Designer based workflows issue

Hi all,
I have created a basic workflow that will duplicate an item(InfoPath form) and I set it to start manually. Everything is working fine for me, but when I ask other Site collection admins to test, they get start over message. If I give it site owners, they
cant even see the manual start option in the workflows sections
"A form template (.xsn) file cannot be accessed. You may not have the required permissions to open the file"
However, mine and other workflows are working correctly if they are started automatically.
Any one faced this issue before?

Hi,
there might be different reasons why the workflows are not loading from SPD.
You need to check ULS logs for more details or use Fiddler to trace if there is any issue.
http://blogs.technet.com/b/rajbugga/archive/2013/04/12/unable-to-load-workflow-actions-from-the-server-please-contact-your-server-administrator.aspx
My Blog- http://www.sharepoint-journey.com|
If a post answers your question, please click Mark As Answer on that post and Vote as Helpful

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Sharepoint designer 2013 workflow kickoff issue from code

Problem Statement: Start a SharePoint 2013 designer Reusable Workflow with STS Authenticated User. We are trying to start to SharePoint 2013 designer Reusable Workflow with
STS authenticated user using code but when we do that, we get following error. RequestorId: a3ce6dc6-31ec-23f3-0000-000000000000. Details: RequestorId: a3ce6dc6-31ec-23f3-0000-000000000000. Details: An unhandled exception occurred during the
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the server trace logs."} {"x-ms-diagnostics":["3001000;reason=\"There has been an error authenticating the request.\";category=\"invalid_client\""],"SPRequestGuid":["a3ce6dc6-31ec-23f3-b3ab-aef56fc7e299"],"request-id":["a3ce6dc6-31ec-23f3-b3ab-aef56fc7e299"],"X-FRAME-OPTIONS":["SAMEORIGIN"],"SPRequestDuration":["65"],"SPIisLatency":["0"],"Server":["Microsoft-IIS\/8.0"],"WWW-Authenticate":["Bearer
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Alternate approach we are following : We have created a windows authenticated user and gave him all the necessary permission to trigger the workflow(contribute, full control). Then we are creating the User token
for that user and opening the site with the help of the generated user token. By this approach workflow is getting triggered.
The problem in this approach is after ¾ days it gives error when trying to kick off workflow from code with user who has not logged in as we are using this AD user only for kickoff purpose.
InvalidOperationException:
Operation is not valid due to the current state of the object
MCTS Sharepoint 2010, MCAD dotnet, MCPDEA, SharePoint Lead

There is a userprofile for the user and the issue is not a userprofile. We are using direct AD import and we have full sync every 5 minutes. The workflow gets kicked off using a fix user who never logs in but after 4/5 days the token or something gets expired
and then we have to manually login with that user and then only code can kickoff workflow with that particular user.
The problem in this approach is after ¾ days it gives error when trying to kick off workflow from code with user who has not logged in as we are using this AD user only for kickoff purpose.
InvalidOperationException:
Operation is not valid due to the current state of the object
We can not kickoff with current user as current user can not be given contribute rights and we can not do it with system account as its not able to kickoff using system account by design of sp2013 workflow.
So we need to know how to kcikoff workflow with a user who never logs in or logs in only for the first time and then never in production.
Below code works for few days and then as user does not login with which we kick off workflow the token or something gets expired after 4/5 days.
userToken = oSPWeb.EnsureUser(“UserAccountName”).UserToken;
using (SPSite
oSPSite = new
SPSite(SPContext.Current.Web.Url,
userToken)) //Site collection URL
using (SPWeb
oSPWeb = oSPSite.OpenWeb()) //Subsite URL
SPList list = oSPWeb.Lists["Proposal"];
try
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true;
SPListItem item = list.GetItemById(proposalID);
var workflowServiceManager =
new
WorkflowServicesManager(oSPWeb);
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all workflows associated with the list
var subscriptions = workflowSubscriptionService.EnumerateSubscriptionsByList(list.ID);
foreach (var
workflowSubscription in subscriptions)
if (workflowSubscription.Name ==
"Proposal Workflow")
//initiation parameters
var inputParameters =
new
Dictionary<string,
object>();
inputParameters.Add("Comments",
"TEST");
inputParameters.Add("ItemId", item.ID);
inputParameters.Add("WorkflowStart",
"StartWorkflow");
workflowServiceManager.GetWorkflowInstanceService().StartWorkflowOnListItem(workflowSubscription, item.ID, inputParameters);
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false;
catch (Exception
ex)
 Classes.Logger.WriteErrorLog("Sumbit",
"kickoffWorkflow1", ex,
MCTS Sharepoint 2010, MCAD dotnet, MCPDEA, SharePoint Lead

Workflow Issue - Enterprise Portal based application not updating Notif.

