Don't want Mail to group emails with same subject together

I got a new computer and now am using 10.8.4. Mail is different. I sent out an email to 20 people with the same subjuect line and text and when people replied, MaiL would put other replies all together on one long email. I like seeing my replies separately in my inbox. Can I change that?
Also a real estate agent sends me new listings with the subject New Listing Updates. So she sent me three today and they were all three in one email. I almost forgot to scroll to see that there were two more after I read the first one. I want them to be separate in my inbox. Seems like it is the same problem as above.
Thanks for any tips

Have you looked at the previous discussions listed on the right side of this page under the heading "More Like This"?

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Don't want mail account to sync with online email account

I just got a new mac mini and will soon quit using my imac that I bought around 2006 10.6.8.
I am setting up Mail.
Can I get it to work the way my old mail did.
The problem
In the past my gmail would download to mail and if I deleted an email on my computer in Mail, it would delete. I have 1172 old emails online on my gmail account and I want to keep them there. Now when I deleted the messages that downloaded on my computer mail program, they reappear. It seems as if it is syncing with what is online.
My husband's yahoo account downloads to Mail. Before I only got what was in his inbox. Sometimes people send me mail to his address, this way I have can check this on my computer. When I set up his yahoo account in Mail, all of his folders and emails downloaded. No big deal, I could delete the emails and they still remain on his online yahoo account. The problem is that it downloaded all of his folders and mail won't let me delete the folders.
It's nice to have the new mini mac but I have to figure out what is different, especially on programs that I use a lot.
backed up my documents, music and photos and more on an external hardrive. I would like to transfer folders and the emails they contain from the old mac. Does anyone know how I find them? I basically put all the files in home folder on the external drive. I didn't know if I would find them under Library or what.
Any help would be greatly appreciated.

I had it set as imap and did not realize it. it was Pop that I wanted. Now it is pop and I am getting what I want. Thanks.

How do I delete stored email addresses in my iphone? When sending photos, I don't want to have certain email addresses "popping up" from the internal memory, I've deleted my entire "Contact" list but they still appear. Help please!

How do I delete stored email addresses in my iphone? When sending photos, I don't want to have certain email addresses "popping up" from the internal memory, I've deleted my entire "Contact" list but they still appear. Help please!

As with the Mail app on a Mac, the iPhone's Mail app stores all email recipients in a list of previous recipients which is separate from the address book or contacts. The email address autofill feature when addressing an message pulls from Contacts and from the list of previous recipients.
Different from the Mail app on a Mac, there is no access to the list of previous recipients with iOS on an iPhone, iPod Touch, or iPad to remove a previous recipient from the list, or to add a previous recipient to the address book or contacts that is not already entered - not at the present time anyway.
The only way to purge the list of previous recipients at the present time is by restoring your iPhone with iTunes as a new iPhone or not from your iPhone's backup, which will start being re-populated again with every sent message.

Why can I not attach a document to an email? Every time I want to send an email with a document attached to it, an error notice pops out. It tell me that the file is being used even when it is not. How can I fix this issue?

Why can I not attach a document to an email? Every time I want to send an email with a document attached to it, an error notice pops out. It tells me that the file is being used even when iall other programs are closed. How can I fix this issue?

Thanks Jeff, I was not aware that a template could be multi-page. (All the existing templates were 1 page)
But it worked, saving me some steps. When I was finished I renamed the document, and locked it.
Then tried to save it but could not because it was locked. I closed it, went to my Spread Sheet Folder ,
to find it, it was not there. The Finder could not find it either.
So I start over again.
I opened up Numbers and it showed my personal Numbers template folder, it contained both my new
original 4 page template and the vanished saved document!
I tried to delete the template containing these document data and could not - I had to go to the Library/Application Support/Numbers to physically remove it from this folder. Then I started over again. I Finally found out how to make it work: I can now "save as", and then lock, and it will go to place where I want it to be saved and locked.
The secret is: Click on the document title in the menu bar, and it opens up "Save as...", which works the same as in OS 10.4.11, and you can pick the place you want for saving. Once done that, you can then lock the document in the same pull down menu, and then close it.
I also found later that I can delete a template from its folder, by letting Numbers open the templates,
clicking on the one I want to remove, then go to the "Numbers Menu/File/Move to...", select "Desktop"
and from there the selected template can then be thrown into the Trash from there.
It appears now that the real fault of the Numbers software is that the "Save as" command is not available in the "Edit" or "File" pull-down menus, but hidden behind the title of the document.

