Content Server - Iteration of set of fields

I am pretty new to Plumtree's Content Management System and am working on the adding a set of fields dynamically and filling the data in the Content Item. For example I want to enter content of 300 rows in Content Entry Form and everytime I want to add a new row dynamically and fill data. How to do this in Plumtree? Is there any iteration facility provided by plumtree or is there any workaround to fulfil this requirement?
thanks in advance

You'd be better off asking this in the Deployment Center discussions; that is where particular questions about products are answered.

Similar Messages

TREX - Generic Object Services (GOS) - CV04N -Content Server

Hello,
I'v installed a content server / maxdb, and i forwarded the attached files (Gos) to this content repository.
I'v installed TREX and I can see the fields in the CV04N.
Just one question :
Can I search some documents via TREX (CV04N), or what is the best practice for storing the attachments and search it with TREX ?
Thanks
Stéphane.

Once the Content Server is installed,set the Content Server for indexing preparation:
-Start the function Monitoring for Knowledge Provider (transaction code SKPR07).
-Enter the document class DMS_PCD1.
-Select Edit > Administration.
A dialog box appears where the following data is preset(if no,then please select the same):
1.Document Area
DMS
2.Administration table
DMS1DIDSTA
3.Class can be indexed
X
-Set the indicator: Setup indexing.
-Select in Customizing of Document Management the MIME types that you want to be read for the full text search; under General Data > Settings for storage systems > Create MIME types for full text search.
-Schedule the full text search for cyclical background preparation.
Execute transaction Start job (transaction code SM36).
Schedule the job for the following ABAP program: RSTIRIDX (Report for indexing stored documents).
Test retrieval document search using:
Transaction: SKPR07
Enter Document Class "DMS_PCD1", Language "EN", Document Class "DMS",and try "TEST search".
Regards,
Pradeepkumar Haragoldavar
Edited by: Pradeepkumar Haragoldavar on Jul 30, 2010 7:40 AM

Setting content server for storing PPM documents

Hi Folks,
We have followed the steps outlined the PPM config doc for setting up the content server (pages 117). Summary of the steps are shown below. (We are on PPM5.0)
Creating a Content Server Entry
1. In Customizing for SAP NetWeaver under Application Server Basis Services
Knowledge Provider Content Management Service Define Content
Repositories , choose Content Repository Display/Change .
2. Choose Content Repository Create .
3. Enter a name and a description for the content server.
4. Enter CFF in the Document Area field and HTTP in the Storage Type field.
Creating a Storage Category for a Repository
1. In Customizing for SAP NetWeaver under Application Server Basis Services
Knowledge Provider Content Management Service Define Content Categories
, choose New entries.
2. Enter a name and description, and then enter CFF in the Document Area field.
3. Enter the name of the newly-created content repository in the Content Repository
field.
Setting the new Content Server as the Default Storage Category
1. Choose transaction DMWB.
2. Choose model area CFF in the tree.
3. Navigate to PHIO-classes, node CFF_VERSION_V.
4. Change the standard attribute STORAGE_CATEGORY from CFFCONTENT to the
category you have defined above.
5. Repeat this for node CFF_ADD_FILES_V and for CFF_VERS in node
CFF_VERSION_V.
After doing the above steps I did the following tests.
1. Tried to access documents stored at the portfolio item level before doing the above content server config. I was able to access the documents which leads me to believe that files are still getting stored in the DB.
2. Checked the table CFF_CONT before and after storing a 1kb file and the number of entries increased by 2, which again leads me to believe the file is not stored in the content server.
Appreciate any input on whether we have followed the correct steps and if there is a better way check if files are actually being stored in the content server.
Thanks,
Lashan
Edited by: Lashan Wanigatunga on Apr 28, 2011 7:08 AM

Hi Lashan,
I didn't same steps as you explain in your first post but it isn't working.
Why didn't it work for you when you posted your 1st post, and now is is working? Is there some installation or Add-on that we need you have? Is there any Basis system parameters that we need to put?
thanks in advance,
aupalaura

Project Server workflow freezes on setting Project field

Hi,
In Project Server 2013 I've created a workflow with the SharePoint Designer. I want the workflow to set the project stage status and then a Project Field. Setting the project stage status works fine, but when I insert the action of setting the project field
the workflow freezes and the Submit button is greyed out. Remove this action, re-publish the workflow and everything works fine. There are no required or read-only fields in the workflow stage and the custom field I want set is a plain project level custom
field with no special properties. It is not on any pdp, nor in any view, because I'm only using it for OData reporting. Setting the field as "workflow-controlled" doesn't make a difference. It is the same in Project Online. What am I missing?

Setting a project field should not be a problem or holding in anyway, what kind of field is it and what value is being provided ?
Take a look at the article here, it explains the process of
creating an approval, make sure you are following the same process, it would be advisable to go through these module on working with workflow
http://blogs.office.com/b/project/archive/2012/09/18/demand-management-sharepoint-designer-project-server.aspx
http://msdn.microsoft.com/en-us/library/office/ee767694.aspx
http://msdn.microsoft.com/en-us/library/office/jj163494.aspx
On a side note curios to know how the publishing was done via SharePoint designer ?
Thanks | Sunil Kr Singh | http://epmxperts.wordpress.com

Metadata fields like Tags, page ID etc not available for a Content in Content Server info.

