Data Merge Multiple Records Per Page

I am working on a directory of 235 names. All the information, ie., name, addresses, emails, phone numbers etc. are in an excel file.
What I need is not each name on individual pages. Is there a way to have the data flow together, like a phone book.
Thank you

If you want to data merge into one text frame without the fuss of stitching lots of frames together, check out a script by Loic Aigon called Inline Merge: http://support.ozalto.com/downloads/inlineMerge.zip
For more information, see a write-up on InDesignSecrets: http://indesignsecrets.com/data-merge-into-inline-anchored-objects-so-they-flow-in-a-story .php/comment-page-1
Colin

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Data Merge Multiple Records Per Page Greyed Out

I am using InDesign cs5.5. I am attempting to create a catalog with the data merge option. I am attempting to do a data merge from the Master Page.
As you can see in the image, I have inserted my fields from the data source file. All images, original file, and data source file are in the same folder. I am inserting this info on the left sheet of the master file. When I select "Create Merged Document" the "select multiple records per page" is greyed out, however, there is plenty of room on the page for the 8 records I want it to show. See image below.
After watching tutorials, reading, etc. I made sure that my document does not have facing pages. I deleted my "page 2" to avoid that conflict. I made sure that the placeholder "allows overwrite from the master". I also deleted my "cache"/settings" by doing "ctrl, alt, shift" when reopening the program. I read that it may be because the files need to be on the right hand sheet of the master, however, when I move my info to the right sheet, I get the following message.
I have watched the tutorial videos, read the entire help section regarding data merge, and have correctly created my data source file. I've tried everything I've seen on the forums, apart from uninstalling and reinstalling. Please tell me that someone can help me figure this out as soon as possible. I'm in crunch time!
Thanks a lot.

Thanks Peter. That helped me un-grey the multiple records. I was able to complete a data merge, however, this is what happens.
As you can see in this image, I have the margins setup the way I prefer, and the data merge previews correctly.
Once I click to merge, this is the new document I get - it's only putting one record per page (even though the multiple records per page is selected), and it inserts this layout, not onto actual pages in indesign. It looks reall odd.
And when you scroll down,
Any suggestions on fixing this?
Also, my InDesign freezes up when I try and do a merge of my entire sheet (182 items). The images above are when I tested doing just records 1-32.
Thanks in advance and thanks for being so prompt yesterday. Very helpful.

Help! Error when data merging multiple records per page

I managed to get one record per page to display great.
When I try to insert the text box into my master page and run to create multiple entries per page it gives me only one result:
Any ideas on where I'm going wrong?

Before merge
After Merge

Data merge - multiple records per document

I am trying to do a data merge to have 4 addresses per page. I have my main page setup with the merge fields. When I select create merged document, the "records per Document Page" drop down is greyed out. I cannot select multiple records.
What am I missing?
Thanks,
Phil

I guess I still do not understand how this works. I would like the multiple addresses to print 4-up on a page so that I can cut a letter size page in to fourths for postcards. The attached image shows my main document.
Phil

Data merge multiple recrds per page

i am rying to place an illustrator file on an "in-design"page and have it print two up on one piece of paper with two seperate address then cut them apart to same money on my printer/contract
all the proper choices are available - IT SEEMS - but i can't get it to work the second record seems to be placed on the second document in my two up layout HELP PLEASE
thanks

If you want to data merge into one text frame without the fuss of stitching lots of frames together, check out a script by Loic Aigon called Inline Merge: http://support.ozalto.com/downloads/inlineMerge.zip
For more information, see a write-up on InDesignSecrets: http://indesignsecrets.com/data-merge-into-inline-anchored-objects-so-they-flow-in-a-story .php/comment-page-1
Colin

Data Merge: Cannot get multiple records per page

I am working with a client who is trying to do a directory in Indesign. There are about 1,800 people with information like address, title, employer, phone, etc. This info is on an Excel spread sheet. I made a text, tab delimited and a CSV file from the spreadsheet. I set up a two column text box on each page and want these entries to fill the columns. I am only able to get one person's information per page. Multiple records per page yields no different result. I also had the multiple records option grayed out on a couple tries. I have tried this many times, even tried setting up a simple spread sheet with 9 items. No luck. HELP! I'm brand new to this feature.
Chris

