Down Payment x document

Hi Everyone,
How can I link a down payment with a document from vendor?
I mean, for exemple, I requested a down payment for $ 10.000 (vendor).....and some days later I recieved an invoice $ 15.000 from this vendor.....So, I should pay just $ 5.000......
How can I link it? So, when i execute F110 transaction I will just pay for $5.000.
Thanks
Daniel

Hello,
Please note that down payment request is posted thorugh F-47 and is not a real item. This is called just a noted item. It will not be picked up when you clear the amount.
You must have posted the down payment in F-48
However, you should have the configuration in FBZP to allow the special GL indicators.
Hope this helps you.
Regards,
Ravi

Similar Messages

Printing and Display of down payment request document?

Dear friends,
Plz. help how can we do this
Printing and Display of down payment request document.
Rgds,
navin

Hi Navin,
Go to FB03 Trxn code and Give Document No, Company Code and Fiscal year and display then enter. It will Display the Down Payment document.
In FB03 go to Menu Document and click on Print Preview and You can print also the down payment document.
If you dont know the F-47 Doc no go to ME23N and it will show the Down Payment Document No in the Purchase Order History also.
Reg,
Ashok

Down Payment Clearing Document shows as open item

Hi,
I made an Down Payment Request (f-47) for $ 1000; made a Down Payment on that request (f110) for $1000; posted an invoice (fb60) with $ 1000; cleared the down payment and invoice (f-54) for $1000.
Now in vendor open item s(fbl1n), both invoice (KR) and the clearing document (KA) are shown, while in cleared items, the down payment request (KA), down payment (KZ) and the clearing document (KA) are shown.
My questions:
1) Why the invoice and the clearing document are shown as open items?
2) Why the clearing document is shown as both open item and cleared item?
Thanks in advance
Edited by: Ming Cao on Mar 1, 2010 7:21 PM
Edited by: Ming Cao on Mar 1, 2010 7:23 PM
Edited by: Ming Cao on Mar 1, 2010 7:24 PM
Edited by: Ming Cao on Mar 1, 2010 11:27 PM

Dear,
Do not worry this is standard behavoiur by the system..see the below flow...
1. Create down payment request - F-47. (Open)
2. Create downpayment from the request F-48. (Down payment is open)
3. Clear downpayment F-54. (Invoice and payment are open in normal items and Downpayment and requests are cleared. So downpayment came to normal items.
You will need to clear these items manually...
Regards,
Chintan Joshi

Down Payment FAZ Document Posting using AZWR

For configuration of Downpayment for Milestone Billing. We have made
use of Condition Type 'AZWR'. This works fine as long as it is above
the VAT (TAX) Condition Type in the Pricing Procedure. The invoicing
Process in SAP involves Milestone billing with - 10% Advance Amount
(Downpayment) and rest Pro-Rata (%age wise) billing.
In case of Invoicing against a Material, VAT Condition Type is picked
up and AZWR has been configured just above the VAT (TAX) condition type
in the pricing procedure. This works fine when we create FAZ request
through Milestone Billing and the subsequent request in then posted
through F-29.
But with Billing against a Service there are three tax condition types
viz. for SERVICE TAX, for EDU.CESS and for HIGHER EDU.CESS. In this
case too we have configured AZWR just above the three tax condition
types. Now, while creating a FAZ downpayment request. The system picks
up the Tax Amount only for the last tax condition type i.e. (HIGHER
EDU.CESS) in this case. Thus, for example if for the contract value of
Rs.1000. We have 10% as advance, thus, we have - 90.66 as net value and
Rs.9.34 (9.07 as ST + 0.18 as Edu Cess + 0.09 Higher EDU.Cess)as Tax
in the FAZ Request.
The accounting document generated upon saving shows only 90.66 as Net
Value + 0.09 as Tax with the relevant tax code for Higher Edu. Cess
Condition. The rest of the tax conditions are not picked up. Because of
this, during F-29 posting only 1 line item of Tax Amount Rs.0.09 is
picked up with the relevant tax-code, and rest of the taxes are not. We
need all the tax conditions to be posted during FAZ so that the due
ADVANCE AMOUNT IS POSTED.