Hi,
We have designed some workflows based on Adobe Interactive Forms.
We have mapped the APPROVAL STEP to an Enterprise Portal Application(IsrFormApproval) through the SWFVISU txn.
We had a requirement that the Supervisor can change the contents of the Adobe Form during Approval. But when we make these changes to the Adobe form before approval, these changes are not persistent. I mean, when I make changes to the Form, these changes are not getting reflected in further approvals.
Can anyone help me out in these regards.
The notification changes are not getting updated by this IsrFormApproval application.
Regards,
Raja Sekhar

Hi Jocelyn,
Thanks for the reply again.
Yes, I checked my PC has the following ActiveX Controls in place.
1)AcroIEHelper.dll
2)AcroPDF.dll
3)GbDetect.dll
4)Pdfshell.dll
I hope these are the only DLL's that should be there by default.
Is there any specific Configuration to be done to ADOBE DOCUMENT SERVER for this feature to work alone.
Can you let us know where should we mention the TEST OPTION in QISRSCENARIO txn.
Yah,I maintained all the needed parameters as you said.
I cant find any error message in workflow log and flow goes smoothly to the next level supervisor without persisting the changes done by first level supervisor.
So,can you let us know clearly if IsrFormApprove application can really update the NOTIFICATION details at Supervisor Level.
I will check the full cycle if WS50000041 today.
Regards,
Raja Sekhar

Can we migrate SharePoint Designer 2013 workflows from DEV to UAT to Live without any issues? Any bad experiences?

Hi there,
1. Can we migrate SharePoint Designer 2013 workflows from DEV to UAT to Live without any issues? Any bad experiences?
2. When we deploy these workflows - does IIS need a restart?
Thank you.

That depends, did you create reusable workflows? Those can be deployed to another environment (of course depending on dependencies within the workflow itself)
Kind regards,
Margriet Bruggeman
Lois & Clark IT Services
web site: http://www.loisandclark.eu
blog: http://www.sharepointdragons.com

Time Based workflow not working

Hi,
I am facing issue in time based workflow. I designed a worflow with two actions. Wait action is the first action and second action is send email. For send email the from address is current user and TO is owner of the record. One thing I noticed is that its working fine when "I" triggered the workflow and assign owner as "me". Its not trigerring the mail when owner is somebody else. I can see the instance with the following error message in the workflow monitor. "The buscomp Service Request is no longer valid for workflow name ********. The workflow instance ******* has terminated."
Edited by: user11100286 on Oct 1, 2010 4:33 PM

Hi,
I am facing issue in time based workflow. I designed a worflow with two actions. Wait action is the first action and second action is send email. For send email the from address is current user and TO is owner of the record. One thing I noticed is that its working fine when "I" triggered the workflow and assign owner as "me". Its not trigerring the mail when owner is somebody else. I can see the instance with the following error message in the workflow monitor. "The buscomp Service Request is no longer valid for workflow name ********. The workflow instance ******* has terminated."
Edited by: user11100286 on Oct 1, 2010 4:33 PM

How to Loop through another list and update a column with SharePoint Designer 2013 Workflow

