Configurate the approvers for a workflow

Hi,
When we create a document , for example in F-90 transaction ,the document is parked and a workflow is sent for approval. The workflow need an approval for each cost center in each line in the document. We have reviewed it and the message for approval has been sent to another approver (we have checked it in SBWP transaction in the approver inbox). Where we can to configure the approvers?
Thanks in advance,
Sap userrr

Hello,
In general you would look in the workflow code (via eg PFTC_DIS) and find out where it's getting the agents from.
(By the way, it's "configure", not "configurate")
regards
Rick Bakker
hanabi technology

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How to retrieve the approvers for a role..???

I am tring to retieve the approver for a particular role using a workflow.
But i am not able to retieve it, i have tried "get approvers" method but i am not very much familiar as to what condition should i give to make it run.
Any help in this regard will be great.

If you have an app that doesn't work then have you tried deleting it and then redownloading it via the Purchased tab in the App Store app ? If that doesn't fix it then have you tried contacting the developer of the app (thereshould be a link to the developer's site on the app's description page in the store) ?
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Report to view the approvers for individual shopping cart

Dear All,
Is there any standard report or Table or FM to view the approvers who approved for a individual shopping cart?
Regards
KP

There are a couple of reports that you can use.
Try transactions SWI5 and SWI2_FREQ.
Follow path SAP menu -> Tools -> ABAP Workbench -> Development -> SAP Business Workflow -> Reporting -> Work item analysis
The help for SWI5 is below:
Workload Analysis
Use
Using the workload analysis, you can establish the workload of individual organizational objects (users, positions, jobs, work centers or organizational units.
You can look into the past ("completed since...") and into the future ("to be processed by...") in order to establish workload.
Features
Workload for the past
The selection produces a list of work items completed by the members of the organizational object before the specified date.
A work item must meet the following criteria to be displayed in this list:
The work item must represent a task that satisfies the selection criteria specified as a task filter.
The work item must be a dialog work item.
The work item must have the status completed.
The actual agent of the work item is a user who is assigned directly or indirectly to the organizational object is specified.
The result of the selection is displayed with the following information in the list Completed Work Items by Agent and Task:
Organizational unit of the actual agent
Agent
Number of the task represented by the work item
Date of final completion
Work item text
Processing duration
If you double-click on an entry, you go to the relevant work item display.
Formatting for statistical purposes
The information can be formatted for statistical purposes.
To do this, position the cursor on one of the columns Org. unit, Agent, Task or Date, and select the function Statistics.
Depending on the column you selected, the following information is displayed:
Organizational unit and number of work items completed by an employee from the organizational unit.
Agent and number of work items completed by this agent.
Task and number of work items for this task, which were completed.
Date and number of work items completed on this date.
In addition, the following times are calculated:
10% threshold:
For 10% of the work items, the duration of processing was shorter than the time specified.
50% threshold:
For half of the work items, the duration of processing was shorter than the time specified.
90% threshold:
For 90% of the work items, the duration of processing was shorter than the time specified.
For more information, see Threshold Value and Average Value.
Workload for the future
The selection produces a list of work items that must be processed by the members of the organizational object by the date entered.
A work item must meet the following criteria to be displayed in this list:
The work item must represent a task that satisfies the selection criteria specified as a task filter.
The work item must be a dialog work item.
The work item must have one of the following statuses:
waiting
ready
in process
reserved
executed
The actual agent of the work item has to be a user who is assigned directly or indirectly to the organizational object is specified.
This only applies to work items with the status waiting, in process, reserved or executed, since there can only be an actual agent in these cases.
There has to be at least one user in the possible agents of the work item who is assigned directly or indirectly to the organizational object is specified.
(This only applies to work items with the status waiting or ready since these do not yet have a actual agent.)
The latest end for processing the work item must be before the date entered.
The result of the selection is displayed in the list Workload for .... The list of work items is grouped according to actual agents and tasks. At the end of the list, the work items and tasks for which no actual user exists are displayed under the header Not reserved by an agent.
When no date is specified, a user's workload corresponds to the contents of their workflow inbox.
Operations on the list
You can go to the definition of a task by double-clicking.
You can display the work items for a task by double-clicking on the plus sign in front of the task.
You can go to the work item display by double-clicking on a work item.
Activities
To call workload analysis, choose Tools ® Business Workflow ® Development ® Reporting ® Workload Analysis.
To determine the past workload, select the option Completed since on the selection screen Workload analysis. For future workload select To be processed by.
Use the input help for all other entries.
Help for SWI2_FREQ is as follows:
Work Item Analysis
Use
You can use work item analysis to carry out statistical evaluations on work items. The work items to be analyzed can be limited according to time, type and task.
Features
Work items per task
Number of work items of the specified type or for the specified tasks, which were created in the specified period. The list is sorted according to task.
Double-clicking on an entry in the list displays all the work items for the task in another list. From this list you can select to go to the work item display and to go to the workflow log.
Work items with monitored deadlines
Number of work items of the specified type or for the specified tasks, which are subject to deadline monitoring.
The work items are displayed in an overview tree sorted according to the type of deadline monitoring and task. Double-clicking on an entry displays the work item.
Work items by processing duration
Information on the processing duration of work items of the specified type or for the specified tasks, whose processing ended in the period. The list is sorted according to task.
Provided there are appropriate work items, the current period is compared with a prior period of the same length. The variances and differences are shown.
For further information, refer to Technical Details on Calculation and Threshold Value and Average Value.
Activities
To call work item analysis, choose Tools ® Business Workflow ® Development ® Reporting ® Work Item Analysis ® ...
Hope this helps.
Keith