hi Imran
1. Did AZWR is remain statistical or required some GL.?
now this condition type is just for a request for a down payment so there is no reqd for a GL...coz i am doing the same thing here...but as
if now i still face issues on this also and in the billing FAZ type you could see tat the condition base value is shown as the down payment
like as the item billing plan tab page for the down payments...like for eg 10% of the net value ...
2. I take the down payment with FAZ type and post the incoming payment, than how can I post the actual billing (F2)??
well in this is true i do also have the same issue ...f-39 take the downpayments in but does not reflect . but to that i waud also like to
add this if you go to the sales order billing plan tab page of the item and there you got to choose the final invice, just like the downpayments is shown ...then the billing amount will come ...just try it and in the VF01 it will appear as billing FAZ with the downpayment
amount and the F2 also ....but the F2 is delivery related so i think you got to do PGI after the downpayments process then do f2...
if you get more info on that please explian
3. There is no update after the down payment agains the condition type AZWR, did it will manually entered, or what is the bahavior of this.
sorry i hav no info on this
5. Should I create a different pricing procedure with AZWR or what ????
not reqd. coz in the existing pricing procedure you need to have a subtotal after that AZWR
IT WUD BE REALLY KIND OF YOU TO SHARE ANY NEW UPDATES PLEASE
REGARDS

Down Payment clearing at the time of Goods Receipt

Dear All,
We have activated the setting "Configure Automatic clearing of Down Payments". We are entering down payment in PO and while processing Goods Receipt system is generating automatic down payment clearing document. The issue is the document posting with GR/IR line items are not updating in the FM report FMRP_RFFMEP1AX. The Goods receipt line item is picking the account assignments like Fund center etc are updated based on PO account assignments because we are referring PO while doing down payment. The invoice also created with GR/IR line item and these line items are also updated in FMRP_RFFMEP1AX report. So the line items against GR/IR are part of consumption of budget. The consumption amount does not contain GR/IR line item while doing goods receipt but invoice GR/IR line is part of consumption of budget. As a result, the GR/IR line item is not nullifying the consumption of budget and is adding to the consumption in addition to the expense line item in goods receipt. So its consuming budget twice.
The issue is GR/IR line item while doing goods receipt is not part of consumption of budget even though the GR/IR line item created in the Goods receipt document. At the same time the GR/IR line item in invoice line item is part of consumption of budget. Please let me know the reason why the GR/IR line item in Goods receipt is not updating in the report.
Regards,
Sree

Hi,
500000*9 is GR and 51*0020205 is IR
GR/IR Commitment item- Find in the atttachment
OF29-Find in the attachment.
Thanks.

How to block a delivery when an A/R Down Payment Invoice is not paid?

1. Create and add a Sales Order
2. Create and add an A/R Down Payment Invoice based on the created Sales Order (set DPM % to 50)
3. Create and add a Delivery based on the created Sales Order
The delivery is not blocked.
Is there an easy workaround/alternative to ensure goods are stopped from being delivered when a customer hasn't paid a certain amount upfront?

Hi Suda,
Unfortunately my usage of the sql queries is a bit rusty and am not sure if I am doing this correctly.
Next to that I don't exactly see how it should work (hence my comment being rusty - haven't used this very often). I see that it checks the AR Down Payment Invoice document and lines, but how it checks to which sales order it is connected to stop the delivery.. Plus I always want it to stop any delivery when an AR Down Payment for any percentage hasn't paid in full untill it has been paid/approved by someone to be delivered. If no AR Down Payment has been done, there is no issue.
Anyway I have copied your query to the Query Generator and saved it.
I created an approval procedure based on delivery documents and based it on the saved query.
Added a sales order and created a Down Payment Invoice based on the sales order with 40% that has to be paid upfront. Created a delivery based on the sales order and added the document. I only gotten an internal error (it went so quickly I can't see the actual whole message because I get the created message straight after), but it created the delivery anyway.. (same as you described maybe?)
I'm missing something obviously, let me know what to do.
Regards,
Petronella

About AP Down Payment Request, AP Down payment invoice and AP reserve inv.

Hi:
Which are the main differences? I need to pay in advance to my supplier 100% of the invoice, the purchase invoice would be received one month later. How can i link them? And what about the payment, how can i remember easily that invoices are missing when the account balance is = 0 because the payment is done.
Best regards,
Alberto.

Hi,
There is a business need for companies to issue/receive Invoices including tax (or
VAT) for Down Payments made or received. These Invoices can then be cleared with
partial or final Invoices. Companies can record a Down Payment received in SAP
Business One by creating a Payment not based on an Invoice. However, due to legal
requirements in certain countries the recording of a Down Payment requires an Invoice
or a billing document.
Down Payment Request and Down Payment Invoice documents have their own numbering series. The Down Payment Invoice
resembles a regular Invoice and the Down Payment Request resembles a Sales
Quotation. The user may define a different series under Invoices to be used in the
Down Payment document. Neither of these two documents affects the On Hand stock
or the stock valuation. They can be of Items or Service type.
The process for them are:
Down Payment Invoice>Payment of Down Payment Invoice >Regular Invoice> Payment of Regular Invoice.
Down Payment Request>Payment of Down Payment Request > Regular Invoice >Payment of Regular Invoice and Clearing of Down Payment.
For the invoice paid, you can find a Payment Means icon from Invoice window, click on it, there is payment information and a link for it.
Hope this helps,
maggie an

