Cumulative running total thru a subreport

I have a simple main report that returns customer contact detail info with a count of those customer contacts. The report is grouped by "Mailing Type" of which there are 5 for this particular process. After each group, I have a sub report returning contact detail but this time for prospects associated to the same mailing type, thus resulting in 2 different counts of contacts for each mailing type, one for customer and one for prospect contacts.
I want to create a "running total" that will show the total number of contacts for each mailing type
So, if there are 10 customer contacts and 2 for prospects associated to type 1, I want to show 10 at the end of the customer group, then 12 at the end of the prospect sub reprort, then accumulate the next set of custoemr contacts and then the next set of prospect contacts thru to completion.
I've setup shared variable for totalcustomercontact and prospectcontact counts, but these variables seem to reset in each group as opposed to accumulate, so I'm certainly doing something wrong.
Seems like a common need that I'm just run across for the first time, so I would appreciate any assistance.
Thank you,

To produce your running total:
Create a formula called something like runnitn_total as
numbervar totalcount := totalcount + (the count of the group field(s) you're totaling).
Put it in your Report Footer but also put it in the Group Footer where your current subtotals are (you can suppress the one int the Group Footer.
This should give you the totals you're looking for.
EG formula field totnum contains "numbervar totalnum := totalnum + Count ({@num_key}, {@firstnum})"
put totnum in the group footer and report footer.
suppress the one in group footer.

Similar Messages

Sub-Report Running Total

Post Author: Set_Shot_Dave
CA Forum: General
Hello All,
Let me set up my problem first.
I have a running total from a subreport and a running total from my main report.
I shared my running total from both reports ( it didn't work when I did or didn't).
when I do my calculation I get a boolean true as my answer.
By the way my running total from my main report is controled by a formula.
In subreport I did the following;
Called the formula share1
shared numbervar Cong1;
cong1 = sub-report-running total
in main report i did the follwing
called the formula share2
shared numbervar Cong2;
Cong2 = main-report-running total
Still in main report
I create a a field called Calcuation
shared numbervar Cong1
shared numbervar Cong2
numbervar calculation
calculation = Cong1 / Cong2
I get a boolean True

Post Author: Set_Shot_Dave
CA Forum: General
I brought in the shared variable into the report on its own.
No calculation just a formula field as followed
@calculation
shared numbervar share1;
numbervar calculation;
calculation:= share1
I get 0.00
The fields are in the report footer of the main report and report footer of the sub-report is there a problem with this
the

Cumulative Key Figure (Running Total) - how to use in formula?

We have a scenario where I need to use the cumulative value of a Key Figure in a subsequent formula. The Cumulated property setting at the Key Figure level in the query is a Displayed Data Only setting, however, so the cumulated values are not available for use in a formula The individual values are used by BW as opposed to the cumulative values that are displayed in the column.
Ive tried using the Cumulated property at the characteristic level. I am then able to use the displayed cumulative values in a formula. However, I also need to display the individual (not cumulated) Key Figure values in a column. These individual values are no longer available for display if the Cumulated property is set at the Characteristic level.
I thought that the Define Cells functionality could possible be used, but there is only one Structure in the query, so the Define Cells functionality is unavailable. I could not think of a way to use a second structure in the rows, as the rows need to be dynamic (two characteristics, populated based on user input variables).
It may be possible to accomplish this requirement by adding a column using VBA in the SAPBEXonRefresh sub, but use of VBA is not a preferred option, as the query may be run in either the Excel Analyzer or the Web Analyzer.
The infoprovider does not contain a Key Figure field for Cumulative Volumes.
The scenario details:
Rows (Characteristics):
A: Plant (values based on user input variable)
B: Calendar day (values based on user input date variables for start & end dates)
So there is one row for each day within each plant.
Columns (Key Figures):
A: Cumulative Volume at Start of Period (uses user input date variable for start date, and Constant Value property. Hidden column.)
B: Daily Volume (for each day in the period defined by the user input variables for start and end dates)
C: Cumulative Volume at End of Each Day (formula, meant to be equal to the sum of the Cumulative Volume at start of period plus the total so far of the Daily volumes. In other words, equal to the sum of Column A plus the running total of Column B).
Does anyone out there have any more ideas on how to accomplish the required Cumulative Volume computation?

