Deletion and Creation of Excel sheet

Hi,
I have to remove the monthly spread sheet every time and create a new spread sheet while executing the code. The problem is when I run the code the records inserted into same spread sheet along with the previous records. So I need to delete the excel file and create new one. I am using POI to create the spread sheet. ICan anyone help me on this? I am posting the code below.
import org.apache.poi.hssf.usermodel.*;
public class MonthlyVolume {
     public static void execute(String[] args) {
          try {
               Properties props = new Properties();
               props.load(new FileInputStream("MonthlyVolume.properties"));
               String rpt_name = props.getProperty("rpt_loc");
               if (! rpt_name.endsWith("/")) {
                    rpt_name += "/";
               rpt_name += "Monthly Volume - " + strlast_monthyear + ".xls";
               generateExcel(rs, rpt_name, region_code, location_code, country_description, company_id, principal_debit_account, account_name, bt_count, total_bt_usd, ct_count, total_ct_usd, dr_count, total_dr_usd, avg_daily_trans, avg_daily_usd, tot_count, tot_usd, fx_count, fx_usd_amt, import_count);
          } catch (Exception e) {
               e.printStackTrace();
     public static void generateExcel(ResultSet rs, String rpt_name, String region_code, String location_code, String country_description, String company_id, String principal_debit_account, String account_name, int bt_count, double total_bt_usd, int ct_count, double total_ct_usd, int dr_count, double total_dr_usd, int avg_daily_trans, double avg_daily_usd, int tot_count, double tot_usd, int fx_count, double fx_usd_amt, int import_count) {
          try {
               HSSFWorkbook wb = null;
               HSSFSheet sh = null;
               short row_num = 1;
               while (rs.next()){
                    try {
                         System.out.println(" I am inside try block");
                         wb = new HSSFWorkbook(new FileInputStream(rpt_name));
                         sh = wb.getSheet("Totals");
                         for (row_num = 0; true; row_num++) {
                              if (sh.getRow(row_num) == null) {
                                   break;
                    } catch (FileNotFoundException e) {
                         System.out.println(" I am inside catch block");
                         wb = new HSSFWorkbook();
                         sh = wb.createSheet("Totals");
                         HSSFRow row = sh.createRow((short)0);
                         HSSFCell cell0 = row.createCell((short)0);
                         HSSFCell cell1 = row.createCell((short)1);
                         HSSFCell cell2 = row.createCell((short)2);
                         HSSFCell cell3 = row.createCell((short)3);
                         HSSFCell cell4 = row.createCell((short)4);
                         HSSFCell cell5 = row.createCell((short)5);
                         HSSFCell cell6 = row.createCell((short)6);
                         HSSFCell cell7 = row.createCell((short)7);
                         HSSFCell cell8 = row.createCell((short)8);
                         HSSFCell cell9 = row.createCell((short)9);
                         HSSFCell cell10 = row.createCell((short)10);
                         HSSFCell cell11 = row.createCell((short)11);
                         HSSFCell cell12 = row.createCell((short)12);
                         HSSFCell cell13 = row.createCell((short)13);
                         HSSFCell cell14 = row.createCell((short)14);
                         HSSFCell cell15 = row.createCell((short)15);
                         HSSFCell cell16 = row.createCell((short)16);
                         HSSFCell cell17 = row.createCell((short)17);
                         HSSFCell cell18 = row.createCell((short)18);
                         cell0.setCellValue("Region");
                         cell1.setCellValue("Country");
                         cell2.setCellValue("Country Name");
                         cell3.setCellValue("Company ID");
                         cell4.setCellValue("Account Number");
                         cell5.setCellValue("Account Name");
                         cell6.setCellValue("Total Trans");
                         cell7.setCellValue("Total Amount");
                         cell8.setCellValue("FX Count");
                         cell9.setCellValue("FX USD Equivalent");
                         cell10.setCellValue("Avg Daily Trans");
                         cell11.setCellValue("Avg Daily Amount");
                         cell12.setCellValue("Import Count");
                         cell13.setCellValue("Cust Trans");
                         cell14.setCellValue("Amount");
                         cell15.setCellValue("Bk Trans");
                         cell16.setCellValue("Amount");
                         cell17.setCellValue("Drafts");
                         cell18.setCellValue("Amount");
                         HSSFCellStyle cs = wb.createCellStyle();
                         HSSFFont f = wb.createFont();
                         f.setBoldweight(HSSFFont.BOLDWEIGHT_BOLD);
                         cs.setFont(f);
                         cell0.setCellStyle(cs);
                         cell1.setCellStyle(cs);
                         cell2.setCellStyle(cs);
                         cell3.setCellStyle(cs);
                         cell4.setCellStyle(cs);
                         cell5.setCellStyle(cs);
                         cell6.setCellStyle(cs);
                         cell7.setCellStyle(cs);
                         cell8.setCellStyle(cs);
                         cell9.setCellStyle(cs);
                         cell10.setCellStyle(cs);
                         cell11.setCellStyle(cs);
                         cell12.setCellStyle(cs);
                         cell13.setCellStyle(cs);
                         cell14.setCellStyle(cs);
                         cell15.setCellStyle(cs);
                         cell16.setCellStyle(cs);
                         cell17.setCellStyle(cs);
                         cell18.setCellStyle(cs);
