Document versioning

Hi all ,
Sorry if i have posted this topic in wrong place , but do anybody have idea on how to implement "Document versioning" concept or does java has any api for the same . I have to maintain various document and version them , its similiar like cvs concept .
Regards

Yes , exactly cvs concept is what i need . but how do i go in apply that for documents and maintain the changes in the documents through versions in java. what sort of package or library files i should use to code and achieve that .

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Is there a way to comment on specific Document Version?

I have high hopes for document versioning. However, I can't find much information on the details. I'd like to understand how it works a little bit better. I have lots of questions. But the first thing that came to my attention is that to be really useful, I would need to make comments for a specific version. If I make a fundimental change in the document, I'd like to be able to make a comment about that version. Otherwise, I have to visually inspect the documents to see what version I need to restore. When working with very complex documents, it is very hard to visually inspect for that meaningful change.
Also, I would really like to read up on how versions work and documents behave. For instance, what is the significance of moving the file or copying the file. When does the versioning remain intact and when will it be left behind. I'd really appriciate if somebody could point me to any documentation or in depth review of the document versioning feature in Mountain Lion.
Thanks,

Apple hasn't posted much besides this: OS X Lion: About Auto Save and Versions.
There are some independent reviews such as: Mac OS X 10.7 Lion: the Ars Technica review. Scroll down to the contents for the section on Document revisions.
Bottom line -- because it only saves the previous contents of changed "chunks," you can't alter an existing Version; just make a new one.
Note that the actual file contains only the current contents; all the versions info is in a hidden, protected database. So when you move, copy, back-up, or send a file, only the current version goes with it.

Document version history does not open

Hello:
In an on-premises SharePoint 2013 SP1 installation, a site using HTTPS has a particular document library with versioning turned on. If a user views the version history for a particular file, each version is listed with a hyperlink to view. However,
on this site the document (in this case, a PowerPoint presentation) refuses to open. An error message from the client application states that the document cannot be open.
What is causing this behavior? Another farm in this environment using HTTP does not experience this behavior.

Hi,
I recommend to reset the settings in Internet Explorer(IE) and then close(IE). After that re-open the site in IE and then open the previous version of the documents in the site.
To reset IE, please go to Internet options in IE> click Advanced tab and then click Reset to reset the Internet Explorer settings.
Here is a similar thread for you to take a look:
http://social.technet.microsoft.com/Forums/en-US/d094d1ec-ae7f-4cd9-9cfa-68d44efa95dd/cannot-open-previous-document-versions-sharepoint-2013
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Document versions in external repositories

If Im using an external document repository liked with the portal (DMS, File System, etc), can I still use document versioning control? Where are the versions stored (in KM or in the external system)?

Hi Guest,
I am quite sure that if you use an external document repository you can only use the features provided by the external repository. If the external repository provides document versioning and the repository manager used to integrate the repository in the KM repository framework does implement the functionality then you may be able to use document versioning.Otherwise, not.
Hope I could help!
Best regards,
Martin

Validity Date in document version

Hello,
new in the subject; could you please tell me how can I set the validity dates for a Document Version? I set the status "Release" and now I can see under Extras >> Versions the From and To Date (today and 31.12.9999) . Is there any way of changing these dates ?
Thanks

Hi,
You can use the classification and based on this report you can develop a new report which allows you to work on this information like set document version to invalid.
Regards
Thomas

Document version in CV01N

Hello experts,
Is it possible control the value of the field Document Version in CV01N. SAP maintain the last value used in this transaction, I would like to have this filed empty in every CV01N execution. Is it possible??
Thanks in advance.
Laura

Hi Toshit,
I was inactive for few days, Please let me know if you resolved this or still pending.
Thanks,
Rabi

Java API: IFS Document Versions

Hello,
I'm trying to list all versions of a document in an web page, and provide a link to each document version (I'm currently using JSP and IFS Java API Classes as interface from Web to the IFS system).
To download a specific document version I need to know it's version because we are using different version atribution and I need to match our versions with IFS versions.
How can I get the version of a specific Document (Java API)?

okay folks, I've tried something and it seems to work:
Selector sel=new Selector(IFSSession);
PublicObject result=(PublicObject)sel.nextItem();
pw.println(result.getAnyFolderPath());
and voila !
typecasting is the key to OOP ;-)))
regards, F. Leeber

