Catalog Index

I am using Indesign CC to create a 1200 page catalog. The data is imported in via an XML document with tagged elements. I am struggling to get the information to show up in the Topics/Reference area of the Index Tab. Is there a way to link the tagged elements of the structure panel with the Index Tab to create an index without having to indivually double-click on each word that I'd like added to the Index. I was told by a colleague of mine that the XML structure in Indesign was only there for layout and linking styles and that it is not used to link information to the Index Tab to help generate an index.

i ran into the similar issue. what i'm doing as a work around is to hack the Table of Content functionality to generate an index, and the Index function to generate a table of content. it worked quite well for me, but i only have to deal with a 200 page catalog, not 1200.
i know it's late, but at least someone else might end up with the same question.

Similar Messages

Need a command line switch to close Acrobat Catalog Index batch file

I am looking for help with a command line switch. I am VERY new to scheduling tasks and writing scripts.
Our office created an Acrobat Catalog Index that needs to be updated on a regular basis. I created a .bpdx file as follows:
\\dept\SPDintelshare\Analysis\2nd Hand Transaction Logs\Secondhand Transaction Logs.pdx /rebuild
This runs via Microsoft Task Scheduler from a .bat file as follows:
"C:\Program Files\Adobe\Acrobat 9.0\Acrobat\Acrobat.exe" "C:\Documents and Settings\cutrone0999\Desktop\PawnIndex.bpdx"
The batch runs just like it is supposed to, but it won't close when it is finished re-building. I have tried using EXIT at the end of the .bat file and that doesn't work. I also tried a force close for acrobat.exe and that doesn't work either. The problem is that if I log off my computer the batch will run as scheduled and when I log back on in the morning the scheduled task shows 'running' and I have to end it. Then I have to re-start my computer or I can't open any Adobe documents.
If I leave my computer logged on, the batch runs as scheduled and when I log back on in the morning I have to close the dialog boxes showing the index re-ran and then close Adobe.
I would appreciate any suggestions. I have googled this every way I can think of and I'm not finding any results that are helpful. Thank you in advance!
Paula Cutrone
Lead Crime Analyst
Onondaga Crime Analysis Center
Syracuse, NY

Acrobat can be opened by a Windows batch process, but a Windows batch process can not trigger a batch process/Action within Acrobat. It is possible with MacIntosh's Apple Script to open a PDF and run Acrobat JavaScript but not interact with Acrobat's Batch Processing or Acrobat's Actions. Note that opening a BPDX file is different than opening an Acrobat Seq file.
The catalog/index scheduled update is not part of Acrobat "Batch Process" or "Action". The running of rebuilding of the catalog/index is controlled by the values within the BPDX file. So if one opens the BPDX file with Acrobat and a catalog/index is scheduled to be rebuilt or past the scheduled date and time, then the catalog/index build is submitted for precessing by Acrobat..
Now the issue is how to close Acrobat after this processes has completed. Since Acrobat does not communicate with the Windows OS system, the Widows scheduled process has no way to know when this task has completed. Even though one can use JavaScript to test the status of a submitted Catalog/Index build/rebuild there is no communication of the submitted catalog job unless quired by Acrobat JavaScript. If you check the Acrobat JS API Reference you will see there are 2 possible results for a catalog/index rebuild, a completed rebuild and a termination with errors. One of these should require additional action.
Further, a recent update to Acrobat JavaScript has added restrictions to using JavaScript to "closeDoc" method which may need to be addressed.
It is also possible to open an FDF file and add/run JavaScirpts within a PDF, and again this is different than running a "Batch Process"/"Action" in Acrobat.