                    sh.setColumnWidth((short)0, (short)3000);
                    sh.setColumnWidth((short)1, (short)4000);
                    sh.setColumnWidth((short)2, (short)6000);
                    sh.setColumnWidth((short)3, (short)4000);
                    sh.setColumnWidth((short)4, (short)4200);
                    sh.setColumnWidth((short)5, (short)12000);
                    sh.setColumnWidth((short)6, (short)4000);
                    sh.setColumnWidth((short)7, (short)5000);
                    sh.setColumnWidth((short)8, (short)4000);
                    sh.setColumnWidth((short)9, (short)5000);
                    sh.setColumnWidth((short)10, (short)4000);
                    sh.setColumnWidth((short)11, (short)5000);
                    sh.setColumnWidth((short)12, (short)4000);
                    sh.setColumnWidth((short)13, (short)5000);
                    sh.setColumnWidth((short)14, (short)4000);
                    sh.setColumnWidth((short)15, (short)5000);
                    sh.setColumnWidth((short)16, (short)5000);
                    sh.setColumnWidth((short)17, (short)5000);
                    sh.setColumnWidth((short)18, (short)5000);
                    HSSFRow row = sh.createRow(row_num);
                    HSSFCell cell0 = row.createCell((short)0);
                    HSSFCell cell1 = row.createCell((short)1);
                    HSSFCell cell2 = row.createCell((short)2);
                    HSSFCell cell3 = row.createCell((short)3);
                    HSSFCell cell4 = row.createCell((short)4);
                    HSSFCell cell5 = row.createCell((short)5);
                    HSSFCell cell6 = row.createCell((short)6);
                    HSSFCell cell7 = row.createCell((short)7);
                    HSSFCell cell8 = row.createCell((short)8);
                    HSSFCell cell9 = row.createCell((short)9);
                    HSSFCell cell10 = row.createCell((short)10);
                    HSSFCell cell11 = row.createCell((short)11);
                    HSSFCell cell12 = row.createCell((short)12);
                    HSSFCell cell13 = row.createCell((short)13);
                    HSSFCell cell14 = row.createCell((short)14);
                    HSSFCell cell15 = row.createCell((short)15);
                    HSSFCell cell16 = row.createCell((short)16);
                    HSSFCell cell17 = row.createCell((short)17);
                    HSSFCell cell18 = row.createCell((short)18);
                    region_code = rs.getString("region_code");
                    location_code = rs.getString("location_code");
                    country_description = rs.getString("country_description");
                    company_id = rs.getString("company_id");
                    principal_debit_account = rs.getString("principal_debit_account");
                    account_name = rs.getString("account_name");
                    bt_count = rs.getInt("bt_count");
                    total_bt_usd = rs.getDouble("total_bt_usd");
                    ct_count = rs.getInt("ct_count");
                    total_ct_usd = rs.getDouble("total_ct_usd");
                    dr_count = rs.getInt("dr_count");
                    total_dr_usd = rs.getDouble("total_dr_usd");
                    avg_daily_trans = rs.getInt("avg_daily_trans");
                    avg_daily_usd = rs.getDouble("avg_daily_usd");
                    tot_count = rs.getInt("tot_count");
                    tot_usd = rs.getDouble("tot_usd");
                    fx_count = rs.getInt("fx_count");
                    fx_usd_amt = rs.getDouble("fx_usd_amt");
                    import_count = rs.getInt("import_count");
                    cell0.setCellValue(region_code);
                    cell1.setCellValue(location_code);
                    cell2.setCellValue(country_description);
                    cell3.setCellValue(company_id);
                    cell4.setCellValue(principal_debit_account);
                    cell5.setCellValue(account_name);
                    cell6.setCellValue(tot_count);
                    cell7.setCellValue(tot_usd);
                    cell8.setCellValue(fx_count);
                    cell9.setCellValue(fx_usd_amt);
                    cell10.setCellValue(avg_daily_trans);
                    cell11.setCellValue(avg_daily_usd);
                    cell12.setCellValue(import_count);
                    cell13.setCellValue(ct_count);
                    cell14.setCellValue(total_ct_usd);
                    cell15.setCellValue(bt_count);
                    cell16.setCellValue(total_bt_usd);
                    cell17.setCellValue(dr_count);
                    cell18.setCellValue(total_dr_usd);
                    HSSFCellStyle csNumber = wb.createCellStyle();
                    HSSFCellStyle csCurrency = wb.createCellStyle();
                    HSSFCellStyle csString = wb.createCellStyle();
                    csNumber.setDataFormat((short)3);
                    csCurrency.setDataFormat((short)7);
                    csString.setDataFormat((short)7);
                    cell0.setCellStyle(csString);
                    cell1.setCellStyle(csString);
                    cell2.setCellStyle(csString);
                    cell3.setCellStyle(csString);
                    cell4.setCellStyle(csString);
                    cell5.setCellStyle(csString);
                    cell6.setCellStyle(csNumber);
                    cell7.setCellStyle(csCurrency);
                    cell8.setCellStyle(csNumber);
                    cell9.setCellStyle(csCurrency);
                    cell10.setCellStyle(csNumber);
                    cell11.setCellStyle(csCurrency);
                    cell12.setCellStyle(csNumber);
                    cell13.setCellStyle(csNumber);
                    cell14.setCellStyle(csCurrency);
                    cell15.setCellStyle(csNumber);
                    cell16.setCellStyle(csCurrency);
                    cell17.setCellStyle(csNumber);
                    cell18.setCellStyle(csCurrency);
                    wb.write(new FileOutputStream(rpt_name));
          } catch (Exception e) {
               e.printStackTrace();
     public static void main(String[] args) {
     MonthlyVolume.execute(args);
}

