Document Library Application , User Add question

In Document Library Administration tab, I see add user/Manager User etc
How this user supposed to log in ? I dont see any password ? Do I need to first create workspace user and then create user in this application ?
Thanks
Sanjay

Can somebody please answer this ?
Thanks
Sanjay

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Document Library - how to add more categories?

Hi,
Im using APEX 3.2 on oracle XE and just installed the document library application. we would like to have the following functionalities:
1. add more categories (custom attributes etc. and more filter in the document borwser)
2. control who gets to view a particular document being uploaded.
3. add workflow options (eg. before a document is locked, a reviewer needs to check if it is the right document)
any help will be highly appreciated.

you've sat for 11 days waiting for this reply?? didn't even bother trying any other means, like a search engine, perhaps? or the documentation? nah, of course not. best leave it to someone else to solve your problem. well, if you can afford to just sit and wait for 11 days without trying anything else, it's obviously not a big deal, so wait another 11 days and see what happens
tsk. also, the CLASSPATH environment variable is best avoided really

Exception calling "Update" with "0" argument(s): "To add an item to a document library, use SPFileCollection.Add()"

Hi i am trying to add a new item and update existing field value in a document library with powershell
but i receive below error message.
PS C:\Users\spfarm> C:\Scripts\add.ps1
Exception calling "Update" with "0" argument(s): "To add an item to a document
library, use SPFileCollection.Add()"
At C:\Scripts\add.ps1:24 char:16
+ $newItem.Update <<<< ()
+ CategoryInfo : NotSpecified: (:) [], MethodInvocationException
+ FullyQualifiedErrorId : DotNetMethodException
#Add SharePoint PowerShell Snapin which adds SharePoint specific cmdlets
Add-PSSnapin Microsoft.SharePoint.PowerShell -EA SilentlyContinue
#Variables that we are going to use for list editing
$webURL = "http://tspmcwfe:89"
$listName = "test"
#Get the SPWeb object and save it to a variable
$web = Get-SPWeb $webURL
#Get the SPList object to retrieve the "Demo List"
$list = $web.Lists[$listName]
#Create a new item
$newItem = $list.Items.Add()
#Add properties to this list item
$newItem["Title"] = "My second item!"
$newItem["Info"] = "s15"
#Update the object so it gets saved to the list
$newItem.Update()
$web.Dispose()
adil

Hi Adil,
Document Library is different from a normal list. The document library contains files inside it. You need to update the code to add a document to the library. Then you can get hold of the List Item represented by that file and update its properties. Here
is an example:
$WebURL = "http://aissp2013/sites/TestSite"
$DocLibName = "Docs"
$FilePath = "c:\blogs.txt"
# Get a variable that points to the folder
$Web = Get-SPWeb $WebURL
$List = $Web.GetFolder($DocLibName)
$Files = $List.Files
# Get just the name of the file from the whole path
$FileName = $FilePath.Substring($FilePath.LastIndexOf("\")+1)
# Load the file into a variable
$File= Get-ChildItem $FilePath
# Upload it to SharePoint
$spFile = $Files.Add($DocLibName +"/" + $FileName,$File.OpenRead(),$false)
$item = $spFile.Item
$item["Title"] = "New Title"
$item.Update()
$web.Dispose()
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Document library Permission - users/group can add/upload/modify but same time not to see other documents

Hi,
I have a question regarding SharePoint document library permission. I am using SharePoint 2013.
I have 3 SharePoint groups (SP-Group-NL, SP-Group-US & SP-Group-BR).
I have given the contribute access to all 3 groups in the document library, so that people can with in these group can upload/add/modify document inside it.
Now I want that people from specific group can only view those document which they uploaded and not all.
Note - (a) I don't want to use audience targeting. (b) I don't want to right any code.
Regards,
Yogendra

Hi Yogendra,
Per my understanding, you might want users in a specific group can view only the documents uploaded by themselves.
In the OOTB list view settings, we can set filter on a list view to only display the documents created by the current user:
However, if you want this filter only apply to users in a specific group, Audience Targeting or custom code would be required as there is no such OOTB feature in SharePoint
list can meet this requirement.
With Audience Targeting, a possible solution is that, we can add two list view web parts into one page, set Audience Targeting on one of them to display only when
the current user is in the specific group, then modify the view settings to apply filter on this list view web part to make it only display the documents created by current user.
Thanks
Patrick Liang
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Packaged App - Document Library - New user password?

