Carry out period-end closing for material .... in the previous period

Dear Experts,
Currently we are performing Month-end Closing for period May 2011.
We got any error messages during Actual Costing Closing in Material Ledger.
Based on our investigation, system encounters that any materials has not been carried out Period Closing in the previous period.
In accordance with SAP Note 361236, we should perform this workaround starting from Single-level Price Determination until Reversing Closing Entries.
Assuming that this is the right SAP Note to resolve this issue, kindly advice the following items as follow:
u2022     Should we perform this workaround using the Latest Costing Run that is May 2011, since the period of April 2011 is CLOSED (OB52 and OKP1) ?
u2022     Should we perform the full steps in this workaround ( from Single-level Price Determination until Reversing Closing Entries ) with u2018MUST_xxxxxu2019 execution firstly and subsequently re-run this steps without u2018MUST_xxxxxu2019 execution ?
u2022     What is the impact of Reversing Closing Entries in our Financial Statement in period of April and May 2011?
u2022     Is there any other SAP Note for fixing the problem?
Thanks for your kind attention.
Regards,
(Vincent)

Hi Vincent,
You have not mentioned whether the issue is for few materials/plants or all materials/plants.
Find my reply to your queries:
u2022 Should we perform this workaround using the Latest Costing Run that is May 2011, since the period of April 2011 is CLOSED (OB52 and OKP1) ?
You will not be able to run ACR (for the materials/plants) only May 2011 without closing the status for April 2011.
u2022 Should we perform the full steps in this workaround ( from Single-level Price Determination until Reversing Closing Entries ) with u2018MUST_xxxxxu2019 execution firstly and subsequently re-run this steps without u2018MUST_xxxxxu2019 execution ?
If you want to run Actual Costing Run (ACR) for latest previous month (May 2011) and do not want to run ACR for previous months (Apr, Mar, etc.), you still need to close the status of materials by using must close.
1st you reverse ACR for May 2011. Then use must close for April month. Perform the full steps of ACR for May 2011.
You may encouter a issue (quantities and values are inconsisitant) for the materials which are having price varinances, etc. in Mar/Apr months. To resolve this issue you can follow with SAP support partner (service.sap.com).
u2022 What is the impact of Reversing Closing Entries in our Financial Statement in period of April and May 2011?
The imact of reversing entries in April and May is depend on the Single/Multi level price variances of Materials bcz after the reversal of closing entries you need to run the full steps of ACR. If your client is not interested to take impact in April, the better way is use must close for April and re-run ACR for May 2011.
u2022 Is there any other SAP Note for fixing the problem?
We also had similar issues but it was for few materials. We have used the above option. Had a issue (quantities and values are inconsisitant). Raised OSS message and resolved the issue.
Hope the above details may help you to resolve your issue.
Regards,
ADI

Similar Messages

Period end closing for FI and AA.

Hi,
pls. explain me in detail Configuration for period end closing for FI and AA.
thanks
jay

Hi
In FICO period end closings are
Monthly Posting periods
All park documents
Automatic Payment Program
GL A/cs
Vendor A/cs
Customer A/cs
Recuring Entries
Depreciation
BRS
Integration MM, SD
Withholding Tax etc.,
CCtrs
CElmts
Internal Activity Allocation
Internal Orders
Distribution Cycles
Assessment Cycles
COPA Reports etc.,
AA
Depreciation Run (AFAB)
Asset Under Construction (AUC) this is year end closing activity.
Shammi
assign points if it is helpful

Period end closing for production orders

Dear all,
what is period end closing???
Pl. enlist all period end activities for product costing by order scenario.
what inventory adjustments are necessory.
what FI entries required to post??

