Controlling File structure within iphoto

Aloha,
I am new to the macs and am trying to figure out the filing system with iphoto. I am interested in doing the following with my files in iphoto:
1. Is there a way that I store the images in folders that mimic my organization in iphoto? If not how can I navigate to a particular photo?
2. If I have a folder structure that I want to import to iphoto how do I go about doing that? As I belive iphoto uses 3 main picture storing folders (data, modified and original). Am I to drag my additional files into original? and will it mimick that structure within iphoto?
Thanks
macbook Mac OS X (10.4.7)

nayrsmith
I'll take these one at a time:
Can I do a mix of how the images are stored? aka some that are imported in the file structure that I have them organized in, and others (presumably new images) that are imported directly into iphoto? How would this work
Not comfortably, though you could do it using aliases I guess. You could certainly experiment with a few shots. My worry would be the complexity of the system would leave open the possibility of Human Error.
2. If I use filing outside of iphoto, I have to manually delete files? aka trashing then iphoto will not delete them from the files? What about if I rotate or modify the image in iphoto, does this then become permanent aka I cannot revert to the original?
Yes you would have to manually delete the files. No, you can still Revert To Original.
3. If I do use the filing outside of iphoto is there a way to use automator to delete pictures when I trash them
Not that I know off. I'm no Automator expert, but I looked in the Automator Library and could see nothing. The difficulty would be trying to make an internal app event (empty iPhoto Trash) match to a system event (Move to Trash) without a hook of some form from the Automator Library, Might be worth a post in the Automator Forum.
4. Iam concerned about space; does iphoto create a duplicate file for each image that is modified in iphoto (what constitutes modifcation, just cropping etc, or rotating as well?).
Yes, iPhoto makes an apparent duplicate of each file that is modified, and yes, modification includes any change. If your concerned about space, move the entire library to an external disk.
I am still skeptical about not having any control over how the images are stored, thus my hesitancy about just going with iphotos database storing.
The iPhoto Safety Net: If you go with the default setting in iPhoto your photo are stored - in plain view - at Home/Pictures/iPhoto Library Folder in the Originals folder, where they are organised in Rolls (really just a folder) based on Date. You can go there and visit them anytime. They are just as accessible as in your own file structure.
The iPhoto Library Folder is organised as follows:
There are various files, which are the Library itself and some ancillary files. Then you have three folders
Originals are the photos as they were downloaded from your camera or scanner.
(ii) Modified contains edited pics, shots that you have cropped, rotated or changed in any way.
This allows the Photos -> Revert to Original command
(iii) Data holds the thumbnails the the app needs to show you the photos in the iPhoto Window.
But remember, It is strongly advised that you do not move, change or in anyway alter things in the iPhoto Library Folder as this can cause the application to fail and even lead to data loss.
So essentially, the storage on iPhoto is as plain and secure as your own file system.
Feel free to ask more if you need more.
Regards
TD

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For the past few years I have been scanning forty years worth of slides on my windows based PC. I have approximately 9500 scan as this point. Each scan is given a number such as "009500" followed by the names of persons or places shown on the picture. They are generally in chronological order. Obviously the creation of the scan has nothing to do with the date of the actual shooting of the picture. They are in the order that I want them in.
I can import them either from an external hard drive or from cds containing a few hundred scans each.
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MJ,
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If you divided your library into Film Rolls, then you could create an Album for each roll (by simply dragging the roll to the Source Pane). The advantage there is that with regular Albums, you have the option to sort the photos manually by dragging them around. (View > Sort Photos > Manually) You can switch to another sort order, and iPhoto remembers your manual order when you return to it. You do have the option to reset your manual order if you wish.
iPhoto is very flexible, and with so many views, sorts, and filters you may well find a method that works for you. There is a shift in thinking from the way Windows software works, and if you are used to file browsers then you have to learn to play by the rules of using a database. If you can be patient and work through the learning curve, you may be rewarded. If I can clarify anything for you, please let me know.

Btach reduce file size within iPhoto interface

Fellow iPhotorers
Is it possible to bulk or batch reduce file size within iPhoto - i.e. without having to export then re-import the pics THEN delete the originals?
For example - if I have shot a bunch of pics at high res which I decide or worth keeping as small (low KB) jpegs and not 3MB camera originals.
Cheers
Russell

Russell:
Welcome to the Apple Discussions. Depends on what you mean by resize. Do you want to reduce the pixel dimensions, say from 2272 1704 to 800 x 600 keeping the same ratio of dimensions, and, thus, reduce the file size? Or do you want to keep the original pixel dimensions and reduce the file size, which requires a reduction in quality thru greater compression?