Dimension 1 Cost centre field is not able to edit in Incoming payment for Down payment Request

Hi Exports,
I am facing an issue on selecting Cost centres in Incoming payment screen.
Issue: While I am booking the payment entry for Down payment request, I am not able to select first Dimension cost centre in Incoming payment rows for down payment request document, the Second dimension is able to select and update. the field is in non-editable mode (only on specific document row)
Setup:
1. Two Dimension are enabled
2. In Separate Columns - Both Cost Centres are in separate column
The above issue is only for Down payment request, for other documents (Invoice) I am able to select and update cost centre
Please find below snap shot for reference
Kindly check and let me know the solution
Regards,
Kiran

Hi Gordon,
Thanks for your reply.
Yes agree, The Down Payment request is not a financial document but the Cost centres are able to select in Down payment request rows, no issue at all in this case.
In Incoming payment screen it is necessary to select Cost centres because it has financial implication using down payment request with related to currency difference or Bank charges (both are Expense accounts) and DR assignment is mandatory in this case.
And you have to notice one thing in above issue, I am able to select second dimension cost centre and it is allowing to edit and update the cost centre on respective row. Only issue is specific cell (dimension 1 cost centre) is not able to edit.
Even I am not able to process payment entry without selection of Cost Centre on first dimension, the system is blocking and displaying the error message "DR Assignment is mandatory on Dimension 1 for specific account"
Looks like bug, please clarify
SBO version: 9.0 PL 11
Regards,
Kiran

ME2DP & Down Payment Clearing LIV

Dear All,
I am facing three issues while creating and clearing down payment through ME2DP and MIRO.
1- While clearing down payment in MIRO, system is not clearing FI down payment document automatically. At the time of posting,, system generate two documents, one is Invoice and other is Down Payment.
2- After posting Invoice in MIRO with Down Payment clearing button, Status Red is activated in ME2DP which was green after creating down payment.
3- After executing all the entries from Procure to Payment, there is still Down Payment request outstanding in Purchase Order History.
Waiting for reply!
Regards
AJ

Hi Abdul,
The purpose of using ME2DP is you can enter down payment data in purchase orders at header and item level.
You can use the down payment clearing function to clear down payments that you have posted with reference to a purchase order directly in logistics invoice verification (without going to the relevant financial accounting transactions).
If you perform down payment clearing in logistics invoice verification, when you enter an incoming invoice for a purchase order, the system proposes all down payments that have been posted with reference to the purchase order and that are not yet completely cleared, for down payment clearing. The system posts the down payment clearing document together with the invoice document.
By using ME2DP you can avoid making the down payment clearing in financial accounting as it will get cleared while posting MIRO.
Also, refer this note 1637282
Hope you will get some idea.
Regards
Shashi

Automatic Down Payment clearing

Dear All,
We have activated the "Configure Automatic clearing of Down Payments". The down payment clearing document is posting at the time of Goods receipt and is consuming budget as an actual expenditure. At the time posting invoice, system is consuming budget again. So Please let us know the reason.
We updated the setting in OFUP as GR and Inv for GR/IR Update.
Update profile : 000101
Value type :61 (Consumption of Budget)
Regards,
Sree

Hi
In order to clear these documents both invoice & down payment - assignment field and amount fields should be same.
Down payment clearing is manual - this will be done manually.
F.13 - automatic clearing is done by the system based on the criteria maintained in the configuration
VVR

F-48 Down Payment

when I use F-48, how do we process the down payment , is there a check printing happening in SAP and linking it to the KZ document or is check printing done outside the system or does the document number with KZ document type does not have any link with the check no?

Hi,
F-48 does not support the check printing.
Please enter your advance in f-47 as down payment request and then call the same down payment request as Special GL indicator "F" in F-58 , the down payment request document number will be displayed , select the same and make payment . The cheque will get printed.
Regards,
Gaurav

F-48 No suitable down payment request exist

Dear All,
I have prepared Down Payment Request document using Tcode -F-47 and generated Document No.
Now i POst Vendor down Payment (F-48) using Document which o have created by F-47 , when i press on Tab " Request", to select Document No. then It's giving error " No suitable down payment requests exist Message no. F5002"
What can be the problem pl suggest me.
Regards
Swati Shah

Hi
according to documentation in SAPNet:
Special G/L Indicators for Down Payments in the Standard System are
Code Down payment type
A General down payment (made or received)
M Down payment made on tangible fixed assets
I Down payment made on intangible fixed assets
V Down payment made on inventory stocks
This documentation is available on SAPNet at:
http://help.sap.com/saphelp_46c/helpdata/en
/01/a9c7d0455711d182b40000e829fbfe/frameset.htm
For an example of a docwn payment request posting see:
http://help.sap.com/saphelp_46c/helpdata/en/
6e/12183e9f0411d189b80000e829fbbd/frameset.htm
Please use the appropriate downpayment category, as per system design.
Thanks & Regards
Phaneendra

Help Needed with creting down payment request without tax from order

Hello,
We are trigerring a down payment request from sales order. There is no tax to be collected on down payment. When the billing document is created SAP copied over tax elements from order and posts a relevant tax code on the down payment billing document. How can we force a zero tax code on the DPR billing document?