I have to remove the monthly spread sheet every time
and create a new spread sheet while executing the
code. The problem is when I run the code the records
inserted into same spread sheet along with the
previous records. So I need to delete the excel file
and create new one. I am using POI to create the
spread sheet. ICan anyone help me on this? I am
posting the code below.I don't think I want to read all that code. If you want to replace the data, you can remove the sheet and create a new one with the same name. HSSFWorkBook has methods removeSheetAt() and createSheet().

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I have to remove the monthly spread sheet every time
and create a new spread sheet while executing the
code. The problem is when I run the code the records
inserted into same spread sheet along with the
previous records. So I need to delete the excel file
and create new one. I am using POI to create the
spread sheet. ICan anyone help me on this? I am
posting the code below.I don't think I want to read all that code. If you want to replace the data, you can remove the sheet and create a new one with the same name. HSSFWorkBook has methods removeSheetAt() and createSheet().

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    n_hrz_keys              = 1
    n_vrt_keys              = 4
   sema_type               = 'X'
*   SO_TITLE                = ' '
TABLES
    data                    = t_sflight
    hkey                    = t_hkey
    online_text             = t_online
    print_text              = t_print
    sema                    = t_sema
    vkey                    = t_vkey
EXCEPTIONS
   cancelled_by_user       = 1
   data_too_big            = 2
   dim_mismatch_data       = 3
   dim_mismatch_sema       = 4
   dim_mismatch_vkey       = 5
   error_in_hkey           = 6
   error_in_sema           = 7
   file_open_error         = 8
   file_write_error        = 9
   inv_data_range          = 10
   inv_winsys              = 11
   inv_xxl                 = 12
   OTHERS                  = 13
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
          WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.

Deletion and creation of Schedule line for Line Item

Hi BW Experts,
In P.S.A. when i have checked for first schedule line 001 reqdelqty is 50 , after deleting 001 and after creation of second schedule line in R/3 there are two records transferred from R/3 for schedule line 002 first with reversal indicator 'X' and delivery quantity -50 and next record with Reversal Indicator blank with value 50. which in turn results Reqdelqty zero.
Reason of wrong data in BW: -
Schedule line category for an item is being deleted forcefully. R3 doesnt allow deletion of a schedule line category if delivery is already created. Here user is creating one same schedule line and then he deletes the order quantity from earlier one. This forces system to pick up schedule line 2 in the document flow
· User shouldnt delete schedule line.

