Custom formulas for Numbers Spreadsheets

Where do I go to get instructions for custom formula writing in Numbers. My product is iMAC OS X Yosemite. I am more confident with EXCEL and having difficulty with flexibility in the Numbers Spreadsheets.

A good place to start is to select the menu item in Numbers "Help > Numbers Help"
Also... type the "=" sign in any cell then use the "Function Browser" to get familiar with the functions-- many are the same as excel.:
Finally, post direct and focused questions here in the forums. Good questions are formulated with "I am trying to do X. When I do this and that I get something and expected something else"
Post screenshots using by using the camera icon in the tool bar after using the built-in screenshot feature in mac os X (command + **** + 4, then select the area of the screen, the file will appear on the desktop)

Similar Messages

Creating custom formulas in Numbers V3

I am trying to create a MAXIF formula, in order to determine the maximum value (max-values) in a range of values (test-values) that are associated with a certain category (condition). The formula would be similar in concept to SUMIF or AVERAGEIF, except that the result is the maximum, rather than the sum or the average. Any help appreciated.

Hi Yellowbox. I tried your solution: I started with my original table, which has 52 weeks and many $ values for each week. Here is a short version: (not sure how you got your table to look like it does)
Date
Week
Debit
02/05/14
6
$548.35
02/06/14
6
$50.00
02/24/14
8
$208.59
02/25/14
8
$636.92
02/26/14
9
$243.92
Then, I built a second table and formatted it as you specified for the first two columns (C,D), so far so good:
Week
Debit
22
23
22
$424
$424
0
22
$572
$572
0
23
$550
0
$550
24
$137
0
0
24
$230
0
0
24
$0
0
0
24
$148
0
0
25
$305
0
0
$572
$550
The problem started after I tried to paste the formula by dragging the formula from D into the next two columns E,F, in order to eliminate the need to manually enter a new formula for each "week." But the formulas would not migrate the way I had hoped, and ended up with all zeros in columns where I tried to paste horizontally.
Week
Debit
22
23
24
25
22
$424
$424
0
0
0
22
$572
$572
0
0
0
23
$550
0
$550
0
0
24
$137
0
0
0
0
24
$230
0
0
0
0
24
$148
0
0
0
0
25
$305
0
0
0
0
$572
$550
0
0
After wrestling with the formula editor to try to get the paste to work, I gave up. So, Unless you have another solution, the only thing I know to do is to ensure the weeks in my original table are sorted to ascend from 1 to 52, then select all the transactions associated with each week, then read off the maximum that pops up at the bottom, and then manually enter week's maximum into a new table. But in the end both solutions seem a lot of work. The elegant "sort by category" option from Numbers '09 would do all this in seconds. Why did Apple remove it?

I need help with a formula for Numbers.

I keep getting a syntax error when I type this in...
=(B1/50)+(C1/12)-(MIN(D1, [4])+/5)
it is a formula to calculate weight watches points. here it is as seen on a website.
p=(c/50)+(f/12)-(min{r,4}/5)
p=points
c=calories
f=fat grams
r=dietary fiber
I have the cells so that b1 = calories, c1 = fat grams, and d1 = dietary fiber.
Can anyone point me in the right direction? I'm thinking its just a simple mistake that I am making. Thanks.

toppu2020 wrote:
=(B1/50)+(C1/12)-(MIN(D1, [4])+/5)
the [4] item means nothing for Numbers.
My guess is that the formula is trying to get the minimal value in the duo D1 and 4
so you may try:
=(B1/50)+(C1/12)-(MIN(D1,4)/5)
Yvan KOENIG (from FRANCE lundi 28 juillet 2008 20:29:36)

Need to write a custom formula for accrual plan in Leave

Hi , I have also one problem related to leave.
How to create fast formula for leave setup because i want to create fast formula accordingly If People will present 20 days in month then they will get 1 PL and If people will present 60 days then they will get 1 CL.So for this how to do leave setup and fast formula.Please help me out.
I Waiting for your reply,

Please refer following notes:
How to create and use Oracle FastFormula functions [ID 214027.1]
Fast Formula FAQ [ID 211422.1]

I am a teacher and I want a formula for Numbers that will average out A, B, C, D and E's of my students.

