Create Bookmarks from Word Styles on Mac

With the noticeable absence of PDFMaker for word on the mac creating bookmarked pdfs from word styles seems to be either impossible or less than straightforward on the Mac platform. Does have a solution for how to do this?

It amazes me that the product is sold for Mac but has reduced functionality. The price is the same as for PC and the customer is not informed about this reduced functionality. This is concerning from a business integrity point of view. Had I known about this reduced functionality, I would not have purchased the software. This does not provide me with any more functionality that the Send to PDF function that comes with Microsoft automatically.
I recommend that Adobe a) Inform purchasers of the product for MAC of this decreased functionality in the process of purchasing, like a warning that the customer must acknowledge and b) reduce the price of the product for MAC as a result of the decreased functionality and c) initiate engineering to correct the problem immediately. Mac's are not going away, they are increasing in popularity, and as such, the software must adapt. Alternatively Adobe should refund the cost of the software.
Concerned customer,
PMcG

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Broken PDF Bookmarks from Word doc with Headings

This used to work with older versions of Acrobat Pro (I have the latest version of Acrobat 8 pro). I just author a Word doc which has headings, and then I use the Acrobat menu in Word to create the PDF, making sure "Create Bookmarks from Word Headings"is selected.
The resulting PDF does indeed have the PDF Bookmarks there correctly, but they do not point to the locations of the headings in the actual document. In other words, they're not really bookmarking anything.
Can someone confirm the workflow that is supposed to ensure the bookmarks will actually point to the heading locations? What else could be wrong?
Thanks in advance! Attaching source word file (rename xml extension to docx) and resulting PDF file.
SK

Thanks Bill. I am using 8.1.4, and Word 2007. Don't really want to downgrade though (it's been around for several years now). One thing I've been wanting to try is re-installing to the latest PDFMaker COM Add-in (PDFMOfficeAddin.dll), but I don't know how to. The add-remove programs doesn't seem to allow me to re-install individual components.
Just to confirm, the PDF bookmarks are meant to point to the Word heading locations, correct? I was wondering if you could try converting the Word file (just rename the .xml extension to .docx), and looking at the resulting PDF bookmarks. If they work as expected for you, then it's definitely something about my particular system configuration.
The Word headings to PDF bookmarks feature is so basic, and Word 2007 has been around for several years now, if there was a problem with it I'm sure there would be a fix from Adobe by now.
Thanks for any further insights!
SK
PS - Are other people experiencing the issue I am running into? Trying to gauge if this is a common problem...

How do I save bookmarks from word to pdf?

How do I save bookmarks from word to pdf?

Eustace Mendis wrote:
Not convinced it can't be done... but then I'm not sure I understand exactly what you want to do.
I believe what the original poster wants to do is preserve the bookmarks of a Word file into the interactive bookmarks feature of the PDF specification, so that the bookmarks appear as a clickable linked table of contents when that Word file is converted to PDF. You see this in every ebook or iBook. This is easy to do when converting Word to PDF in Microsoft Windows, but I am not sure it is possible from Mac Word because everybody complains about it on the Mac side.
Converting bookmarks to a clickable PDF TOC is easy to do in other software on the Mac, like InDesign. Apple Pages might do it too, but I'm not sure.

Modifying Word 2003 documents on Win XP partition from Word 2004 on Mac

Hello -
I was under the impression that installing Win XP SP2 on a FAT32-formatted Boot Camp partition would allow me to create Word documents in Windows (using Word 2003), and then open and modify the documents when I am back running under OSX Leopard. I can open the documents from OSX in Word 2004 for Mac, but if I change the document and then try to save it back to the Win XP partition I get the error message:
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When I try to save with a new name (again, from Word 2004 for Mac, to the Win XP partition) I then get the error message:
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I can of course save the modified file on the Mac partition, but was hoping I'd have the option of also being able to work with Win XP Word files directly from Mac OSX as well. Anyone have any insight into getting around this issue? Thanks much.

Thanks for the response - I'll keep a note of that forum for any future problems I may have.
I've come up with my own workaround for the problem though.
It seems that new documents I create on the Mac work just fine in Windows. So I simply created a blank document on the Mac, set up the document margins etc to match the edited document I was having trouble with and copied the entire contents over. Worked a treat. Must have been the way it was created in the first place.

Acrobat Pro 9.1 no longer creates PDFs from Word 2007

I upgraded from Acrobat 7 to 9 specifically to gain more control over settings when making PDFs from Word 2007. This worked as I had hoped until the 9.1 vulnerability upgrade was installed. Now it will no longer create PDFs from Word 2007 documents at all.
From within Word 2007, when I click on "Create PDF" (whether in the Office menu or Acrobat toolbar) it asks for a file name, but after I click "Save" does nothing. This is true even for the simplest possible document, using the "Default" settings for PDF "Preferences."
If I right click the file name of the document in Windows Explorer, with Word 2007 closed, and click on "Convert to Adobe PDF" in the menu, it starts and the staus box comes up, but after a few seconds quits and displays "An unexpected error occurred. PDFMaker was unable produce the Adobe PDF."
I can still "Save As" PDF in Word 2007, but this gives me little control over the format.
Is there any way that I can get Acobat 9.1 to do what I bought it for, and what Adobe advertises it will do?