Hello Ganesh,
Schedule line number sequence will not be in control of the user.
once delivery for a schedule line is completed, no way you can delete the schedule line (except renumbering case). This is general SAP logic relates to schedule lines.
Let me know how they are deleting the schedule lines even though delivery is completed.
Now coming to Data load problem in BI.
When you delete schedule line 001, the generated record should be with schedule line 001 with Reversal Indicator as R and delivery quantity -50.
And for new schedule line 002, reversal indicator as blank and delivery quantity 50
Regards,
Nandakumar.A

Deletion and creation of SNP Planned order

Hi,
I need to delete the SNP Planned order i.e ATP category of type 'EE' and I have to create the orders of ATP category EE through programetically. Please let me know if any BAPI's or Function modules are existed for the same.
Appriciate your help.
Regards,
Ratna

Hi Ratna.
To delete orders in SNP use transaction:
/SAPAPO/RLCDEL
BAPI to create planned orders:
BAPI_MOSRVAPS_SAVEMULTI3
There is also a BAPI to delete planned orders if this is more suitable.
BAPI_MOSRVAPS_DELEMULTI
Hope this helps, M

Deletion and Creation of storage location.

Dear Experts,
Plz advise how can we un-assign any storage location from any material & how can we create the new storage location.
Regards
Sumit Kalyan

Hi Sumit,
System will allow the stock posting to storage location for which u have set Deletion until it has been achieved.
You can block the storage location of a material without affecting the rest of the location using the same material.
1.Create a Physical Inventory document for the storage location with transaction MI01 by Selecting the Posting Block checkbox.
This would prevent transactions from occuring until you either post or delete the physical inventory document.
or
2. U can create & delete the stoarge loaction at OX09. This will affect the all the material which has assigned to same storage lacation. Normally MM will do this,
Regards
Pradeep

Modify excel sheet from BDN/GOS and add to sales order

Hello,
Iu2019ve import a excel-template in OAOR (BDN) and now i want to modify the excel-sheet with my own data.
After then I want to put it to a Sales Order (BUS2032).
The excel sheet must indicated in the attachment list of VA02 (GOS).
Which method I must use to copy a existing excel sheet from BDN?
How can i modify my excel sheet from BDS and add to a existing sales order?
Can I set the document write protected?
Can anyone help me or have any examplesu2026
Thanks in advance
Edited by: Thomas Druetschel on Dec 2, 2008 3:20 PM