Using Acrobat's Catalog (Index) function in a Browser environment

Operating in a browser-based Microsoft Sharepoint Server environment, our shop accesses a number of large aircraft-related manuals that consist of multiple documents in Acrobat PDF format. We were stymied whenever we attempted to perform a full-search of the documents (cataloged via an index.pdx file)—the function simply did not work. Strangely, even though we linked the search function to the correct index file on the network server, Acrobat searched for a file on one's local drive.
The documentation for Acrobat 7.0/9.0 offers the following explanation:
"To search an Adobe PDF index, you must open Acrobat as a standalone application,not within your web browser." But this information was hardly encouraging since we had no intention of giving up the browser-based environment.
Our IT staff has discovered there is a way to work around this restriction. The trick is to access the index file using Windows file protocol. This step in effect launches Acrobat as a standalone app within a browser environment. For example,
     1. Add a bookmark labeled "(FULL TEXT) SEARCH" to the document's main navigation window
     2. Edit the properties of the bookmark
         a. Set the Action to "Open a web link"
         b. Edit the URL to the fully-qualified address of the index file using the file protocol: file://..../index.pdx
          NOTE: You have to use file protocol in order for the catalog function to work
     3. Save the main document to enable the modifed link
     4. Click the bookmark to launch the Search PDF window. The default Look In target now becomes the catalog file (index.pdx) of item 2b.

How do you access the generic PDF, directly or through an HTML page? It shouldn't make a difference. More importantly, does a user accessing this file have access to all the folders/files associated with the bookmark, that is, are they on the same server?
Each of the slash pairs is meaningful. The notation with four slashes file://// ... implies that the host computer and a portion of the path is already known or defined, which I suspect is probably not the case for you. For details of the file URL, see http://www.cs.tut.fi/~jkorpela/fileurl.html. Attempting to access the index.pdx via http://... protocol does not work, as you point out, as it tries to locate the file in the temporary Interner folder on your local computer (as defined in the Internet Options dialog).
The following notation works in my environment:
file://z:\deptfolder\subfolder\subfolder\main_subfolder\pdf_subfolder\index.pdx (z: is a network drive)
file://hostname/deptfolder/subfolder/subfolder/main_subfolder/pdf_subfolder/index.pdx (hostname is our INTRANET server)
Added note: based on my reading of Acrobat 7.0/9.0 Help, the "Cannot find ..." error message indicates that the link relationship between the master file and the index has been broken. An index assumes a relative path exists between the index definition file (PDX) and the folder containing the indexed documents. If this relative path remains unchanged, you don't have to do anything after moving the indexed document collection. However, if the relative path changes or the index resides on a drive or server distinct from any part of the collection, you will need to create and build the index in the same location as the collection.
Using Relative Addressing
The fact that the Catalog index function relies on relative addressing can simplify the task of maintaining links if the relationship between files remains unchanged in moving from one environment to another. For example, given the following relationship
main_subfolder (menu file)
    pdf subfolder (PDF files)
        index subfolder (index definition file)
recreated in a browser environment, you can create the bookmark links in a menu file as:
    Action: Open a web link     ---->    ./pdf subfolder/filename.pdf (open PDF document)
    Action: Open a web link     ---->    ./pdf subfolder/index subfolder/index.pdx (open INDEX file)
in which the dot notation identifies (i.e., serves as a placeholder for) the path to the main_subfolder, The Open a web link function permits you to modify the contents of the URL. (Acrobat attempts to open each link using the file:// protocol.) For some reason, Acrobat may change the bookmark Action to "Execute a menu item" after you create and save it, but this step does not change the funtionality of the bookmark.
Message was edited by: tarusbulba 3/18/2010

Catalog Index doesnt work on alias columns

We have a table with a text column on which we have created a catalog index. The catalog index doesnt work when I create a view of the table with alias column names. Any ideas suggestions.