With respect to PP- Period end closing is the procedure to close all the production orders and see that cost is flowing from production order to material
During period end - we TECO all the orders and see that production is complete from PP angle. Then costing will calculate over head/variance and settle the difference to production material or price difference a/c depending on the production material price control.
Just see below the example of a production and costing entries. Thi8s may be helpful to understand the concept.
Planned price
Planned Material cost = 115.15USD
Planned Activity cost = 6 USD
Planned Over head = 25% of material cost+ 250% of activity cost = 28.79+15=43.79
Total cost = 164.94
Product cost as per S price = 1 USD (example)
After GR and confirmation
Actual Material cost = 7456.55 USD
Actual Activity cost = 2USD
Total cost = 7458.55
Actual O/H = 0
Production variance = 7293.61 USD
After o/h calculation
Actual Material cost = 7456.55 USD
Actual Activity cost = 2USD
Actual O/H = 25% of material cost+ 250% of activity cost = 1869.138
Total cost = 9327.69
Production variance = 9162.75
After settlement
Actual Material cost = 7456.55 USD
Actual Activity cost = 2USD
Actual O/H = 25% of material cost+ 250% of activity cost = 1869.138
Total cost = 9327.69
Production variance = 0
Variance will be settled to Price difference a/c.
When we do the GR the FI a/c will hit as below
Production order expense a/c -
stock a/c +
When we GI the following a/c will hit
Raw material a/c -
Production order expense a/c +
When we settle
Production order expense a/c + or -ve
variance a/c = + or -ve
I hope this will help you.

How do I set up a periodic job to run only if the previous period job ran

I want to sent up a process that will run on the second work day of the month that will run program A. If program A runs successfully, then I want to run program B. If B is successful, then program C.
I tried to setup A to run on the second work day of the month using a calendar.
I then setup B to run after event A.
I then setup C to run after event B.
This all worked great the first month. Now we are coming up on the second month, and A is still scheduled and will run on the second work day of this month, but B and C are no where to be found.
I found various threads to use bp_event_raise and SM62, but I guess since I am not an ABAP programmer I did the program wrong.
can someone please give me detailed instructions on how to set this up.

Hi John,
Create a process Chain with start variant sheduled using EVENT.
1. Create a event in TCODE SM62. In the Event tab on the process chain give the event ID and a Parameter name.
2. In SE38, create a program. call method RAISE of class CL_BATCH_EVENT. Give Event ID and Paramter name as given in Process chain variant.
Coding will be like:
if sy-datum+6(2) = '02'.
CALL METHOD cl_batch_event=>raise
    EXPORTING
      i_eventid                      =
      i_eventparm                    =
     i_server                       =
     i_ignore_incorrect_server      = 'X'
   EXCEPTIONS
     excpt_raise_failed             = 1
     excpt_server_accepts_no_events = 2
     excpt_raise_forbidden          = 3
     excpt_unknown_event            = 4
     excpt_no_authority             = 5
     others                         = 6
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
             WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
endif.
Schedule this program in background daily. when eve the date in '02' the event will be triggered.
3. Place the process type "ABAP progam", maintain the variant as Program A.
4. Place the process type "ABAP progam", maintain the variant as Program B.
5. Place the process type "ABAP progam", maintain the variant as Program C.
Connect all this with tpye only on Success.
This will ensure that program A will be executed on 2nd of every month. If success Program B and then Program C.
-- Selva

Period end closing in CO

Dear all,
Did anyone tell me the period end closing in CO?
i.e. what accounting entries required to pass for inventory valuation???
how variences are settled in FI etc???