Hi,
Am trying to build a Webcenter Portal application with the help of a tutorial. This requires to upload files to Content Server and use these files to build the app. and to link the navigations for menu and sub-menus.
I have checked in the files manually into Webcenter Content but when checked for the Content Information, metadata fields like Tags, Page ID, Websites etc are not displayed.
These fields are necessary to relate to the Content Management Interoperability Services (CMIS) query used in application.
The tutorial link am referring to is : Connecting to and Managing Content Repositories - 11g Release 1 (11.1.1.6.0)
Content Management system server version is: 11gR1- 11.1.1.7.0
Please let me know if am missing something.
Thanks in advance!
Regards,
Nivedana

Thanks Naresh. It worked.
Can you please suggest few good links to gain more knowledge on UCM. I have tried a few, but not good enough.
Thanks,
Nivedana

After renaming the field name in content server,I am get the Exception

Hai All
After renaming the field name in Content Server I got one Error Like
*<ERROR> <oracle.ucm.idocs> <UCM-CS-000001> <General Exception>*
intradoc.data.dataexception !csRequiredFieldMissing2 dRevLabel in UCM.
Thanks,
Hari
Edited by: Hari on Jun 1, 2011 11:08 AM

I think it is somehow related to your other question - pure renaming (that is. changing the text of the field's label) should not have an effect what-so-ever, but you probably somehow changed something in a required parameter, so that it is empty now.

Content Server. Create fields information

Good.
The question is the following one:
From the administration of content server -> Applets of administration -> Manager of configuration -> fields of information, i create a new field of type tree.
Once created, I press on " Editing Tree " and the navigation for the created tree is correct, acceding to the respective nodes of the tree.
The problem is that when I realize a new revenue (Check-in), ONLY I can sail along the tree along the first level.
Some suggestion?
Thank!

You need to
1)Make sure that the metadata field that you would like to add to the revision history table is available on the DOC_INFO page
2)Change the interface so that it adds a new column to the revision history table and includes the metadata value
You will need to do this in a component there is no other sensible way
To achieve 1) you will need to override the existing Query that gets the revision history info this is (IIRC) QrevHistory
To achieve 2) you need to override the include found in the location descibed my malky.
This should give you the result you want
Tim

Error while Setting Up Oracle Content Server to Send Jobs to Oracle IBR

Hi,
I am trying to configure Oracle Content Server to send jobs to IBR.
I am using following version of UCM:
11gR1-11.1.1.3.0-idcprod1-100505T121221 (Build:7.3.0.180)
Both UCM and IBR are using same WAS domain. Installed on Windows server 2008.
1.I have started both manged servers for UCM and IBR.
2.Then by browsing IBR console http://vpunvfpctnsz-07:16250/ibr/ , i have changed the
Incoming Socket Connection Address Security Filter:
127.0.0.1|0:0:0:0:0:0:0:1|<<my.server.IP.address>>
3.Enabled DAMConverter component on IBR
4.Restarted IBR.
5.Created an outgoing provider on UCM content server as follows:
Provider Name: IBR
Provider Description: Provider for IBR
Provider Type: outgoing
Provider Class: intradoc.provider.SocketOutgoingProvider
Provider Connection: intradoc.provider.SocketOutgoingConnection
Instance Name: VPUNVFPCTN955099yscom16250 << same as IBR server name >>
Server Host Name: vpunvfpctnsz-07
HTTP Server Address:
Server Port: 16250
Relative Web Root: /ibr/
Conversion Options: Handles Inbound Refinery Conversion Jobs
Refinery read-only mode: False
Maximum Jobs to Queue: 1000
It is showing following status:
Connection State: This remains "good" when i click on test and after some time chages to "down".
Connection Error: Unable to communicate with refinery provider IBR; it does not resolve to a valid IBR. Exception type is 'java.lang.Throwable'.
Did i miss any step?
Please suggest.
Thanks and regards,
Minal

Hi
Server Port: 16250
This should be the value of IntradocServerPort for IBR server .
By default it is 5555 .
Replace 16250 with 5555 (if you have not changed it ) .
Save the changes , restart UCM managed server .
Test to see if the error shows up .
Hope it helps .
Thanks
Srinath