Interestingly it looks like it does use the index, at least in 11g, as demonstrated below. Can you post a similar demonstration showing exactly what it is that you are trying that does not use the index, along with your version?
SCOTT@orcl_11g> CREATE TABLE a_table (text_column VARCHAR2 (60))
2 /
Table created.
SCOTT@orcl_11g> INSERT INTO a_table VALUES ('rainbow bridge')
2 /
1 row created.
SCOTT@orcl_11g> CREATE INDEX catalog_index ON a_table (text_column)
2 INDEXTYPE IS CTXSYS.CTXCAT
3 /
Index created.
SCOTT@orcl_11g> CREATE VIEW a_view AS
2 SELECT text_column AS alias_column
3 FROM   a_table
4 /
View created.
SCOTT@orcl_11g> SET AUTOTRACE ON EXPLAIN
SCOTT@orcl_11g> SELECT * FROM a_view WHERE CATSEARCH (alias_column, 'rainbow', '') > 0
2 /
ALIAS_COLUMN
rainbow bridge
Execution Plan
Plan hash value: 2287020511
| Id | Operation                   | Name          | Rows | Bytes | Cost (%CPU)| Time     |
|   0 | SELECT STATEMENT            |               |     1 |    44 |     3   (0)| 00:00:01 |
|   1 | TABLE ACCESS BY INDEX ROWID| A_TABLE       |     1 |    44 |     3   (0)| 00:00:01 |
|* 2 |   DOMAIN INDEX              | CATALOG_INDEX |       |       |            |          |
Predicate Information (identified by operation id):
   2 - access("CTXSYS"."CATSEARCH"("TEXT_COLUMN",'rainbow','')>0)
Note
   - dynamic sampling used for this statement
SCOTT@orcl_11g>

Reader 9 cannot open catalog index created by Acrobat 9 (action)

I am making a CD of a collection of PDFs. I have created a catalog index (.pdx) with Acrobat 9. I have also created a title document with Acrobat 9 with a button which runs the action "Execute menu item" which opens the .pdx index file for searching the collection via the action command "Open a file ->%path%<filename>.pdx. Everything works find when this CD is run on a machine which has Acrobat installed. I get a message asking if D:\Program Files\Adobe\Acrobat 9.0\Acrobat\Acrobat.exe may be launched, and I say OK, and then the search window opens. When I try this action on a computer that has just Reader 9, I receive the message asking if D:\...\AcroRd32.exe may open the file. When I say OK, nothing happens. If I instead double-click on the .pdx file, the search window open OK. I would like to distribute this CD so that the search button works with either Acrobat or Reader installed. Thanks for any input. -GP

You can assign the .pdx index file in the properties of your title document.

How do U catalog/index items on DVD's/ CD's so that you can find files?

Please could anyone tell me how I might be able to do this
as my DVD's and CD's are stacking up in my wallets/folders and it's so hard to locate stuff other than by a vague sense of the year it might have been created.
I would like something (an application or device) whereby you plug it in to the laptop and then insert your disc into the slot on the same laptop and hey presto it forms an alphabetical catalog of the contents and indexes it by date and so on and so on.
Gradually this "magical device" would then build up a record of all of my discs ( mostly CD's though probably 10% are DVD's by now) which I would have to number individually in order to identify them.
I would then be able to search for files/jpgs (using my plug in device) using keywords and even date.
I have to point out that I am not a geek in the remotest sense but you can probably tell that by the simplicity of my language.
I just hope that I am not living completely in cloud cuckoo land !
and that some kind soul responds
yours in chaos
Aine
in Edinburgh

Thomas ---Thank you for responding.
I did a google search for the
G-4/Sawtooth etc that you mentioned but it was not enlightening in any way.
If anyone else or indeed you could be a little 'clearer' I would very much appreciate it.
thanks again
Aine

Catalog index pdx could not open

Hi,
I have been trying to create a catalog (Acrobat 9 pro extended) for about 540 PDF files (and growing weekly!) and often see in my log that the index process has failed to open certain files. There is no security on these files and when I do a search it seems that they have been indexed but as it is skipping about 50-odd files each time I build/rebuild the index every week I can't be sure I have actually managed to get them all included in the index.
What could be causing the "could not open" errors?
Any help/ideas is appreciated.
Thanks for your time,
Greig

Try posting in the Acrobat - Creation and Editing forum. You aren't using Distiller Server, and nobody comes to this forum. Good luck!