Error in creating Document versions

Hi All,
I am working in SAP ERP 6.0 EHP 4.0 system.
I have problem in creating new document versions.
I create a document with functional location and specify the mpd cycle. Then when i try to create a new version by copying the contents created from already created document.I change the MPD cycles in the new version and save it.
once when i display the first document created the mpdcycle specified in version 001 is copied to the 000 version.
The document is inconsistent where versioning of document doesnot work properly.
The problem which i found was the document identification guid remains the same for all the document versions getting created.The last documet version value is stored in the all the previous document versions.
The same is working fine in SAP ERP6.0 EHP3.0 sytem.
Please someone help me in resolving the above issue.
Regards,
Prasad.B

Hi,
Sorry instead of specifying as 2 characters by mistake i typed as 3 character field in the forum. I have maintained only two characters.
I have posted the same question in
SAP Community Network Forums » ABAP Development » ABAP, General
The forum link for your reference is
I have resolved the issue myself. I have replied with answer for the above question.
Below is the solution for my issue
There is a change in the standard code.The reason for the above problem was because of a missing Enhancemnet point in a standard function module 'CV110_DOC_CREATE_WITH_TEMPLATE'.
** IS-ADEC-MPD - Enhancement to copy MPD data
ENHANCEMENT-POINT CV110_DOC_CREATE_WTEMPL_01 SPOTS ES_SAPLCV110.
+*$*$-Start: CV110_DOC_CREATE_WTEMPL_01----------------------------------------------------------$*$*+
+**ENHANCEMENT 1 ZSF_AD_MPD_SAPLCV110.    "active version**+
+*** copy MPD relevant data from templ. doc to current doc**+
+**CALL FUNCTION 'MPD02_COPY_MPD_DATA'**+
    +**EXPORTING**+
      +**is_draw = ls_draw**+
    +**TABLES**+
      +**ct_drad = lt_drad.**+
+*ENDENHANCEMENT.**$*$-End:   CV110_DOC_CREATE_WTEMPL_01----------------------------------------------------------$*$*+
Created a custom enhancement point similar to SAP ECC6.0 EHP 3.0 system.
The reason was the buffer was not getting cleared previously.After inserting the above code the DIR's are getting created withot any issues.
Regards,
Prasad.B

Emailing persistent link to the current document version.

I did not find a suitable answer by searching previous posts.
We are working on a document transmittal workflow. This will email to a user, links to documents stored in a SharePoint document library. A requirement is to use out of the box features.
If the document is an old version I use the link format
http://site/_vti_history/UIVersion/Document Library/doc.doc. This works well as it always points to that version of the document.
However the above format does not work when referencing the current version of the document, even if I know the document UIversion to plug into the above URL. The link has to be
http://site/Version/Document Library/doc.doc
The problem is when a link to the current version of the document is emailed and then the document is changed in SharePoint.
The email will no longer point to the version intended but rather the ‘new’ latest version. I need the link to open the correct document version.
What I need is a persistent link to any version of a document whether the current version or an old one and to generate that at the time the email is created.
However I cannot see a way to do this. Any help would be appreciated.
Our current work around is to clone the document to artificially create an old version which can then be referenced. However this is not desirable.
Thanks Richard

Hi Richard,
I'm afriad that it is impossible to modify the current document url(canonical path) to the last history version document url(revision path) in the workflow mail has been sent after the new current document(canonical path) generates.
The canonical path document will always points to the lastest current version document, the persistent link of revision path document will only be available after the newer current canonical path document generates, and the revision path in workflow
mail will not be available for the curent document item, this is how SharePoint version history works, you can read the following article.
As a workaround, you may clone the document as you have done, or you may send the all the current version document information and the current document attachment in workflow mail as a snapshot for that time of triggering the workflow.
http://blogs.msdn.com/b/roberthorvick/archive/2007/01/04/wss-rant-linking-to-the-latest-version-of-a-sharepoint-document-considered-harmful-lessons-6-and-7.aspx
Thanks,
Daniel Yang
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Daniel Yang
TechNet Community Support

Insert SharePoint document version in Word documents - Viewing in Word Web App

Hello all,
I'm using Labels with the label format {Version} to display the SharePoint document version in MS Office documents stored on my company´s SharePoint site. This works fine if I open the document from the Word client application but if I open it from Word Web
App it displays the previous version number (a minor one). After half an hour or so, when I open the document in Word Web App, the version number is the correct one. I tought it was related with the IE cache so I cleaned it but the results were the same.
Is there any way around this?
Thanks a lot.