Thanks for your reply Jurgen.
I've created a Global Calculated Key Figure (CKF), and have looked at and tried a number of settings in the Properties of this new CKF.
I have not yet been able to make this work for me.
The "Cumulated" property for a Global CKF is also a display-only property. The displayed running total is not used in any formula containing this CKF, only the individual values are used in the formula.
If I select the 'Enhance' option, where exception aggregation can be done as I think you suggested, I do not see a 'cumulated' option. If I select the 'Summation' option for 'Exception Aggregation', then the 'Reference Characteristic' pull-down is not available.
Is there a different 'Exception Aggregation' option I should be using for running totals at the calendar day level?
Or am I unclear on the concept of your suggestion?
Perhaps you're on a later version of BW that has more Exception Aggregation options? (We're on BW3.5)

Cumulative Balance Running Total

Hello community,
i am doing a business partner Account balance report, i have already successfully fetch my data in to crystal reports as well as the running total for the cumulative balance, my problem is i have a duplicated rows in debit side, now how will i say to crystal reports (in Formula expression) that the 1st line if duplicated will the only one to be evaluated. for more detail please see image below
http://i264.photobucket.com/albums/ii184/abing430/CRDuplicatedRows.png
http://i264.photobucket.com/albums/ii184/abing430/CRDuplicatedRows-1.png
please help.
best regards,
Fidel

hello sharonamt,
thanks for the response.
//Head
Shared NumberVar OB := {Command.Open Balance}
//Line
shared numbervar OB;
OB := OB + {BP_AccountBalance;1.Credit} - {BP_AccountBalance;1.Debit}
//Footer
Shared numbervar OB
i have this ff. formula the header is put in the page header, the line is put ing Group Footer section and the footer is put in report footer section. my group is grouped by Ref field w/c is unique in this report.
the duplicated rows is eliminated since i put my line formula in the group footer. but using the ff. formula's the report is ok, the results is fine on the first page only, because in the second page it will get the OB balance which is in the page header of the report., i dont needt to reset my running total.
thanks.
please help
best regards.
EDIT:
i have manage to figure out my problem... i just use this formula and it works.
whileprintingrecords;
if pagenumber = 1 then Shared NumberVar OB := {OpeningBalance.Open Balance}
else
0
since im having problem with reseting of the openingbalance, i had trap the page numvber and never reset the running total. this formula works for me as of now.
Fidel
Edited by: Avelino Fidel on Jan 24, 2011 2:46 PM

Use running total to get cumulative value

Just want to clarify, can it be get the cumulative value of string instead of numeric figure by using running total function?
for example:
Date               Action
01/Jun      Created
02/Jun      Deleted
03/Jun      Created
11/Jul       Deleted
12/Jul       Created
13/Jul       Deleted
Can it be counted as a number of action & cumulate for each month?
ideal result is:
June
Created:2 Deleted :1
July
Created:3 Deleted :3
Thank for share...

This can be done using Running Totals. I'm assuming you are grouping your results by month.
1. Create a running total for the "Created" action called RunningTotalCreated:
Field to summarize: {Table.Action}
Evaluate: Use formula:
{Sheet1_.Action} = "Created"
Reset: on change of group "Month".
2. Create a running total for the "Deleted" action called RunningTotalDeleted:
Field to summarize: {Table.Action}
Evaluate: Use formula:
{Sheet1_.Action} = "Deleted"
Reset: on change of group "Month".
3. Create a formula called result with the following code, and drag it into your month group footer.
"Created: "+totext({#RunningTotalCreated},0)+" Deleted: "+totext({#RunningTotalDeleted},0)
Cheers,
Fritz

Cumulative total - how to have a footer cell give running total

I'm working on a gas mileage spreadsheet. One column shows how many miles I went between gas fill ups. I'd like the footer cell in that column to show the running total. I'm running into a problem with the empty cells - they're causing a red triangle error in the footer cell. What's the formula to keep a running total of a set of cells, but ignore any blank cells?
Thanks,
Don