TS3276 how to send a group email with iPhone 5

how to send a group email with iPhone 5

I have a new OSX 27" iMac that is running Maverick.
RE: group emails, I am trying to omit individual recients and have tried the following options without success.
1) Mail- Composing- checked "Automatically- Bcc"
2) Mail- Composing- unchecked "when sending to a group, show all member addresses"
The result is that all names continue to show up with email addresses for group emails.
HELP! HELP! HELP!
Lynn

Live in Canada but travelling in Europe. I don't want to receive my emails when in Europe. How can I do that?

Recently get an iPhone 5. I'm living in Canada but travelling in USA and Europe. I don't want to receive my emails when travelling. How can I block them?
Thank

This is confusing? You said don't launch mail app or turn off the account, but gave instructions to I guess turn it off. Anyway I'm simply wanting to block crud mail in the junk mail such as dating stuff and solicitation. I don't know how these low life's get email addresses but I hate it. I didn't used to get this stuff until about 6 months ago. I have iPhone 5 ios7 update. You would think that since ios7 now can block calls they would have done something for email too.
Any help on this?

How to send an group email with text and photo with out having google trash it

how to send a group email with imac 21.5 8.1 Yosemite gmail without having it trashed automatically

Check the settings on the machine(s) that are trashing it.

If I want to forward an email with an attachment (data charges?)

Hi all,
I wonder if anyone can help. I currently have a BlackBerry and use it all the time. I would like to move over to a iPhone as it is far superior at viewing attachements but there is one thing that is stopping me and I would like to know if the below is true or not.
I recieve an email on my blackberry with a 10MB attachment. I see that the attachment is large so i choose not to open the attachment as I already know what the attachment is but i want to forward the email with the attachment to my mate. i am told that if i do not download the attachment and just forward the message on the attachment is not downloaded as the file is already present on my exchange server which is great.
Now this is where I get confused. I have been told that if i do the same thing on an iPhone that the iphone must download the file in all situations to be able to be forwarded on. This obviosuly will cuase issues when abroad and would be very expensive. Is this true? I have been told from various people yes and no but is there anyone out there whos a proper teccy than knows?
Thanks

The problem here is that the server you get the message/attachment from (where it is stored), is not necessarily the same one it get sent through.
So, the two servers would have to know about each other, and have a predefined mechanism (protocol) to transfer the message between each other, without the client having to do anything.
Apple could do this, if they hosted the mailboxes and also the sending servers, but if they have no control over whose email servers you use, there's nothing that Apple can do about it.
In the case of connecting to a Blackberry or Microsoft Exchange service, the creators of those systems have solved it, but only if you use their proprietary client protocols (if you read email from a Microsoft server using POP3 or IMPA4, and send via SMTP, then you still end up downloading the whole thing to the client device, and then uploading the whole thing again when sending).

We have three discussions forums with same subject. whenever a post gets new reply in one forum, it should automatically trigger workflow functionality to check conditions and send the same reply to other synchronized forums.

we have three discussions forums with same subject. whenever a post gets new reply in one forum, it should automatically trigger workflow functionality to check conditions and send the same reply to other synchronized forums.
Rajiv Kumar

Hi,
More details about your discussions forum will make others easier to find a corresponding solution on your requirement.
If you mean there are three Discussion Board list waiting for synchronizing, I would suggest you create an Event Receiver for the three Discussion Board list.
Here is a link with code demo about how to copy items from one Discussion Board to another including Replies:
http://spcodes.blogspot.com/2013/03/programmatically-copy-items-from-one.html
Here is a step by step sample on creating a simple Item added event receiver for Custom List in SharePoint 2010:
http://msdn.microsoft.com/en-us/library/ff398052.aspx
More information on Event Receiver for your reference:
http://msdn.microsoft.com/en-us/library/gg749858(v=office.14).aspx
http://msdn.microsoft.com/en-us/library/ff408183(v=office.14).aspx
Feel free to reply if there are still any questions.
Best regards
Patrick Liang
TechNet Community Support

New Mac - Don't want Mail auto downloading all my old emails.

I am getting a new Mac and from previous experience, once you open Mail it automatically downloads all the old emails situated on your ISP's mail server.
As I have got these emails saved on my present computer I don't want all 1,500 of them downloading to my new Mac.
I could prevent it by deleting the emails on my ISP's mail server but I want to keep them there as an independent backup.
Is there any way I can configure Mail to ensure that it only downloads new emails and not the old ones?

I've been mulling this over overnight and wanted to follow up.
The only thing I can think of is if your email is set up using the older POP technology, you could do this one of two ways:
1/ migrate your mail across, then from within the mail app, delete whats there (ensure your delete from server settings are switched to off - if only for this section). This will tell the server that you've already downloaded the existing mail and it ill only download new emails. IMPORTANT: this will only work for a POP Account.
2/ Again, POP only but you could alternatively redownload all the mail, and perform the #1 steps.
As for IMAP accounts, these by nature Sync with the server, so I think you're firmly out of luck.
David

Ipad1 in India. Trying to connect with ATT with iPad 2 in USA. Message : this email is already in use. Don 't want to start another email!