Hello,
now i can get a template from BDN and modify the excel sheet. But i want to modify the excel spreadsheet in BACKGROUND ==> have anybody a idea?
And i need the correct method to save the modified document to BDS...
Thanks
i use the following code:
TYPE-POOLS: sbdst.
DATA go_control TYPE REF TO i_oi_container_control.
DATA go_docking_container TYPE REF TO cl_gui_docking_container.
DATA go_document_proxy TYPE REF TO i_oi_document_proxy.
DATA go_excel_iface TYPE REF TO i_oi_spreadsheet.
DATA go_error TYPE REF TO i_oi_error.
DATA gc_exceltype TYPE soi_document_type VALUE soi_doctype_excel_sheet.
DATA gv_retcode TYPE soi_ret_string.
DATA gv_sheetname TYPE soi_string.
DATA gv_inplace TYPE c.
DATA: gv_value TYPE string.
START-OF-SELECTION.
PERFORM open_excel_doc_from_bds
              USING
                  'BUS2032'
                  'BO'
                  '0010163117'
PERFORM fill_cell
              USING
                  'TEST123'
                  '1'
                  '2'.
==>> Now i want to SAVE the modified Excel Spreadshet to another Sales Order...
*&      Form init_excel_proxy
      text
     -->UV_INPLACE text
FORM init_excel_proxy USING uv_inplace TYPE c.
DATA lv_repid TYPE sy-repid.
DATA lv_dynnr TYPE sy-dynnr.
DATA lv_str   TYPE soi_string.
lv_repid = sy-repid.
lv_dynnr = sy-dynnr.
CALL METHOD c_oi_container_control_creator=>get_container_control
    IMPORTING
      control = go_control
      error   = go_error.
CREATE OBJECT go_docking_container
    EXPORTING
      repid     = lv_repid
      dynnr     = lv_dynnr
      side      = cl_gui_docking_container=>dock_at_bottom
      extension = 0.
I don´t want to modify the document in the front*
CALL METHOD go_control->init_control
    EXPORTING
      r3_application_name = ' '
      inplace_enabled     = uv_inplace
      parent              = go_docking_container
    IMPORTING
      error               = go_error.
CALL METHOD go_control->get_document_proxy
    EXPORTING
      document_type = gc_exceltype
    IMPORTING
      document_proxy = go_document_proxy.
ENDFORM.                    " init_excel_iface
*&      Form open_excel_doc_from_bds
      text
     -->UV_CLASSNAME text
     -->UV_CLASSTYPE text
     -->UV_OBJECTKEY text
     -->UV_INPLACE    text
FORM open_excel_doc_from_bds USING uv_classname TYPE sbdst_classname
                                   uv_classtype TYPE sbdst_classtype
                                   uv_objectkey TYPE sbdst_object_key
                                   uv_inplace TYPE c.
DATA lt_doc_uris TYPE sbdst_uri.
DATA ls_doc_uri LIKE LINE OF lt_doc_uris.
DATA lt_doc_signature TYPE sbdst_signature.
DATA lv_doc_url TYPE bapiuri-uri.
DATA lv_repid TYPE sy-repid.
DATA lv_dynnr TYPE sy-dynnr.
IF go_document_proxy IS INITIAL.
    PERFORM init_excel_proxy USING uv_inplace.
ENDIF.
CHECK NOT go_document_proxy IS INITIAL.
CALL METHOD cl_bds_document_set=>get_with_url
    EXPORTING
      classname       = uv_classname
      classtype       = uv_classtype
      object_key      = uv_objectkey
    CHANGING
      uris            = lt_doc_uris[]
      signature       = lt_doc_signature[]
    EXCEPTIONS
      nothing_found   = 1
      error_kpro      = 2
      internal_error = 3
      parameter_error = 4
      not_authorized = 5
      not_allowed     = 6.
IF sy-subrc NE 0 .
    MESSAGE 'cl_bds_document_set=>get_with_url error' TYPE 'I'.
    EXIT.
ENDIF.
READ TABLE lt_doc_uris INTO ls_doc_uri INDEX 1.
lv_doc_url = ls_doc_uri-uri.
CALL METHOD go_document_proxy->open_document
    EXPORTING
      document_url = lv_doc_url
      open_inplace = uv_inplace
      open_readonly = ''
    IMPORTING
      error         = go_error.
IF NOT go_excel_iface IS INITIAL.
    FREE go_excel_iface.
ENDIF.
CALL METHOD go_document_proxy->get_spreadsheet_interface
    EXPORTING
      no_flush        = 'X'
    IMPORTING
      sheet_interface = go_excel_iface
      error           = go_error.
ENDFORM.                    "open_excel_doc_from_bds
*&      Form fill_cell
      text
     -->UV_VALUE   text
     -->UV_COLUMN text
     -->UV_ROW     text
FORM fill_cell USING uv_value TYPE string
                     uv_column TYPE i
                     uv_row TYPE i.
CHECK NOT go_document_proxy IS INITIAL.
CHECK NOT go_excel_iface IS INITIAL.
DATA: lt_ranges TYPE soi_range_list,
        lt_contents TYPE soi_generic_table,
        ls_contents LIKE LINE OF lt_contents[],
        lt_rangesdef TYPE soi_dimension_table,
        ls_rangesdef LIKE LINE OF lt_rangesdef.
ls_rangesdef-row = uv_row.
ls_rangesdef-column = uv_column.
ls_rangesdef-rows = 1.
ls_rangesdef-columns = 1.
APPEND ls_rangesdef TO lt_rangesdef.
ls_contents-row = 1.
ls_contents-column = 1.
ls_contents-value = uv_value.
APPEND ls_contents TO lt_contents.
CALL METHOD go_excel_iface->set_ranges_data
    EXPORTING
      ranges    = lt_ranges[]
      contents = lt_contents[]
      rangesdef = lt_rangesdef[]
      no_flush = 'X'
    IMPORTING
      error     = go_error.
ENDFORM.                    "fill_cell
*&      Form get_cell
      text
     -->UV_COLUMN text
     -->UV_ROW     text
     -->CV_VALUE   text
FORM get_cell USING uv_column TYPE i
                     uv_row TYPE i
              CHANGING cv_value.
DATA: lt_ranges TYPE soi_range_list,
      lt_contents TYPE soi_generic_table,
      ls_contents LIKE LINE OF lt_contents[],
      lt_rangesdef TYPE soi_dimension_table,
      ls_rangesdef LIKE LINE OF lt_rangesdef.
ls_rangesdef-row = uv_row.
ls_rangesdef-column = uv_column .
ls_rangesdef-rows = 1.
ls_rangesdef-columns = 1.
APPEND ls_rangesdef TO lt_rangesdef.
CALL METHOD go_excel_iface->get_ranges_data
    EXPORTING
      rangesdef = lt_rangesdef[]
    IMPORTING
      contents = lt_contents[]
      error     = go_error
    CHANGING
      ranges    = lt_ranges[].
cv_value = space.
READ TABLE lt_contents INTO ls_contents INDEX 1.
IF sy-subrc = 0.
    cv_value = ls_contents-value.
ENDIF.
ENDFORM.                    "get_cell
*&      Form insert_table
      text
     -->COLUMN     text
     -->ROW        text
     -->CT_DATA    text
     -->ANY        text
FORM insert_table USING column TYPE i
                        row TYPE i
                  CHANGING ct_data TYPE table any.
CHECK NOT go_document_proxy IS INITIAL.
CHECK NOT go_excel_iface IS INITIAL.
CALL METHOD go_excel_iface->insert_range_dim
    EXPORTING
      name     = 'Table'
      top      = row
      left     = column
      rows     = 1
      columns = 1
      no_flush = 'X'
    IMPORTING
      error    = go_error.
DATA: lt_fields_table TYPE soi_fields_table.
CALL FUNCTION 'DP_GET_FIELDS_FROM_TABLE'
    TABLES
      data   = ct_data[]
      fields = lt_fields_table.
go_excel_iface->insert_one_table(
    EXPORTING
      data_table   = ct_data[]
      fields_table = lt_fields_table[]
      rangename    = 'Table'
      no_flush     = 'X'
      wholetable   = 'X'
    IMPORTING
      error        = go_error
ENDFORM.                    "insert_table=