Hi,
I am trying to get my head around the new 2013 Workflow Engine and SharePoint Designer 2013 Workflow Text-Based Designer.
I have two lists.
List A has 2 columns: Title, Completed (Yes/No)
List B has 3 columns: Title, LookupListATitle, Completed (Yes/No)
All the 2013 Workflow components have been installed and configured and I am selecting the 2013 Workflow option in SPD
I am trying to set off a 2013 Workflow when an item in List A is edited to Loop through List B and select items where the LookupListATitle column's value is equal to the Title value of the current item, and set the value of the Completed column for those
items in ListB to "Yes".
I have the Workflow configured like this:
Stage: Stage 1
IF Current Item:Completed equals Yes
Loop: 1
The contents of this loop will run repeatedly while: ListB:LookupListATitle equals Current Item: Title
Update item in ListB.
(The dialog options for the update item action as follows:
List: ListB
Field: Completed, Value: Yes
In the Find the List Item section
Field: LookupListATitle
Value: Current Item: Title)
Transition to stage
Go to End of Workflow
When I update an item in ListA and set its Completed column to Yes, I would expect the Workflow to find all the items in List B where the Lookup column is equal to ListA's Title (there are 2) and update their Completed column to Yes. But it doesn't work.
When I look at the Workflow Status it says the Internal Status is "Canceled" and the information pop up has the following alien language (and may be truncated):
RequestorId: 95f03b62-8956-ac14-c5cf-dc98c89c589c. Details: System.ArgumentException: Invalid JSON primitive: Item001. Parameter name: value at Microsoft.Workflow.Common.Json.JXmlToJsonValueConverter.ConvertStringToJsonNumber(String value) at Microsoft.Workflow.Common.Json.JXmlToJsonValueConverter.ReadPrimitive(String
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at Microsoft.Activities.DynamicValue.ParseJson(String json) at System.Activities.CodeActivity`1.InternalExecute(ActivityInstance instance, ActivityExecutor executor, BookmarkManager bookmarkManager) at System.Activities.Runtime.ActivityExecutor.ExecuteActivityWorkItem.ExecuteBody(ActivityExecutor
executor, BookmarkManager bookmarkManager, Location resultLocation)
Unfortunately I don't have access to the server, logs etc.
I would love to find some tutorials, or any books on SharePoint Designer 2013 in general and Workflows in particular but my searches haven't turned up much so far apart from a pre-release Beginning SharePoint Workflows which is in its very early stages and
not much help yet.
Can anyone give me some guidance on how to set up While Loops to iterate through a related list using SharePoint Designer 2013?
Mark

Hi,
I understand that you wanted to update the items in the other list (Participants) where the Course equals the Current Item.
You need to use “Call HTTP Web Service" action and “Build Dictionary" action to get the Maxid and then loop Participants to update the items.
You can follow the steps as below to achieve what you want:
Create a custom list named Courses, add columns: Title(Single line of text), Course ID(Single line of text), Course Finalised (Yes/No).
Create a custom list named Participants, add columns: Title(Single line of text), Course(Lookup), CourseFinalised (Yes/No).
Create workflow associated to Courses, start the workflow automatically when an item is created or changed.
Add conditions and actions:
The HTTP URL is set to
https://sitename/_api/web/lists/GetByTitle('listname')/items?$orderby=Id%20desc and the HTTP method is set to “GET”. Then the list will be order by Id and desc.
Then if Course Finalised is equal to Yes, the CourseFinalised of the associated items in Participants will be updated to Yes.
More information:
http://sergeluca.wordpress.com/2013/04/09/calling-the-sharepoint-2013-rest-api-from-a-sharepoint-designer-workflow/
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

User Profiles option missing from SharePoint Designer 2013 workflows

I noticed the User Profiles is missing as a Data Source option in the SharePoint Designer 2013 workflow platform (see image); whereas, it exists in the SharePoint 2010 workflow platform. Is there a way to connect this feature in SharePoint 2013 workflows
by registering it or configuring through Workflow Manager? If not, what is the new approach in SP 2013 to call User Profiles services?

Hi,
Based on your description, you want to use user profile in SharePoint 2013 workflow.
In SharePoint 2013 workflow user profiles is missing, if you have to use the user profile, you can create a SharePoint 2010 workflow, and use Start a List workflow action in 2013 workflow to start the 2010 workflow.
The article below is about How to start a SharePoint 2010 Workflow within a SharePoint 2013 Workflow Using SharePoint Designer 2013
http://www.c-sharpcorner.com/UploadFile/anavijai/how-to-start-a-sharepoint-2010-workflow-within-a-sharepoint/
And in SharePoint 2013 there is an approach to user profile, you can add the action call http web service to get the information of user profile.
The article below is about how to use call http web service in SharePoint 2013 workflow.
https://msdn.microsoft.com/en-us/library/office/dn567558.aspx
Best regards
Sara Fan
TechNet Community Support

Time Based Workflow - how to make it work?

Hello,
Has anyone successfully built a Time Based Workflow? Could you share your examples?
For me it does not work properly.
I have tried to set up 2 workflows: on Opportunity Close Date and Account Contract Expiration Date.
- Account Contract Expiration Date: I want an Account Owner to get an email notification exactly 6 months before the contract with his client expires. However - the email is triggered each time the record is modified - so I have seen in the workflow monitor that users on the date of contract expiration - 180 days will receive as many emails as many times they modified the record! Is there a way to avoid this situation?
- Opportunity Close Date - I want to send an email to Opportunity Owner's Manager - 10 days after the opportunity was closed. However - there will be the same issue as above + the wait action is not working with a PRE function.
Please let me know what you think and if you have already built a Time Based Workflow that works correctly.
Edited by: MagdaR on May 18, 2010 1:57 AM