I have a new ipad2. Cannot set up AT&T it keeps saying the email is already in use. Don't want to set up a new email address just for AT&T

You may have more than one device using your Apple account (as I did).
Some of my messages ended up on an idle iPad I had left at home.
Most, however, just stopped sending.
Various work arounds have been posted here and there.
It appears that a text message preference gets messed up.
The simplest work around that usually works (but not always, for me), is to turn off messages, reboot your devices, and then turn it back on. I also tried another suggestion to toggle off the iCloud settings and reboot. Both had the same effect. It worked for a day or two and then I had to do it again.
You may want to enable MMS and SMS texting, which usually work, even when iMessages won't.
iMessages have a blue background. MMS have a green background and you're service provider may charge you for MMS or SMS texts.
Under SETTINGS got to Messages

Built in Approval workflow can't send to AD univeral security mail enabled group (email recipient not valid)

Background: SP2010 SP2 with March 2015 CU installed. Using the built-in Approval - SharePoint 2010 workflow on a library. The Approval workflow does send email to individual users when users are specified in the Approvers field instead of a group. We
need to use a group. The workflow reports the error email recipients are not valid. I don't see anything in ULS logs. The Exchange server tracking logs do not show the emails to the AD group being processed (no evidence they are even received into Exchange,
but all other mail from SharePoint goes through, including the workflow's email to the workflow initiator). I can send email to the AD group from Outlook and all group members get it.
To send Approval workflow email to a mail enabled AD Universal Security group, what
exactly are the requirements?
Q1. Does the SharePoint\system account (aka web app pool account) *absolutely* need to have a mailbox?
If so, I need some clarification. I saw
http://www.spdev.info/2012/11/using-security-groups-with-workflows.html which was offered as a solution in another post. It says "To allow SharePoint to email the mail enabled security group you need to either create a mailbox for the SharePoint service
account, or attach the email address provided in the Outbound Email Settings as an additional email alias for a mailbox." Then it says you need to do *both* - create a mailbox for service account *and* add the outbound email settings address as an alias
in the *service account's* mailbox settings. Well, we can't do the latter. We are using a dedicated AD account with a mailbox for SharePoint mail settings purposes, and no two mailboxes can have the same alias.
I tried adding the AD account specified in the Reply From: outbound email settings (Reply To: is set to a distribution list) to the AD group's "Message Delivery Restrictions" and UNchecking Require that all senders are authenticated (even
though the AD account does authenticate). I tried allowing All Senders and UNchecking Require authentication (though that leaves email address open to spammers), but neither worked.
Q2. Does the AD mail enabled group need to be synchronized via User Profile Sync?
We currently only sync users. I do see the AD groups (we use AD groups into SharePoint groups security model) in SharePoint's People and Groups, and the mail address for the mail enabled group is *not* present in the properties. Is it a requirement to sync
the AD groups so that the email address shows in the AD group's properties in SharePoint?
The AD group is in a SharePoint group with Approve permissions. The individual AD group members are also in another AD group in a SharePoint group with Contribute permissions. I even placed myself in the AD group to test whether permissions issues; I am
farm admin. All SharePoint groups are set to allow Everyone to read the group's members.
This is driving me crazy.
Thanks,
Joan

Hello Victoria,
Thank you. I have an update. I got the workflow working. Turned out to be two separate unrelated issues:
(1) invalid email address for recipient was because the email address of AD group was not present in SharePoint's properties for group. Also why nothing appeared in Exchange Server tracking logs; the email was never sent from SharePoint. Once this was remedied
(explained below), the Task Assigned email was sent out to the AD group.
(2) the Task Assigned email was rejected by Exchange for reason 550 5.7.1 RESOLVER.RST.AuthRequired. The Exchange tracking logs clearly showed this. Setting the AD group's properties Mail Flow Settings, Message Delivery Restrictions to "Only senders
in the following list: <the domain account of the email address specified in SharePoint outgoing email Reply From setting>" and UNchecking "Require that all senders are authenticated" allowed the Task Assigned email to go through.
Answer to Q1: It is not required for System account (aka web app pool account) to have a mailbox when the SharePoint outgoing mail settings Reply From email address is of a domain account of the domain SharePoint is in. That is our scenario, as I noted we
use a domain service account dedicated for SharePoint mail. I can't speak to other scenarios. The Reply To: does not have to be the same email address; we use a distribution list. And, ever paranoid about spamming because of unchecking require autenticated
senders, I verified that my own account could not send email to the group (Outlook provides message "You do not have permission to send to: <GroupName>").
Answer to Q2: I did not have to sync groups via User Profile Service. What I did do, however, was remove the AD group from SharePoint, People and Groups, Groups list, and readd it. (Note: what I *literally* did was was remove the SharePoint group from all
permissions, remove the AD group from the SharePoint group, then remove the AD group from the Groups list, readd the AD group into the SharePoint group, and reassign permissions to the SharePoint group - Read to top-level site, Read to subsite (has unique
permissions), and Read, Approve to the subsite library with the workflow. In order to start clean. When I readded the AD group to the SharePoint group, it came in with an email address; email address now shows in the group's SharePoint properties. I noticed
that the format was GroupName instead of Domain\GroupName. (I had originally created the AD group as a Global Security group, added it to a SharePoint group, *then* (after I found out about that requirement when first troubleshooting workflow) converted it
to Universal and mail enabled it.
I suppose, would syncing groups would fix this issue of SharePoint not updating AD group changes?
Additional note: I first gave the AD group Read to the library directly instead of giving Read to the SharePoint group, tried the workflow, and the email was sent. I then removed the AD group's direct permissions to the library and added the SharePoint group
to the library and that also worked. So I was able to use the AD group in SharePoint group (I had read in one post that would not work).
Thanks,
Joan