the data merge function in indesign doesn't make "next record" merges like word does, but instead merges to fields within fixed text boxes, so one frame = one data merge result. when doing mailing labels in word, there is a field called "next record" which then calls in the next piece of information.
the "next record" field is a vital field which indesign doesn't have and i'd like… but that doesn't answer your question. i can see four ways of doing what you want to do:
1) do a mail merge in word and use the "catalog" feature and do the merge in word. format the word file appropriately using stylesheets, and once the merge is made, save the file and close it. THEN, place the file in indesign and then change the imported stylesheets into something which resembles more like what you want.
2) use indesign's data merge but make sure that multiple record layout is selected in the first dialog box when creating merged document; and that when previewing the records, the records appear to be in one column (even though they are still in separate text frames). merge the document, and in the new document, select all the text frames in the page and then run the MergeTextframes_ID.jsx script which can be found at http://ajarproductions.com/blo…..-indesign/ .this will have to be done page by page and then rethreaded each page, but it's a workaround
3) if the data in the datamerge is a csv, convert the csv to xml. if the csv is small (less than 100K) there is a converter online where the contents of the csv is copied into the converter. it is at http://www.creativyst.com/Prod/15/ . The next step is complicated and needs some knowledge of XML. my advice is to get hold of a book called "Designer's Guide to Adobe InDesign and XML" by James Maivald, and specifically read chapter seven and base your merge on this.
4) visit the third party providers link within the indesign page of the adobe site and have a look at products marketed there... i think teacup software and cacidi software sell products which do more advanced merges within indesign. they're not free though but are designed to handle big catalogues.
hope that helps.
colly

Data Merge, multiple records, one text box, one page

I need to my data to merge in one text box on multiple lines.
Example:
My TXT file:
Name
Mary
Bob
Paul
I want my InDesign file to look like this: (one text box, one page)
Mary
Bob
Paul
I don't want multiple pages or multiple text boxes. I hope this makes sense.
TIA

Sorry, that's not how it works in Data Merge.
Your list will require multiple records per page, or a restucturing of the data (a better choice, in this case) so you have Name1, Name2, Name3 or something similar.
Have you considered just placing the text file?
How many records are you really using?

Data Merge: Multiple records in a Multiple Page Document

I looked in the InDesign help and under Limitations for merging multiple records it reads:
You cannot merge multiple records if the data fields appear on a document page in a document with multiple pages, or if data fields appear on multiple master pages.
I'm using InDesign CS 5.5. I produce a 4-page newsletter printed on both sides as a booklet, folded and stapled and each folded page size is 8.5 x 11 (a four page booklet on 11×17 paper) I want to print our 250-name mailing list on the outer cover but have discovered that it only prints the whole thing then staples it or I need to manually print each issue per name.
Is there a way around this? If we have to use a third party software, would you let me know what to look for? Any suggestions are appreciated.
Thanks for your help.
Amy

How many names are you trying to put on each newsletter? I suspect only one, and that you've misiniterpreted the Help file. That warning applies to putting multiple records from the data file on the SAME page, like a sheet of labels.
Just so you know, using Data Merge to do a mailing where you are addressing multiple copies of a static document is potentially VERY inefficent. Data Merge needs to make a page for every page that will be printed, so if you have a 4-page newsletter with 1,000 subscribers you will wind up with a 4,000 page document just to get the name and address on one page, and your printer will be re-processing all those duplicate pages for each newsletter. If you have a commercial grade copier/printer there may be a variable data printing module availble for it that will merge your list at print time so you need only send a 4-page file and print 1000 copies (or you can send the job out to a printer who can handle this kind of work), or if you want to print in-house anddon't have VDP capabilities, I recommend doing two files.
The first file should be the side of the sheet that doesn't change. Print that first as a single page doing x plus a few extra copies (in case of jams in the printer when doing the second half) where x is the number of newsletters you need. The second file is the other side of the sheet with the addresses, which you do as the Data Merge, and will end up as x pages. After printing the first side, flip the stack and reload so you are printing on the blank side, then send the merge document, asking for one copy.