Hello Pankaj,
I think you don´t want to determine any tax condition?
Try to assign requirement 84 to your tax condition(-s) in the pricing procedure. This requirement helped me not to determine
other condition types in the down payment billing document.
If you just want to determine a different tax code the solution could be to define a new table (key kombination) in the access sequence assigned to your tax conditions. That new table could include the billing type in additional to other criteria and can help you to determine a different tax code with otherwise identical parameters.
Hope this helps.
Regards
TDI

Down Payment Accounts

Hi everybody,
following up to my thread "G/L Account Determination - meaning of accounts" I precise my question regarding the down payment accounts in this separate thread.
I've made several simulations of Down Payment Processes on a demo database (using Down Payment Requests as well as Down Payment Invoices). In order to understand the automatic journal entries created by this two operations together with the posting of incoming payments I recognized that the system only used the Down Payment Clearing Account and the Down Payment Interim Account (taken from the customer's master data) but never used the Down Payment Receivables. My question is under which circumstances the system needs the Down Payment Receivables.
My second question concerning this is:
Down Payment Tax Offset Account (Is it a separate tax account for Down Payments - If so It can be theoretically the same account that will be used for output taxes on conventional A/R invoices?)
Thank you for your help and best regards
Greg
Edited by: gregAT on Feb 16, 2012 6:52 PM

Hi Greg,
In USA localization, they don't have this account (Gordon already point this out).
In Indonesia here, we always use Australia / NZ localization and regarding this down payment receivable, we also have this option in Australia / NZ localization. I also have database with Singapore localization, and they have this option also.
Now, as far as I know, no document posted that will automatically result in journal entry posting to this account. If you're wondering then why this option exist at first place, the answer is this : based on my experience, not every setting in SAP B1 had an impact pertaining to automatic journal. Some of the account setting only serve as a field to contain information, not necessarily related to automatic journal.
That being said, personally I think this field existed to stored the information if you want to maintain control account for down payment invoice based on this particular customer
Let me give you an example:
You have customer = C001 - ABC Company
You set the Account Receivable (in tab Accounting) = 113001 - Trade Receivables
You set the Control Account - Down Payment Receivable (also in tab Accounting) = 113009 - Receivables Down Payment
You set the Down Payment Clearing Account = 253001 - Advance Sales
If you create an A/R Invoice, the following journal should created:
Dr. 113001 - Trade Receivables
Cr. 241001 - Tax Payable
Cr. 411001 - Revenue
As you can see, above action will result in posting to 113001, as your setting of Account Receivable.
Now, if you create an A/R Down Payment Invoice, the following journal should created:
Dr. 113001 - Trade Receivables
Cr. 241001 - Tax Payable
Cr. 253001 - Advance Sales
As you can see, SAP still post the A/R to 113001. However, if you want to separate the receivable created from A/R Invoice from A/R Down Payment Invoice for particular customer, you could change the account from "Accounting" tab in A/R Down Payment Invoice document, "Control Account" field. There you can amend the control account to 113009 for instance.
Therefore, your journal posting of the down payment invoice should be like this:
Dr. 113009 - Receivables Down Payment
Cr. 241001 - Tax Payable
Cr. 253001 - Advance Sales
Don't ask me why we still need to amend this manually if we already set the control account in business partner master data
Maybe in future version we could post to this control account if we already set it in customer master data. But, for this moment, it only contain the account information with no impact of automatic posting.
Best Regards,
Hendry Wijaya

Down Payment Request - Reconciled

Hi
My location is Chile
point to consider is the following:
In 2005 A: Down Payment Request documents are created, then pay and then can be reconciled with other documents such as invoices.
In 2007 To: the down payment request and can not be reconciled.
in this case, there is a need to recover to conciliation for the down payment request that has been paid.
Could this be considered as an option with general parameter taking into account that this is something that already existed.
Thanks'
Paul Ponce De la Hoz

Hi Paul,
there is a possibility to assign the Down Payment Request to the Invoice in the Banking module.
If there is a linking of Down Payment Request, VAT is reposted between the Down Payment and the Invoice. In the previous versions if there was a reconciliation done the VAT was not reposted and it required a manual adjustments from the user.
Is there any specific business case for which the reconciliation instead of connecting via Banking module is needed?
Best Regards,
Martin Slavik
SAP Business One Solution Manager

Down Payment x document

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