Hi Yvan,
Thanks for your response. The cells in C are output from other formulas. I used =SUM(C) for the cell (which happened to be the C column, by the way) and got the red triangle error. Is there a way for the footer cell in C to disregard the embedded formulas and take the output of each column cell instead, and get a running total of that?
Thanks,
Don

Cumulative Sum/Running Total Help

I have searched through the existing questions for some help, but cannot find a similar question.
I am attempting to do a running total on a field where one week could not have anything to "add" to the running total. Is there a way to get the running total to show for a group that does not have data in the set? The data, received results and desired results are below. I only get the running total to show when there is data, but I would like to show the running total regardless.
ex data:
groups
39       38       37       36       35        34        33
counts for running total
1         0         0         3         2          0          1
received results:
groups
39       38       37       36       35        34        33
counts for running total
1         0         0         4         6          0          7
desired results:
groups
39       38       37       36       35        34        33
counts for running total
1         1         1         4         6          6          7

I take it that under Received Results, the groups with zero counts are not actually showing, not that they are showing zeros, right? If that is the case...
You have to ensure that you get a record from your data set for every group. For example, if your data is currently returning the group and the count, you could use a database command as your data source that looks something like this (MS SQL):
select groups.code, isnull(data.counter, 0) as Counter
from groups
left outer join (
select data.code, count(*) as counter
from data
where data.date between dateadd("d", -7, getdate()) and getdate()
group by data.code
) data on groups.code = data.code
This will return records like:
Code   Counter
39     1
38     0
37     0
36     3
35     2
34     0
33     1
Now that you're getting a record for each group, your report should then show the running total for each group.
HTH,
Carl

Require a formula to calc the diff between 2 running total fields in a crosstab

Post Author: PJM
CA Forum: General
Hi,
I have built a crosstab in Crystal XI with the following columns:
PROFILED BUDGET (a) EXPENDITURE TO DATE (b) VARIANCE (a-b)
The profiled budget and expenditure to date columns are both running total fields. I want the variance column to show the difference between the budget and expenditure.
To set the variance field up as a running total, I assume that I would have to specify that I want this formula evaluated after the budget and expenditure fields , however, I can't work out how to do this on a crosstab.
Moving the crosstab to the report footer has had no impact.
If I try to create a basic formula using the running totals, I get the error message "A summary has been specified on a non-recurring field" - I can't find an explanation of this error message on the help menu.
Can anyone help with this please?

overtime hours are calculated after 40. If I work 12 on monday, thats 12 regulars hours. not sure about others states laws but here in wisconsin we consider overtime after 40 only, not after 8 daily. at least thats how my company calculates overtime. lets say I work 10 hours a day, monday thru thursday, thats 40 hours regular time. anything after that is overtime. our weekly work schedule starts on sunday and ends on saturday. so on my bi-weekly time log, if i work 10 hrs a day monday thru thursday, i want 10hrs each day in regular hours cell, then when i work friday and or saturday, i want those hours in overtime hours. the main problem im having is: if i reach 40 hours in the middle of a day, i want the regular of that day to end and the overtime to pick up on the same day.
here is a basic example of how i want regular and overtime to look. of course the values will be duration not just numbers. hope this helps explain what i need a bit better.

Getting running total formula result at the beginning of the report

Hello All,
I am having an inquiry that if I can get a grand total in the report footer to the report header.
The grand total is not a direct sum. I am using three formulas
the first formula:
@reset Group Header
whileprintingrecords;
numbervar sumpct4;
if not inrepeatedgroupheader then
sumpct4 := 0;
the second formula: Details section
whileprintingrecords;
numbervar sumpct4 := sumpct4 + {@Total_Market}; // {@Total_Market}; = Amount+ Interest
numbervar grtotal4 := grtotal4 + {@Total_Market};
Group Footer
whileprintingrecords;
numbervar sumpct4;
Report Footer
whileprintingrecords;
numbervar grtotal4;
All that I need is to show the total which is in the report footer at the top of the page where I am having a summary.
So, can you please help me.
Thanks
Edited by: maas maas on Sep 8, 2010 12:48 PM