Data Merge - Multiple Records on 1 Page

Ok, I've searched the forum for this question. There are still similar answers, but my issue is unique.
I am trying to make an invoice that shows how many services they bought, how much those services cost and how much they owe.
I exported a CSV file of 1,500 customers from a separate program.
The issue is that the .CSV file sorts each service on a different row.
E.G.
          A                   B                    C               D          E          F
1   Service 1     John Smith     12345 street     city     state     $100.00
2   Service 2     John Smith     12345 street     city     state     $25.00
3   Service 3     John Smith     12345 street     city     state     $50.00
4   Service 4     John Smith     12345 street     city     state     $75.00
5   Service 1     Jack Brown     12345 street     city     state     $100.00
6   Service 2     Jack Brown     12345 street     city     state     $25.00
7   Service 1     Mary Johnson 12345 street     city     state     $50.00
8   Service 1     Nick Stewart    12345 street     city     state     $75.00
(colors just indicate different clients)
Rows 1 - 4 needs to be on one page, 5 - 6 on the next page and so forth. Is there a way to filter it so similar files get sorted onto the same page? All rows with "John Smith" would be filtered in sequence onto the same page. Does anyone know how to do this?

CarrionMisery wrote:
Ok, I've searched the forum for this question. There are still similar answers, but my issue is unique.
I am trying to make an invoice that shows how many services they bought, how much those services cost and how much they owe.
I exported a CSV file of 1,500 customers from a separate program.
The issue is that the .CSV file sorts each service on a different row.
E.G.
          A                   B                    C               D          E          F
1   Service 1     John Smith     12345 street     city     state     $100.00
2   Service 2     John Smith     12345 street     city     state     $25.00
3   Service 3     John Smith     12345 street     city     state     $50.00
4   Service 4     John Smith     12345 street     city     state     $75.00
5   Service 1     Jack Brown     12345 street     city     state     $100.00
6   Service 2     Jack Brown     12345 street     city     state     $25.00
7   Service 1     Mary Johnson 12345 street     city     state     $50.00
8   Service 1     Nick Stewart    12345 street     city     state     $75.00
(colors just indicate different clients)
Rows 1 - 4 needs to be on one page, 5 - 6 on the next page and so forth. Is there a way to filter it so similar files get sorted onto the same page? All rows with "John Smith" would be filtered in sequence onto the same page. Does anyone know how to do this?
As Peter S. notes, your database program needs to output the data differently. It's possible that InDesign's Data Merge isn't the best approach for the best control over the final form of this material.
For example, you may find that you need a total of all invoices for that customer at that address in that time period, so you'd have to reprogram the database output for that result. Perhaps you'd need more detail about the individual items and sub-items on each invoice, so again, reprogram. And, you may find that you want more control over the typographic appearance of the information on the page. Back to the drawing board again!
Exporting from the database to InDesign Tagged Text is an alternate approach that may be useful, and exporting to XML is another. James Maivald's book on XML for InDesign Users has good examples. I'm not aware of any specific material on tagged text, but InDesign's Help should have some information that could get you started. Google searches for InDesign XML database output, and InDesign tagged text database output, are two useful search phrases.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Data merge multiple records

i am attempting to put together a catalog of over 400 products. each page is to contain 32 products, 4 columns each with 8 rows.
each cell will contain both text (product number, price, description, etc.) and images.
i have constructed a template of how i want the page to look in regards to columns and rows.
i have also selected the date source and mapped the fields.
i have been able to go as far as to merge the document of multiple records.
however, instead of the records all showing up on the same page, each one has its own page.
how can i fix this?

First, make sure that you have only one instance of your data fields per page. The multiple record options will fill in the rest. Next, there can be nothing else on the page; everything on the page will be repeated.
There are two ways to handle the other page items (headers, footers, page numbers, etc.)
1) Put those things on the Master page, and only your Data Fields and accompanying items on the document page.
or
2) Add the other page items after the merge is done.

Data Merge/Multiple Record Layout...Can you change the order?

I just had to do a mail merge with 4 postcards on a single letter size sheet. Getting them to print with 4 different addresses per sheet using the Multiple Record Layout wasnt the problem. You can choose for them to go in order from left to right or top to bottom. Ok, thats all good.
The problem I found was after cutting them, its impossible to keep them in order without doing a manual shuffle of all the cards. Is there a way to have it print in an order so when they are cut, the 4 stacks can just stack on top of each other and stay in a proper order? (using CS5)

Well you cant really resort the excel file to work that way, not quickly or easily at all anyway.
Currently it prints like this (representing the 4 corners of the page:
page 1
1    2
3   4
page 2
5    6
7    8
page 3
9    10
11   12
etc...
There is no way to keep these in order after cutting without manually going through it...not fun when you have several hundred pages. What makes a world more sense is to have it print like:
page 1
1    4
7    10
page 2
2    5
8    11
page 3
3    6
9   12
This way after its cut, the top left corner stack can go right on the top right corner stack, which goes on the bottom left corner, then bottom right corner. Now you have a full stack in numerical order.
Is it safe to say that InDesign cannot do this?