Dynamically Updating Content Server Portlets

[urlHi, I am currently having difficulty dynamically updating content server portlets. I have a portlet of the following form:[/url]
ArticleName Author Title Date mystory author1 title1 04/05/01
story2 author2 title2 06/07/04
story author3 title3 01/02/03
So I have this table where each one of the line items is an article in the content server. So, for example the first line item is an article "mystory" by "author1", with title "title1" and date "04/05/01" additionally there is an article text field, but this isn't displayed unless I click on the article name.
I can set up the basics of this portlet, but when I try to add any real functionality I run into one of two problems.
First Problem: Passing Information
I cannot find a way to pass information between content portlets. For instance, if the user would like to "re-sort" this table based on "date", I would like to have the user click on the "date" column heading and then reload the page. To do so, I would have to pass the section name back to the page so that it could resort based on this data. I have not found anyway to effectively pass information to a content server portlet. I am building these pages through use of the presentation template framework (so I can have access to the content items) but that seems to change the way portlets are handled.
I got around this limitation with a regular portlet by creating an intermediary page which captures passed information and stores it to the session state. Once the information was in the session state, it is accessible to the portlet on the first page. However, this only works because remote portlets do not change their session id once loaded. Content Server portlets, on the other hand, change their session id after every reload of the browser or page change. I can send information from a content server portlet to an intermediary page, but I cannot send it back to the portlet because the session id has changed so I have no idea of knowing where to send the information. I can write it to a session state, but by the time I return to the portal page, the content server has changed its session id so it does not know where to look any longer.
I suppose it would be possible to create an application state variable and append it with some static token (if there is some static variable per portal session) but I would rather not have to deal with application variables if at all possible.
Second Problem: Dynamically Updating PCS Tags
Even if I were able to the pass information back to my content server portlet, I run into another issue. The easiest way to sort content server items is using the filter command in the pcs:foreach tag. So, if I wanted to sort by author name, I could do something like the following <pcs:foreach var="item" expr="filter(folderByName('content'), filtered.name == '"name")" or something like that (the syntax may be incorrect, I just wrote this off the top of my head). However, it appears that the way the presentation templates are compiled goes in the order of PCS tags THEN JSP. So I would have no way of dynamically changing the variable on which I sort. For example, if I clicked on "Date" above in my table, I would like to be able to dynamically change my code so that I sort on date, and not name. I cannot find a solution to this problem.
My workaround is to use the pcs tags to write out all the possible sortings to java array objects. This gives me access to the data on a JSP level and based on whatever the user will chose, I could then display that array. While this works, it is extremely ghetto and inefficient. Any help or suggestions would be fantastic.
Thanks a lot,
Jason Grauel

You can use just about any javascript you want in any Content Server presentation template including ones that are used for portlets.
However, you should be careful to name javascript functions and global variables uniquely so that they do not conflict with any other javascript on the page. To do this, you can append the item id to function and variable names, for example,
function doSomething<pcs:value expr="pcs_id"></pcs:value>() {
return true;
Randy

Content Server not working correctly

Hello,
I am having problems with my Tandberg Content Server. For several years, we have used the Tandberg Content Server (TCS) in combination with our Tandberg Management Server (TMS) to schedule and record video conferences. I schedule 60 video conferences a week to roughly 20 rooms, using the TMS. Of these, about 14 video conferences per week are recorded.
Originally, I only had one recording alias on the TCS set up, and it worked fine. But I recently added a second recording alias, due to the growing number of requests for recordings of the video conferences. It seemed to go okay.
Now, however, the Content Server isn't working quite right. It will record two different video conferences at the same time, but once it's finished encoding them, the link that you get to send to people is messed up: often (but not always) the link merges two seperate video conferences together in one video. Two one-hour video conferences will be merged together in one two-hour recorded conference.
The problem only occurs with video conferences that occur at the same time. Strangely, if I search the Content Server's F drive, under Data/Media, the recordings are all there, and they are seperate. They are only joined together on the Content Server link.
I have made sure that we are indeed recording on seperate recording aliases.
Because the videos in the Data/Media bin are always labled something like O1110292903-0593923929.wmv, I can use guesswork to reconstruct a valid URL to get a working link, but it's a lot of extra work: I want to be able to log in to the Content Server admin interface and be able to send someone a link in a few minutes.
Any ideas on what's going wrong? I created a trouble ticket with Cisco earlier in the week, but have not heard back from Cisco tech support, so I thought I'd open it to the Cisco community.

HI Ron. Good morning. Since our webex the last time, I do believe we can use participant templates in the mean time until we find out whats going on when using TMS this way. When using the recording drop down and all the systems aren't registered to Gatekeeper seems to be the trigger here, but to get you running, this is what I propose we try and do here.
You may have to purge the Content Server out of TMS so TMS doesn't "know" about the IP address of the Content Server.
You will have to examine your routing and preferred MCU in routing here, and make the two changes:
Administrative Tools>Configuration>Conference Settings. All the way at the bottom you will see:
I had to change this to Always and Preferred MCU type in routing to MPS. This is logical since this is the only MCU you have and you need the MCU in each booking (from my understanding of what you said during the webex).
So:
1) Jot down all the conferences that have the Content Server involved, and remove the recording from each conference.
2) Purge the Content Server from TMS.
3) Add participant template with just the IP address of the content server: Booking>Participant Templates and build one like shown below. The number field should be the address of the content server and IP zone should be IP zone for your system.
Go ahead and save the template.
Make booking with this template and another endpoint (don't add the MPS since it should automatically). Check the connection settings and the MPS should be call the IP of the TCS and the other endpoint.
Click Save conference.
If the conference saves ok, build another with a different room and same template again, and click save conference.
The caveat is that when calling the IP of the TCS, the TCS will use what you have configured as the default recording template under Configuration>Site Settings
Just choose which one you want to use all the time if you can.
The way it shows on the TCS is:

Content Server - Print Attached PDF

Dear experts,
we have the following requirement -
print (preferrably in batch mode) the attached PDF documents from DMS.
The documents are located at the content server.
To reduce the network load
the documents should be accessed directly from the content server,
because the Content Server is located in the same building,
and the SAP system is located at the remote location.
Could you please provide some hints how to fulfill this requirement?
Is it possible to print PDF document directly from Content Server?
Is it possible to do it in the batch mode?
Thanks a lot for your responses,
Andrey.

hi,
method-1, configuring Archivelink for printing doc from CS directly,
see url
http://help.sap.com/saphelp_erp60_sp/helpdata/EN/5e/566039b85f9443e10000000a114084/content.htm
custamizing print lists,
http://help.sap.com/saphelp_erp60_sp/helpdata/EN/5e/566039b85f9443e10000000a114084/frameset.htm,
There are two methods for storing print lists.
a.storage request is issued before the report program is executed.
This storage variant enables you to integrate index information and hyperlinks into the print list.
1.In the menu bar, choose System ->Services-> Reporting.
2.Enter the name of the report program and choose .
3. The selection screen for the report is displayed.
In the menu bar, choose
Program ->Execute and Print
A dialog box is displayed.
4.Enter the required data, then choose Attributes.
A dialog box is displayed.
5.Choose the Overview tab page, expand the Spool Control node, and double-click Storage Mode.
A new window appears.
if you set the flag Display this Field on Initial Screen, the window is displayed on the initial screen when you next call the function. This will avoid having to carry out step 5 in the future.
6.Use the input help to choose Store Only or Print and Store.
This opens an input template.
7.Enter the ArchiveLink parameters and choose .
A dialog box is displayed.
Choose .
The screen output of the report is displayed.
The spool creates a main file and a description file, and sends the storage request to ArchiveLink.
b) The storage request is issued after the report program is executed.
This storage variant does not allow you to integrate hyperlinks and index information into the print list.
1.In the menu bar, choose System ->Services-> Reporting.
2.Enter the name of the report program and choose .
The selection screen for the report is displayed.
3.Choose .
The screen output of the report is displayed.
4.In the menu bar, choose System-> List ->Print.
A dialog box is displayed.
5.Continue as in variant a) from step four.
benakaraja ES

Content server for Document attachment through "services for object" Icon.

Guys,
I have typical problem in installation of Content server for storing external documents.
We all know that we can attach the document in SAP using the icon SERVICES FOR OBJECT. By this we can attach the document to the specific object we want.
-Since my client wants only document attachment method not to completely implement SAP DMS, I proposed this method of attaching documents through services for object method.
-If documents are stored though services for object ,The attached document will directly get stored in sap database(correct me if I am wrong) while in DMS it ask you to select the storage location while u check in for any document
-By storing the doc thru "services for object " For long run when we store the documents in sap database our system will drastically get slow down.
-In this regard I have a plan to incorporate external storage server.
-Now I should know that how I should customize content server configuration so that the attachment through services for object will store into this content server I need to know how to define Client, Content Category, Content Repository, Document Area, Physical Machine, IP Address, Port. (OACT & OAC0)
I appreciate for immediate solution and Points will be rewarded for sure.
Regards,
Murali.S