Oracle9i database feature: Catalog Index

The 15 minutues of fame for ctxcat!
http://technet.oracle.com/products/oracle9i/daily/02.html

Anuradha123 wrote:
hi
i want to download Oracle9i Database Release 2 (9.2.0.3.0) Patch Set for Windows from
URL:http://download.oracle.com/docs/html/B10924_01/toc.htm
but its poinihg to Oracle Universal Installer release 2.2.0.18.0 for Windows
URL:http://otn.oracle.com/software/products/oracle9i/htdocs/win2k3soft.html.\
This URL points to for both Oracle Universal Installer release 2.2.0.18.0 for Windows AND Oracle9i Database Release 2 (9.2.0.3.0) Patch Set for Windows.
Where can i download Oracle9i Database Release 2 (9.2.0.3.0) Patch Set for Windows???
This is for personal use so i cant download from metalink https://metalink.oracle.com/CSP/ui/index.html
appreciate your response.Patches and patch sets are only available from MetaLink.

Index/catalog & encrypt PDF files

Hi,
I wish to archive thousands of PDF invoices. I can do this quite easily by putting them on a CD or DVD and creating a catalog Index... however I also wish to encrypt each document and password protect it. Again this is easily achieved by creating a batch process to add Security. When I have done this the catalogue index does not work anymore - it doesn't work either when I select "Encrypt all documents except metadata (acrobat 6 and later compatible)".
Does anyone know how to index/catalog & encrypt PDF files?
I use Vista SP1 & Acrobat pro Extended 9.0.0
Thanks.
Elfed.

Right of course, I'm a little tired this morning.
I copied over my new js file(s) to the C:\Program Files\Adobe\Acrobat 8.0\Acrobat\Javascripts folder.
Now that I have done that, I run the following code and get the error shown at the bottom:
Type AcrobatCAcroAppType;AcrobatCAcroAppType =
Type.GetTypeFromProgID("AcroExch.AVDoc");
CAcroAVDoc avDoc = (Acrobat.CAcroAVDoc)Activator.CreateInstance(AcrobatCAcroAppType);
Type AcrobatPDDocType;AcrobatPDDocType =
Type.GetTypeFromProgID("AcroExch.PDDoc");
CAcroPDDoc pdDoc = (Acrobat.CAcroPDDoc)Activator.CreateInstance(AcrobatPDDocType);
try
if (avDoc.Open(fileName, "")) //open the PDF
pdDoc = (CAcroPDDoc)avDoc.GetPDDoc();
Object jsAcroObj = pdDoc.GetJSObject();
Type T = jsAcroObj.GetType();
object[] saveAsParam = { "test" };T.InvokeMember(
"TestFunction", BindingFlags.InvokeMethod | BindingFlags.Public | BindingFlags.Instance, null, jsAcroObj, saveAsParam);
Console.WriteLine("\tExport complete.");
if (avDoc.Close(1) != true) avDoc.Close(1);}
else Console.WriteLine("Cannot open: " + fileName);}
catch (Exception ex){
Console.WriteLine(ex);}
Code fails at
T.InvokeMember line with the following error:
System.Runtime.InteropServices.COMException (0x80020006): Unknown name. (Exception from HRESULT: 0x80020006 (DISP_E_UNKNOWNNAME))

PSE 5 index / catalog duplicate filenames

How does the Photoshop Elements 5 catalog / indexer handle duplicate filenames? Or not? If you just upload your camera's native filenames, you're going to have a lot of _mg_3444.jpg, _mg_3445.jpg, etcetera, files over time. Is this why when you add photos to the catalog, PSE 5 reports back that new file wasn't added to the catalog because the filename alredy exists?