CS4 Data merge: Multiple records One template Multiple docs

I have 112 BCs to data merge, I'd like to import 10 records at a time, into one business card template, and end up with 10 documents. Then I can name them and go on my merry way to the next 10. Is this possible? If I import them all at once I'll have 112 open docs and that's just wrong on a myriad of levels..
Thanks for any help!

Take a look at the Data Merge Panel menu for the Content Placement Options, and enable and set the number desired in the Record Limit per Document field.
This makes the assumption that all your BC data is in one source file for the merge.

Data Merge, its is possible to display 5 records per page?

I have no problem doing data merges. They always seem to only show one record per page, but is there a way to be able to display more records per page?

Read the help for a full explanation, then come back here with specific questions if you still have problems...
Basically, you set up a single instance of field placeholders on you page, then select multiple records per page in the merge options. You cannot specify a number directly, but ID will reprduce as many records on the page as all elements will fit using the spacing settings you set up, so you might want to add an empty frame the size required to get your five instances with zero spacing and group it with the field tags.

HELP I am doing a Data Merge and It is only giving me one record per page!

I really need help here. I am doing a data merge and have selected the options for doing multiple records per page but instead it is merging everything to it's own page. Can someone tell me what I am missing?

Why do you say you can't do a multiple record merge to a table?
I've never had any trouble putting placeholders into a table. It's the way I do most of the datamerge that I work with.
My mistake… I was confused with the script, and I must confess I had never tried (until now) to use tables as placeholders, but it works.
My apologies for this uncorrect answer

Merging multiple records onto one page

I have two questions for successfully setting up a mail merge:
1. I have a .csv file that contains multiple records. All but one column contains one line of text. I have one column in the record that contains several paragraphs of text.
Problem: The merge sees the paragraph returns (or line breaks) as an indicator to go to the next record. What's the work-around for this?
2. I need the records to flow one after another.
Problem: It's merging one record per page.
Background that may help (maybe merge is not the feature I should be using):
I'm designing a newspaper that contains about 150 book reviews. The reviews stem from a database that I'm exporting as a csv. Rather than converting/formatting the reviews from the database by hand (like I have been doing), I thought InDesign must have some automated way of handling this.
This is an example of what one record looks like:
Italian For Beginners
By Kristen Hammel
Random House, $12.95, 53 pages
Don’t be fooled by the //Italian for Beginners// cover photo of an Audrey Hepburn look-alike on the back on an Italian motorcycle with her arms around a handsome man. This novel is stronger and meatier than another “American falls in love in Italy” love story. Yes, the protagonist Cat Connelly escapes to Italy to find herself after tiring of being the center of everyone’s dismay as an unmarried 34-year-old overly-responsible sister, daughter, and granddaughter.
And yes, there is romance, but it comes with a twist. The best part of the novel is watching Cat shed her carefully constructed identity and past. Harmel’s character discovers an authentic Rome from a family, insider’s perspective. The Italizan zest for life and her own connection to Italy allows her to throw off her accountant-style persona and take risks. As Cat examines her deep-seated fears and biases, she also discovers those things that give her true peace, joy and satisfaction.
Will Cat fall in love with a handsome Italian? Or will she fall in love with her own long-suppressed Italian heritage and natural gifts? Read the novel to find out, and you’ll also find a bonus at the end of the novel: five authentic recipes inspired by Italian for Beginners. Mangi, mangi, buon appetito!
Reviewed by John Smith
Can anyone help?

First the easy part. To get multiple records per page, create only one placeholder in the upper left position. ID duplicates EVERYTHING on the page as many times as it can using your spacing selections. If you have one element at the top of the page and another at the bottom, for example, ID will not be able to put additional records on that page because there is no space.
Text frames should be no larger than necessary to hold the data. They won't grow or shrink to fit during the merge, so you'll have gaps if the length of the text varies from record to record.
Now, for how to fix the line-break problem. In the data file substitute a character, or group of characters you won't be using anywhre else for each return. After the merge use Find/Change to replace the substituted cahracters with real breaks.
Peter

Data Merge Multiple Records Per Page

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