How do you set the password for a new user on the Document Library packaged app. The documentation suggests that by default it uses 'Standard application express authentication' which can then be changed. In which case the user admin function in the app does not work in its default state and would need to be removed if the user wants to use 'Standard application express authentication' (or does it?)
Which leads me to another question:
Is it possible to manage application express users from an application express app in Apex 3.0?
Thanks
Simon

Simon:
For a new user, you also need to create them as a normal Application Express authenticated user. To do that, click the Manage Application Express Users link under Administration from the Application Expres home page.
The only thing the Document Library handles is authorization (who can do what). Authentication (who the heck are you) is determined by the application setting, which by default is standard Application Express authentication. So all you are doing in the Document Library on the user administration page, is defining who is a reader, contributor, or administrator. You are not actually creating users, you are just defining the rights for existing users.
Regarding your second question, you can use the APEX_UTIL API to handle user management within your application. See:
http://download-west.oracle.com/docs/cd/B32472_01/doc/appdev.300/b32471/api.htm#CHDBDCIE
Specifically, CREATE_USER Procedure, EDIT_USER Procedure, CHANGE_CURRENT_USER_PW Procedure, etc.
Regards,
Jason

Share Feature - Document Library - Contribute Users getting: Only a limited amount of people are allowed to share this content

Hi
I am getting the following error when users with contribute permissions try to share an individual document from a document library.
If I upgrade the user to full control they are then able to Share the file ok and not get the above error.
So what I am wondering is should users with contribute access be able to Share the document? If not then why is the Share option available?
Which permission level if I edit the contribute permission levels do I need to add, I cannot see any Share specific permissions for lists and reluctant to give contribute users access to modify permissions?
I'll continue troubleshooting to see if I find the solution but wondered if anyone in the community had come accross this? Googling the error message
Only a limited amount of people are allowed to share this content brings up nothing.

Today I fixed this issue by enabling Site Access Requests on the SharePoint sites with this problem. (http://blog.cloudshare.com/2012/12/09/how-to-configure-the-site-access-request-in-sharepoint-2013/)
Personally I think this is created by design, because it happens a lot that content is shared with users which do not have access to a SharePoint site and/or library. So I guess we do not have another option..
Programmatically the above could be done by setting the "SPWeb.RequestAccessEmail" property with a valid e-mail address. For example the site owner's e-mail address. Setting the "SPWeb.RequestAccessEnabled" property is not allowed and
is automatically done by settings the "SPWeb.RequestAccessEmail" property

Access MySite Document Library of User Who has shared a document.

Hi Team,
I am just confused as we are facing the issue from past two days, We have SharePoint 2013 on premise and are using Mysite Application. Suppose there are two users A and B.
If A share a document from his personal document folder to B. B recieves email notification that a document is shared and he can edit or view documents depending on the permission.
But if B visit the A Mysite and try to access his document library he gets access denied. As per OOTB behavior B should see Shared with everyone folder and the document which has been shared with him.
Please help me to resolve the above issue.

