Distiller option - save PDF settingings in PDF

In distiller under the advanced tab you can choose to "Save Adobe PDF settings inside PDF file"
What exactly is this referring to?
Where in a PDF do you look to see the information that has been included if this option is checked?
Thanks,
John

Yes - double clicking will launch Distiller and display these settings.
I remember using this option to *catch* publishers and designers who
used (or didn't use) the print providers settings way back ;-)
Jon

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Save word doc as pdf options

Hi!
I'm saving a large word document (over 100 pages) as a PDF, using Word 2007 and Acrobat 9 Pro. Then, I am using Acrobat to do the final-stage accessibility edits.
There are a number of ways to save the file as a PDF, and I'm curious about what the differences are.
1. I can save the word doc using the "Acrobat" ribbon- the button "Create PDF" and also play around with "Preferences" when doing so.
2. I can go to the 'pizza box' and "Save As" and then hit "Adobe PDF."
     (I'm pretty sure this is the same thing as 1)
     When I do 1 or 2, the conversion takes a LONG time and usually freezes my computer. So I've been doing the following:
3. "Save as" and then "PDF or XPS"- the button with the little document wearing a belt around its waist? Funny button.
     Doing this converts my file to a PDF a lot quicker than 1 or 2. From what I can tell, it does a fine job- carries over alt text, tags, etc.
     3a. Also- there's an option when I save this way to make the PDF "ISO 19005-1 compliant (PDF/A)" Does this mean anything?
Questions:
- what is the difference between these saving options? And why is 3 so much faster?!
- which option is best creating accessible PDFs from Word documents (or are they all the same)?
Thanks!

Hi,
For #1 –
This uses Adobe PDFMaker.
If "Enable Accessibility and Reflow with tagged Adobe PDF" is selected you'll create a Tagged output PDF from the Word file. How well-formed it is depends on how diligently built-in headings and styles were used.
For #2 –
'pizza box' > "Save As" > "Adobe PDF" passes the Word file through Adobe Printer to Distiller to PDF.
No Tagged output PDF that way as the file is not being processed by Adobe PDFMaker which provides the tag management.
For #3 –
'pizza box' > "Save As" (mouse hover, no click) > PDF or XPS (click)
In the 'Publish as PDF or XPS' dialog, click on the "Options..." button.
In the Options dialog, select "Document structure tags for accessibilty"
(don't forget to provide the Word file with meta data in its Document Properties and to select "Document Properties" in the Options dialog).
Give your output PDF Bookmarks by selecting the "Create bookmarks using" choice.
Click OK.
Back in the 'Publish as PDF or XPS' dialog, confirm that "Standard (publishing online and printing)" is selected (the default).
If you want to view the PDF upon creation, select "Open file after publishing".
Click the Publish button.
Output PDF will be tagged.
Process has improved since its initial release.
On the whole, I still prefer to use PDFMaker; but, the Office 2007 routine is a viable alternative.
An end-user "win" due to Adobe's work with ISO to create the ISO Standard for PDF.
#1 & #3 process time is a function of what you authored – short-simple, long-complex, adherence to a well-formed template and built-in headings/styles, willy-nilly, etc.
You would have to run a statistically valid sample of the same Word files through each to see which has a run-time you like AND provides a structure tree that requires minimal post-processing.
Although less post-processing may not be a 'good thing' if the few activities you have to do are gnarly.
For #3a –
PDF "ISO 19005-1 compliant (PDF/A)"
The ISO Standard for long term archival grade electronic files (PDF, of course <g>).
Asking the question indicates that you are most likely not in need of providing the content in Word to PDF/A.
Questions
– 'speed' of output that needs more post-processing with Acrobat Pro may not be a good thing.
– which is 'better' for tagged output PDF...
That depends.
I prefer Adobe PDFMaker's output of <Table>, <Note>, its dealings with headings, its ability to appropriately nest elements, etc.
I'd do two or three of the same Word files each way.
Then post-process to assure the PDF structure tree is compliant with the requirements of ISO 32000-1.
If your PDF is ISO 32000-1"good" it is solid for accessibility/Section 508.
For each, walk the tree with 'Highlight' selected.
If checking with AT, use the most recent release. Old stuff (any of it from any software house) is not going to be able to properly "QC" something processed to current standards.
After this, throw the chicken bones to decide.
fwiw, I've found FrameMaker / Acrobat Pro to be a better tool set for tagged output of PDF and requisite post-processing.
Be well...