Hi Murali,
Don't Worry, its possible,
All attachments can be stored in SAP Content Server also, but through archiving process.
Set up a database storage system.
Preparation
Make sure that the HTTP plugin is active.
Transaction SMICM, "Display Services" function key (shift F1)). The list of services must contain a port other than 0 for HTTP.If not, you must adjust the relevant profile parameter.
Typical entry:
icm/server_port_0 PROT=HTTP, PORT=1080, TIMEOUT=900
Make sure that the /sap/bc/contentserver service is active.
If no user is defined, then use transaction SU01 to create a new user. Use the "System" user type.Assign
the SAP_ALL and SAP_NEW profiles to the user. (Eg: HRUSER/PLMUSER/PPUSER etc)
Transaction SICF, select: default_host - sap - bc -contentserver. Select the function to display/change the service. Make sure that a user is defined.
Using the relevant data from the newly created user, maintain the anonymous logon data for the
/default_host/sap/bc/ service and save & activate the changes in transaction SICF. Double click on content server and give the user name which has been created (HRUSER/PLMUSER/PPUSER/MMUSER etc)
Check the system PSE.
Start transaction STRUST. Expand the system PSE. The system PSE must be "green" for each application
server.
Determine a suitable exchange directory.
The exchange directory must be accessible from each application server. If all application servers are running on the same platform (for example, Windows), one network directory that is accessible on all application server (for example,
server\share) is sufficient. You can generally use the global directory
(profile parameter DIR_GLOBAL).You can use the RSPARAM report to determine the profile parameters.
Setting up the storage
Create a table for storing the data. Using transaction SE11, create a copy of the SDOKCONT1
table. If you want to create the repository database, you can name the table ZCONT_DB, for example. Save the
table as a local object. Activate the table.
Create a repository.
Use transaction OAC0 to create a new repository.
Use the following parameters:
Repository Max. two characters, for example, Z1
DocArea: ARCHLINK
Storage type: R/3 database
Storage subtype: normal
Version no. : 0046
Contents table <table name> for example: ZCONT_DB
Exchange directory <directory name> for example:
server\share\
Make sure that the exchange list ends with a \ (or /on Unix).If you are using a variety of platforms, you must use transaction FILE to define a suitable logical file name and use this name. Save the settings.
1. Maintain view table TOAAR_C, via SM31
 Cross client table displayed as information, forget it
2. In field 'StSytm' you must entered 'Z1' as your system need, or anything that you need but you must configure HR Archive link too.
3. In field 'Arch.path' (direct above Spoolpath), entered path in your system, this real path in your operating system. May be you should confirm to your Basis consultant where exactly you could store picture files. So if you enter '/', your file exists at root directory at your UNIX system.
4. Choose 'File store' radio button
5. Save.
First
1. You have to create a number range for SAP ArchiveLink.
 IMG: Basis Components-> Basis Services -> SAP ArchiveLink -> Basic Settings-> Maintain number ranges
 (Trxn OANR). Create number range 01 from 0000000001 to 9999999999 without the external number flag.
2. Document type HRICOLFOTO must exist with document class JPG.
 IMG: Basis Components->Basis Services->SAP ArchiveLink->System Settings->Maintain document types
 (Table TOAVE, Trxn OAC2).
3. Document type HRICOLFOTO must be linked to object type PREL and Infotype PA0002.
 IMG: Personnel Management->Personnel Administration->Tools->Optical archiving->Set up Optical Archiving
 in HR. (View V_T585O, no Trxn). In the first two columns there are minuses, the third (Date) has
 a plus - don't put a flag in the check box.
4. Check which content repository (Archive) is linked to document type HRICOLFOTO and object type
 PREL. IMG: Basis Components->Basis Services->SAP ArchiveLink->Basic Settings->Maintain Links (Table
 TOAOM_C, Trxn).
Test
Test the repository.
Use transaction SE38 to start the RSCMSTH0 report. Specify your repository (i.e. Z1) and start the test.
The report must run without errors. If no problems occurred, you can use the new repository with Archive Link after you carry out the Archive Link Customizing. If problems do occur, check whether one of the related
notes helps.
For More Details :
http://service.sap.com/archivelink.

NOTE:- Screen Shots are missing, i was not able to paste here, One more thing is we did this for uploading a PHOTOS into Content Server, Similarly you have to create a REPOSITORY and Z-TABLE to bring all the Attachments from all the selected Objects and then route them to the CONTENT REPOSITORY.
Your Senior ABAP guy would help you in this, if not i may try to help you more by monday.
Regards
Rehman
Reward Your Points if Satisfied.

Display document from Content Server

Hello Expert,
I need to display document in CE portal, that are stored on ECC content server.
Does anyone know how to do this?
Thank you in advance.
Francois
Edited by: François BECKER on Oct 13, 2011 9:39 AM

Hi,
Try using this sample code
class lcl_handle_events definition.
public section.
    methods:
             on_double_click for event double_click of cl_salv_events_table
            importing row column.
endclass.                    "lcl_handle_events DEFINITION
class lcl_handle_events implementation.
method on_double_click.
if column = 'INSTID'.
    clear gv_usrnme.
*Reading the ALV table to get the purchase order number
    read table gt_usrnme into gv_usrnme index row.
    if sy-subrc = 0.
*Passing the value of the PO number to ME23N Transaction
    set parameter id 'BES' field gv_usrnme-instid.
*Calling ME23N
    call transaction 'ME23N'.
    endif.
    endif.
endmethod.
data gv_event type ref to lcl_handle_events.      "events object
gv_events = gs_table->get_event( ).
create object gv_event.
*... §6.4 register to the event Link_CLICK
set handler gv_event->on_double_click for gv_events.
Hope this helps you. Here i was calling a different transaction code based on each line selection..
Regards
Ansari

Create PDF based on spool ID and store on content server

Hi all,
I need to create a PDF file from a spool ID and store this in a repository on the content server (archive). How can I do this without creating a physical file on the local workstation?
All helpful answers will be rewarded!
- Mari Virik