Hi Ranjeet,,
The period end closing activities:
Open new CO Posting Period: (T.Code: OKP1)
Settle All Orders (T.Code: KO88)
Review Internal Order Postings(T.Code: OKSA)
Compare current (cost estimates) with last current price (Moving Avg) (T.Code: OKBH)
Update current cost price to material master price field (T.Code: CK11N, CK24)
Check Profitability Segment Adjustment (T.Code: KISR)
Correct wrong postings on generic cost centers
Check Validation dates for Cost Centers, Cost Elements, CO area (T.Code: GGB0)
Calculate Overheads on all process Orders (CO43)
Technically complete all process orders which are fully processed (CORM).
Calculate Variance (KKS1)à (Relevant only if Standard cost is calculated).
Settle all process orders which are technically complete (CO88).
Close All settled Process Orders
Check COGI--for both month end and year end
Verify In-transit Inventory
Post Cost Center Assessments and Distributions (T.Code: KSU5 & KSV5)
Run CO-FI Reconciliation to balance (T.Code: KALC)
Maintain CO yr variant (T.Code: KCRQ)
Calculate production work in progress on process orders which are not technically complete. (CO88).
Carry out Assessment cycle for Cost Centers.(T.Code: KSUB)
Fiscal Yr Balance carry forward CO (T.Code: CXS1)
Fiscal Yr balance carry forward PCA (T.Code: 2KES)
Close CO Posting Period : (T.Code: OKP1)
For futher info; http://www.sap-img.com/sap-fi.htm
Thanks and regards,
Sri

Steps for Period end closing

Hi All,
Can any one please provide me with the actual steps towards Period end Closing and year end closing for Financial Closing.By step I mean steps in order i.e which step will be followed by which one.
This is urgent
Pinee