How to get the ItemKey for a Workflow triggered by an event in Oracle Apps

Hello,
I have added a custom sub process to the seeded "OM Order Header" workflow. The process sends a notification. There are a few attributes in the body of the message tied to this notification, to which I am trying to assign values to using the syntax:
SetItemAttrText (itemtype, itemkey, attrname, attrvalue).
I have the internal names for the item type and attribute name, but don't know how to get the value for the item key. I understand the item key is supposed to be unique for each item type and is automatically generated by the workflow engine when the work flow fires. Is there a built-in function or some means to get this value?
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Smita

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bde_wf_item.sql - Runtime Data of a Single Workflow Item [ID 187071.1]
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Get the approvers for the container and role combination

Hi Abap Gurus,
Is there any alternate FM for RH_RESOLVE_RESPONSIBILITIES . Please find my code and Questions in a nutshell !!
FM Used - RH_RESOLVE_RESPONSIBILITIES
CALL FUNCTION 'RH_RESOLVE_RESPONSIBILITIES'
       EXPORTING
            act_object      = p_role
            search_date     = sy-datum
       TABLES
            ac_container    = p_t_accontainer
            actor_tab       = p_t_appr_temp
       EXCEPTIONS
            no_active_plvar = 1
            no_actor_found = 2
            parameter_error = 3
            OTHERS          = 4.
p_role = AC94000016
sy-datum = 20070829
p_t_accontainer is an INternal Table HAving fieldsas Elements , TAB_INDEX , ELEMLENGTH , TYPE and VALUE.
( The above Internal table Contains 6 Records )
p_t_appr_temp internal table contains fileds as OTYPE , OBJID . ( For Ex - Otype = 'S' and OBJID = '60037892' or Otype = 'US' and OBJID = '10029646' where
S - Position and US - User )
Question-:
     Problem is that This report is failing to fetch the Data for the user because of the lack of assignment of the workflow role with the necessary user access or authorization . Now Even though the role is there the necessary authorization fails because of the period of the waranty . So as also in the FM Because of the authorization check it fails to fetch the data . My Question is that is there any other FM or Turnaround method to avoid this authorization check ? Also if you have any clue of accessing the Functional sequence logic of accesiing the tables to arrive in the same result will be highly appreciated !! Thanks in Advance
Creg !!