Hi Mari,
This is a sample report pgm which create pdf file from spool id :
PARAMETER: p_email1 LIKE somlreci1-receiver
 DEFAULT '[email protected]',
 p_sender LIKE somlreci1-receiver
 DEFAULT '[email protected]',
 p_delspl AS CHECKBOX.
*DATA DECLARATION
DATA: gd_recsize TYPE i.
Spool IDs
TYPES: BEGIN OF t_tbtcp.
 INCLUDE STRUCTURE tbtcp.
TYPES: END OF t_tbtcp.
DATA: it_tbtcp TYPE STANDARD TABLE OF t_tbtcp INITIAL SIZE 0,
 wa_tbtcp TYPE t_tbtcp.
Job Runtime Parameters
DATA: gd_eventid LIKE tbtcm-eventid,
 gd_eventparm LIKE tbtcm-eventparm,
 gd_external_program_active LIKE tbtcm-xpgactive,
 gd_jobcount LIKE tbtcm-jobcount,
 gd_jobname LIKE tbtcm-jobname,
 gd_stepcount LIKE tbtcm-stepcount,
 gd_error TYPE sy-subrc,
 gd_reciever TYPE sy-subrc.
DATA: w_recsize TYPE i.
DATA: gd_subject LIKE sodocchgi1-obj_descr,
 it_mess_bod LIKE solisti1 OCCURS 0 WITH HEADER LINE,
 it_mess_att LIKE solisti1 OCCURS 0 WITH HEADER LINE,
 gd_sender_type LIKE soextreci1-adr_typ,
 gd_attachment_desc TYPE so_obj_nam,
 gd_attachment_name TYPE so_obj_des.
Spool to PDF conversions
DATA: gd_spool_nr LIKE tsp01-rqident,
 gd_destination LIKE rlgrap-filename,
 gd_bytecount LIKE tst01-dsize,
 gd_buffer TYPE string.
Binary store for PDF
DATA: BEGIN OF it_pdf_output OCCURS 0.
 INCLUDE STRUCTURE tline.
DATA: END OF it_pdf_output.
CONSTANTS: c_dev LIKE sy-sysid VALUE 'DEV',
 c_no(1) TYPE c VALUE ' ',
 c_device(4) TYPE c VALUE 'LOCL'.
*START-OF-SELECTION.
START-OF-SELECTION.
Write statement to represent report output. Spool request is created
if write statement is executed in background. This could also be an
ALV grid which would be converted to PDF without any extra effort
WRITE 'Hello World'.
new-page.
commit work.
new-page print off.
IF sy-batch EQ 'X'.
 PERFORM get_job_details.
 PERFORM obtain_spool_id.
Alternative way could be to submit another program and store spool
id into memory, will be stored in sy-spono.
*submit ZSPOOLTOPDF2
 to sap-spool
 spool parameters %_print
 archive parameters %_print
 without spool dynpro
 and return.
Get spool id from program called above
IMPORT w_spool_nr FROM MEMORY ID 'SPOOLTOPDF'.
 PERFORM convert_spool_to_pdf.
 PERFORM process_email.
 if p_delspl EQ 'X'.
 PERFORM delete_spool.
 endif.
 IF sy-sysid = c_dev.
 wait up to 5 seconds.
 SUBMIT rsconn01 WITH mode = 'INT'
 WITH output = 'X'
 AND RETURN.
 ENDIF.
ELSE.
 SKIP.
 WRITE:/ 'Program must be executed in background in-order for spool',
 'request to be created.'.
ENDIF.
 FORM obtain_spool_id *
FORM obtain_spool_id.
CHECK NOT ( gd_jobname IS INITIAL ).
CHECK NOT ( gd_jobcount IS INITIAL ).
SELECT * FROM tbtcp
 INTO TABLE it_tbtcp
 WHERE jobname = gd_jobname
 AND jobcount = gd_jobcount
 AND stepcount = gd_stepcount
 AND listident <> '0000000000'
 ORDER BY jobname
 jobcount
 stepcount.
READ TABLE it_tbtcp INTO wa_tbtcp INDEX 1.
IF sy-subrc = 0.
 message s004(zdd) with gd_spool_nr.
 gd_spool_nr = wa_tbtcp-listident.
 MESSAGE s004(zdd) WITH gd_spool_nr.
ELSE.
 MESSAGE s005(zdd).
ENDIF.
ENDFORM.
 FORM get_job_details *
FORM get_job_details.
Get current job details
CALL FUNCTION 'GET_JOB_RUNTIME_INFO'
 IMPORTING
 eventid = gd_eventid
 eventparm = gd_eventparm
 external_program_active = gd_external_program_active
 jobcount = gd_jobcount
 jobname = gd_jobname
 stepcount = gd_stepcount
 EXCEPTIONS
 no_runtime_info = 1
 OTHERS = 2.
ENDFORM.
 FORM convert_spool_to_pdf *
FORM convert_spool_to_pdf.
CALL FUNCTION 'CONVERT_ABAPSPOOLJOB_2_PDF'
 EXPORTING
 src_spoolid = gd_spool_nr
 no_dialog = c_no
 dst_device = c_device
 IMPORTING
 pdf_bytecount = gd_bytecount
 TABLES
 pdf = it_pdf_output
 EXCEPTIONS
 err_no_abap_spooljob = 1
 err_no_spooljob = 2
 err_no_permission = 3
 err_conv_not_possible = 4
 err_bad_destdevice = 5
 user_cancelled = 6
 err_spoolerror = 7
 err_temseerror = 8
 err_btcjob_open_failed = 9
 err_btcjob_submit_failed = 10
 err_btcjob_close_failed = 11
 OTHERS = 12.
CHECK sy-subrc = 0.
Transfer the 132-long strings to 255-long strings
LOOP AT it_pdf_output.
 TRANSLATE it_pdf_output USING ' ~'.
 CONCATENATE gd_buffer it_pdf_output INTO gd_buffer.
ENDLOOP.
TRANSLATE gd_buffer USING '~ '.
DO.
 it_mess_att = gd_buffer.
 APPEND it_mess_att.
 SHIFT gd_buffer LEFT BY 255 PLACES.
 IF gd_buffer IS INITIAL.
 EXIT.
 ENDIF.
ENDDO.
ENDFORM.
 FORM process_email *
FORM process_email.
DESCRIBE TABLE it_mess_att LINES gd_recsize.
CHECK gd_recsize > 0.
PERFORM send_email USING p_email1.
perform send_email using p_email2.
ENDFORM.
 FORM send_email *
--> p_email *
FORM send_email USING p_email.
CHECK NOT ( p_email IS INITIAL ).
REFRESH it_mess_bod.
Default subject matter
gd_subject = 'Subject'.
gd_attachment_desc = 'Attachname'.
CONCATENATE 'attach_name' ' ' INTO gd_attachment_name.
it_mess_bod = 'Message Body text, line 1'.
APPEND it_mess_bod.
it_mess_bod = 'Message Body text, line 2...'.
APPEND it_mess_bod.
If no sender specified - default blank
IF p_sender EQ space.
 gd_sender_type = space.
ELSE.
 gd_sender_type = 'INT'.
ENDIF.
Send file by email as .xls speadsheet
PERFORM send_file_as_email_attachment
 tables it_mess_bod
 it_mess_att
 using p_email
 'Example .xls documnet attachment'
 'PDF'
 gd_attachment_name
 gd_attachment_desc
 p_sender
 gd_sender_type
 changing gd_error
 gd_reciever.
ENDFORM.
 FORM delete_spool *
FORM delete_spool.
DATA: ld_spool_nr TYPE tsp01_sp0r-rqid_char.
ld_spool_nr = gd_spool_nr.
CHECK p_delspl <> c_no.