Try printing to the Adobe PDF printer, the more fundamental process (PDF Maker is a preprocessor for the printer). If that does not work, then try with print-to-file selected. Open the file in Distiller and see if the PDF is created. If the latter happens, then check for AcroTray running in the background. It is required to automate the process and is needed by PDF Maker.

Can't create PDFs from Word due to Cambria font. Help.

I'm using win 7 32 bit office 2010 acrobat pro 9. I can't create pdfs from word because of problems with cambria. I've ttried all the fixes I can find but none worked. Any more ideas?
[thread title updated by moderator]

How are you trying to create the PDF? With AA9 you have to print to the Adobe PDF printer or use the MS plugin.
When you say you cannot create PDFs because of Cambria, what error messages are you getting and copy them here? At this point we really do not know what you are having problems with or how you are trying to create PDFs.
In the future, please provide a topic to help folks that are stepping through all of the posts. A blank topic almost led me to simply skip your post.

Cannot import bookmarks from Safari on a Mac because "import" under the file menu is grayed out.

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* Make sure that you not run Firefox in [[Private Browsing]] mode. In Private Browsing mode some menu items are disabled (grayed) and features like visited links and disabled and not available.
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When creating PDFs from WORD 2010 I cannot get the TOC heading entries as hyperlinks

When creating PDFs from WORD 2010 I cannot get the TOC heading entries as hyperlinks. I used to be able to do this in WORD 2003. I tried to create a PDF from Acrobat by selecting File > Create PDF >navigate to the WORD file > select three checkboxes >
Any help with getting the TOC heading entries as hyperlinks?

Try to do it from Word using the ribbon.

Create bookmarks from group tree issue

Hello,
I am the administrator of a calibration software that uses Crystal Reports as it's reporting engine. I currently have Crystal Reports XI Product Version 11.0.0.1282 installed on my computer.
I designed a report last week and when I would export it to a pdf, either through Crystal Reports or through the calibration software, I would have an option allow me to create bookmarks from group tree. It worked great. I then sent this report to our field engineers with instructions on how to run it and no one was able to see the "create bookmarks from group tree" option. Why would this be?
I thought it had something to do with not having the newest version of Crystal Reports so I tried to update the software from Help > Check for Updates. It searched for updates but then timed out and gave me a message that I was not connected to the internet even though I was. I then found my way to this site and downloaded "crxir2_sp4_full_build.exe".
I tried to install this and everything was going good until I was prompted to locate the file CrystalReports.msi. I could browse to any location but by default it was trying to find it in my temporary internet files for my browser. I searched my computer and did not have this file. I checked the CD and found it on there. I copied it from the CD to my hard drive. I tried to run the installation again and when prompted for CrystalReports.msi, I pointed it to the location on my hard drive but the software would not accept it.
I eventually canceled out of the install but every time I would launch Crystal Reports it would prompt me for the same file.
This morning I uninstalled Crystal Reports XI from my machine, rebooted, and reinstalled it. Now when I try to export the report, either through Crystal Reports or through the calibration software, I do not have an option to allow me to create bookmarks from group tree. It has disappeared.
So my questions are:
1. How do I get the "create bookmarks from group tree" option back?
2. How do I get the "create bookmarks from group tree" option to appear on my field engineer's computer when they run the report?
3. Why was I not able to update my software? Was I doing something wrong?
Thanks in advance for the help.

I never had version 11.5 installed but I had the create bookmarks option. I had version 11.0 installed and had the create bookmarks option.
I'm still having problems installing Crystal Reports XI R2. It makes it through the entire installation and then a screen pops up telling me that it can not find "CrystalReports.msi". It is looking for this file in a temp file. I use the browse button and point it to the proper file location but it still won't accept it. The only thing I can do is exit out of the installation. Am I doing something wrong? Do I have to do something special to upgrade Crystal Reports?

How to get correct order of bookmarks from Word headings+styles?

I have a Word document that uses Headings and styles in a non-standard way. Specifically, Heading1 and Heading2 are used as level 1 headings, and other word styles - h2-a, h2-b are used as level 2 headings. Create PDF used to work fine under Windows XP with Acrobat X and Word 2007. Once I upgraded to Windows 7, the bookmarks come out in the order of the heading names, not the order of their appearance in the document. I'm using 32 bit version of Word and Acrobat.
Need this done urgently. Thanks

Actually, I just tried this on a Windows XP system, and am having the same problem. So either some updates made to the doc caused this, or I was previously using Word 2003 and/or Acrobat 6, which worked. The document was in "Word 97-2003" format. I just tried saving it as Word 2007 .docx, and still have the issue.