Hi
http://www.sap-basis-abap.com/fico/sap-fi-month-end-and-year-end-activities.htm
First you will have to close the Posting period in the Materials Management side. To do this use the T.Code MMPV and give the period that needs to be Opened. Once this is done you will not be able to Post any Material Documents in the previous period.
Now at the Financial side you need to open the next period and at the same time you need to close the Previous period. This can be done in T.Code OB52
here is the list for FI/CO year end closing check list:
now i am sending one document with T.codes
CLOSING ACTIVITIES
1 Execute Report for Inter Company Activity & Journal Entries
2 Open posting period for next yr (T.Code: OB52)
3 Run Business Area's Assignment report. (T.Code: F.50)
4 Review list of recurring journal entries (T.Code: FBD3)
5 Execute Recurring Entries for A/R, A/P, G/L (T. Code: F.14)
6 Process Parked A/R, A/P, G/L accounting documents (T.Code: FBV0)
7 Final Cutoff for the Maintenance of Fixed Asset- Add Transfer and Retire (T.Code: ABUMN)
8 Run Depreciation in Test Run and post (T.Code: AFAB)
9 Verify Display Log for Depreciation Test Run (T.Code: AFBP)
10 Capitalize AUC Assets if needed (T.Code: AIAB, AIBU)
11 Enter Payroll Data to SAP (T.Code: CAT2)
12 Verify Depreciation Balances with GL balances (T.Code: ABST2)
13 Post Depreciation (T.Code: AFAB)
14 Execute Asset History Report, and retire assets if needed (T.Code: S_ALR_87011963, ABAVN)
15 Adjust specific depreciation areas if necessary (T.Code: ABCO)
16 Reconcile AM sub ledger with GL (T.Code: ABST2)
17 Check Bank Data (T.Code: S_P99_41000212)
18 Review AR Open Items (T.Code: FBL5N)
19 Review AP Open Items (FBL1N)
20 Execute Pending Invoices(T.Code: MRBP)
21 Clear Open Item for GRIR, freight (T.Code: F.13)
22 Reconciliation of Financial Documents and transactional figures (F.03)
23 Open new CO Posting Period: (T.Code: OKP1)
24 Compare current (cost estimates) with last current price (Moving Avg) (T.Code: OKBH)
25 Update current cost price to material master price field (T.Code: CK11N, CK24)
26 Process Freight charges, Match SD freight to actual (T.Code: V-31)
27 Review Internal Order Postings(T.Code: OKSA)
28 Settle All Orders (T.Code: KO88)
29 Verify All Post Goods Issue have been Invoiced (Billing Due List) (T.Code: VF04)
30 Review SD Billing Doc from prior month that have not yet been released to accounting (T.Code: F.2D)
31 Reconciliation of MM movements in Transit Intra-SAP to Non SAP
32 Reconcile PI Inventory with SAP (T.Code: MI07)
33 Perform Manual Adjustment if needed (T.Code: F-02, FB50)
34 Verify balance of the GR/IR account (T.Code: MB5S)
35 Post Accruals and Deferrals (T.Code: FBS1)
36 Clearing of Cancelled Documents (T.Code: F-03, F-32, F-44)
37 Check Profitability Segment Adjustment (T.Code: KISR)
38 Aging Report-Reconcile GL balances with sub ledger balances AP (T.code: FBL1N, FBL5N, FBL3N)
39 Check the check run numbers (T.Code: FCH1, FCHI)
40 Bank reconciliation Data (T.Code: FF67 & FEBA)
41 Enter Tax Journal Entry (T.Code: FB41)
42 Reconcile GL balances with sub ledger balances AR/MM/AP (T.Code: F.03)
43 Display Balance Sheet Adjustments (T.Code: F.5F)
44 Post Balance Sheet Adjustments (T.Code: F.5E)
45 Post Foreign Currency Valuation (foreign exchange) (T.Code: F.05)
46 Check generic cost centers for posting with wrong accounts
47 Correct wrong postings on generic cost centers
48 Check Validation dates for Cost Centers, Cost Elements, CO area (T.Code: GGB0)
49 Check COGI--for both month end and year end
50 Doubtful receivables (T.Code: F104)
51 Verify In-transit Inventory
52 Reconcile PA to G/L (T.Code: KE5U)
53 Post Cost Center Assessments and Distributions (T.Code: KSU5 & KSV5)
54 Run CO-FI Reconciliation to balance (T.Code: KALC)
55 Run BW reports P&L and Balance Sheet
56 Maintain CO yr variant (T.Code: KCRQ)
57 Fiscal Yr Balance carry forward AP/AR/AM (T.Code: F.07,
58 Fiscal Yr Balance carry forward CO (T.Code: CXS1)
59 Fiscal Yr balance carry forward FI (T.Code: F.16)
60 Fiscal Yr balance carry forward PCA (T.Code: 2KES)
61 Set Document number ranges - FI - new year (T.Code: OBH2, OBA7)
62 Set Document number ranges AP/AR - new year (OBA7)
63 Generate Financial statement Reports (T.Code:OB58) OR (T.Code: FSE2)
64 Change Fiscal Year For Assets (T.Code: AJRW)
65 Year end Closing-- Asset Accounting--final for year end (T.Code: AJAB)
66 Close CO Posting Period : (T.Code: OKP1)
67 Close Prior A/R Posting Period (T.Code: OB52)
68 Close Prior A/P Posting Period (T.Code: OB52)
69 Close Prior MM Posting Period (T.Code: OMSY)
70 Reverse accruals and deferrals for the new month (T.Code: F.81)
71 Reconciliation of Financial Documents from old fiscal year and new fiscal year (T.Code: FNSL)
72 Load Balances, Budget Data for Cost centers, sales
73 Update Retained Earning Account , balance carry fwd (T.Code: F.16)
Month end closing Activities
1. All the expenses including amortization, prepaid expenses, Preliminary expenses and accruals have been booked.
2. Complete Bank Reconciliation (T.Code: FF67)
3. Make sure that Sum of Inter company balances is Zero
4. Suspense Accounts should be cleared regularly.
5. Ensure that all documents related to MM & SD have been entered in system. (T.Code:F-22 & F-43)
6. Ensure that all billing documents are released to accounting.
7. Calculate Overheads on all process Orders (CO43)
8. Technically complete all process orders which are fully processed (CORM).
9. Calculate Variance (KKS1)à (Relevant only if Standard cost is calculated).
10. Settle all process orders which are technically complete (CO88).
11. Close All settled Process Orders
12. Close MM period (Transaction Code: MMPV).
13. Carry out GR/IR clearing (F.13) transaction
14. Depreciation Run (AFAB) has been carried out for the month
15. Close FI Posting period after the month end closing activity is over (T.Code:OB52)
Year end closing Activities:
1. Calculate production work in progress on process orders which are not technically complete. (CO88).
2. Carry out Assessment cycle for Cost Centers.(T.Code: KSUB)
3. All month end closing Activities should be carried out.
4. Carry Forward Balances to next year
(With TC: F.16 we can carry forward the balance to next year.
With TC: OBH2 copy the number ranges to next year
Open next year periods by selecting the Posting Period Variant.
then test by posting the transaction in F-02)
Hope ths helps
Please reward points
Sunil