Let's start with the workflow for Opty Close Date.
There are a lot of ways to do this, so you'll need to evaluate which way is best for your case, but the basics are to check to ensure that the opty is closed for the first time, then set the flag. In order to accomodate for the opty being closed when it is created, you will have to consider a post default for the flag in addition to the workflow.
In this case, you could create a workflow on Opty using the before modified record saved trigger event. In the Rule Condition, have the workflow check for a closed opty and if the status changed to closed during this modification. There are a number of options to validate this, including sales stage = Closed/Won or Lost, Closed Date is populated for the first time, Status is closed. In any case, just validate that the opty was closed for the first time using the PRE Function (i.e., PRE(Closed Date) is null and PRE(Closed Date)<>Closed Date). When your condition is met, set a flag that will trigger the event. You could also add a date that the wf conditions were met the first time, to ensure that you track when the rule was originally triggered.
The next step is to have a workflow that unsets the flag if the conditions are not met. Set the order on this one to follow the rule above.
The last rule is the wait/email rule and it uses the when modified record saved event. This rule triggers on the flag being checked, then waits to send the email.
Test this and validate that it will work for your purposes. Based on this workflow, you should be able to create the other one, and I can help if you have any issues.
Good Luck,
Thom

Purchase order workflow issue

Hi All,
A PO is created and rejected by a user in user decision step.The workflow will end.If the PO is changed(amount) again,the release strategy is triggered for the same user.But the workflow is not triggering.If the release strategy is for a different user,its triggering the workflow.I have used a fork inside which 1 parallel branch contains a wait for significantly changed event & another branch contains the user decision step,po release step & rejection reason scenario.
Please refer the thread below.
PO Release Strategy Issue
Replies will be greatly appreciated.
Edited by: Feddie on Jan 3, 2008 11:43 AM

Hi,
This is not workflow issue(work flow is different term)
It seem problem of BADI (program written for creation of purchase order based on sales order)
Take help of ABPer so he/she can solve this issue
Kapil

PR item release workflow issue

Hi All,
I have 1 issue with PR item workflow. We have PR itme based workflow with different agents for each line item.
The issue is when approver goes to execute the work item, all the other items are available to the approver to edit or release other items as well. We want to disable other items being available to the approver for which he is not the approver.
Thanks and Regards,
Srikar

Hi Srikar,
You can do this by using parallel processing in workflows. I am giving you the scenaio we use. We use this in invoices with multiple line items.
This scenario is implemented using a sub workflow. In the main workflow when you insert a multistep task, go to "Miscellaneous" tab to implement parallel dynamic processing. here you have to pass a multi line container element containing line item numbers. Your sub workflow will trigger one for each entry in multi line element. Do not do any changes to you PR object with in Sub Workflow just get the results of decisions taken by user back to main workflow. Like (App - for approval, Rel - For release, Rej - for rejecetion, etc). When you have all decision collected and returned to main workflow, pass the results in a multi line container element to an activity. Then based on results decide weather you want to release or reject.
Doing this if one person releases his line item, it will not effect the other workitems which have gone to other approvers.
We do agent assignment based on profit centers.
Best of luck.
Regards
Anuj Nagpal.

External Learning Workflow Issue

Hi Friends,
I am trying to have approvals for External Tranings. For this I changed the "HR_APPROVAL_REQ_FLAG" to Yes. I am now able to go to the Next Page, wcich is the Review Page. However we are not using AME and when defining the function parameters we have the ame attributes that are being passed. There are a couple of issues here
1> When I intiate a new transaction to add External Learning for the users, no workflow is generated
2> I want to modify the workflow in such a way that the approvals should be custom generated. I will generate these approvals and design the workflow. But where do we start in the workflow.
Can someone please help. We are on R12.1.3
Thanks
Edited by: user9197772 on Jan 17, 2013 2:27 AM

Hi Friends,
My apologies. The workflow has kicked off and it took a while for that to happen. I just needed to have a little bit of patience. I can work on this now. The thread can be closed now.
Thanks

Workflow issue with interco transactions & general ledger entries in F-02

Hello Experts,
We are encountering a workflow issue when we are entering intercompany transactions with general ledger entries in F-02. Our workflow is set up with two release levels and the details are as follows:
Amount below $2500 - single release level
Amount above $2500 - two release levels
The document type that we are using is SU and it is configured with intercompany postings and trading partner enabled in the control data.
After parking a GL document that has interco amount entries below $2500 and general ledger amount entries above $2500 in F-02, the document is supposed to go to the two release levels in the workflow because the total amount is above $2500 (interco amount + general ledger amount > $2500). However, in the workflow, the document went to the single release level instead of the two release levels.
Any idea why the subledger amount takes precedent over the general ledger amounts in determining the workflow release level?
We would appreciate your help in solving this issue.