Hi，
I have done a test in my SharePoint on premise. B can see shared with everyone folder of A and documents which is been shared with B from my site.
For resolving your issue, you need to check whether the feature ‘Limited-access user permission lockdown mode’ is active. if it is activated, you need to deactivate it.
Open your site with an administrator account->Click Site Settings->Click Site Collection features under Site Collection Administration->Scroll to Limited-access user permission lockdown mode, check whether it is active. If yes, please deactivate
it.
I hope this helps.
Best Regards,
Lisa Chen
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Document library: user can see the metadata but not the file itself

Hello,
For a specific document library certain users will have the right to see the metadata but not the file itself. The only solution I can think of is using a http handler. But I don't know if I can get the user that requests the document.
Are there any other approaches to this requirement?
Can I get the username of the user that makes that request?
I guess that http handler is deployed at the Web application level - am I right?
Thank you
Christos

Nicolas, thank you for your answer.
I think this this is not a strong protection. Everybody can istall sp designer or go through UNC path, like \\myserver\documentlibray or \\myserver\lists\mylist and see the documents- and we use unc paths a lot. I don't want to get into trouble when a (wiki)
leak is made.
Christos

Access denied error when Loading document library for "contribute" users : Unknown SPRequest error occurred. More information: 0x80070005

Hi,
We are facing a very strange issue on a SharePoint Publishing portal. Domain users (contribute level access) have access to document libraries under specific sub sites. Every morning if they try to access the document library pages, users complain about "Access Denied" issue on document library page. But if a SP Farm admin account login on site, and browse to document library page, access denied issue seems to disappear for end users also. For whole day it works fine. But next day access denied error occurs again. I am not sure why this is happening. I have looked into Event Log and SharePoint Logs, found following information useful, but not sure what to do next.
Please help.
Event log Details:
Server: WFE01
Event Type: Error
Event Source: Office SharePoint Server
Event Category: Publishing
Event ID: 5169
Date:  17/11/2009
Time:  07:47:31
User:  N/A
Computer: SPWFE01
Description:
Console Configuration File Error: XML Exception: Access is denied. (Exception from HRESULT: 0x80070005 (E_ACCESSDENIED))
For more information, see Help and Support Center at http://go.microsoft.com/fwlink/events.asp.
SP Log files:
All logs are for process: w3wp.exe (0x031C)                       0x17F4 Windows SharePoint Services
·     Begin OnLoad of XmlConsoleDataSource from file "EditingMenu".
·     Attempting to load XML from config file "EditingMenu".
·     PermissionMask check failed. asking for 0x00010000, have 0x00000000
·     Unknown SPRequest error occurred. More information: 0x80070005
·     Access Denied for /Projects/LFB/03 Bid Stage 1/Forms/AllItems.aspx.