CALL FUNCTION 'RSPO_R_RDELETE_SPOOLREQ'
 EXPORTING
 spoolid = ld_spool_nr.
ENDFORM.
*& Form SEND_FILE_AS_EMAIL_ATTACHMENT
 Send email
FORM send_file_as_email_attachment tables it_message
 it_attach
 using p_email
 p_mtitle
 p_format
 p_filename
 p_attdescription
 p_sender_address
 p_sender_addres_type
 changing p_error
 p_reciever.
DATA: ld_error TYPE sy-subrc,
 ld_reciever TYPE sy-subrc,
 ld_mtitle LIKE sodocchgi1-obj_descr,
 ld_email LIKE somlreci1-receiver,
 ld_format TYPE so_obj_tp ,
 ld_attdescription TYPE so_obj_nam ,
 ld_attfilename TYPE so_obj_des ,
 ld_sender_address LIKE soextreci1-receiver,
 ld_sender_address_type LIKE soextreci1-adr_typ,
 ld_receiver LIKE sy-subrc.
data: t_packing_list like sopcklsti1 occurs 0 with header line,
 t_contents like solisti1 occurs 0 with header line,
 t_receivers like somlreci1 occurs 0 with header line,
 t_attachment like solisti1 occurs 0 with header line,
 t_object_header like solisti1 occurs 0 with header line,
 w_cnt type i,
 w_sent_all(1) type c,
 w_doc_data like sodocchgi1.
ld_email = p_email.
ld_mtitle = p_mtitle.
ld_format = p_format.
ld_attdescription = p_attdescription.
ld_attfilename = p_filename.
ld_sender_address = p_sender_address.
ld_sender_address_type = p_sender_addres_type.
Fill the document data.
w_doc_data-doc_size = 1.
Populate the subject/generic message attributes
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle .
w_doc_data-sensitivty = 'F'.
Fill the document data and get size of attachment
CLEAR w_doc_data.
READ TABLE it_attach INDEX w_cnt.
w_doc_data-doc_size =
 ( w_cnt - 1 ) * 255 + STRLEN( it_attach ).
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle.
w_doc_data-sensitivty = 'F'.
CLEAR t_attachment.
REFRESH t_attachment.
t_attachment[] = it_attach[].
Describe the body of the message
CLEAR t_packing_list.
REFRESH t_packing_list.
t_packing_list-transf_bin = space.
t_packing_list-head_start = 1.
t_packing_list-head_num = 0.
t_packing_list-body_start = 1.
DESCRIBE TABLE it_message LINES t_packing_list-body_num.
t_packing_list-doc_type = 'RAW'.
APPEND t_packing_list.
Create attachment notification
t_packing_list-transf_bin = 'X'.
t_packing_list-head_start = 1.
t_packing_list-head_num = 1.
t_packing_list-body_start = 1.
DESCRIBE TABLE t_attachment LINES t_packing_list-body_num.
t_packing_list-doc_type = ld_format.
t_packing_list-obj_descr = ld_attdescription.
t_packing_list-obj_name = ld_attfilename.
t_packing_list-doc_size = t_packing_list-body_num * 255.
APPEND t_packing_list.
Add the recipients email address
CLEAR t_receivers.
REFRESH t_receivers.
t_receivers-receiver = ld_email.
t_receivers-rec_type = 'U'.
t_receivers-com_type = 'INT'.
t_receivers-notif_del = 'X'.
t_receivers-notif_ndel = 'X'.
APPEND t_receivers.
CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
 EXPORTING
 document_data = w_doc_data
 put_in_outbox = 'X'
 sender_address = ld_sender_address
 sender_address_type = ld_sender_address_type
 commit_work = 'X'
 IMPORTING
 sent_to_all = w_sent_all
 TABLES
 packing_list = t_packing_list
 contents_bin = t_attachment
 contents_txt = it_message
 receivers = t_receivers
 EXCEPTIONS
 too_many_receivers = 1
 document_not_sent = 2
 document_type_not_exist = 3
 operation_no_authorization = 4
 parameter_error = 5
 x_error = 6
 enqueue_error = 7
 OTHERS = 8.
Populate zerror return code
ld_error = sy-subrc.
Populate zreceiver return code
LOOP AT t_receivers.
 ld_receiver = t_receivers-retrn_code.
ENDLOOP.
ENDFORM.
and then use archiving object to store the photo i have explained you as an example
You have to create a content repository "A2" or another . You have to follow then next steps :
Create a content repository with storage type FILE archive.
Tcode OAC0
IMG: Basis Components Basis Services SAP Archive Link Basic Settings Maintain content repositories
(Embedded image moved to file: pic00041.pcx)
Swap from display to amend. Select a current entry and 'copy' or just hit 'create'. Then select .
(Embedded image moved to file: pic18467.pcx)
Then fill in the details as below:
Choose a two char name
Set DocArea to be 'Archive Link'
Storage type FILE archive (see Note below on how to get this!)
Choose Version no. 0031
Enter the path name where the photos are to be loaded from. Note this is for loading only. When the photos are linked into the sap system (see later), actually, SAP takes a 'copy' and stores it elsewhere. The path may only need to be entered to 'Arch.path', but entering to all three doesn't seem to hurt.
Note on storage type:
Storage type 'FILE archive' may not be in the dropdown list, and F4 (poss entries) may not work! If this is the case, click on the field Storage type (left mouse button) and then click the right mouse button. Choose Possible entries and a full list of all
possible storage types is shown. FILE archive is entry number 08 and then
Check which content repository (Archive) is linked to document type HRICOLFOTO in object type PREL.
Tcode OAC3
Table TOAOM_C
IMG: Basis Components Basis Services SAP Archive Link Basic Settings Maintain Links
(Embedded image moved to file: pic06334.pcx)
Set the 'Content R' field to the one you've just set in the step above.
Note the Ret.per. field is the retention period for the photo in MONTHS. (so the default is 833 years and 3 months!)
Now you can link the photo to the employee.
Pls reward pts if found usefull :)
Regards
Sathish