Material ledger period-end closing - material selection based period status

Dear SAP Experts,
The OSS note 980475 describes functionality of excluding materials without inventory and postings from the period-end closing of the material ledger. The system assigns a new period status for materials without inventory and postings (05 "Period opened without inventory"). This period status is set by the dynamic period-closing program for the new period (instead of "Period opened") if the material does not have any inventory.
Could you clarify what is dynamic period-closing program for the new period?
In my system this note is implemented but still during costing closing materials are being selected even though no postings have been done on them in that period and no inventory exists.
Thankk you very much for advise.
Best regards,
Robert

Hi Robert, have you find out what this dynamic period closing is?is this just the option Check and close period in TCode MMPV? or is het one the CKMLCP steps?
thanx in advance,
Said Dahmaza.

Enhancement Request for Period End Closing

Hi All,
When using Segmented Chart of Accounts, the Period End Closing procedure does not allow you to select different GLs from various companies.
The Trial Balance for example, does allow you to select the different GL sets by pressing Find in the Selection Criteria.
In cases where there is a different Retained Earnings accounts for each company on the same Chart of Accounts, you are forced to perform the Period End Closing on a single Retained Earnings account for ALL the companies.
Please can this be enhanced much like the Trial Balance.
Kind Regards
Tanveer

Tanveer,
you could try use more than one retained earning account. But in the report, there is expanded button where you can choose the posting various date. I also suggest to post your message to the other forum within business one forum as suggested in the note but I am not sure it will be fulfilled quickly. Maybe in the 2 or 3 or even 5 years later who knows.
Submit a ticket to SAP support to know the work around.
Rgds,

Period-end closing process for product cost collectors

Hi Friends
Please explain me step s involved in period-end closing process for product cost collectors.
Regards
Sandeep

Dear Mr.Sandeep,
Using CO88 - variance will be settled.
Please go through this link.
<u>http://help.sap.com/saphelp_470/helpdata/en/5f/1faba54aee11d189740000e8322d00/frameset.htm</u>
If useful reward points and close this thread.
Regards
Mangal

Period end closing step for product cost collector

Hi All,
I have never worked in repetitive manufacturing environment before. My client is implementing repetitive manufacturing with backflush. Could someone clarify me the following.
I have understood from the documents that we need to do the following:
1. cost center allocations
2. Calculate the actual activity price (KSII)
3. Revaluate all the cost collectors with the actual activity prices
4. Overhead calculation
5. Variance calculation
6. Settlement of cost collectors
Could someone tell me, does all the above period end steps are followed in the industries? Otherwise, could you write what is actually followed.
Thanks
Susan

The steps are correct. In case you are using reporting point backflash, then you need to execute WIP calculation as well. For this you need to include following activities before variance calculation.
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Regards
Rakesh Pawaskar

Xl reporter shows different result before and after Period-End Closing.

Hi SAP experts,
We have an issue with XL Reporter. When we ran Period-End closing and ran XL - PL Period & YTD (with the same parameters), XLR shows nil in the Actual YTD column and the monthly figures are out by a big difference (example pre-rollover it was $110K after rollover it shows negative $12M).
This happens on 2 different clients running 2 different SAP B1 (2007A PL 42 and 8.8 PL 13) on the same XL Reporter which is possibly the default XL report that comes with the installation.
I don't have any idea why the XLR is running 2 different figures altogether when running the same XLR using the same parameter before and after rolling the year over. The default SAP B1 P&L report stays the same before and after the rollover, I would have expect that the same would happen with the XLR.
Please advise.
Regards,
Didy Arfiono