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                                                           your sincerely
                                                           Frank

If you are looking at the environment where you can develop applications using webdynpro for java here is the link where you can download NWDS
select the third option
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xxxxxxxxxxxxxxxxxxxx
Edited by: Armin Reichert on Feb 18, 2008 7:11 PM

RH_RESOLVE_RESPONSIBILITIES - Get the approvers for the container and role

Hi Abap Gurus,
Is there any alternate FM for RH_RESOLVE_RESPONSIBILITIES . Please find my code and Questions in a nutshell !!
FM Used - RH_RESOLVE_RESPONSIBILITIES
CALL FUNCTION 'RH_RESOLVE_RESPONSIBILITIES'
EXPORTING
act_object = p_role
search_date = sy-datum
TABLES
ac_container = p_t_accontainer
actor_tab = p_t_appr_temp
EXCEPTIONS
no_active_plvar = 1
no_actor_found = 2
parameter_error = 3
OTHERS = 4.
p_role = AC94000016
sy-datum = 20070829
p_t_accontainer is an INternal Table HAving fieldsas Elements , TAB_INDEX , ELEMLENGTH , TYPE and VALUE.
( The above Internal table Contains 6 Records )
p_t_appr_temp internal table contains fileds as OTYPE , OBJID . ( For Ex - Otype = 'S' and OBJID = '60037892' or Otype = 'US' and OBJID = '10029646' where
S - Position and US - User )
Question-:
Problem is that This report is failing to fetch the Data for the user because of the lack of assignment of the workflow role with the necessary user access or authorization . Now Even though the role is there the necessary authorization fails because of the period of the waranty . So as also in the FM Because of the authorization check it fails to fetch the data . My Question is that is there any other FM or Turnaround method to avoid this authorization check ? Also if you have any clue of accessing the Functional sequence logic of accesiing the tables to arrive in the same result will be highly appreciated !! Thanks in Advance
Creg !!

No ANswers frinds for this yet ?

New Screen Flow entry for Approval Workflow

Hi,
Can anyone please help me with this? I have a requirement where I need to provide a link on a JSPDynpage to the default approval workflow screen for any KM folder. We already have links to standard permissions and subscription screens which can be called via a url which looks something like this:
http://<host>:<port>/irj/servlet/prt/portal/prteventname/HtmlbEvent/prtroot/com.sap.km.cm.command?Uri=/documents/Public%20Documents/Test%20Folder&isp=permissions
For this we had created a new entry under Screen Flow (System Configuration->KM->CM Configuration->User Interfaces->Mapping->Screen Flow) and provided the java class for the Permissions screenflow. When I try the same for approval workflow however it does not work. In short, when I create a new Screen Flow Entry e.g. "approval" and specify the Java class for approval screenflow (com.sapportals.wcm.rendering.screenflow.cm.ApprovalScreenflow) and then use the URL
http://<host>:<port>/irj/servlet/prt/portal/prteventname/HtmlbEvent/prtroot/com.sap.km.cm.command?Uri=/documents/Public%20Documents/Test%20Folder&isp=approval
it does not work. Does anybody know why approval workflow works differently and how I can remedy the situation? Any help would be appreciated.
Thanks,
Shibendra

Hi,
The Custom Dialog Task No. you have to assign.
1) Go to std. Workflow note all the Std. Task Maintain in SWFVISU, Note all the Parameters
2) Similarly for the Respective Custom Task, Assign the Same for your Custom Workflow.
Regards,
Surjith

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Hi,
If you want to connect to a SAP back end create a JCo using the NWA. Usage: http://<host>:<port>/nwa
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If you need to deploy this application to a SAP J2ee engine, you need to connect to the engine using
Window->Preferences->SAP AS Java
Specify the instance host and instance number
Click on the register SAP instance button.
Make this as your default SAP System.
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Ayyapparaj

