Down pay accounting entries

Hi,
Please explain me the accounting entries for down payment F-47/F-48/F-54 or f-44.
Kindly expian all the accounting entries with examples or scenario?
Regards,
Rupali.
Moderator: Second warning - respect the rules of the forum

Hi Rupali,
Down payments in A/P Process :-
1. Purchase department used create payment request with using of F-47 (It is noted item in SAP no impact on FI statemetns)
Entry :- Vendor account .... Cr.... SPECIAL GL..... You can able to chek with using of FBL1N with selection of noted item check box.
2. Based on above request Commercial department make payment with using of F-48
Entry already mentioned panner
3. While receiving the Invoice ,you posted the Invoice with using of FB60 / MIRO
All etries which mentioned by panner are OK.
Rgds
Suma

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Accounting entries for AP DPI

Dear experts,
When we have to pay advance to vendors, accounting entries not generated correctly.
When we made AP-Down Payment Invoice, It generate following JE:
1.
Vendor - Cr
Resp G/L - Dr
When we made outgoing payment based on DPI, following entries generated:
2.
Vendor - Dr
Bank A/c - Cr
The net effect in vendor a/c is nil. This is wrong as per accouting practice.
Vendor shoud be debited in this case. How do we know total advance paid to vendors?
We have to adjust downpayments in final invoice of vendor.
I think, this is general practice. How to do it in SBO 8.8 PL-09.
Regds,
OM

Dear Mr. Om,
The accounting entry is correct. Are you following some different practices?
Your RESP A/C will tell you the total Advance to vendors.
When you will create Invoice for this Vendor with DPI with Outgoing payment following entry will take place.
Vendor CR. 0 amount
RESP Cr. X amt.
Inventor Dr. x Amt.
Regards
Ashutosh T

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At the time of Service Entry sheet our client is asking to post the accounting entries as below.
WIP A/C-Dr xxxx
To SR/IR A/c xxxx
For WIP we have to give the WBS so that at later stage this WIP has to be settled (wbs settlement to GL) to the COGS Account.
Lets see the Functionality for this.
Ex: Customer orders A construction of Cell Tower.
To constuct a Tower It involves 1) Supply of Material 2) Erection work 3) Civil
for supply of material directly it will be purchased from the 3 rd party and send it to the customer location and do the billing.
For Erection work Internal employees will go and do the erection work and billing to the customer.
For Civil work where we dont have human resources, so we give this civil work to the sub contractors and once the job is done we will pay to the sub contractor.
in this scenario with respect to the civil work as we are paying the money on behalf of customer (receivable from customer) client is asking to post the service entry sheet entries to WIP account.
Please suggest us the proper process or how to it.
I also will explain the problems we are facing to post to WIP.
As WIP is balance Sheet Item and its assigned in GBB system is not allowing to create cost element for that, so at the time of posting the service entry sheet I am able to post the transaction without WBS.
As we planned to settle wbs to cogs now it cant be done.
Please suggest me some solution.
Regards,
Shashi Kanth.

Result Analysis is a concept in CO which enables you to post WIP when the project is not closed yet. Once the project ends, you run the RA again and reverse the posting to post the actual values. You can speak to your CO consultant for this. You can refer the following link to get the document.
http://help.sap.com/bp_bl603/BBLibrary/Documentation/183_BB_ConfigGuide_EN_ID.doc
Also, you'll get lot of other resources on this if you google.
Ravi.

Down Payment Accounts

Hi everybody,
following up to my thread "G/L Account Determination - meaning of accounts" I precise my question regarding the down payment accounts in this separate thread.
I've made several simulations of Down Payment Processes on a demo database (using Down Payment Requests as well as Down Payment Invoices). In order to understand the automatic journal entries created by this two operations together with the posting of incoming payments I recognized that the system only used the Down Payment Clearing Account and the Down Payment Interim Account (taken from the customer's master data) but never used the Down Payment Receivables. My question is under which circumstances the system needs the Down Payment Receivables.
My second question concerning this is:
Down Payment Tax Offset Account (Is it a separate tax account for Down Payments - If so It can be theoretically the same account that will be used for output taxes on conventional A/R invoices?)
Thank you for your help and best regards
Greg
Edited by: gregAT on Feb 16, 2012 6:52 PM

Hi Greg,
In USA localization, they don't have this account (Gordon already point this out).
In Indonesia here, we always use Australia / NZ localization and regarding this down payment receivable, we also have this option in Australia / NZ localization. I also have database with Singapore localization, and they have this option also.
Now, as far as I know, no document posted that will automatically result in journal entry posting to this account. If you're wondering then why this option exist at first place, the answer is this : based on my experience, not every setting in SAP B1 had an impact pertaining to automatic journal. Some of the account setting only serve as a field to contain information, not necessarily related to automatic journal.
That being said, personally I think this field existed to stored the information if you want to maintain control account for down payment invoice based on this particular customer
Let me give you an example:
You have customer = C001 - ABC Company
You set the Account Receivable (in tab Accounting) = 113001 - Trade Receivables
You set the Control Account - Down Payment Receivable (also in tab Accounting) = 113009 - Receivables Down Payment
You set the Down Payment Clearing Account = 253001 - Advance Sales
If you create an A/R Invoice, the following journal should created:
Dr. 113001 - Trade Receivables
Cr. 241001 - Tax Payable
Cr. 411001 - Revenue
As you can see, above action will result in posting to 113001, as your setting of Account Receivable.
Now, if you create an A/R Down Payment Invoice, the following journal should created:
Dr. 113001 - Trade Receivables
Cr. 241001 - Tax Payable
Cr. 253001 - Advance Sales
As you can see, SAP still post the A/R to 113001. However, if you want to separate the receivable created from A/R Invoice from A/R Down Payment Invoice for particular customer, you could change the account from "Accounting" tab in A/R Down Payment Invoice document, "Control Account" field. There you can amend the control account to 113009 for instance.
Therefore, your journal posting of the down payment invoice should be like this:
Dr. 113009 - Receivables Down Payment
Cr. 241001 - Tax Payable
Cr. 253001 - Advance Sales
Don't ask me why we still need to amend this manually if we already set the control account in business partner master data
Maybe in future version we could post to this control account if we already set it in customer master data. But, for this moment, it only contain the account information with no impact of automatic posting.
Best Regards,
Hendry Wijaya

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> Total Questions: 494 (232 unresolved)
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I have created a Purchase order with account assignment as Project and attached a WBS element in the Account assignment tab. There is no GR involved in this PO.
When i am trying to do the Invoice verification, it generates the accounting entries as follows
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Luv
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Hi
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No accounting impact.
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Inventory Dr.
Receiving accrual Cr.
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Accounts payable Dr.
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Cash Cr. (if clearing is not enabled)
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Cash Clearing Dr.
Cash Cr.
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Hi,
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Down pay accounting entries

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