I don't want Mail to be the default when I contact someone

When a website contains a 'contact us' link, Mail automatically opens when I click the link. How do I change this? I have never been able to send & receive e-mail properly with Mail and it is useless for Mail to automatically open because I can't use it anyway.
Thanks for any advice!

Set Mail > Preferences > General > Default Email Reader to whatever mail client you want to be the default.
Yes, unless your preferred mail client has a similar option to do the same, you’re supposed to use Mail in order to specify that you don’t want to use Mail, and in Mac OS X 10.4 you wouldn’t even be able to do that without setting up a mail account in Mail first.

Group emails with automator

Hi
I want to send one email to 400 people once a month. Is their a workflow in automator that can help. I kniw their are account limits so if I could stagger the sending that would be good. Also they need to be BCC as confidentiality is important.
Automator doesnt seem to want to cooperate any ideas for a workflow ?
thanks in advance

First, use an action to get the file-since you want this to go automatically
1. Get Specified Finder Items (on the outgoing folder)
2. Get Folder Contents
Then add that file to the message:
3. New Mail Message
4. Send Outgoing Messages
Notes:
1-The first action should point to the folder containing the file to be sent out and the file(s) to be sent should be the only thing in the folder. This is so that the workflow will go automatically without you having to select the file or change the workflow everytime.
3-Fill in the To: with your email address and the Bcc: with one of the groups. You will need to save and schedule a copy of the workflow for each group.
If you were going to send out a different file every week to the same groups of people, you could schedule another workflow to replace the previous week's file with the new week's. You will have an outgoing folder and a working folder. Use a workflow to copy from the working folder to the outgoing folder.
Get Specified Finder Items (on the outgoing folder)
Get Folder Contents
Move Finder Items (if you wanted to an archive folder or the Trash)
Get Specified Finder Items (on the working folder) - click Files/Folders and Ignore Results to create a break in the workflow
Get Folder Contents
Copy Finder Items (to the outgoing folder)
Schedule this workflow to run once a week or month as needed but before any of the current week/month's cycle of group emails. It could even be run as a folder action if you wanted the new file to be set up as soon as you saved it to the working folder.

Mail not showing emails with attachments

Mail doesn't show/download emails with pdf attachments, although I can see the emails and attachments on my iphone no problem. The whole email is missing, not just the attachment.
Please help as this means I sometimes miss important emails, and well as the inconvenience of only being able to access the email and attachment from my phone

Please follow these directions to delete the Mail "sandbox" folder.
Back up all data.
Triple-click the line below to select it:
~/Library/Containers/com.apple.mail
Right-click or control-click the highlighted line and select
Services ▹ Reveal
from the contextual menu.* A Finder window should open with a folder named "com.apple.mail" selected. If it does, move the selected folder — not just its contents — to the Desktop. Leave the Finder window open for now.
Quit and relaunch Mail, and test. If the problem is resolved, you may have to recreate some of your Mail settings. You can then delete the folder you moved and close the Finder window. If you still have the problem, quit Mail again and put the folder back where it was, overwriting the one that may have been created in its place. Post your results.
Caution: If you change any of the contents of the sandbox, but leave the folder itself in place, Mail may crash or not launch at all. Deleting the whole sandbox will cause it to be rebuilt automatically.
*If you don't see the contextual menu item, copy the selected text to the Clipboard (command-C). In the Finder, select
Go ▹ Go to Folder...
from the menu bar, paste into the box that opens (command-V). You won't see what you pasted because a line break is included. Press return.

Don't want Mail to group emails with same subject together

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