Create SharePoint 2010 Alerts that email to SharePoint Group Members
I have created a SharePoint Group.
I have placed individuals in the SharePoint group assigning them access to a sub-site.
I need to set up alerts so library changes, announcements, calendar event items etc cause emails to be sent members of SharePoint group.
Please provide directions for implementing a solution utilizing SharePoint designer workflow.
Thanks,
Roy
Intell-Guy
Hi,
SharePoint Designer has send an email Action for sending email notification to users or groups, just create a list based workflow or reusable workflow and then publish the workflow to start when there is a create or change event. Here is a link for reference
http://office.microsoft.com/en-us/sharepoint-designer-help/send-e-mail-in-a-workflow-HA010239042.aspx
Hope this helps!
Ram - SharePoint Architect
Blog - SharePointDeveloper.in
Please vote or mark your question answered, if my reply helps you
Similar Messages
-
How to create sharepoint Group with read only permissions using powershell for entire site ?
How to create sharepoint Group with read only permissions using powershell for entire site (including subsites and top level site)
Hi
using (SPSite site = new SPSite(url))
using (SPWeb web = site.OpenWeb())
SPUserCollection users = Web.AllUsers;
SPUser owner = users[string.Format("{0}{1}", "Domain", "Owner Username")];
SPMember member = users[string.Format("{0}{1}", "Domain", "Default Member Username")];
SPGroupCollection groups = Web.SiteGroups;
string GroupName = “Super Exclusive”;//your group name
string GroupDescription = “Super exclusive group description.”;
groups.Add(GroupName, owner, member, GroupDescription);
SPGroup NewSPGroup = groups[GroupName];
SPRoleDefinition role = Web.RoleDefinitions["Read"];
SPRoleAssignment roleAssignment = new SPRoleAssignment(NewSPGroup);
roleAssignment.RoleDefinitionBindings.Add(role);
Web.RoleAssignments.Add(roleAssignment);
Web.Update();
Please 'propose
as answer' if it helped you, also 'vote
helpful' if you like this reply. -
How to create SharePoint: Group By on more than 2 columns in a view (SP 2013)
Hi All,
I want to create Group by column on more than 2 columns in a view in SharePoint 213 list.
The group It for CurrentUser,Yearly,Monthly andWeekly.
How can I achieve It?
Thanks in AdvanceHi,
According to your post, my understanding is that you want to group by on more than 2 columns in a view.
You can use Data View Web Part in SharePoint Designer and add some changes & additions.
For more information, you can refer to:
Group by for more than two columns in SharePoint list
SharePoint: Group By on more than 2 columns in a view (SP 2010)
SharePoint 2013 – Add DataView WebPart with SharePoint Designer 2013
Hack: Data View Web Parts in SharePoint 2013
Best Regards,
Linda Li
Linda Li
TechNet Community Support -
MS InfoPath 2010 form with RTF (Rich Text Fields)
MS SharePoint 2010 Custom Library
MS SharePoint 2010 Designer Workflow Send Email
http://office.microsoft.com/en-us/sharepoint-designer-help/send-e-mail-in-a-workflow-HA010239042.aspx
https://www.nothingbutsharepoint.com/sites/eusp/pages/creating-html-emails-with-spd-workflows.aspx
Hi all of the above work, our question is how to control the RTF (Rich Text Field) look up values to the InfoPath 2010 form in the HTML email?
How to FORMAT the RTF look up value? in the HTML email
EXAMPLE
we have a InfoPath 2010 form published in the SharePoint 2010 custom list library there are 5 RTF fields (Notes1, Notes2, Notes3, Notes4, Notes5) there are other plain text fields, date fields, and other field types in the form
We use a HTML table to make the email look like the InfoPath form, so when the users fill out the form and they get the email notification everything looks the same.
Our problem is the EXTRA LINE SPACE in the RTF look up values
We want to remove any leading spaces, and line spaces between HTML table cells
Our Workflow has the HTML in a Workflow variable, as you know it does not support remote CSS it has to be in-line style for any formatting we want all cells to have
valign="top" the email should align at the top of the cell, all field types do except the RTF look up values they make the email look bad and they contain a lot of white space.