You cannot change the design of the system.
SAP may consider the change of design if all the users across the industries are reported. If a single user has a special requirement, it cannot be changed.
You need to ask, whether this is a critical requirement for your business. Otherwise, please follow the standard way.

LR 3 Bug Report - file renaming error - significant workflow issue

System configuration:
MacPro Dual 2x2.66Ghz Dual Core Intel Xeon
9GB RAM
OSX 10.6.4
Lightroom Application on System Drive
Canon .CR2 files and Lightroom Catalog on internal software-based RAID drive
Camera Raw Cache set to 50GB and resident on System drive
Here is the issue:
Once I finish the first round of editing a group of photos, I then rename them with the title of the event and a sequence number. I use LR's batch rename feature in the Library module. If I then delete 1 or more of these photos and attempt to rename them again(same event title + numerical sequence), the new names do not properly apply the numerical sequence after the filename. Either of the following can happen, and whcih one will happen is not dependednt on what I do.
1. The files can be renamed, with the first image having a sequence number 1 number higher than the lowest number I typed into the sequence box in the batch rename dialog (if I type a number 1, the sequence starts at 2). There are also random gaps in the sequence numbering scheme. For example, the numbers will count to 15, then skip to 17, then count to 176, then skip to 178. The rest of the files might be renamed correctly, or there might be gaps. The gaps always skip a single number, and most of the time the numbers skipped are odd numbers, though numbers with a 16 are usually skipped (16, 116, 216)
2. The files can be renamed as mentioned above, but with the addition of a -1 to the end of the sequence (example: filename-200-1 or filename-3-1). The addition of the -1 is also random, though it is more common with lower-numbered files than higher-numbered files.
I have experienced this bug on groups as small as 50 photos or as large as several hundred. I have tried remaning the files to a completely different text/sequence combination and then back to the one I want, and it does not help the issue. The sequence numbering is more likely to have more gaps the more virtual copies are present in the series of photos being renamed.
This is a major workflow issue for me because the files I deliver have to be named sequentially, without gaps, following a specific text/numer naming convention. The bug is currently adding many extra hours to my post-production time. Any assitance would be greatly appreciated.
Thank you

Thanks for the detailed description. I was able to repro this with your steps and have logged a bug for futher investigation.
Becky

Time Based Workflow - update existing activities?

Hi, I've added a checkbox field to my activities template, and wondered if it is possible to update this field on existing >124K activity records using a time based workflow. Has anyone come across this requirement, or have any thoughts on how to solve the issue? Thanking you in advance for assistance.
Edited by: Sherry10602332 on Oct 11, 2010 12:07 PM

Hello SKJ
Your requirement is to send an email notification to an owner if the Opportunity remains with sales Stage = "Inquiry" for more than 90 days.
New Record Saved.
This means even the opportunity can be modified but the sales stage should not change. For e.g. when i create a new record, I can have the sales stage as "Inquiry" and save. At a later date I can modify the description of the opportunity (this would change the modified date), but the sales stage remains at Inquiry. Thus the notification should go 90 days after the sales stage has been set and not since last modified date. Keeping this in mind the condition the rule condition "Rule Condition : Sales stage = "Inquiry" and modified date = Created date" needs to be modified as Sales stage = "Inquiry".
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Trigger Event - When Modified Record Saved
Rule Condition : (PRE('<SalesStage>')<>[<SalesStage>] AND [<SalesStage>]="Inquiry") OR ([<SalesStage>]="Inquiry")
Wait 90 Days
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When you set the sales Stage as "Inquiry", the condition (PRE('<SalesStage>')<>[<SalesStage>] AND [<SalesStage>]="Inquiry") would be satissfied and then the workflow would trigger. After 90 days if the sales stage is still in "Inquiry", the second part of the condition "[<SalesStage>]="Inquiry" would be satisfied and the email notification would be sent. If the sales stage has been changed to other sales stage, then the condition would fail and the notification would not be sent.
Regards,
Paul Swarnapandian

Defining a graph based workflow

I want to generate a graph based workflow using the Flow construct. While BPEL designer lets me add the Flow element graphically, as far as I can see I have to manually add the <links> and <source> and <target> elements.
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Ross,
The BPEL designer does not support links but the BPEL server does.
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