Hello my friend,
I want this to be controlled in crystal.
Is there is a way to get the grand total by using multiple formulas or any other way?
Here is the structure of my report:
Group Header 1: CCY
Group Header 2:Type
@reset Group Header
whileprintingrecords;
numbervar sumpct4;
if not inrepeatedgroupheader then
sumpct4 := 0;
Group Header 3A: Deal No
Group Header 3B: Deal No (subreport to get the {@amount} for each deal)
I will pass the end_date from the main report to subreport and I will get the sum(amount) for each deal between date (1-1-2008) to end_date. The sum will be as a shared variable to the {@amount} formual in the main report.
Details:
Deal No, {@amount}, {@Price}, {@market}, {@Total_Market}
{@Price}: if {table.price} = 0 then
100
else {table.price}
{@market}: if Type <> "DEP" then
({@amount}*{@Price})/100
else
{@amount}
{@Total_Market}:{@market}+ {@Price}
Running formula to get Total_market: Details section
whileprintingrecords;
numbervar sumpct4 := sumpct4 + {@Total_Market};
numbervar grtotal4 := grtotal4 + {@Total_Market};
Group Footer 3B: Deal No
Group Footer 3A: Deal No
Group Footer 2:Type
In this group I am placing a running total formula:
whileprintingrecords;
numbervar sumpct4;
Group Footer 1: CCY
Report Footer:
@grand_Total
whileprintingrecords;
numbervar grtotal4;
Now, i want this @grand_total formula result to be shown in Group Header 1: CCY.
I tried to insert a subreport at the beginning which it is a copy of the main report, but I did not get the coorec t result because I am getting the {@amount} from a subreport and in crystal I can't insert a subreport in an existing subreport.

Running Total of a Calculated Member

Hi Friends ,
Need help in calculating the Running Total of a calculated member . I am using the below Query to calculate but it is not showing correct Values.
Query :
WITH
set
[FUNCTIONAL BENEFITS]
as
ORDER(
[FUNCTIONAL BENEFITS].[FUNCTIONAL BENEFITS].children,[Measures].[ANNUAL UNIT CASES WEIGHTED VALUE]
,DESC)
member AUCWEIGHT as
[Measures].[ANNUAL UNIT CASES WEIGHTED VALUE],
FORMAT_STRING='##0.0'
member
[Running Total]
AS
SUM({null:[FUNCTIONAL BENEFITS].[FUNCTIONAL BENEFITS].CurrentMember},[Measures].[ANNUAL UNIT CASES WEIGHTED VALUE]),
FORMAT_STRING='##0.0'
MEMBER [Measures].[AUCWV_PRCT] AS
([Running Total]/[Measures].[TotalSuM])*100,
FORMAT_STRING='##0.0'
member [CummalativePercent] as
(SUM({null:[FUNCTIONAL BENEFITS].[FUNCTIONAL BENEFITS].currentmember},[Measures].[AUCWV_PRCT]))
SELECT {
AUCWEIGHT,[Running Total],
[Measures].[TotalSuM],[Measures].[AUCWV_PRCT],[CummalativePercent]}on columns,
NON EMPTY ([FUNCTIONAL BENEFITS])
DIMENSION PROPERTIES PARENT_UNIQUE_NAME ON rows
FROM [RRMiningDS1_CUBE]
Output :
DiMENSION
AUCWEIGHT
RunningTotal
TotalSum
AUCWV_PRCT
CUMMULATIVEPERCENT
CORRECTCUMMULATIVEPERCENT
A
62605.4
661634.6
1345632.2
   49.2
1271.2
49.2
B
38587.9
425278.7
1345632.2
   31.6
545.5
80.8
C
35894.5
370057.9
1345632.2
   27.5
485.2
108.3
D
30246.4
48345.3
1345632.2
   3.6
4.9
111.9
The CUMMALITIVEPERCENT is coming wrong .
I have mentioned the Correct CummulativePercent. as it should be the Running sum of AUCWV_PRCT i.e
49.2+31.6+27.5+3.6=111.9
Please help . where i am making the mistake
Thanks
Rakesh k Dhar

Hi R,
It might be as simple as adding solve_order = 99 to the cumulative calc. This tells the formula engine to do the cumulative calculation after the %.
Richard