Please test this in your enviroment
<table>
<tr><td>Title:</td><td>[%Current Item:Title%]</td><td>[%Current Item:Notes1%]</td></tr>
<tr><td>Created by:</td><td>[%Current Item:CreatedBy%]</td><td>[%Current Item:Notes2%]</td></tr>
<tr><td>Date Created:</td><td>[%Current Item:Created%]</td><td>[%Current Item:Notes3%]</td></tr>
<tr><td>Modified by:</td><td>[%Current Item:ModifiedBy%]</td><td>[%Current Item:Notes4%]</td></tr>
<tr><td>Date Modified:</td><td>[%Current Item:Modified%]</td><td>[%Current Item:Notes5%]</td></tr>
</table>
I could not update the question below to the proper forum section. that is why i am asking again.
http://social.technet.microsoft.com/Forums/en-US/a7918bfb-9166-4bdb-828c-132a0c7611e3/ms-sharepoint-2010-designer-workflow-emails-huge-lines-paces-in-rich-text-fields-values-from-ms?forum=sharepointcustomization
-IsaackHi IssackB,
perhaps you may try this article:
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/f8fa2a11-9f74-4dd2-b277-21ce872fdcb2/can-we-add-rich-text-editor-to-the-sharepoint-designer-2010-workflow?forum=sharepointcustomizationprevious
there are some notes that perhaps you may check:
Use the same font for all the controls to ensure consistent spacing between rows.
Choose Size from the Format menu, and then choose To Fit from the menu that appears. This adjusts the size of each control, depending on the font set for the data that appears
in the control.
NOTE: The Print Preview and Output To commands use different algorithms for calculating text width; therefore, the text may occupy more or less
space in the RTF file.
Reduce the amount of blank space above and below the report controls. Any vertical
space between the controls is converted to whole lines
in the RTF file. For example, a
space of .02 inches can increase to .1667 inches in the
RTF file.
Make sure controls on the same output row are not too close to each other or overlapping. This can cause the Output To command to omit the controls or to align the columns incorrectly
in the RTF file.
Use the Align command from the Format menu to ensure that a row of controls is aligned properly on the report. If a row of controls is not aligned properly, the Output To command may place the controls
in different rows, causing extra blank
spacein the RTF file.
and please have a check there are updates for exchange 2013 and will be available with the upcoming release of CU4 for Exchange 2013, that stated the format rtf was saved instead HTML. http://support.microsoft.com/kb/2862739/en-us
Regards,
Aries
Microsoft Online Community Support
Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread. -
SharePoint 2010 email enabled groups do not deliver messages to group members
I configured my SP2010 farm to send and receive email propperly. How do I know this?
Because I receive alerts from SharePoint all the time.
Because I can email enable a library and I can send documents to it successfully
Because I can look at AD and see that the contacts have been created in the appropriate OU
So the problem is only with the SharePoint groups and corresponding AD Distribution List.
I can assign an email addres to a SharePoint group from the SP interface
I can verify that the Universal Group is created in AD as expected
BUT, email sent to the group email address is not sent to the members of the group. I also know this doesn't happen because the distribution list in AD has no members. If I add a member to it manually from the AD Computer and Users console then the
member get the message.
The bottom line is that SharePoint is not pupulating or updating the Distribution List in AD as it should.
I can rule out permissions because the the DL is created and the FARM Account and APP Pool account both have FULL Control over the OU where those contacts and Groups are created.
Does any one have a light to shed on this?
Thanks a lot,
FernandoGreat article here:
http://joyknows.wordpress.com/2011/01/12/sharepoint-alerts-not-working-for-group-recipients/
Unchecking “Require that all senders are authenticated” on the mail enabled group in Exchange Management Console, allowed Alerts to come through to AD groups using
SharePoint.
I struggled with this but the steps in the post resolved it for me.
Thanks. -
Hi all, I installed microsoft sharepoint designer 2010. It was working perfectly up until yesterday when I create a new site, it gave me an error that said " This web site must be created on a server that is running Microsoft Sharepoint Foundation.
Please choose another Location " Now I can't create any sharepoint site and it freaks me out. I tried repairing, unistalling and reinstalling but still i get the same message.You have to have SharePoint 2010, either SharePoint Foundation 2010 or SharePoint Server 2010, installed somewhere in order to be able to create SharePoint sites with SharePoint Designer 2010. SharePoint Designer 2010 is a client-side product, which is usually
installed on end user machines and then used to connect to a server-side edition of SharePoint 2010 (either of the two I mentioned above) to modify the SharePoint sites hosted on that server-side product.