>Is this why when you add photos to the catalog, PSE 5 reports back that new file wasn't added to the catalog because the filename already exists?
I do not have that message in front of me but I think it says the File already exists rather than the Filename already exists.
The criteria that the Organizer uses to determine whether a photo file is a duplicate of a photo already in the catalog uses more factors than just file name - factors such as size, date and time.
Yes, I agree that there will be different photos that have the same file names. However, the use of the additional criteria should usually prevent different photos with the same file name from being rejected for import.
Usually when I see that message, it is because I have previously imported that photo. Perhaps I had the same photo in multiple folders on my hard drive or I already had a photo and then received it again from another source. Or I am importing from a camera card that still contains photos that were previously imported.
If I get a rejected as a duplicate photo and I don't immediately know why, then I may use the Organizer Find menu and do a Find by Filename to see all photo files with the name that was just rejected. Then I can look at all the photos with that file name to find which one duplicates my current attempted import.

How do I create multiple catalogs in the same portal?

Hello,
I have 2 stores in different locations and they each have their own catalogs (similar
products) and inventory, but I want the user to be able to select the store in
which he wants to buy. Ex - It could be New York store or New Jersey store.
How can I create 2 or more catalogs and access them in the same Portal? What is
the differentiator?
Regards,
Shashi
Answer appreciated.

Shashi,
You need to read about configuring the Catalog services:
http://edocs.bea.com/wlp/docs40/catalog/index.htm
These docs have not yet been moved into the 7.0 doc set but also apply to
7.0.
Sincerely,
Daniel Selman
"Shashi Goli" <[email protected]> wrote in message
news:3d4184cc$[email protected]..
>
Hello,
I have 2 stores in different locations and they each have their owncatalogs (similar
products) and inventory, but I want the user to be able to select thestore in
which he wants to buy. Ex - It could be New York store or New Jerseystore.
>
How can I create 2 or more catalogs and access them in the same Portal?What is
the differentiator?
Regards,
Shashi
Answer appreciated.

How to control order of Category Indexing in Baseline Update

Hi,
I want to run baseline update to index the category. By default the indexing is happening in alphabatical order. How do I control this order.
I am using 2 apps to support english and french language and I want to maintain same order of catalog indexing. Due to OOB alphabatical indexing the order of categories in website is getting changed for different locales.
I tried to discover usage of property-accessor="/atg/endeca/index/commerce/accessor/DisplayOrderPropertyAccessor" but could not get any solution.

Hi Samaiya,
Base on my test in MTM 2013, I found that we can’t change the order value of a test case in the Query based Suite.
I suggest that you could submit this feature request:
http://visualstudio.uservoice.com/forums/121579-visual-studio. The Visual Studio product team is listening to user voice there. You can send your idea there so the others can vote it. If you submit this suggestion, you might post that
link here which will benefit others who has the similar issue.
Regards
Starain
We are trying to better understand customer views on social support experience, so your participation in this interview project would be greatly appreciated if you have time. Thanks for helping make community forums a great place.
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HERE to participate the survey.

Indexing function in Adobe Acrobat Pro

I am currently using the 30 day trial version of the above software, and am new to the Adobe product. I am able to import a file created in MS Publisher, but am now attempting to create an index file. I searched on the web and found this reference (presumably for a diferent version of the product, since I cannot see this menu item) :
"Add an index to a PDF
With the document open in Acrobat, choose Advanced > Document Processing > Manage Embedded Index.
In the Manage Embedded Index dialog box, click Embed Index.
Read the messages that appear, and click OK. "
There is no such menu path in the application that I am evaluating (Adobe Acrobat X), nor can I see it in the "Tools" pane. I am attempting to take a series if .pub files, import them into .pdf format, then create an index on all of these files (for use both in a soft copy search function, and a printable index for a hard copy format).
Subject to being able to perform this and some other functions, we are intending to purchase the product for our annual publications.
http://forums.adobe.com/message/3355370#3355370
Thanks for any help. My specialty is economics and numbers, so I'm very much a newby at publications.
Bruce.