Different Approvers for files in the same folder

Dear All,
We have developed a Webdynpro Application for uploading documents to specific Folders in KM and set the permission to the newly uploaded documents based on the selection given by the user at the time of upload.
We are doing enhancements to this application. We want to add time based publishing and approval process.
Time based publishing is working fine. There is a problem with approval process.
We have n branches. If a user from Branch 1 uploads a document, the approval request should go to the approver for that respective branch. Documents related to all branches are in one folder and access is controlled through permissions.
[Related thread|https://forums.sdn.sap.com/thread.jspa?threadID=1361070]
In this thread reply from Detlev says that using API we can set resource level approvers. I'm not able to do that. I managed to change the permission only at folder level.
Please help me in Solving this problem.
Warm Regards,
Aparnna

IGroup approverGroup =
               WPUMFactory.getGroupFactory().getGroup(wdContext.currentContextElement().getApproverGroup());
ICollection byCompanyFolder = (ICollection) resource;
IRepositoryServiceFactory repServiceFactory = ResourceFactory.getInstance().getServiceFactory();
IStatemanagementManager stateMgr =
     (IStatemanagementManager) repServiceFactory.getRepositoryService(
          byCompanyFolder,
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IStatemanagementUtilsResource statRsrcUtils = statRsrc.getUtils();
statRsrcUtils.setStatemanagementEnabled(false);
statRsrcUtils.setStatemanagementEnabled(true);
IStepList stepList = statRsrcUtils.readApproverList();
stepList.insertStep(0);
stepList.setStepSelected(0, true);
stepList.setStepDisplayName(0, wdContext.currentContextElement().getStepName());
stepList.addApproverToSelectedStep(approverGroup, 0);
//stepList.addApproverToSelectedStep(approverUser, 0);
statRsrcUtils.saveApproverList(stepList);
wdComponentAPI.getMessageManager().reportSuccess("Workflow setup for the folder :" + resource.getRID());
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Different approvers for 2 roles of the same name in 2 different systems

Hi experts,
in our SAP landscape we have roles of the same name in different systems. I couldn't find any possibility to select different approvers for these two roles in GRC 5.3 SP08.
For example role XYZ exists in system P1 and P2. In P1 I want to select only person A as role approver, in system P2 only person B.
Is there any chance to select an approver for a combination role and system?
Thanks,
Manuel

Hi Manuel,
Yes. You can create a custom approver determinator. Go to CUP>>Configuration>>Workflow>>Custom approver determinators. Chose create new.
CAD type: Attribute
Workflow type: Access Enforcer
Select your attributes and save.
Go back. Select your new approver determinator in change mode.
Click on the Approve button.
Create logic between the attributes and approvers.
Modify your role approval stage. Select your new custom approver determinator.
Regards,
Vit

Approvers for the loans

Dear gurus
User wants to send the loan request in ESS, while sending the loan request, user should be able to select the approver through the drop down or by giving the userid/emp id (incase of drop down all the employees in the dept or the list of all emps should appear in drop down), then the workflow should trigger to that approver, once the approver approves the request, the approver should be able to select the next approver and send the request to next level approver and so on.
Is this the possible way in ESS. If possible please guide me how to do this
OR
In the above example, first level approver will be selected by the sender , then sub sequent approvers should be uniform, ex. Employee send loan request, to first approver by selecting his userid/emp id then after approval , the workflow should trigger to predefined approvers is this possible if so plz let me know how can be achieved
Ex. 1. Emp 1 loged to ESS, fill the loan request all the required fields while sending the approver will be select in the drop down, then sends . the approver receives the same approves, then the approver selects the next approver and sends and so on.
Or
2.in the same above scenario emp selects 1st level approver through the dropdown , then after the 1st level approver approves the request, instead of the approver selects the next approver, the system should take care of next approvers i.e workflow should trigger automatically to the next agents.
Regards
kumar

you may want to consider the following from you business process perspective first before we get down to the solution-in-sap
1. Do you want the ess-user to select the approver? I know I want a loan for some big $$ and I know I have a friend higher up in the pecking order so I choose to send my loan application to that friend instead of the application going to the proper authority via automatic agent determination,... ahem rings any bells?
2. decide how many levels of approval are needed and by who, when I say who, there must be a way you client hass financial authorities structured for e.g. person x has a financial authority of up to 10k $$ anything above that but below 50k $$ goes to person y and so on right? These people could potentially be the cost center owners...
3. any process which has an element of $$ value attached to it, should also have proper business controls defined for it to prevent abuse and then any such process should also be audit-able and compliant with say sox ....
If you do a proper analysis based on the above the way to implement your ess solution could become a lot more easier.
cheers

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How to set the conditions for item deletion approval workflow?