It is possible to install SharePoint Foundation 2010 on a client operating system (Windows 7), but it is much more likely that a production environment will involve installing SharePoint Foundation 2010 or SharePoint Server 2010 on a server operating system
(Windows Server 2008 or Windows Server 2008 R2) on a central server that can be accessed by multiple users.
If you are looking to do testing, you can either install Foundation on Windows 7, or use a virtualization product such as Hyper-V, VMware Workstation, Virtual Box, to name a few, to build a virtual server hosting SharePoint.
You aren't going to be able to create SharePoint sites with SPD until you have SharePoint Foundation 2010 or SharePoint Server 2010 somewhere for it to connect to, sorry.
John
MCTS: WSS v3, MOSS 2007, and SCOM 2007
MCITP: Enterprise Project Management with Project Server 2007
Now Available on Amazon - The SharePoint 2010 Disaster Recovery Guide. Also available -
The SharePoint 2007 Disaster Recovery Guide.
My blog: My Central Admin. -
I have try to create sharepoint 2010 Project in VisualStudio 2012. but give me error A Sharepoint server is not installed on this computer.A sharepoint server must be installed to work with sharepoint Project.
I have to configure sharepoint but still give error like
Configuration Failed
One or more configuration settings failed. Completed configuration settings will not be rolled back. Resolve the problem and run this configuration wizard again. The following contains detailed
information about the failure:
Failed to create sample data.
An exception of type Microsoft.Office.Server.UserProfiles.UserProfileException was thrown. Additional exception information: Unrecognized attribute ‘allowInsecureTransport’. Note that attribute
names are case-sensitive. (C:Program FilesMicrosoft SharedWeb Server Extensions14WebClientsProfileclient.config line 56) -
Hello. I have adobe forms and received the alert that it will be ending in July. Then I received an email about Adobe Acrobat XI Pro which can create forms. I signed up for the free trial and when I began to make a new form it brings me back to Adobe Forms. My question is, when Adobe Forms ends on July 28th will Adobe Acrobat XI Pro be able to create forms or will it now? and if not, then why is adobe advertising for it still?
What you're calling "Adobe Forms" is really Adobe FormsCentral. The FormsCentral service is indeed going away soon, but you can always create PDF forms (AcroForms) with Acrobat. Acrobat also comes with a desktop version of the FormsCentral desiger, which can be used to create simple PDF forms that can be used apart from the FormsCentral service. So you'll no longer be able to create and host web forms with the FormsCentral service or use PDF forms with the FormsCentral service. You will be able to create standalone PDF forms with Acrobat and simple PDF forms with the FormsCentral desktop app.
-
Cannot assign an email address to SharePoint group (distribution groups)
Hello,
I configured incoming email awhile back in our SharePoint 2010 environment and it works great. I can assign an email address to a list and the necessary contact is created in AD in the OU I configured for incoming email and of course the item emailed in
is added to the list. However, if I try to assign an email address to a SharePoint group to create a distribution group, the following happens:
The following error has occurred while attempting to contact the Directory Management Service: The request failed with HTTP status 401: Unauthorized.
From what I've found on Technet and other resources, if incoming email works as expected, assign an email address to a group should work without issue but this obviously isn't the case. I've dug around in the 14 hive and pretty much the same exact error
is found there (with just a little more detail):
System.Net.WebException: The request failed with HTTP status 401: Unauthorized.
at System.Web.Services.Protocols.SoapHttpClientProtocol.ReadResponse(SoapClientMessage message, WebResponse response, Stream responseStream, Boolean asyncCall)
at System.Web.Services.Protocols.SoapHttpClientProtocol.Invoke(String methodName, Object[] parameters)
at Microsoft.SharePoint.DirectorySoap.SPDirectoryManagementProxy.CreateDistributionGroup(String Alias, String Name, String Description, String ContactCN, RequestInfo Info, DistributionGroupFlags Flags)
at Microsoft.SharePoint.SPGroup.CreateDMS(String dlAlias, String friendlyName, String description, String[] members, String requestor, String justification, Int32& jobId)
Any ideas what this could be? I'd imagine the timer service account has the appropriate permission on the OU as it can create objects for lists with incoming email enabled without issue.For the issue with group members who are not added during the creation process ...