V - Lookup in Excel sheet?

Hi ,
How to do V-Lookup in Excel sheet.
My requirement is: I have Partner data in one excel tab in EXCELSHEET with lagacyCustomernumber, and in same excel sheet, i have one more tab i.e Sales data with SAP custemore numbers. So now I would like to do the V-LOOKUP in partner data tab for reference of SAP customernumber in partener data.
please help me.
Thanks,
Coti

Hi,
In excel go to 'Insert' Option and select 'Function" > Lookup & Reference> VLOOKUP
Then you will have a pop-up asking for below mention values.
Lookup_value The value to search in the first column of the table array (array: Used to build single formulas that produce multiple results or that operate on a group of arguments that are arranged in rows and columns. An array range shares a common formula; an array constant is a group of constants used as an argument.). Lookup_value can be a value or a reference. If lookup_value is smaller than the smallest value in the first column of table_array, VLOOKUP returns the #N/A error value.
Table_array Two or more columns of data. Use a reference to a range or a range name. The values in the first column of table_array are the values searched by lookup_value. These values can be text, numbers, or logical values. Uppercase and lowercase text are equivalent.
Col_index_num The column number in table_array from which the matching value must be returned. A col_index_num of 1 returns the value in the first column in table_array; a col_index_num of 2 returns the value in the second column in table_array, and so on. If col_index_num is:
Less than 1, VLOOKUP returns the #VALUE! error value.
Greater than the number of columns in table_array, VLOOKUP returns the #REF! error value.
Range_lookup A logical value that specifies whether you want VLOOKUP to find an exact match or an approximate match:
If TRUE or omitted, an exact or approximate match is returned. If an exact match is not found, the next largest value that is less than lookup_value is returned.
The values in the first column of table_array must be placed in ascending sort order; otherwise, VLOOKUP may not give the correct value. You can put the values in ascending order by choosing the Sort command from the Data menu and selecting Ascending. For more information, see Default sort orders.
If FALSE, VLOOKUP will only find an exact match. In this case, the values in the first column of table_array do not need to be sorted. If there are two or more values in the first column of table_array that match the lookup_value, the first value found is used. If an exact match is not found, the error value #N/A is returned.
Let me know if you have any problem.
Cheers,
Rc

Deletion and Creation of Excel sheet

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