On my macbook pro when opening a page i can not save it as a pdf only give me the option of saving it as a web page can any body help me on this I have tryed so many times without success

on my macbook pro when opening a page on safaryi can not save it as a pdf only give me the option of saving it as a web page can any body help me on this I have tryed so many times without success?

Just select Print in Safari and then, in the bottom left-hand corner, select PDF and you can save it to whichever flavor pdf file you like.
Clinton

In oracle 2.5 version report builder how to add option to generate/save the report as pdf file?

I am working with reports of 2.5 version and i got a requirement for adding an option to save the report in pdf format. Can anybody please help me on this asap
Thanks & Regards

Are u sure about the report version.
Please do upgrade while even in oracle they almost stopped for new version -Developer suite

I have a new computer with Windows 7 professional, Office 2007, Adobe XI. I have just created a word document and tried save it as a PDF but the PDF option doesn't appear in the drop down menu. Any ideas please? Thank you.

I have a new computer with Windows 7 professional, Office 2007, Adobe XI. I have just created a word document and tried save it as a PDF but the PDF option doesn't appear in the drop down menu. Any ideas please? Thank you.

What is "Adobe XI" - Reader, or Acrobat?
But either way, 'Save as Adobe PDF' is a Word function, independent of what Adobe software you have installed.

Can't use the Save As Reader Extended PDF option

Hi team,
I have exactly the same issue as was discussed here (http://forums.adobe.com/thread/865292)
But I have lecensed Adobe Acrobat XI Pro.
I use Create Form from Existing Document (no securyty restructions - see pictures below).
I was able to use that functionality (Save As Reader Extended PDF) once and than saving options became grayed out with any document (pdf, doc including the one I used originally) as a template.
Could you please help me?
Thanks,
Vsevolod

The issue fixed (there was no issue)!
I should close form editing before saving PDF
Regards,
Vsevolod

Save Web page into PDF in Windows 7 32 bit for Adobe 7

When security under Internet options in Internet Explorer runs with "Enable Protected Mode" checked, can not save web page into PDF. The version of Adobe is 7.
Nazir

Are you saying you cannot print to the Adobe PDF printer or what. You have to be more complete in your description since AA7 will not fully work in Win7. You will have to use workarounds, but knowing what steps you are using is important to giving any help. Just saying save does not help. Of course, you might be able to use the MS plugin for creating PDFs as an alternative if you only have AA7. One thing that you find with AA7 is that PDF Maker will likely not work and also the printer will have to be a print to file, followed with a use of Distiller to complete the PDF creation. The AA7 version of AcroTray that does a lot of the work in the background should not be expected to work with Win 7, thus the need for workarounds.

Export save pdf presets inside pdf file

With distiller you have an option called "save adobe pdf settings inside pdf file", so as receiver of such a pdf file you can detect which settings are used for creating the pdf file.
Is there also such an option in Indesign so you can detect which settings (PDF presets) are used for creating the pdf file?

If you're receiving PDF files for output, you should acquire Acrobat Pro and learn how to use the Preflight feature. You can create and run preflight profiles based on your printing requirements. These profiles can check files (In Acro 6 - 9) and/or run fixes in Acrobat 8 Professional or Acrobat 9 Pro.

Inability to print or save and open certain PDF files

I am using Adobe Reader XI with Mac OS 10.9.4 and Safari 7.0.6. If I obtain a PDF file online -- for example, an IRS confirmation letter when I obtain a taxpayer ID for a client - if I attempt to print it, it is blank. If I save it on my desktop as a PDF and attempt to open it, I get an error message that it is not a supported file type or the file is damaged. However, I have no problem with PDF files I receive as email attachments, access via dropbox or similar vehicles, or save myself (for example, when printing a Word document, electing to save as a PDF).
This is a major problem for me - but Adobe doesn't offer phone support (even on a paying basis, such as Apple provides). Some weeks ago I was able to initiate a chat about it and told to reinstall, which I did with no change. Now I can't even find out how to initiate a chat because the only trouble-shooting support option is forums.
My email = [email protected]
HELP!
Thanks.