Crystal report running total balance

Hi guys, please help me.
im creating a report using crystal report that display running balance from subreport.
i do have subreport and add it to main report but i need it real time changing.
for example
TRANSACTION TYPE                    QTY_IN               QTY_OUT          RUNNING BALANCE
RECEIVED                                        1                         0                         1
RECEIVED                                        2                         0                         3
SHIP OUT                                         0                          1                         2
SHIP OUT                                         0                          1                         1
RECEIVED                                        1                         0                          2
diagram shows the needed output of the report. please help. thanks

hi sir abhilash, i know you know how to fix this, maybe i need to provide some more information about the report: here what i did:
created formula @QTY_IN where code is:
                              if {ITRN.TRANTYPE} = 'DP' then
                                  {ITRN.QTY}
                              else
                              if{ITRN.TRANTYPE}='AJ' then
                             (if {ITRN.QTY} >=0 then {ITRN.QTY}) else
                              0
create formula @QTY_OUT
                              if{ITRN.TRANTYPE}='AJ' then
                             (if {ITRN.QTY} >=0 then 0 else
                           {ITRN.QTY}) else
                              if{ITRN.TRANTYPE}='WD' then
                        {ITRN.QTY}
                         else 0
create running total fields for @QTY_IN And @QTY_OUT
                         total_qty_in and total_qty_out
                         sum the fields and resets every change of group.
create a formula(running) based on your suggetion
create running_total_reset code is
                              WhilePrintingRecords;
                              numbervar rt := 0;
paste it to group header.
the output is
                                  in               out             running
shipment              0                -4               146116
shipment             0                 -1               146117
shipment               0               -4               146116
but it should be
                                  in               out                            running
shipment              0                -4    (-146118)           146114
shipment             0                 -1    (-146114)           146113
shipment               0               -4     (-146113)          146109
so on so forth.
we can do this sir. thanks ^__^.
really appreciate your help.

Running total and Next function in Crosstab

Clarifications on getting Next Running sum and count on a Crosstab Here is the example, which I am working on:Highlights of the Report:- Report is grouped on {Scenario Name}- Left side dates on any of the tables is {Version Date}- Dates on the top header on any of the tables is {Fsc Week End Dt}- Other formulae used in this report are:1) = ({Query1.Demand Qty})/100000Numerical values displayed in the "Original values" table.2) =if {Query1.Scenario Name} = 'DLYPRD:ASCP-PRD:PRD' THEN mid ({Query1.Scenario Name},13,3)ELSE mid ({Query1.Scenario Name},13,6)Second column with value PRD in any of the tables.3) {next qty} = if not onlastrecord then next({@ShortDemandQty}) else 0;(used in the "next values vertically" table)4) - running total to calculate horizontallyEvaluate - For each recordReset - On change of field: {Version Date}5) - running total to calculate vertically.Evaluate - For each recordReset - On change of field: {Fsc Week End Dt} In this report design, when I go and change the Sort order in the Record Sort Expert, some of the values go for a toss. I got two cases where the vertical values are correct in one case and horizontal values are correct in another case. First Case: Cumulative vertical values are correct.  Second Case: Cumulative horizontal values are correct.  Is there any way to consistisize both the horizontal and vertical running totals. I even tried forcing the evaluate & reset like below and clearing the record sort order, but it did not work: 1) - running total to calculate horizontallyEvaluate - On change of field: {Fsc Week End Dt}Reset - On change of field: {Version Date}2) - running total to calculate vertically.Evaluate - On change of field: {Version Date}Reset - On change of field: {Fsc Week End Dt} And one more observation on the running total, how it works in the crosstab is, the total runs likes a spiral rather than resetting at the column or row level. Is there any way to restrict this? 3) {next qty} = if not onlastrecord then next({@ShortDemandQty}) else 0;(used in the "next values vertically" table) For example, onlastrecord does not seem to work on the "next values vertically" crosstab, rather brings the record from the next column.For 3/7/2007 - 01/APR/07, the value is 157.84 which is incorrect and should be 0.I need to get a next on the running total. Next (fld) doesnot work for running totals. Please guide me, how to get the next values for the running total fields.