Why can I no longer play movie files from within iPhoto '08

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Make sure you have the Quicktime Player 7 installed. It was an option when installing Lion. Or you can get it here: QuickTime Player 7 for Mac OS X v10.6.3 or later. Install it, reboot and try again.
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Here's some info to help you setup Photoshop for use with iPhoto:
Using Photoshop or Photoshop Elements as Your Editor of Choice in iPhoto.
1 - select Photoshop or Photoshop Elememts as your editor of choice in iPhoto's General Preference Section's under the "Edit photo:" menu.
2 - double click on the thumbnail in iPhoto to open it in Photoshop. When you're finished editing click on the Save button. If you immediately get the JPEG Options window make your selection (Baseline standard seems to be the most compatible jpeg format) and click on the OK button. Your done.
3 - however, if you get the navigation window
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This method will let iPhoto know that the photo has been editied and will update the thumbnail file to reflect the edit..
NOTE: With Photoshop Elements the Saving File preferences should be configured as shown:
I also suggest the Maximize PSD File Compatabilty be set to Always. In PSE’s General preference pane set the Color Picker to Apple as shown:
Note 1: screenshots are from PSE 10
Note: to switch between iPhoto and PS or PSE as the editor of choice Control (right)-click on the thumbnail and select either Edit in iPhoto or Edit in External Editor from the contextual menu. If you use iPhoto to edit more than PSE re-select iPhoto in the iPhoto General preference pane. Then iPhoto will be the default editor and you can use the contextual menu to select PSE for your editor when desired.
OT

Corrupted file structure in iPhoto library?

This is a little like the "disappeared library" problem that someone else reported, but my library looks OK. It's just that several years worth of photos have disappeared (i.e. folders show as empty).
A quick check into the library folder suggests that originals and modifieds are still there. There seems to be a "disconnect" in linking the library structure to the contents.
As with the other guy, I wouldn't want to restore everything one roll at a time and rebuild my folders.
I have daily backups (using Backup). 10 days ago everything was fine; but if I do a Restore from 15 days ago, I get a successful restore msg, but nothing has changed. Maybe there are bugs in Backup too. You put some faith in Backup working, but I've had Restoring problems with Backup of Mail files as well in the past.
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Thanks for the prompt reply, TD...
You've come close to describing my situation, but I don't see the solution.
In my case I have the following in my iPhoto folder (quite similar to your list...
In my case I have folders labelled 2001 through 2007 in my Originals folder, and the same for Modified, although oddly enough there's no 2002. It's possible that I didn't make mods for that full year, but doubtful.
If this is the case you have nothing to worry about.
In earlier versions of iPhoto the folder structure
was based in Date. With v6 a new structure was
created:
Originals are the photos as they were
downloaded from your camera or scanner.
(ii) Modified contains edited pics, shots that
you have cropped, rotated or changed in any way.
This allows the Photos -> Revert to Original command
- very useful if you don't like the changes you've
made.
(iii) Data holds the thumbnails the the app
needs to show you the photos in the iPhoto Window.
OK, you've explained that well, but here is the real problem. If I can call that thing on the left of my screen a Table of Contents, I have folders labelled by year, Last 6 rolls, Last 18 months and dozens that I have created myself... plus some slide shows. That whole structure seems intact from the way I left it before things went wrong.
The issue is that it's the most recent years.. 2006, 2007 have (0) beside them and don't show any photos when clicked on. The same is true of all of the folders (albums) I've created with pictures from those years.
I can see from a file listing of 2006/2007 that I have 3GB of photos in Originals and another 1 GB on Modified. Sampling the photos in Preview shows that they're OK as far as I can tell. What I'm calling the Table of Contents simply isn't accessing them.
Hopefully you have a simpler solution for me, but what would happen if I did an import on the 2006 and 2007 files? I suppose the 100 or so albums I've created would all have to be created???
And, I still don't understand why my Backup Restore isn't recreating what I had working fine just 10 days ago.