·     StackTrace: Microsoft.SharePoint.Utilities.SPUtility:Void HandleAccessDenied(System.Exception), Microsoft.SharePoint.SPGlobal:Void HandleUnauthorizedAccessException(System.UnauthorizedAccessException), Microsoft.SharePoint.Library.SPRequest:Void OpenWeb(System.String, System.String ByRef, System.String ByRef, System.String ByRef, System.Guid ByRef, System.String ByRef, UInt32 ByRef, System.Guid ByRef, UInt32 ByRef, UInt32 ByRef, UInt32 ByRef, UInt16 ByRef, Boolean ByRef, Int16 ByRef, UInt32 ByRef, Int16 ByRef, Int16 ByRef, Int16 ByRef, Boolean ByRef, Int16 ByRef, UInt32 ByRef, Int16 ByRef, Int16 ByRef, Int16 ByRef, Int16 ByRef, Int32 ByRef, Boolean ByRef, System.String ByRef, System.String ByRef, Int32 ByRef, Int16 ByRef, ...
...System.String ByRef, System.String ByRef, System.String ByRef, System.String ByRef, System.String ByRef, System.String ByRef, System.String ByRef, System.String ByRef, System.String ByRef, System.String ByRef, System.Object ByRef, Boolean ByRef, UInt64 ByRef, Boolean ByRef, Boolean ByRef, System.Guid ByRef, System.Guid ByRef, Int32 ByRef, System.DateTime ByRef, System.DateTime ByRef, System.String ByRef), Microsoft.SharePoint.SPWeb:Void InitWeb(), Microsoft.SharePoint.SPWeb:Microsoft.SharePoint.SPSecurableObjectImpl get_SecurableObjectImpl(), Microsoft.SharePoint.SPWeb:Microsoft.SharePoint.SPRoleAssignmentCollection get_RoleAssignments(), Microsoft.SharePoint.Publishing.WebControls.ConsoleXmlUtilities:System.String ConfigurationXml(System.String, Boolean), Microsoft.SharePoint.Publishing.W...
...ebControls.ConsoleXmlUtilities:Microsoft.SharePoint.Publishing.WebControls.ConsoleNode GetConsoleNodeCollectionFromXmlFile(System.String, Boolean), Microsoft.SharePoint.Publishing.WebControls.XmlConsoleDataSource:Void LoadTreeFromConfigXml(), Microsoft.SharePoint.Publishing.WebControls.XmlConsoleDataSource:Void OnLoad(System.EventArgs), System.Web.UI.Control:Void LoadRecursive(), System.Web.UI.Control:Void LoadRecursive(), System.Web.UI.Control:Void LoadRecursive(), System.Web.UI.Control:Void LoadRecursive(), System.Web.UI.Control:Void LoadRecursive(), System.Web.UI.Control:Void LoadRecursive(), System.Web.UI.Control:Void LoadRecursive(), System.Web.UI.Control:Void LoadRecursive(), System.Web.UI.Control:Void LoadRecursive(), System.Web.UI.Control:Void LoadRecursive(), System.Web.UI.Page:Vo...
...id ProcessRequestMain(Boolean, Boolean), System.Web.UI.Page:Void ProcessRequest(Boolean, Boolean), System.Web.UI.Page:Void ProcessRequest(), System.Web.UI.Page:Void ProcessRequestWithNoAssert(System.Web.HttpContext), System.Web.UI.Page:Void ProcessRequest(System.Web.HttpContext), System.Web.HttpApplication+CallHandlerExecutionStep:Void System.Web.HttpApplication.IExecutionStep.Execute(), System.Web.HttpApplication:System.Exception ExecuteStep(IExecutionStep, Boolean ByRef), System.Web.HttpApplication+ApplicationStepManager:Void ResumeSteps(System.Exception), System.Web.HttpApplication:System.IAsyncResult System.Web.IHttpAsyncHandler.BeginProcessRequest(System.Web.HttpContext, System.AsyncCallback, System.Object), System.Web.HttpRuntime:Void ProcessRequestInternal(System.Web.HttpWorkerReque...
...st), System.Web.HttpRuntime:Void ProcessRequestNoDemand(System.Web.HttpWorkerRequest), System.Web.Hosting.ISAPIRuntime:Int32 ProcessRequest(IntPtr, Int32),
·     Releasing SPRequest with allocation Id {E3BC24ED-F243-4DBD-8625-EE7CF9FDA039}
·     Exception: Access is denied. (Exception from HRESULT: 0x80070005 (E_ACCESSDENIED))
·     Console Configuration File Error: XML Exception: Access is denied. (Exception from HRESULT: 0x80070005 (E_ACCESSDENIED))
·     Releasing SPRequest with allocation Id {D1A87724-6FB6-4009-B6D1-D7E15918E213}
Pryank Rohilla
MCTS, MCAD