As the title says- I'm not much of a formula wizard and any help would be appreciated. Here's an example-
Student A receives a B, C, A, A, D, A for 6 assignments. I want them to average out at the end of the row, as well as an average on a separate page of summaries for all subjects that are assessed this way.
Ive seen it on an excel spreadsheet but was unable to look at the formula.
Please help as the semester starts in a week for us in Australia!
Thanks

ellroy wrote:
I basically want a formula where I can average Letters out to a B- or C+. Can I do this from just letters alone or do I need to assign numbers. Speaking to my curriculum coordinator, she said stick to LETTERS and see if we can sort out something for that as we don't officially report in numbers.
So that would mean I would need an average formula that would calculate B + C + C + D + A into a single Letter. I dont know if it is possible without using numbers. I hope you understand what I'm trying to explain. It's quite hard!
You say where the cutoffs are, is that A=90-100%?
Can you just use letters to make an average of the letter?
AVERAGE, which calculates the arithmetic mean of a set of values, works with numerical values.
On your posted layout, you have a table showing the letter equivalent of a percentage score:
A score under 40 = E
A score 40 or higher, but under 50 = D
A score 50 or higher, but under 65 = C
A score 56 or higher, but under 85 = B
A score 85 or higher = A
Those numerical scores may be summed, averaged, and a letter grade assigned. With the specifications given in that table, the letter grade will not include a + or -.
Your layout includes nine numerical scores for the first student (all of which are well under 40. My assumption here is that each is the student's score out of the number in the same column of row 3 (ie, the first, 13, is 13 out of 14, the second is 10 out of 16, etc,)
This raises a question:
Does each point noted contribute equally to the final average?
Or
Does each quiz/exercise contribute equally to the final average?
For the letter grades to be averaged, you will need to set a specific numerical equivalent (not a range) for each letter grade.
For the letter grades and number grades to be combined into a single final letter grade, the numerical equivalents noted above must be chosen with that goal in mind, OR the numerical scores must be converted into letter grades, then reconverted into specific numerical equivalents for each letter grade, inserted into the set of (converted) letter grades, averaged, then reconverted to the equivalent letter grade.
As you can see, there are yet a few hurdles to overcome.
Regards,
Barry

Where are Home and End keys for Numbers spreadsheet

I just bought a MBP 15 after spending my entire computer life with Windows. I have a fairly sophisticated spreadsheet that I created in Excel that I now want to use in Numbers. But I'm hung up on the simplest thing - Home & End. I've read other postings here, but everyone else seems to indicate that there are already Home & End keys on the keyboard. I have none - at least none that I can find. I just have the standard MBP keyboard, including the F1-F12 function keys (plus fn, option, control, command, & arrows). All of the key remapping posts talk about their use in text like a Safari e-mail. For spreadsheets, Windows lets me take a formula in 1 cell, ctrl-c to copy it, then shift-end-down and ctrl-v to paste that new formula to the end of the existing column. How is this done in the Mac world? Very frustrating so far. Any and all help appreciated.

Perhaps these experts can help you out:
https://discussions.apple.com/community/iwork/numbers
Post there.

How can I develop a data entry front end for numbers spreadsheet?

I have a spreadsheet which I have to enter data on a routine basis and I was hoping to develop an easy front end template to simplify the entry. Any suggestions? Thanks.

Hi confusedaboutmovies,
Perhaps this will help. Phone calls or whatever.
Column A is formatted as Date & Time for 24 hour clock
Full date and 24 hour time.
Cell A4 has the 24 hour clock time entered and is waiting for me to press the enter (return) key to show this:
You can use the 12 hour clock if you like. But then you must add am or pm.
Just a suggestion...
Regards,
Ian.

Need help creating a custom formula in a form

I'm trying to create a custom formula for for our Order entry. I want to be able to put in the quantity, list price, and discount percent and have it calculate what the extended price will be? The formula I came up with was (ListPrice * Discount1/100)* Quantity1 but that didn't work.
Here is what the spreadsheet looks like
[IMG]http://i.imgur.com/JTV5QUW.png[/IMG]
Does that make sense?

Only if your discount percent field is formatted as "Number" and not as a 'Percentage".
Images do not provide enough detail about the form, scripts, fields, field formats, etc to be much help.
Are you getting any error messages in the JavaScript console?
Change the format for the result field to "None" and observe the result.
Your code is definitely not JavaScript that would work in an Acrobat form field.
Are you using LiveCycle Designer to make your form?
Are you using the "Simplified Field Notation" option?

I have a numbers spreadsheet for tracking company data. I want to copy the format of the spreadsheet (rows, columns,and formulas) but have all of the data fields be blank for the new year. How do I do that?

I have a numbers spreadsheet for tracking company data. I want to copy the format of the spreadsheet (rows, columns,and formulas) but have all of the data fields be blank for the new year. How do I do that?

click and hold on one cell, then drag to select the range, then release, then type the delete key. Only inlude cells in the range you do not want to keey the contents of the cell. You can remove one-off cells by holding the command key and clicking cells to add or remove as needed.
You can download the Numbers users guide here:
http://support.apple.com/manuals/#productivitysoftware

I want to create a formula for telephone numbers in the formula editor

Is there a way to create a formula for telephone numbers in the "custom" editor in the inspector
IE if I enter 2123456789 into a cell it automatically formats it to look like this (212) 345-6789

You can create a new format by opening the Cells Inspector, then selecting "Custom" from the format menu:
You can add the ### fields and click the menu on the left of the field:

I am trying to use a numbers spreadsheet for My quotations can I link my contacts so I can pull in a contact as you do in mail