I followed this Technet article : Configure
incoming email for a SharePoint 2013 farm
But in the paragraph "Configure AD DS to be used with Directory Management Service", I added
delegation of control for the following common tasks :
Create, delete and manage groups
Modify the membership of a group
The distribution group gets created in AD with members in SharePoint 2013 ! It should work with 2010 as well…
PS : Do not forget to set up these rights, not only for the Central Administration Application pool Identity account, but for all
your Web Applications! -
SharePoint 2010 - Claims Based Authentication - Access Denied for AD Group members
We're in the process of migrating our SharePoint 2003 system to 2010 and have used Metavis to migrate the data. We had to do the data migration in a lab environment and then move/attach the content database to our production server. The database attached successfully
and I, as a site collection administrator, can see all sites and the data therein. We are using claims-based auth with ADFS 2.0 as the provider.
My users, however, get access denied trying to go anywhere on the site. I have added the Active Directory groups to the appropriate SharePoint groups and have confirmed the groups are appearing with the c:0-.t|adfs|group_name syntax. If I add them as individual
users (i:05.t|adfs|[email protected]) they can authenticate fine, but not by AD group membership.
I enabled ADFS tracing and I see that the claim being provided includes the SIDs for all the groups the user belongs to. Using ULS Viewer I can see that SharePoint sees the correct number of claims (it doesn't show what those claims are, just the number) but
it doesn't seem to be connecting the SIDs passed to the group name used in the permissions list. I have also updated the portalsuperreader and portalsuperuser accounts after the database was moved, just in case there was something weird there.
The ADFS and SharePoint servers are all in the same AD domain, so they should be able to resolve SIDs ok. I suspect the issue is somehow related to the migration of the content database from a separate
environment (different domain), but I can't figure out for the life of me how to get the group authentication to work.
Thoughts?Brilliant idea. Unfortunately that didn't work - I can get to the new site as the site collection owner, but members of groups to which I assigned permissions still get Access Denied. :-(
-
Need help for creating sharepoint sites for both internet and intranet users
We would like to know what is the best approach to create SharePoint sites for our customers(internet users) and internal employees(intranet users) on the same SharePoint server. Here is the scenario:
1) A customer posts a document from internet.
2) This triggers a approval workflow that can only be accessed and executed in the intranet environment. This approval process requires approval's possible modifications to the customer's document.
3) We would like the customer not to able to check the approval state and the modified document until the document is fully approved and finalized.
We are pondering if we need to create two sites, one site for customer and the other site is for internal approvers. Or one site is possible. It also looks like we need to somehow copy customer's original document to intranet site and triggers the workflow.
Any design ideas are helpful. Thank you advance!Hi Jason,
Though it is perfectly possible to have both intranet and internet on the server, it is not a recommended practice. Having both on the same server would have multiple problems, instead me detailing it out, here is a forum thread on which Trevor had given
enough reasons -
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/9b550c33-6f5f-4cd9-8762-8ff389b747d9/sharepoint-2013-one-farm-to-host-intranet-extranet-internet?forum=sharepointadmin
If you have valid reason to go with single server, then you can also explore email enabled lists as one option and another one would be using custom sharepoint designer workflow.
you can also try using event receivers to send documents to intranet site from internet site, process everything and update the document in the internet site.
Hope this helps!
Ram - SharePoint Architect
Blog - SharePointDeveloper.in
Please vote or mark your question answered, if the reply helps you -
Create SharePoint 2013 hosted app using visual studio 2013
i tried to create sharepoint hosted app, i just created a new project and try to deploy it but it failed every time with different error sometimes system account can't run the project, created another administrator and try to re deploy it so i had a new
error that the visual studio project need a administration permissions and i already grant the administration permissions for the new user, any one can provide a complete tutorials on how we can create new hosted sharepoint app using visual studio 2013
Mohamed AbdeenHi,
According to your post, my understanding is that you want to create SharePoint 2013 hosted app using visual studio 2013.
Here are some great blogs for your reference:
How to: Create a basic SharePoint-hosted app
My First Sharepoint-Hosted App in 2013 - CodeProject
Setting up your App domain for SharePoint 2013
Thanks,
Linda Li
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Linda Li
TechNet Community Support -
Send Email to Sharepoint Group
Hi All,
How can i send email to sharepoint group? using infopath form send email data connection.