Importing File Structure into iPhoto

I need help (or perhaps someone could kindly point me in the right direction) importing the file structure I had set up for my photos. Currently, I have my photos filed in an external drive. The structure I have created is, for example, 2008 folder, then under that 2008 folder I have a folder for each month, then in each month I have an events folder (christmas, tree cutting, etc...). This would look something like this: 2008/12/Christmas Day. Is there a way to import this structure into iPhoto?
Thanks for the help... (if you've made it this far!)!
-Ann Marie

Ann Marie:
Welcome to the Apple Discussions. You can achieve that by using virtual folders, 2007, 2008, etc. and the have smart albums in each of those folder for the months. The criteria for the January smart album would be "Date is the range 01/01/2007 to 01/31/2007".
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto (iPhoto.Library for iPhoto 5 and earlier) database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've created an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. It's compatible with iPhoto 6 and 7 libraries and Tiger and Leopard. iPhoto does not have to be closed to run the application, just idle. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

File Structure of iPhoto

Can anyone please explain to me the file strucure that iPhoto uses. I do not want to change things but I'd like to understand it at least.
Thanks,
Municher
Power Mac 2 x 2.0 GHz Mac OS X (10.3.9)

UPDATE: Image Buddy will work with V5 libraries that were converted to V6 but won't recognize fresh V6 libraries. iPhoto Library Manager does recognize fresh V6 libraries as well as converted V5 libraries.
As a note, I imported (leaving the originals in their original location) 3362 image files into a library in 28 minutes. The resulting library folder size is 343.5 MB compared to 5.27 G for a V5 version of the same image files. iPhoto Library Manager does recognize fresh V6 libraries as well as converted V5 libraries.

File structure in iPhoto

I made a couple of mistakes when I started using iphoto to organize my pics. First, I started renaming files and of course iPhoto then could not find them. Second I reset my camera file naming a couple of times, so I ended up with multiple pics with the same file name.
I want to get my files straightened up so I need to understand how iPhoto uses the directory structure.
1. Are all pics saved in the Original Folder by default?
2. When you modify a pic, is the original unmodified in the Original folder and the modified pic is now in the Modified folder?
3. Does iPhoto build from the Original folder and store copies in the Data folder?
4. If I wanted to rebuild my iPhoto library, could I safely delete the Data folder and re-import all pics back into iPhoto?
Thanks

Dr Scud
1. Are all pics saved in the Original Folder by default?
Yes.
2. When you modify a pic, is the original unmodified in the Original folder and the modified pic is now in the Modified folder?
Yes. This facilitates the Photos -> Revert to original command.
3. Does iPhoto build from the Original folder and store copies in the Data folder?
No. What's in the data folder are the thumbnails that you see in the iPhoto Window - and they represent the current version of the pic - original if not edited, modified if it has been.
4. If I wanted to rebuild my iPhoto library, could I safely delete the Data folder and re-import all pics back into iPhoto?
Hmm. Best to start right over:
To create and populate a new library:
Note this will give you a working library with the same Events and pictures as before, however, you will lose your albums, keywords, modified versions, books, calendars etc.
Move the iPhoto Library to the desktop
Launch iPhoto. It will ask if you wish to create a new Library. Say Yes.
Go into the iPhoto Library on your desktop and find the Originals folder. From the Originals folder drag the individual Event Folders to the iPhoto Window and it will recreate them in the new library.
When you're sure all is well you can delete the iPhoto Library on your desktop.
In the future, in addition to your usual back up routine, you might like to make a copy of the library6.iPhoto file whenever you have made changes to the library as protection against database corruption.
BTW: filenames are utterly irrelevant in iPhoto. It assigns each pic a unique identifier so you can have several pics called DSC_0078678 and it will handle that with ease. In iPhoto you can add a title to the pics and use that as a filename on export.
Regards
TD

Events/Folders structure within iPhoto

Can I create another event inside an event? If not, how can I duplicate the following structure: I have a folder with pictures, and then there are two more sub-folders in this folder containing pictures related to the subject, but somewhat different (ex: wedding pictures, and then sub-folders with bachelor party and rehersal dinner). Is there any way to keep them all together, but separate at the same time in iPhoto?

Can I create another event inside an event?
No. Events are strictly time delineated.
If not, how can I duplicate the following structure: ...
Use Folders and Albums. They're much more flexible for organising with.
File -> New Folder: Call it Wedding
Create an Album called Bachelor Party and one called Rehearsal Dinner. Drag the two Albums to the Folder...
Regards
TD

Duplicate file names within iphoto

Hi
I have replaced my camera (my one year old son threw it in the bath!!!) and since the swap over i didnt think that there would be conflict in file names. It was either this or the crashing of my hard drive( i did have a back up of all my photos) and when i reimported them onto my computer strange things happened. In spotlight i can find up to 10 different pictures with the same name and then _1 or _2 etc added to the end. Curiously all these photos are dated the 14 jan 04 which has no relevance to the date the hard drive crashed - it crashed around the end of last year. I had backed up onto a pc server - not sure if that contributed to the file name mix up or loss of date. All the creation dates are gone but the modified date is 14/1/04.
Now what happens is if a scroll through iphoto i can see pictures and then they change before my eyes. Also if i click on a photo another one is brought up usually the oldest photo.
Is there a quick fix or do i need to remove all my photos and delete the library and start again?
Hopefully someone can help
Thanks
Brendan