Hi,
I have created approval workflow for item modifications ie, when user try to modify an item, it will send a mail to Project Manager. For that I set the conditions in Change the behavior of the overall task: 1. When the task process starts 2 . When the task
process completes .
Change the behavior of the single task: 1.when a task is Pending.
[I followed this https://www.nothingbutsharepoint.com/sites/eusp/Pages/5-Steps-to-Enhance-SharePoint-2010-Approval-Workflow.aspx ]
My Requirement is that I want to set this same workflow for the scenario: when the user deletes an item it will send a mail (intimation mail for item deletion) to Project Manager. here i dont want to send modification mails when user deletes an item.
When user modifies an item: 1. intimation mail, 2. Approve/Reject mail 3. intimation for approval / rejection mail.
When user deletes an item: 1. intimation mail.
How can we set it in one approval workflow?? where i have to set the condition for sending either item modification mails or deletion mail.
Thanks,
Praveen ji

Hi,
According to your post, my understanding is that you wanted to start approval workflow when item deleted.
You should first make some changes to trigger the workflow when you delete the item.
You can use the Event Receiver to achieve it.
In order to trigger workflow on item delete you need to create event receivers and from event receiver call the workflow already attached with list.
http://ravendra.wordpress.com/sharepoint-workflow-on-list-item-delete/
You can also create custom action to start the workflow, you can refer to the following article, then modify the workflow as your need.
http://blogs.sharepoint911.com/blogs/jennifer/Lists/Posts/Post.aspx?ID=50
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Workflow Manager with Project Server error Exception Starting Workflow: The value for column _WORKFLOW_INSTANCE_UID_ in table _WorkflowInstance_ is DBNull

Hello,
The project server workflows were running fine on my servers (2 App and 2 WFE). suddenly workflows are not working anymore.
and I am getting the below error:
DBNull.. Trace: at Microsoft.Office.Project.Server.Schema.WorkflowDataSet.WorkflowInstanceRow.get_WORKFLOW_INSTANCE_UID() at Microsoft.Office.Project.Server.BusinessLayer.Workflow.StartWorkflow(Guid projectGuid, Guid enterpriseProjectTypeUid, Boolean
isNewProject, Guid previousEntepriseProjectTypeUid, Boolean skipStage, Guid stageToSkipTo):
WorkflowExceptionStartingWorkflow (35115). Details: id='35115' name='WorkflowExceptionStartingWorkflow' uid='047a6f2d-8a44-e411-8bf4-0050568b37eb'.
I checked all DBs; all running fine. Also I tried to re-register the workflow with my site collection. but nothing worked.
Any suggestions?
Twitter : @MShoubaki | http://jo.linkedin.com/in/mshoubaki

Hi Mohammad,
I was able to resolve my issue by installing KB2880963. I did not have any of the other updates mentioned installed, but it did resolve the issue.
Note: I did need to restart my servers.
See Below from
http://social.technet.microsoft.com/Forums/windowsserver/en-US/b189e4b8-bb9e-4ade-a3d5-cd2e0f90e93f/workflow-not-working-after-installing-service-pack-1-and-patches?forum=sharepointadmin
Here is
the security update which you will need to install.
Update 2880963 for SharePoint Server 2013
http://support.microsoft.com/kb/2880963
Chcek the link for details.
http://expertsharepoint.blogspot.de/2014/08/workflow-not-working-after-installing.html

Configurate the approvers for a workflow

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