"Index" in context of PDFs/Acrobat means PDF page content indexed to support advanced search.
Not at all the traditional "index" found at the end of hard copy text.
Unlike MS Word, MS Publisher does not provide the traditional "Index" feature.
You might need to investigate if MS Word (or some third-party Index application) could interface with the Publisher files such that the traditional Index you desire could be built. An index, in a Word file, can be part of the created PDF(s) page content.
However, an MS Word generated index does not use Word's "Hyperlink" feature - so, no links within the Word file and thus no link(s) in the PDF.
To get to Acrobat X's "Index" feature:
(Also described in Acrobat X on line Help)
Open Acrobat X's Tools pane. If a sub-pane titled "Document Processing" is present then expand it.
If not present then, on the right side of the gray ribbon just under Tools | Comment | Share click on the icon.
Select "Document Processing" from the associated menu.
In the expanded Document Processing sub-pane the bottom two entries are associated with the Index feature.
In context of having several PDFs from the PUB files a cataloged index might be more useful.
Be well...

Advanced Search in Reader 9 for packages w/ embedded indexes created in Acrobat 8.1

I am having a terrible day. I've just finished combining thousands of documents into 6 packages w/ embedded indexes using Acrobat 8.1. The advanced search feature allowed me to enter several peoples names "Wilkes Terry White Smith Johnson, and I could select to "Match any of the terms" and I'd be able to see any documents that mentioned any of those names. The problem is that my boss only has Reader 9 installed and his advanced search screen looks entirely different for the nice advanced search screen I can see. I can't figure out how to get all the advanced search features for him to use. If he enters several names "Wilkes Terry White Smith", he gets no hits because the system is assuming I'm just looking for someone named "Wilkes Terry White Smith." Is there any way to have the search look for "Match any of the terms" as opposed to "Match the exact phrase" using Reader 9. I'm in deep trouble tomorrow.

Is there any way to have the search look for "Match any of the terms" as opposed to "Match the exact phrase" using Reader 9.
Yes; if the embedded index is still present and "Search" rather than "Find" is used.
Edit > Search rather than Edit > Find.
Search requires the embedded index or a Catalog index.
If a PDF having an embedded index undergoes a "Save As" the embedded index is removed and the PDF saved to support Fast Web View.
Be well...

Batch option to automatically place the search index path

HI
My company has 1000s of PDFs that we deliver to customers with search capabilities across all documents. We have created the catalog index for these documents, and in the past, we used a plugin called Options to batch set the Search Index path in Document Properties. This was a lot easier and less time consuming than opening every single PDF and manually inputting the path. Before options, it took me well more than a day to do this to every document we deliver. The plugin reduced my time to less than an hour. Very valuabe when in a delivery crunch!!!
But since upgrading to Acrobat X Pro which we need for our Office 2010 upgrade, we have been unable to use the plugin. I am looking for a new solution that can run a process to set this option across all documents. We are not a bunch of people who can go write scripts etc to do this so something off the shelf/ready made would be great.
Any recommendations?

"... manually inputting the path."
That is one method.
While not on your scale I maintain a large "eLibrary" of PDF document collections.
Also provide OSM for distribution of some of the collections.
Each topic has a cataloged index. Each sub-topic has a cataloged index.
For a topic / sub-topic a PDF that the user will land on has the path to its PDX.
The PDF opens, the PDX is mounted, advanced search is available for the respective collection.
The PDX stays 'mounted' until the end-user moves on.
Also, PDXs can be selected from the Search dialog/pane.
The PDX and its associated folder of index files is not in the folder that holds PDF(s) which are periodically updated.
So, update a collection, rebuild the index.
Good to go.
Not as quick as the plug-in but less mind-numbing as the "each PDF manually".
Be well...

Catalog Index

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