Hello,
This is a by-product of the MathScript implementation. Basically, there are two matrix datatypes being used under the hood. We are working to eliminate this issue, but you can safely ignore the warnings. You will need to bring both folders along with your built application.
Grant M.
Staff Software Engineer | LabVIEW Math & Signal Processing | National Instruments

Retaining existing file structure when importing into Iphoto 8

Hello,
I'm new to the list and to iphoto. I'm an historian, and I have about 10,000 images of documents on my mac, all divided into dozens of folders, sub-folders, and sub-sub folders, depending on where the documents originated in the collections I was researching. I'd like to be able to work with these images in Iphoto 8. When I tried to import a folder that contained photos in sub-folders, Iphoto simply imported the photos without the files, making them pretty much useless for me. Can anyone on the list tell me how to work with these images with Iphoto without losing the existing file structure, and without me needing to recreate that file structure within Iphoto? Barring that, I'd be obliged for suggestions of other programs that can do this. Thank you!

Welcome to the Apple Discussions. If you must maintain your folder structure then you might want to look at another application for that.Media Expression will do exactly what you want. You setup your folder system and it works with it. You can keyword, set up categories (albums in iPhotoese) and lots more. It's one of the better DAM (digital asset management) applications.
Otherwise you can simulate your folder structure in iPhoto with iPhoto's virtual folders and albums like shown in this screenshot:
Click to view full size

Iphoto file structure

I hate the date file structure for iphoto. If I move to a programme which isn't iphoto, I cannot navigate through the date structure to find certain photos.
Why is it when I name a photo in iphoto, the name does not show in the file structure. Is there any way around this or am I stuck with using iphoto for ever. Could be a probleem if Apple went bust
TIA Anteric

Hi anthony,
The iPhoto 6 files organization is now by Years/rolls
iPhoto 6 Library folder in the Finder
As you can see the structure is now related to rolls. Rolls are created for each folder you import and each import session from a camera.
It is very easy to change the names of film rolls within iPhoto to make them easier to find images within. Open the info panel in iPhoto by clicking on the "i" icon. Once it is opened, click on the roll title in the viewing window.
Click on the word "title" in the info pane and type in your new title. I like to use a date and text format such as 12/25/05 Christmas at Mom's, 1/05/06 my birthday, etc. Once the roll names are changed within iPhoto, they are also changed within the Finder, making it easy to locate an image.
When importing from a camera, make sure you name the roll with a date and text before the import.
The title you give a photo in iPhoto stays within iPhoto. the image file name remains the same in the Finder.
If you want to rename images, it should be done before importing into iPhoto.
download using your camera software or Image Capture, rename the photos, then import into iPhoto.
If you need to access photos from an album it is very difficult for a third party application to navigate the iPhoto Library in order to find the photo you need. You will have to know the date of import(iPhoto 5), or roll name (iPhoto 6) in order to find the photo.
There are some third party applications that can read the xml file and can navigate the iPhoto library and show you the Albums. Hopefully more applications will be revised to read this file.
Until then you will have to Share/Export the photos to the desktop. You can then navigate to the desktop to use the photos (example: web uploading from online photo site)
If your application supports drag and drop, you can drag the photo from an open iPhoto Library window into your application.
For email you can also use the email icon within iPhoto to open a message with the highlighted photo attached.
You can also use spotlight to find images in an Album...
This is what I have done using Spotlight to find my images that are in iPhoto albums without opening iPhoto..
In iPhoto, select the album, then select all, go to Photos/batch change.
Change the comments to text. In the text field I put the name of the Album.
Do this for each album.
Close iPhoto.
Open Spotlight and put in the name of the Album ( you have to remember the names of the albums or have then written down)
In the spotlight search results. click on "show all"
Under "Images" click on the "xx more" to show all the images in the album.
Make sure you have it in icon view, the icon view box is the last one on the blue images line.
Now you can control click on the image to "reveal in finder", open in iPhoto or Mail, etc.
I am not sure if this is going to make you happy and it is a little more work, but you can find images in albums and even view them in a slideshow (by clicking the play arrow at the end of the Images highlighted blue line) using Spotlight, all without opening iPhoto.
One important thing to know is you can set up a graphic program to be an external editor (when you double click an image in the library} such as PhotoShop or PS Elements. You set up that within iPhoto Preferences. Just make sure you save the image flattened and with the same name. The edits will then be relected in iPhoto when you hit "save".
I have just found this useful piece of info at Macoshints.com
"Since Apple developed its "digital hub", with iLife and now iWork, I have wanted to have a system-wide panel that would let me choose pictures from my iPhoto library without having to open the application.
For example, if I want to add a picture to a TextEdit RTFD document, I had to launch iPhoto, chose the picture, and drag it to the document. Waiting for iPhoto to launch can be long if you have a lot of photos.
But there is a way to get around this, using an Automator action.
1. Open Automator, and click iPhoto.
2. From the list of actions, select Ask for Photos, and drag it to the right-hand pane.
3. Save this as a plug-in, and select Script Menu (the script menu that displays in the menu bar) so it is accessible anywhere. (If this menu is not visible, launch the AppleScript Utility in /Applications/Applescript, and check 'Show Script Menu in menu bar.')
Next time you need a picture from your iPhoto library, select this action from the AppleScript menu, and you'll have a media browser that lets you do so without opening iPhoto. "
Two Apple kbs for you to read
Don't tamper with files in the iPhoto library folder
About the iPhoto Library folder