Can I drag a contact into numbers spreadsheet as I have made a spreadsheet into a Quotation and would like to fill the address in like you do in mail or many other apps I would appreciate any help on this subject.
Trevor

Hi Trevor,
it is possible to save your contacts to another spreadsheet using that sheet to input the information for the contact into a new spreadsheet within numbers.
Yes! But some terminology here will help others who read this thread.
In Numbers, a Document can hold one or more Tables on one or more Sheets (forget the term "Spreadsheet"; that is Excel-Speak).
Here is an example of a Numbers Document that has (on one Sheet) three Tables. Table at the top ("Enter") is where you input your client's name in Cell A2. If there is a correct match for that name in the second Table ("Database") then the "Quote" table will display the client's details. If no correct match, it will display "Not Found" in Cell A2 of the "Enter" Table. Note that the VLOOKUP function does not worry about upper and lower case letters. It considers "joe blow" to be an exact match for "Joe Blow".
The "Database" Table is what you create by dragging from your Contacts app (after you "Select All" in Contacts). Earlier versions of OSX may call this "Address Book" instead of "Contacts".
The "Quote" Table is my attempt to mimic what you have already designed for your Quotation.
The formula in Cell A3 of the "Enter" Table is:
=IFERROR(VLOOKUP(A2,Database :: A,1,FALSE),"Not Found")
The formula in Cell B2 of the "Quote" Table is:
=Enter :: A3
The formula in Cell B3 of the "Quote" Table is:
=VLOOKUP($B$2,Database :: A:D,2,)
Copy down in Column B, and then change the "2" to reflect the correct search (return) Column in the "Database" Table. That is, Phone is "3" and Email is "4"
Regards,
Ian.

Custom agg formula- all numbers same or show null

Hello,
I'm trying to develop a custom aggregation formula for a certain set of measures in a cube. The formula is as follows...take the average of the measure at any level of dimensionality for a given day, but only if they are all the same number. If any number
differs, show a null. That's probably the best way I can explain it.
For example:
10, 10, 10, 10 = 10
10, 10, 10, 11 = null
10, 10, 11, 11 = null
The users want to validate the measure at the highest level of dimensionality for a given day, and only drill down to the lower levels if at least one of the numbers differ from the others (ie a null is shown as the aggregation). I hope that explanation
makes sense.
It's been a few years since I was deep into MDX and cube formulas. Any tips on starting points, or possibility of doing this, is greatly appreciated. I've been reviewing the MDX documentation and haven't zeroed in on my potential solution yet.
Thank you.
Dave
EDIT: Just wanted to follow up on our interim solution. We created a calculated member for the average of each measure, and a separate calculated member for distinct count of the average values. This way we can see if they are all the same at a high level,
and we have the added benefit of knowing how many different values we have if any do indeed differ. Chances are this will satisfy business requirements. If we arrive at the solution I originally described above, I will follow up with how we solved it for anyone
interested.

Hi dmasino,
According to your description, you want to custom aggregation formula. If the all values in that set are same, return that value, other wise return null. Right?
In this scenario, we can use put the distinctcount() and distinct() within a IIF() condition to achieve your goal. Please refer to the query below:
WITH SET MySet AS
//put statement here
MEMBER Measures.CustomAggregation AS
IIF(DISTINCTCOUNT(MySet)=1,DISTINCT(MySet),NULL)
If you have any question, please feel free to ask.
Simon Hou
TechNet Community Support

What is the formula for automatically entering todays date into Numbers. In Quattro, it was '@today', but I cannot find it in numbers. Thx

What is the formula to automatically enter 'current date' into spreadsheet? In Quattro, it was '@today', but I cannot find it in the Numbers spreadsheet. Thx

201,
Do you want it to update or always show the date when entered?
For updates, use the TODAY() function.
For a static date, use Insert > Date and Time.
Regards,
Jerry

I need to get 2 decimal places when using a formula for a quotient and Numbers will only give me whole integers which is useless since most items will be less than 1. How can I change this?

How do I get 2 decimal places when using a formula for a quotient? It only gives me whole integers. Most of the results will be less than 1 so I need 2 decimal places

the quotient function returns only whole number portion of the dividing two numbers. If you want the actual decimal value use the divide operator. you enter this as:
A/B
if the numerator is in A1 and the denominator is in B1 you can enter the formula like this:
=A1/B1

I am having trouble getting a numbers spreadsheet to hold different formats in the same column. A column with a date formatted heading will not convert to $ for the cells below.   Any suggestions would help.

I am having trouble getting a numbers spreadsheet to hold different formats in the same column. A column with a date formatted heading will not convert to $ for the cells below.   Any suggestions would help.

Hi Wayne,
Thank you for this response. I have tried this but when I start enterring $ amounts some, such as $6.00, go in OK others such as $4.00 appear as a date ie 4 Oct 12.
Kind regards
Paul

Custom formulas for Numbers Spreadsheets

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