Hi Julie,
Thanks for the reply. I'm not entirely sure what you mean by excluding a certain transaction for closing entries as this would defeat the whole purpose of PEC which as you stated was to transfer P&L balances to retained earnings account to be carried forward.
I've check at some guides including one from Orchestra Team (http://www.youtube.com/watch?v=e4tUo774eXg) and so far the process that I've done is exactly what it is.
Regards,
Didy

Nested Kmat; Period-end closing

Hello,
In PP we are using Nested Kmat in a Material variant (fert):
Fert (material variant)
---Kmat as a bom sub-assembly)
Kmat
Halb...
and during variance calculation for a kmat sub-order in period end closing (KKS2) I'm getting an error message:
No suitable settlement rule found for object OR000100812538. Message number KV206. (the explanation doesn't ring a bell for me??)
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What should I do?
Should I change the message from error to warning ?
Do I need to create a new PP order type with repetitive setting and product cost collectors???
What would be the better / good approach?
Thanks!
Luc

We're not working with sales order stock... All sales orders are with FERTS that are MTS.
Kmats material are only used to reduce the amount of sub-assemblies created...
Variance calculation has to occurs for the top level (fert) but is there a way to exclude these kmat orders to enter in the run?
Otherwise i'm getting too many error message and analysis besome almost impossible..
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Luc

How to automate FI period end closing?

Hi,
Is there a way to automate FI period end closing?
Currently we have transaction recording for OB52, values are changed by macros in Excel and it run in batch input.
It works, but sometimes we have problem with it (eg mistake in Excel).
Is there a way to automate this procedure?
Our release is SAP R/3 Enterprise 4.70x200.
Thanks in advance,
Peter

Hi Peter,
With the help of ABAPer we have develop a Zprogram linked to a t.code. So at the start of the month we have schedule to run that t.code as a monthly job. the logic behind the programe is when run ar the start of the month it opens the posting period for the current month it has run & close the pervious month.
Hope this helps.
Please assign points as way to say thanks

Period end closing procedure - B1

Hi,
Could any body clarify me on the below.
1. What is the difference between "Retained Earnings A/C" & "Period End Closing A/C".
2. When I opted both as Retained Earnings A/C, and excuted (given Due Date & Document Date as 31.3.08) it is throwing an error as ---"Posting period is not defined"
Please assist in solving the above problem.
Thanks & Regards,
Vinay

Check this document on, Tips for Year End Closing 6.5, 2004, 2005, 2005 A SP01_EN
https://websmp201.sap-ag.de/~sapdownload/011000358700001111052006E/Year_End_Closing_V20_EN.pdf
You may also register for the EES on the same on 17 December, 2008.
Troubleshooting issues that may arise during the year-end closing process with SAP Business One
December 17, 2008; 10:00 am - 11:00 am CET
(GMT+01:00) Amsterdam,Berlin,Paris,Rome,Stockholm
Session held in English, Registration
Troubleshooting issues that may arise during the year-end closing process with SAP Business One
December 17, 2008; 5:00 pm - 6:00 pm CET
(GMT+01:00) Amsterdam,Berlin,Paris,Rome,Stockholm
Session held in English, Registration
Check this Thread for registration

Period end closing

Hi Experts
I have one doupt some customer or vendor bill wise balances
Examble:. Invoice No 1001, Dated 20-3-09, Amount = Rs.1000
Invoice No 1002, Dated 22-03-09, Amount = Rs.2000
That Customer invoices i should pay 20-04-09
After period end closing next financial year, whether the buisness partner opening balances like amount = 3000 or bill wise ?
If the opening balance amount = 3000 how can i found the bill wise details?

Check these links for Period End Closing Documents
[https://websmp201.sap-ag.de/~sapidb/011000358700001196942007E/FIN_CW50_Year_end_closing.wrf]
[https://websmp201.sap-ag.de/~sapidb/011000358700001209192007E/EoP_YE_2007.pdf]
[https://websmp201.sap-ag.de/~sapdownload/011000358700001111052006E/Year_End_Closing_V20_EN.pdf]

Carry out period-end closing for material .... in the previous period

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