IPhoto file structure corrupted?

Dear all,
It seems that my file structure of iPhoto is corrupted.
I import my photo's from a Sony digital camera and during vacations I use the iPod as an in between storage medium as well.
After the holidays I downloaded the pictures into iPhoto, and I see now that the photo's are not saved any longer in the 'Year, Month, Day' folder structure as it used to do before using an iPod, but now all of a sudden the pictures are stored in the an 'Original' folder in the iPhoto Library and which has now also year folders like 2001, 2004, ... 2006, etc.
These folders in turn, contain subfolders either labeled for example 'Filmrol 228', 'Filmrol 229', etc., and '100APPLE', through '103APPLE', which contain the individual photos. So no 'Months' or 'Day' directories.
It seems that my file structure has been corrupted (by the iPod??) somehow.
Currently there is no logical way I can find my pictures under the 'Year, Month, Day' file set up any more, exept by clicking on the photo and with the right mouse button and select "Show file".
How can I correct this mess?
Thanks,
Hans

Hi Hans,
From your post, it seems as though you are now using iPhoto 6. I say this because this is how iPhoto 6 organizes in the finder.
iPhoto 6 Library folder in the Finder
As you can see the structure is now related to rolls. Rolls are created for each folder you import and each import session from a camera.
It is very easy to change the names of film rolls within iPhoto to make them easier to find images within. Open the info panel in iPhoto by clicking on the "i" icon. Once it is opened, click on the roll title in the viewing window.
Click on the word "title" in the info pane and type in your new title. I like to use a date and text format such as 12/25/05 Christmas at Mom's, 1/05/06 my birthday, etc. Once the roll names are changed within iPhoto, they are also changed within the Finder, making it easy to locate an image.
When importing from a camera, make sure you name the roll with a date and text before the import.

File structure iPhoto

Hello forum,
is there by any chance sombody reading this forum who might be able to tell whether there is even the slightes chance that iPhoto would change its file structure in order to keep my own finder file structure?
iPhoto would be perfect if it would simple scan any folder I tell it too (similar like googles picasa) AND offer the possibility to archive my pictures on DVD/CD ROM, keeping a thumbnail of each archived picture with the information of the new location of the original file (like iView does)
Now I'm actually considering switching to iView, allthough I will miss the red eye reduction of iPhoto....
Any good news out there?
Or anyone sharing my point of view?
Thanks,
Petra

PetraVM:
Welcome to the Apple Discussions. Unfortunately you can't mirror your folder system exactly in iPhoto. Each folder or group of files you import will be placed in a roll. If imported from a folder the roll will have the same title as that folder.
You can, however, create folders in the Source pane to hold other folders and albums like this (folders can contain other folders and/or albums, slideshows, etc. but albums can only contain photos). That can, if desired somewhat mirror you folder system.
If you use iPhoto's alias system you can keep your source files in any folder system you'd like in any location you'd like and have just alias files in the library folder. See Tutorial #2. You'll still be limited to the rolls system of iPhoto but your source files will be in your own folder system.
Regarding redeye removal, have you tried iView's editor. Although requiring more steps it does a very good job. iView's versions control also lets you have multiple edited versions of the same image file. I use both on the same set of source files. iPhoto for books, calendars, etc. and iView for organizing and general image management.
Do you Twango?

Controlling File structure within iphoto

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