Hi, and thank you for your response.
Here is what you could try.
1.     Go to IRS.gov.
2.     Click on "current forms and publications."
3.     Enter "SS-4."
4.     That should lead to a fill-in form that states at the top that you can save the information.
5.     Fill a bit of arbitrary information in.
6.     Try to print. At that point, I can print, but the pages are blank.
7.     Whether or not you succeed, save as a a PDF on your desktop.
8.     Try to open. At that point, I get the error message I described.
I forgot to mention in my post, I think, that I was able to do the things I described that I need to do (and have in the past always been able to do on my computer) on my wife's computer, which is an Apple that has not been upgraded to Reader XI, Maverick, or Sarari 7.0.6.
As an aside, with the upgrade to Maverick, I've had extensive and ongoing problems with Apple's mail program, to the extent that I'm now assigned a "personal" senior technical analyst with his personal email and phone number. I feel honored, but I'd rather have a working system. As an attorney, my product is blocks of time during which I apply 40+ years of experience - but the result of all of this is that I am spending untold hours of unbillable time because of the (perhaps not unreasonable) problem software designers have of anticipating and resolving the literally of millions of interface problems their programs can have.
I have a question. I know that with Apple, when one is out of warranty and AppleCare, you can pay a nominal amount for telephone support for a given issue. I cannot find anything like that with Adobe.   Is there something? My on-line chat experiences with Adobe attempting to resolve the problems I am encountering were a complete waste of time.
Thank you for your help.
Tom

How to save print setup for pdf file so that every user can open and print w/o manually performing?

Can is there a way to configure the print settings (i.e. paper size, orientation, etc.) and save this setting as part of the pdf file? I would like the users of pdf files to be able to open the file and simply print, without having to manually configure the print settings.

Not sure if this will help. I got this information from the built-in help under Acrobat 9.
Advanced
Lists PDF settings, print dialog presets, and reading options for the document.In the PDF settings for Acrobat, you can set a base Uniform Resource Locator (URL) for web links in the document. Specifying a base URL makes it easy for you to manage web links to other websites. If the URL to the other site changes, you can simply edit the base URL and not have to edit each individual web link that refers to that site. The base URL is not used if a link contains a complete URL address.
You can also associate a catalog index file (PDX) with the PDF. When the PDF is searched with the Search PDF window, all of the PDFs that are indexed by the specified PDX file are also searched.
You can include prepress information, such as trapping, for the document. You can define print presets for a document, which prepopulate the Print dialog box with document-specific values. You can also set reading options that determine how the PDF is read by a screen reader or other assistive device.
Create print presets
A PDF can contain a set of print presets, a group of document-specific values that is used to set basic print options. By creating a print preset for a document, you can avoid manually setting certain options in the Print dialog box each time you print the document. It’s best to define print settings for a PDF at the time that you create it, but print presets provide a means to add basic print settings to a PDF at any time.
Choose File > Properties, and click the Advanced tab.
In the Print Dialog Presets section, set options and click OK.
The next time you open the Print dialog box, the values will be set to the print preset values. These settings are also used when you print individual documents in a PDF Portfolio.
Note: To retain a print preset for a PDF, you must save the PDF after creating the print preset.
Print Dialog Presets
Page Scaling
Prepopulates the Page Scaling option in the Print dialog box with the option you choose:
Default
Uses the application default setting, which is Shrink To Printable Area.
None
Prevents automatic scaling to fit the printable area. This setting is useful for preserving the scale of page content in engineering documents, or for ensuring that documents print at a particular point size to be legal.
DuplexMode
For best results, the selected printer should support duplex printing if you select a duplex option.
Simplex
Prints on one side of the paper.
Duplex Flip Long Edge
Prints on both sides of the paper; the paper flips along the long edge.
Duplex Flip Short Edge
Prints on both sides of the paper; the paper flips along the short edge.
Paper Source By Page Size
Selects the option by the same name in the Print dialog box. Uses the PDF page size to determine the output tray rather than the page setup option. This option is useful for printing PDFs that contain multiple page sizes on printers that have different-sized output trays.
Print Page Range
Prepopulates the Pages box in the Print Range section of the Print dialog box with the page ranges you enter here. This setting is useful in a workflow where documents include both instruction pages and legal pages. For example, if pages 1–2 represent instructions for filling out a form, and pages 3–5 represent the form, you can set up your print job to print multiple copies of only the form.
Number Of Copies
Prepopulates the Copies box in the Print dialog box. Choose a number from 2 to 5, or choose Default to use the application default, which is one copy. This limitation prevents multiple unwanted copies from being printed.
Thanks.