1) I have created three groups i.e GroupA, GroupB and GroupC. i have a dropdown list (Items are GroupA,GroupB,GroupC) in my form. lets say user selected GroupA from dropdownlist then up on submit i have to send an emal to GroupA.
--> Can this be possible? if yes then how
2) I have another alternate solution. can this be achieved? please let me know
I have created a three sharepoint custom list for GroupA, B & C in that few listed users email id are present.
Here my questio is:
1) How can i get the list of all the users when user select GroupA/GroupB/GroupC in dropdown list and sends an email to those users on submit button?
2) Can this be possible Using Rules/setting Condition? If not
3) Can this be achieved by using vbscript? because my client doesn't want to go with manage code and the big problem is i didn't have any idea on VBScript
Please help me. Thanks in Advance.
MohammedAll this can easily be done with a pretty simple workflow. Is there a reason you're not doing it that way? It's best NOT to send the entire form via email, because the data is immediately out of date, the formatting gets messed up, it requires
InfoPath to be installed on the client, and it duplicates the data across the system.
Please explain why you want to send via email submit instead of workflow, and then I'll see about testing your scenarios.
SharePoint Architect || Microsoft MVP ||
My Blog
Planet Technologies ||
SharePoint Task Force -
I recently installed SharePoint 2013 SP1 and thus far all seems to be going well. I do have one issue concerning permissions to a team site I have created:
1. If add a user User1 only to a SharePoint group that has edit permissions to the site, that user can log in successfully.
2. If add a user User1 only to a security group that is a member of the aforementioned SharePoint group, the user gets "the site has not been shared with you. The security group is a global SG, though I tried changing it to universal
but that did not help
I have tried updating the SPSecurityTokenServiceConfig as briefly described at this link:
http://macaalay.com/2014/05/27/active-directory-groups-and-access-denied-in-sharepoint-2013/. I performed the steps and it did not work. I also
tried rebooting the server after that, and that did not work either. any thoughts?
Thanks in advance for your helpHi,
I tested the issue on SharePoint server 2013 without sp installed. It worked and I used global security group. I will test the issue on SharePoint 2013 sp1 later, and please provide more information to narrow down the issue.
Please go to site settings > site permissions > check permission, type in domain\user1, and post the result here.
If the user has been granted permission, please try logging on another machine to test if Windows credential casues the issue.
Did the issue occur to one site collection? Please test on other sites or web applications?
Please create new user to test the issue again.
Regards,
Rebecca Tu
TechNet Community Support -
Error creating SharePoint Server Farm
Since Sunday I've been trying to create SharePoint Server Farms on the new Azure portal with the new gallery option. Every time I try to create a farm, it fails to create the SharePoint VM. I set up a trial account as well but it also fails.
How do I resolve this issue?Hi,
Which region did you select when create the Sharepoint farm?
I checked on my Azure account and I could not create a Sharepoint VM when I created a Sharepoint server farm. I will report it to the related team and hope it would be solve soon.
Best regards,
Susie
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact [email protected]
Maybe you are looking for
-
Move file from one folder to another
the instructions in Lightroom say: i(Optional) If youre not moving photos to an existing folder, create a i new folder. i Select a folder in the Folders panel. i In the Grid view, select the photos you want to move. i Drag the photos to a folder in t
-
Hi, how can I sync more than one folder of pics from My Pictures on my computer to my iphone?
-
how can i use the urdu font in java??? secondly after using how the character is calculated to be printed.. suppose you pressed 'a' and the program prints 'c'? is it possible?
-
After configuring SSL, cannot run Report Manager but ReportServer works fine
I'm using SSRS 2014 as part of SQL Server 2014 Express. I've configured both the Web Service URL and the Report Manager URL to use a Certificate and only allow port 443 traffic. I did this by removing the port 80 identity and adding an SSL Identity.
-
NLS_LENGTH_SEMANTICS, how does it work?
The tilde character produced below is going to take up at least a couple of bytes and because my NLS_LENGTH_SEMANTICS is set to byte "x" is i assume only capable of storing 1 byte so shouldn't the code excerpt throw up an error? When i run this code