Post Author: redtop6683
CA Forum: Formula
Whoops I guess I should have mentioned that I've already tried using Sum and Round(Running Total, 2) and haven't had any luck.
I also should have mentioned that Groupings 1 and 2 are sums, and that Running Total is a running total that changes on every change of the grouping. There are 4 groupings.
Grouping 1 (Employee Name)
Grouping 1.1 (Shift)
Grouping 1.2.1 (Payroll Department Code)
Grouping 1.2.1.1 (Description)
Below these 4 groupings is where the running total is. The issue is that in the footer of grouping 1 is a field that sums the elapsed hours for the particular employee by each payroll department code, these are then summed using the running total. The issue is as stated in the earler post that I can round these individual sums on the groupings, but I get the number on my running total to round differently as you can see by the earlier post's example.
Thanks for the help.
~Jason

Running Total in Group Header

Post Author: bahamaER
CA Forum: Crystal Reports
Hello, I have been reviewing threads for running totals and would like some assistance on creating a running total for a group with a condition that will display in the group header, the running total should also reset for each group. Is this possible?
I know that there are some constraints such as the variable being reset to 0 in the header for each group as well as the group records have not been rendered when the header formulas are being assessed. I have been able to accomplish the task of running totals with conditions for groups using a running total field and also 3 separate formulas placed in the group header, detail and footer. The display is only correct in the group footer; my goal is to have the footer formula in the group header. Any ideas? I am currently using CR 8.5 but will be upgrading to CR 2008.
Thankyou

Hi,
If you are trying to calculate Total and display it in Group Header for field value placed in Detail, then you will get incorrect/no value for total, as Crystal Reports prints/processes the report line by line and it will not be able to process the Total for field in Detail section in Group Header.
Its is by Design.
For a workaround:
- Insert the same probematic report (Say A.rpt) as a Subreport in Group Header of this report(Say A.rpt).(Say in GroupHeader A1) and link the Main Report to the
- Insert Section Below (Say GroupHeader A2)
- Calculate Total in Section Group Header A2)
This workaround will reduce the Performance of the report as Subreport will be proceed for each Group Value.
Regards,
Kiran

Calculate % on manual running total??

I have a three part manual running total that prints the final value in the report footer. That total is based on groups of cities and time spent by each city on a project. I'm trying to calculate the percentage of time they spent on the total project in each cities group footer. So, of course (citytime % totalprojecttime). However, since it's a manual running total it's calculating based on the time up until that point, so the first city is always at 100% because the manual running total and time spent by that city is always equal. Then the next percentage is only based on the first two cities total divided by that current city, etc. so that the only city that actually has a correct percentage is the last one because it's finally calculated the totals at that point.
I've tried various printing states (evaluate after, etc) but those aren't going to work because the total isn't done until the end. Without doing a subreport, is there anyway to calculate that properly?

If you can't do a simple summary to derive total time for City, then you will need to develop a hidden subreport which you place in city group header, and use that total calculate total city time. You can then use a shared variable to holding the total city time to calculate your %ages.
Hidden subreport is a subreport will all sections suppressed and minmised so that it does not appear, it must be held in an unsuppressed section, you can section to underlay to ensure minimum space taken up.
Ian

Running Totals and Formulas with Cross Tabs

Hi,
I'm using Crystal Reports 2008 and am having two issues using Cross Tabs.
The first is that I want to have two crosstabs. They both will have a common Y axis (Oppourtunity.Sales Rep), and on the Y Axis I want one to show all (Opportunity.Create Date) where (Opportunity.Staus = Won) and the other where (Opportunity.Staus = In Process), but I can't figure out how to contruct the formula to return this result.
The other issue, is that in addition to summarizing based on Sum (Opportunity.Expected Revenue), I would also like to create a running total to show the cumulative (Expected Revenue) Week over Week.
Any direction would be fantastic.
Thank you,
Michael

Please go through the SAP Notes listed here which would help you how to create mannual running totals in crosstab
[https://www.sdn.sap.com/irj/scn/advancedsearch?cat=sdn_ossnotes&query=runningtotalin+crosstab&adv=true&note_number=&component=&sdn_updated_on_comparator=GE&sdn_updated_on=&sortby=cm_rnd_rankvalue]
Regards,
Raghavendra

Cumulative running total thru a subreport

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