Hi pryank,
From the log, it seems that the users don’t have permission on this page:
/Projects/LFB/03 Bid Stage 1/Forms/AllItems.aspx
Does the sub site have unique permission instead of inheriting permission from the parent site? If no, you need to make the sub site to inherit permission from the site collection so that master page also inherits the right. If this is not allowed in your organization, please go to “Site Actions”à “Site Settings” à “Master Pages and Page Layouts” to give users permissions on this document library.
Hope this helps.
Lu Zou

How to restrict users to download, copy and print the documents from document library

I want in SharePoint documents which I uploaded in documents library. no user will be able to download, copy and print.
How it can be possible these types of restrictions apply?

You can't achieve this goal by just setting appropriate access rights on SharePoint. You need to setup and configure Information Rights Management: https://support.office.com/en-in/article/Apply-Information-Rights-Management-to-a-list-or-library-6714cfe3-ef39-43b0-bb65-a887726bb63c

Invalid permissions in Document Library

Hello,
Somehow we managed to get invalid permissions in Document Libraries on our Sharepoint server.
Our Farm is a brand new 2-tier setup (1 server is database, 1 server is AD, IIS and Sharepoint itself).
We added users at the same time as we copied our data to sharepoint (through the Explorer).
We have a subsite for our "Production"-employees, each Employee will make products for a set of customers.
Each Customer has his own Document Library; this is where we put contracts, project-documents, designs, everything.
So, we have Document Libraries called something like "Customer A", "Customer B", "Customer C". "Employee 1" works for Customer B so he will get access to Document Library "Customer B". He does not work
for Customer A or C, so he does not get access to those. We have about 60 customers so we have about 60 Document Libraries.
After we configured this and everything was set up we got complaints that our Employees could see (in the App-Treeview) large sets of "Customer"-libraries that they shouldn't be able to access. If they would click on it, they get an error saying
"Sorry, this site hasn't been shared with you.". Also, other sites which should be invisible are indeed invisbile. I have a mix of valid and invalid sites.
So to continue the example: Employee can see 2 Document Libraries, "Customer A" and "Customer B", where I would expect he would only see "Customer B". "Customer C" is correctly hidden. When I look at the settings in
"Customer A" he has no access. But the customer is in the TreeView, nonetheless.
I went out to investigate. When I check permissions I can see the user indeed does not have any permissions. That is good.
I wrote some code (in C#, using Sharepoint.Client) and I found out that Document Libraries are working correctly (Customer C) only show "EmptyMask"-access for a user. And for sites that do NOT work correctly ("Customer A") I see the following
access:
EmptyMask
Open
BrowseUserInfo
UseClientIntegration
The "Open" permission would explain why the item is visible. It looks like these are inherited from the Site-settings (am I right?)
Now I don't know how to correct this situation.
I tried writing some code in C# that detects this invalid setup, but I can't find a way to only change these Permissions without creating new Security Roles and such. I don't want to create security roles.
I have googled for solutions, but I cannot find anyone with the same problem.
Anyone can give me one or more pointers?
Thanks in Advance!

Two points.
Are you logged in as an Admin or Site Owner? Security Trimming in things like Site Contents will act differently for Admins than it will for regular users
Enabling the checkbox you did in the document library should automatically add it to the Quick Launch unless you have custom edited the quick Launch. If you have then it takes the custom editing rather than the dynamic list created by the checkbox.
By default users will see the document libraries they have access to. The problem is that you've started customizing things and there is no easy way to get back to the default after you do.
Paul Stork SharePoint Server MVP
Principal Architect: Blue Chip Consulting Group
Blog: http://dontpapanic.com/blog
Twitter: Follow @pstork
Please remember to mark your question as "answered" if this solves your problem.

How to create column for attachment in SharePoint 2013 Document Library.

I've created document Library where user can upload the file while click on Upload option (OOTB).
Now in this Library I want to create one more column where user can put some comment and attach one more file for reference.
For comment I can create "Single line of text" type calumn where user can put some comment but for attachment not sure which type of column I have to create.
Want to know is there OOTB feature/column available which I can use to Add / create a one more column to upload a document for reference.

Hi,
For issue 1, please refer
To manage the permissions for a Document Set, you must have at least the Design or Full Control permission level.
On the Welcome Page for the Document Set, click the Manage tab of the Document Set ribbon, and then click Permissions.
Do one of the following:
To change the permission settings for the document library itself, click Manage Parent.
To stop inheriting permissions from the document library and create unique permissions for this Document Set individually, click Stop Inheriting Permissions.
To view the specific permissions an individual has, click Check Permissions, and then type the name of the user or group you want to check.
To inherit permissions from the parent document library (if the Document Set was previously configured to stop inheriting them) click Inherit Permissions.
For more information about working with permissions, see the links under See Also.
https://support.office.com/en-in/article/Create-and-manage-Document-Sets-c71d5796-d559-48de-b1b3-42383bdd13ea?ui=en-US&rs=en-IN&ad=IN
For Issue 2:
You can create a link in the Quick Launch bar
http://support.sherweb.com/Faqs/Show/how-to-add-a-link-to-the-quick-launch-toolbar-in-sharepoint-sharepoint-2013
Please don't forget to mark it answered, if your problem resolved or helpful.