Adobe Acrobat X Pro version 10.1.12: Save As, Reduce Size PDF

I am running Adobe Acrobat X Pro version 10.1.12. The File > Save As > Reduced Size PDF..." does not work. The file size barely changes, if it changes at all. In some cases, the file size is slightly larger after saving using the reduced size PDF option. In previous versions, the option would drastically reduce the document size. The documents are all text in black/white with no graphics and usually Times New Roman or Arial type fonts. Nothing fancy. Is this a bug in this version? I have been unsuccessful in finding a fix. Optimizing does nothing. Any insight you may provide will be most helpful. Thank you in advance.

It's working for me, reducing like Acrobat Pro 9 did (that was my previous version). According to the software, saving to the latest possible version of Acrobat will give the biggest reduction. Good luck.

Form Creation in Acrobat X Pro - unable to save as Reader Extended PDF

I am using Acrobat X Pro on the Windows 7 OS. I have created a document in Word (Office 2010), saved it as a PDF and added form fields. When I try to Save As Reader Extended PDF, the options are grayed out. How do I create a form from a Word document that allows all end users to be able to type in the fields, use a digital signature, save a copy and print the PDF with the completed fields?

In create the document in MS Word and save the file. Then I select print, and choose Adobe PDF as my printer to save it as a PDF. I then open the PDF file and select Tools, Forms, to create the form and add fields as needed. After I'm finished, I attempt to "Save As" and try to select Reader Enabled PDF, but the options are grayed out and unavailable.
Blessings,
Lisa Stipp
Administrative Assistant
(623) 935-4690 office; (623) 935-1203 fax
830 E. Plaza Circle, Litchfield Park, AZ 85340
Office Hours:
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I have a 2 x spot colour file in Illustrator CC and need to save it as a PDF for printing in spot colour....

I have a 2 x spot colour file in Illustrator CC and need to save it as a PDF for printing in spot colour, which option do I choose in the 'save as' menu?
and how do I check it?
The overprint panel is open and I can turn off the cmyk ( there are no separations for the cmyk anyway)
Have looked at the tutorials which tell me to print as PDF7 but that utility is disabled and has been for ages.
it is a simple need but can find no simple information so think I must be missing something!
Thanks in advance!

No magic required. You simply save it as PDF-X from AI. If the spot colors are based on correct swatches and tagged accordingly, they will appear as separate inks/ plates in the PDF, which you can verify in the ink manager in Acrobat. That's pretty much all there is to it and the print facility should handle this file correctly.
Mylenium

What is the least expensive option to export to a pdf form from forms central?

I have created forms in Forms Central and love the functionality but now I want to save it as a pdf file on my desktop and it says I need to purchase Adobe Pro to do this. Is there a less expensive option like the $1.99 Export to PDF that would work for this?

Assuming your phone is carrier locked to O2, put your phone in Airplane mode. This turns off all iPhone radios, but you can go back into settings & turn both WiFi & Bluetooth back on.

What does 'Save as Reduced size PDF' do compared to 'Save as Optimised PDF'?

(Acrobat X Pro)
So, both "Save as > Reduced size PDF" and "Save as > Optimised PDF" allow you to reduce the file size of a PDF. "Optimise" offers a variety of options, "Reduce" just gets on with it.
What is the difference between what they actually do under the hood? Does "Reduce" essentially run the "Optimise" process with certain default settings? Or is it a wholly different process?
What effect does "Reduce" have in terms of what elements of the PDF are compressed and removed?
In my experience, "Reduce" seems to be less prone to crashing, and often does as good a job as "optimise". It preserves things like hyperlinks, which optimise may or may not do depending on settings. I'd like to know more about what is actually happening under the hood so I can better judge which is the best tool under what circumstances.

Personally, I always recommend using Optimize over Reduce Size.
There are no settings to choose from in Reduce Size. In Optimize you can choose Audit Space Usage so you can get some idea of where the size is coming from. In Optimize you can save settings so you can use them again.
I have never had a crash from using Optimize on my Mac computers.

Distiller option - save PDF settingings in PDF

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