Seting up Content Server and ArchiveLink

Ok, Here is the problem that I am currently dealing with. I have set up a Content Server to store files to a sapDB (not file system). I am trying to have purchase orders moved into the Content Server. I defined a content server:
from TCode OAC0:
ZT     ARCHLINK     HTTP content server     0046     Content Server Test
from TCode OAC3:
EKKO     MEOORDER     X     ZT     TOA01     0
in TCode OAC3 I am only able to choose ZT if I set ZT to Document Area "Archivelink". But when I choose this it makes me choose a directory and as I mentioned I set up the content server to save files to DB (not file storage). Can anyone please assist me in what settings I have incorrect? Also I looked up the PO information and it says something about Object Type BUS2012... not EKKO. Do I have to set up this object type?
Basically when I change the Document Area to "Archivelink" it makes me use a file... when I choose "Archivelink: Print List Manager" or "Archivelink: Document management" it does not force me to have a file path.
Well... after re-reading it I can see I am very confused. Any help understanding the process or any advise would be greatly appreciated.
Thanks,
Paul Ksobiech
SAP Basis Administrator

Hi,
In the transaction OAC0, when creating a repository, you would find the field 'Document Area'. The value for Document Area has to be specified as 'ArchiveLink' or should be left blank. If you specify the Document Area as ArchiveLink, then only ArchiveLink woulod be able to use this repository. Hence, if you would like other applications also to use this repository, please maintain the Document Area as blank.
You have mentioned that when you choose ARCHIVELINK as the document area, you have to choose a directory. Are you referring to the Transfer Directory in OAC0 transaction? If yes, then this Transfer Directory is used for storing the documents temporarily. This directory would be a path on the Application server.
For example, if you maintain a transfer directory (as seen in Full Administration mode)as the following:
Basic Path      IX_GLOBAL
Archive Path    IX_GLOBAL
This would mean that Basic path is the path where the documents are stored temporarily before saving into the archive.
The Archive Path is the path where the documents are made available temporarily during the document retrieval process.
The transfer directory IX_GLOBAL is maintained in the transaction FILE. This directory would inturn be pointing to the path on the application server.
Additionally, answering your last question, the business object EKKO was used in the release 4.6. However, from higher release like 4.6C, 4.7, the EKKO business object has been replaced with BUS2012. Hence, from higher releases onwards, you would have to use this business object instead of EKKO.
I hope this info helps.
Best Regards,
Sindhu Sreedharan.

Content Server - Iteration of set of fields

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