Why do I see incorrect fonts when I create PDFs from Word

When I first started using Acrobat (versions 3 through 5), it was an incredible product because it could create an exact copy of a document I created with a DTP program. I could send that PDF to someone who did not have the DTP program, yet the recipient saw exactly what I created in the DTP program. That's what made Acrobat great. It worked flawlessly.
Now I have Acrobat Pro XI, and I can't create a PDF from Word and get the correct fonts. I've seen quite a few messages on this forum and elsewhere indicating that other people have this problem, too. But I haven't found a solution. I've tried many things that are suggested--embed fonts, don't embed fonts, and different settings. Nothing seems to work. I've spent hours on this insted of doing the job I am paid for (writing). So I'd be very glad if anyone knows how to fix this.
A few specifics:
- Using Word 2010 and Acrobat XI Pro 11.0.3. Windows 64 bit.
- Most fonts are OK, but some appear to be substitutes. For example, some headings that are supposed to be Tahoma bold-italic come out as something different. It's a lighter weight font. I don't know what it is.
- Creation method from Word: Acrobat Tab, Create PDF or File > Save As PDF. Either way I get the wrong fonts.
- Print to Adobe PDF printer DOES produce the correct fonts, but this doesn't help because you don't get bookmarks (which are a critical part of our final PDF product).
- At one point it seemed that a Word setting, File > Options > Save > Preseve fidelty when sharing this document, but it didn't always work.
- I've seen this same problem on four computers, all using Word 2010 and Acrobat Pro XI.
Some messages suggest that rolling back to Acrobat 8 will solve this problem. It's hard to believe that's the only solution.

I was starting to think this might be an issue with font fauxing (I think that's the tech term). You've confirmed it.
Here's what can happen.
Font designers design a font, and (if they have the enthusiasm) bold and italic and bold-italic versions of the font. If you compare carefully, you will see that they are often quite different designs (look at lower case "a" for example, you'll often see that different in italic). Anyway, in an ideal world the font designer has provided four font files. Choose the bold/italic buttons in Word and it (well, actually Windows) picks the right font file.
But Word never forbids you from choosing those buttons even if the font files aren't there. (As an aside, pro design tools like InDesign WILL stop you choosing a style for which there is no font file, because what happens next in Word is considered evil).
If you ask Windows (or Mac OS) to show you a font in italic and there is no italic font file, it will take the regular file and slant each character. This may look different from the italic design font, it may also have different spacing. But to the casual word processor user, all is fine. (The pro designer says "oh my, look at that"). No bold? The font letters get thickened up somehow, often with ugly results, but the casual user is happy, because it's clearly the same font and clearly bolder. These processes are called "fauxing" (from making a faux or fake font).
But what happens in a PDF? PDFs will not faux fonts, and they don't have to. If you make a PDF it's like printing. To print a faux italic font, a slanted font prints. Generally looks no worse than the screen font. To print a faux bold font there are several different techniques, all ugly. One is to print several copies of each letter, slightly set off from each other but overlayed. This isn't only ugly, copy/paste often yields something like BBBOOOLLLDD TTTEEEXXXTTT. Often the printed bold faux font doesn't look much like the screen bold faux font. And here we have your situation exactly.
Now, I see only Tahoma and Tahoma-Bold on my computer too. You could see if anyone seels an Italic/BoldItalic version, or if they are bundled with some Microsoft software (which you'd need to own, the fonts can't be freely copied). But really this is sending the message - use a different font. I'd use Arial, where Windows has had all four files included since Windows 3.1 was released.

Acrobat 9 will not import bookmarks from Word 2000

I have a customer who creates sophisticated Word 2000 documents including bookmarks. When converting to Acrobat using 8 professional, the bookmarks convert fine. They are there and point to the correct locations. She insisted that she needed 9 Professional because it handles creating text and check boxes much more efficiently, but 9 will not bring over the bookmarks from the very same document. Our current solution is to have 8 and 9 on the pc simultaneously, create the document in 8, then open it again in 9 to modify all the input fields.
This happens for all users, local admin or not. I have uninstalled, cleaned out the registry, installed, upgraded, used different profiles, etc. and the result is always the same.
What could possibly be causing this? I have checked all the bookmark settings from within Word, and they are all correct. I've searched everywhere, and apparently no one else on Earth is experiencing this issue.

Acrobat 9 does not work with MS Office 2000, Acrobat PDF-capable web browsers and PDFMaker-compatible applications (Acrobat 6.x - 9.x on Windows and Mac OS) .