Hi,
By design. Versioning is a property of a SharePoint item. When displaying an item from SharePoint, Office Web Apps only checks if there has been any change to the file content. It does not check for changes in metadata (if the Properties of the file have
been modified). It then displays the cached image of the last modified version of the file instead of running a new file conversion. This is why the last minor version is displayed in the Content Control instead of the major version. This behaviour is completely
intended and designed to work this way. This is, in fact, a performance optimization. If we would not have this performance optimization in place, then this would mean that Office Web Apps would need to download the file again every time there is a metadata
change (which would, of course, mean overloading the SharePoint server).
I found a similar thread as below, please refer to it for workaround:
https://social.msdn.microsoft.com/Forums/sharepoint/en-US/75c09197-934b-42ff-8de6-c321267dfd68/document-property-not-updated-when-viewing-a-word-document-in-office-web-apps
Regards,
Rebecca Tu
TechNet Community Support

Only Latest Document version in view

Hi everybody,
the requirement is that user must see only latest version of document, and he/she should know if some-one is working on new-version. To avail this- earlier version must get obsolute status and there should some way/provision that he/she should not able to look into it- How can we achieve it?
Regards
Sandeep

Sandeep
Once you feel that a particular version is obsolete set the status Obsolete to the document.Create a new version of the document and start the status network again.The setting of the status Obsolete has to be done manually.
If you want it automatic, implement a user exit wherein you can write your code to set the status Obsolete to the old version whenever you create a new version.
To restrict the users not able to see the obsolete document, you can achieve this thru creation of a role with the Authorization Object C_DRAW_TCS wherein u give display rights to statuses other than Obsolete.
When a person has created a version and working in it, if another person tries to login to the same version he will get the message "The document version is locked by another user".
Regards
S.Sivakumar
Reward points if useful----

Linked Documents Version in MM01/MM02

Hello experts,
Every time I link a new document in mm01/mm02, the system includes a version by default, always 00:
Is it possible not to have a value by default?? I want to indicate the version always manually.
Regards.
Laura

Hi Laura,
As per my understanding versions are automatically generated from the number range configuration.
You may search for options to disable this within configuration.
Refer SAP help for guidance on changing this configuration to manual.
Document Version - Document Management - SAP Library
Hope this helps.
Regards,
Deepak Kori

Document Version picker – Modify the Asset Picker.

We have a requirement to provide a SharePoint document ‘version’ picker. The document library has flat structure with metadata used in views to group and filter documents. Another document library has folders. We wish to pick documents from both libraries
but must be able to select the version too.
This picker will be called from an infopath form which stores some sort of reference not the doc itself.
There are not OOB document pickers which allow you select the document version.
The Asset Picker (using AssetPortalBrowser.aspx) seems to most of what we want. A document library selector on a left pane, library views and filters on the right pane. I understand this can be called from custom coded dialog and used a document picker if
configured to select links.
I would like to customise the Asset Picker to :-
a) Display and select a document version. The edit menu option show versions but you cannot select it.
b) Remove unwanted options such as Site Pages, Site Assets, Form Template etc
and c) restrict the views allowed as we have some admin views which should not be selected?
I was looking for a way to extend and override the class SP.UI.AssetLibrary but this is not public. I really do not want to modify _layouts/15/AssetPortalBrowser.aspx directly as these change are not be global. Is there underlying class
structure which I can call achieve the same results?
What are the options to modify The Asset Picker?

Hi Richard,
based on OOB, seems asset picker not able to show this version of docs, that you mentioned before.
as i checked, the class for assetlibrary class not have the class to get this property, and this version information, is saved within the SPFile class.
the documents that is shown by asset picker will be only the latest version of the document.
i am not quite sure how to join this using OOB feature, most probably you may need to create your own custom coding for this.
to use asset picker, it is suggested to follow this articles:
http://technet.microsoft.com/en-us/library/ee721060.aspx
http://technet.microsoft.com/en-us/library/ee428298.aspx
Regards,
Aries
Microsoft Online Community Support
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Display km document version (Urgent)

Hi ,
We want to display km document version as a aproperty renderer resource. We tried with property "gp_version2. But it displays empty insteed of version no.
Can anyone suggest a solution to display document version number as a property renderer resource?.
In details screen it displays the version no as "no of versions" lable. we want the same detail as property renderer resource of document.
Thanks and Regards,
Jack.
Note: Points will be rewarded for useful answers.

Hi Jack,
Check this: https://www.sdn.sap.com/irj/sdn/thread?threadID=37904
Greetings,
Praveen Gudapati

Report On folders/documents/version in CRM

I need to develope the report using folders/documents/version in CRM created for <b>Business Partner</b>(Master data).
This details are provided in 3 different tables and there is no reference/link to Business Partner.so how can get the report? do we have any Function Module or BAPI for the same?

Hi,
I think you can use the class cl_crm_documents. I use that to check if a product has a document or not, with the business object type corresponding at "bus1178".
I hope that it will help you,
Regards,
Servane Coppalle

Document versioning

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