Error while uploading document with same name in Document library

Hi,
Whenever I try to upload document with same name in Document library it throws an error. I know its a default behavior but is there any way so that I can upload documents with same name or can we append some unique id with title of the document?
Please suggest.
Thanks

No, unfortunately this is not possible. SharePoint treats the file name as the primary key identifier for a document so if you try to upload a second document with the same name it will assume this is a new version of the file. If you have versioning enabled
on the document library, it will add this as a new version. If not, it will overwrite the original file with the new one.
If you need two documents with the same name, you will have to either place them in different folders within a document library or in different document libraries.
http://stackoverflow.com/questions/11894968/uploading-documents-with-same-name-to-sharepoint-2010
Regards,
Rajendra Singh
If a post answers your question, please click Mark As Answer on that post and Vote as Helpful
http://sharepointundefind.wordpress.com/

Document Library Upload 'Choose Folder' programming Issues

Hello,
I have a document library with folders and subfolders and all folders have unique security inheritance applied. Administrator is able to upload to any folder using below dialog. I want everyone who does not have permission to the folders and subfolders to
upload file. So I decided to programmatically incorporate the ‘Choose Folder’ functionalities via SPSecurity.RunwithElivatedPrivillages(Delegate(){ “…” });
I incorporated fetching document library and populate hierarchies inside the security code so code run as system account. However when I call
LaunchPickerTreeDialog
it populates based on user permission and hence if user does not have permission to folder, it does not populate at
all.
How can I make sure to give this Upload file functionality to all users via dialog box with full permission so it generates all folders and subfolder of the document library when user select ‘Choose Folder’ option?
Please note that if I type the correct doc library folder url, it successfully uploads to any folders as my code is inside the elevated permission. It is not good approach to give textbox to end user to type as they might make a mistake, so I need to provide
a ‘Choose folder’ dialog functions but I want to run as elevated privileges as everyone who do not have permission also can upload the file.
I also tried using
http://howtosharepoint.blogspot.com/2010/02/sharepoint-2010-folder-selector-and.html but the following code can’t be resolved
if
(_hiddenSelectionField != null
&& !string.IsNullOrEmpty(_hiddenSelectionField.Value))
_listUrl.Text = GetObjectUrl(_hiddenSelectionField.Value);
_hiddenSelectionField.Value = string.Empty; }
How can I declare and make use of hiddenselectionField and
ListURL in my webpart?
Thanks

There's always a few challenges when trying to get around SharePoint's security model. Your options would be to try to extend the LaunchPickerTreeDialog if it's not sealed or to write a custom folder picker control. If you go the custom route, you could
even include it directly on that upload page to avoid the additional clicks.
Dimitri Ayrapetov (MCSE: SharePoint)

Is this a bug? Document Library view has the wrong 'Show in Folders' option when created from custom site template.

I have a site with the default document library.
I add views to the library, some ask for the items to be shown in folders, some not.
I create a site template via the SharePoint UI.
I create a new site.
In the new site, the library exists, the views exist, but all the views are set to show the items in folders.
Does anyone else have this problem? Is there a patch or any workaround?

Hi ,
According to your description, my understanding is that view property "show all items without folders" is not preserved in packaging and is lost after we create a site using the saved site template.
For your issue, I can reproduce your scenario in my environment. It should be caused by the scope attribute is missing. For a workaround, you can try to crack the site template wsp, add the missing scope
attribute to the View schema in the list schema.xml.
Also, I recommend you open up a ticket for deep investigation.
Thanks,
Eric
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Eric Tao
TechNet Community Support

Document Library Application , User Add question

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