Question re Create PDF from Word doc

Hi
I am trying to create a pdf from a Word document (Word 2007, Acrobat 8 Professional), and am having lots of trouble with images,fonts and document overhead. With the fonts, i generate the PDF by saying Create Pdf from the plugin in Word. I specify in the Preferences that fonts are not to be embedded. I then open the PDF and access PDF Optimiser -> Audit Space Usage, and it says that fonts take up like 20% of the document, however there are only like 10 lines of text in Arial (9pt), and 6 titles also in Arial (Bold). I dont understand why Font is taking up so much space considering that i have elected not to embed fonts (if i go to the Fonts section in the Optimiser, it shows both embedded and unembedded panes blank).
With the images, i have 2 jpegs in the footer, that are compressed (JPEG -> Low). The other thing i am struggling with is the headers and footers, if i generate the PDF from the Word doc with Headers/Footers, then images take up over 15% of the document. Not sure if there is a way to add headers and footers within minimum impact of filesize? I have tried checking everything in the 3 categories of Dicard Objects, Discard User data and Clean Up. but the Document Overhead remains at 35%.
What else can i do to get these filesizes reduced?I have been researching this for days and have not come across anything that has helped.I have tried to PDF print, i have changed the font to like Courier, ensured no thumbnails or bookmarks, ensured JPEGs are not embedded in the doc, tried Save As, Save As under a different filename - basically anthing you can find on the net i have found and tried, but still cant fix this!!!! please, if anyone knows acrobate 8 better than me / or knows what the problem is, please advise????
Thanks very much.

The colors and size in a graphic needs to be done in a graphics editor. What type of editor would depend on the use of vector graphics versus bitmap. Sometimes vector graphics are larger than bitmaps if you are using a lot of lines that would display better as just a splotch of color. Such are the variations between vector and bitmap graphics, but important if you are looking for size reduction. For a bitmap, I would do the sizing and color depth with IrfanView, but you should be able to do that with PhotoShop if you have it. Vector graphics can be adjusted in Illustrator. The size of vector graphics is not an issue since they are scalable, but the size of a bitmap is important since your are looking at individual pixels and that depends on size. The point is that if you can adjust the color depth and size for the desired pixel resolution, the bitmap is optimized for the conversion to PDF from WORD.
As I mentioned, the smallest file size job options should minimize font storage in the PDF. Checking with the PDF Optimizer does not always give you all of the fonts. I am not sure why. It is better to check the font tab in the document properties to see what has been embedded. There is a preflight macro to embed fonts, you might check to see if there is one to delete fonts (I have not checked on that). Sometimes you can play with the reprint of a PDF, but that is not an option that is generally recommended, particularly if you have any tagging or such. Of course, tagging can really bloat a PDF, but is needed for a variety of reasons such as format for saving back to WORD (not a great workflow), accessability, and related issues. In another topic, there is some discussion of the purposes of tagging and bookmarks. However, the tags and bookmarks take space if that is really an issue for you. The latter are avoided if you use the print to the Adobe PDF printer and do not use PDF Maker in the PDF creation process. Again, there is a trade-off here in terms of size and functionality, particularly accessibility compliance.
Not sure I am helping as I run on, but sort what might be useful for you.

Import bookmarks from word 2003 into PDF

Hello guys,
my english is not the best but i will try my best :-)
My enviroment:
Microsoft Windows Server 2008 R2 SP1 with XenApp 6, Office 2003 SP3 and Adobe Acrobat 9.
My problem:
I installed Adobe Acrobat 9 without Adobe Tabs / PlugIns for Office.
One user write a document in Word 2003 with many bookmarks. He try to convert the document into a PDF. But after converting the bookmarks are not included in the PDF.
He try to convert the document over the PDF printer and in Acrobat over create -> pfd from file. Both ways are not working.
So now my question: Is there any way to convert a doc into a PDF without using the Adobe Tabs / PlugIn for Office?
Thanks a lot.

- Open Word 2003, you should see a "Adobe PDF" or "Acrobat" menu item.
- Select the option to change preferences
- Select the Bookmarks tab
- Select the option to convert Word Bookmarks

Free at last from Word for the Mac 2011

     I used Word for 20 years but when I moved on to Lion, I found the 2011 version
of Word for the Mac to be a muddled, useless ball of snakes. I switched to Apple's Pages
and was pleased with its intuitive and productive arrangement. What a difference!
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drawing elements (e.g., borders). Unllike the disaster of Word's Ribbon, it has an
area at the top where you can display (from a wide array of options) those
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They did it once already.
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RE: 10YR CUSTOMER
SWITCHING TO AT||AMP||T FROM VERIZON FOR THE NOKIA 900 LUMIA
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Create Bookmarks from Word Styles on Mac

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