelers (in same dates).
Expl: several travelers made the same trip (with different receipts and costs). We need to create a "supra-level" group (which could help our user to summarize, authorize, etc).
I have made some tests changing the trip number assignment (in trip schema) to external one. The system seems not to have any problem if I assign the same trip number to several travelers (please, could you tell me if this is correct?).
I´m not sure this could be the best solution, because I have one question... If I have travel request and travel expenses... can I assign external range numbers to the travel request? (how can I do it?).
Please, could you tell me something about this? (if this is not correct, could you tell me if it´s possible to create a new field to do this?)
Thanks!!!!!!

Hi,
As mentionned in an earlier response, you cannot assign the same trip number to multiple employees.
If you are looking to group together similar claims based on the type of travel which was done, you can always use any of the following fields which can be made 'available' on the entry screen.  That is the 'Activity Type' or the 'Trip Type Specific' or the 'Trip Type Enterprise'.  By creating categories of types of travel, you can then use these values as selection parameters in your reports to isolate specific costs related to specific activities.
For example, you know that many employees will be traveling for a specific conference and you want to be able to report on the total cost of that conference, you could create an Activity Type and ask employees to complete the field with the appropriate value when completing the claim.  Then you could create a report on that Activity Type only.
Another option would be to use Internal Orders.  Create an internal order, have the employees assign their costs to the IO and then run a CO - IO report.
Depending on how 'permanent' your employee groupings are, you could also use some fields on Infotype 17 to assign different employees to different employee groupings.  These employee grouping values are also available as selection parameters in the reports and can allow you to isolate groupings of individuals. 
It all depends where you want to create the grouping....
Hope this helps you somewhat...
Regards,
Roxanne Dore
Travel & FI Consultant

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