Cancel after accept resources and delagetes

Question

Hi Technet-users,
we have a Resource mailbox, so that we can schedule our vacations. A delegate approves or declines the meetings(vacations) which is working right. A problem occurs when the steps below occur.
userA creates a meeting with resourceA
UserB is delegate for the resource and receives an email, but doesn't accept or declines the meeting (the mail is unread)
UserA cancels the meeting.
UserB can still accept the meeting and gets no cancellation mail or something like that.
UserB accepts the meeting
The meeting is present in the calendar of ResourceA, but NOT of UserA
The problem here is that UserA isn't going on vacation, but ResourceA and the UserB still think he is.
Can anybody reproduce or even better: help me with this?
regards,
Tim

Answer 1

Hi Tim,
I did a test following your post. In the step 4, the approval message
is still in UserB’s mailbox which is marked unread. But when I open the message, there is a notification in the top of the message:
Received from Room1. This meeting is not in the Calendar; it may have been moved or deleted.
And there is no related meeting event in Room1’s Calendar. UserB should delete the request but not accept the meeting.
Then, if UserB accepted the meeting with “Send the Response Now”, UserA will receive the Accepted message but there is no related meeting event in UserA’s Calendar. However, the meeting event is in Room1’s calendar. So I think the issue is caused by
delegate’s wrong operation and the delegate should delete the empty meeting event instead of accepting it.
Thanks,
Winnie Liang
TechNet Community Support