DTW - A/P and A/R invoice

Hi
Anyone can kindly help me how to import DTW of A/P or A/R invoice'
regards
Chithra

Hi,
You find the Documents and Document_Lines DTW Excel files in the below path of your system.
Program Files\SAP\Data Transfer Workbench\Templates\Templates\oInvoices
In this enter the Document Header details in Documents excel file and Enter the Row details in Document_Lines excel file.
Raja.S

Similar Messages

Importing Legacy A/R and A/P Invoices using DTW

Hi All,
I have in interesteing situation which I need some help for.
We started using SAP B1 begining of 2008. We used DTW to import the open A/P and A/R invoices from last year (legacy data). We didn't want the legacy data to have any impact on P&L, only to be able to receive and make payments for these invoices in B1. Therefore we used a service inovice without posting to the revenue and COS accounts. Since it is not possible to post directly to a control account I created a new G/L account for Accounts Payable and Accounts Receivable (I called them AP Migrated and AR Migrated), which is not a control account.
When preparing the DTW files, In the lines file I specfied the AccountCode as this AR and AP Migrated G/L accounts.
Since the BP to whom these invoices relate to, have the A/P and A/R control account defined in the BP master data, each of these migrated invoices posted to the AP Migrated account with the Offset Account being the original A/P Control Account.
Now that I am recording payments, the AP and AR accounts are being updated but not the AP and AR Migrated accounts. To illustrate: Let's suppose I migrated an AP invoice for $100. It posted to the AP Migrated account and the Offset Account being the AP Control Account. Now the balance on the AP Migrated Account shows $100, and the balance on the AP Control Account shows -$100. Now after I record the payment for this invoice the AP Control Account balance is $0, but the AP Migrated account still shows $100.
How can this be rectified, and is this the correct way of doing this?
Many thanks,
Myran

>
Suda Sampath wrote:
> For anything to balance the debits and the credits must be equal. If your AR Migrated account total matches the AP Migrated account, then you can balance them through Internal reconciliation or JE.
>
> The best way to balance this opening balance account is only when you import all the balances not just AR & AP. If the AR and AP account do not balance, then the Internal Recon balacing account would be one of the P&L Accounts which would show in your P&L statement.
>
> Suda
Hi Suda,
Once again, many thanks for your good and speedy replies.
I am only importing the AR & AP transactions which I need to process payments in the new fiscal year. I am not importing all the other PL stuff.
Am I better off using then a seperate GL account for the AP and a seperate one for AR?
BR,
Myran

How do we raise Incoming Excise invoice on Vendor1 and A/P Invoice on Vendo

Hi All,
How do we raise Incoming Excise invoice on Vendor1 and A/P Invoice on Vendor2 for a single purchase order?
The Scenario: PO is raised on Vendor2 for certain goods excisable and Vendor2 is not registered under Excise hence i cannot get Incoming excise invoice from Vendor2 or I cannot raise Excise invoice in B1 on the name of Vendor2.
But
the same goods (which are excisable) were already supplied by Vendor1 to Vendor2. So here the excise invoice is coming from Vendor1 and A/P Invoice from Vendor2 how this is actually handled in Business One? How do we show the A/P Invoice amount due on Vendor2 and the Excise Passed from Vendor1?
Thanks
SV Reddy

Hi Thanga Raj,
what you said is works only for payment consolidation. where in a particular purchase two vendors are involved, the tax updates should go into relevant vendor master data. in the above case excise is updated in the vendor1 account and RG23 also should be generated on the name of Vendor1.
Since you already raising incoming excise invoice on the name of Vendor1 you also need to raise A/P Invoice on Vendor1 (this is mandatory, from the goods receipt PO when you click copy to Incoming Excise Invoice and A/P Invoice the system automatically inserts "Vendor1")
but how do you update the Vendor2 account only for the A/P Invoice VAT portion. Because in reality the VAT you are paying to Vendor2 since you need to raise the a/P Invoice on the name of Vendor2. it is not actually happening in business one. If you try to raise A/P Invoice on Vendor2 from this Goods Receipt PO, initially the system copies Vendor1 from GRPO and if you change and try to add the invoice on Vendor2 name, the system will ask you to create a serial number again if the item is excisable. here the work is duplicated for the same item you already created a serial number while you creating the Goods Rectipt PO from Vendor1.
Any body knows any other scenario please help me.
Thanks
SV Reddy

A/R invoice+payment and A/R invoice PLD reports

We are using PLD to generate our reports. Our A/R Invoice+payment report is different from our AR invoice. We have designed to report formats for this in PLD. However, PLD allows to preview only one report that has been made default. Is there an option that we can use to select the type of report to print especially for these reports?
Regards,
Asif

Hi
I don't think there is any alternative way beside selecting PLD everytime you print the layout .
I believe it is done by same person (both A/R+ payment and A/R invoice )
If not you can do :
1. make your PLD default by user or
2. In most cases ,only few customer pays right away , you can set PLD default by Business partner or customer who does that
Hope this helps
Bishal

Query Report:To Retrieve Data from A/R Invoice and A/P Invoice

Hii Experts,
I am a new Sap B1 Trainee.I am facing a problem when retrieving data from A/R Invoice and A/P Invoice in order to track
Expenditure and Revenue according to a Bussiness partner,
I am using union to retrieve the information,but it is saying a error that Error Converting Varchar to Numeric and also
i would like to know how can i show the total final payment by reflecting Downpayments in A/R Invoice and A/P Invoice
With Regards
Cherry.

Hii.
My Sap B1 version is 8.8.1 and patch level is 20. Actully i need a scenario where i can able to show both Expenditure and Revenue of a particular bussiness partner and profit/loss in a single query report.
I need some tips regarding this,When i am doing union i am getting conversion error converting varchar to numeric when i take
Sum(Line Total) from OINV and Sum(line total) OPCH group by docdate and docentry and BP .
and another scenario is how to deduct A/P downpayment or A/R downpayment from A/P invoices and A/R invoice to get the final Revenue and Expenditure ..
Thanks & Regards
Cherry

Parent Excise invoice and part excise invoice

Dear All,
I am having following scenario:
Customer is manufacturer of industrial cranes.
It is not possible too send one crane in single vehical. And vehical is not pre-fix. Its decided at the time of delivery. so
at the time of despatch Customer wants to create one Parent Excise invoice(Original) which goes with first vehical and part excise invoice and xerox copy of parent excise invoice with other vehical. Parent excise invoice will have all the excise value details for complete despatch and in the part excise invoice will contain only basic value of parent excise invoice and no other conditions. and Both excise invoices should have local excise invoice number which is issued by excise authority.
Please let me know how to map this parent excise and part invoice concept.
Regards,
Sagar

Hi
The details given by you for scenario indicates that you are creating delivery for every partial despatch,and you also generate official excise invoice.
you can try for following solution
for Parent invoice you can go through the process as usual with J1IIN.
For partial excise invoice you can create excise invoice through T.code J1IS with reference of either Material Document (MATD) or creating and using proforma commercial invoiceas reference (OTHR) .
Through User exit available in J1IS( function group J1I7,) you can default things as per your logic such as series and excise groups .mainatianing duty values etc.
I hope this helps you.
Regards
Mandar

Difference between Parked invoice and posted park invoice.

Dear All,
I am trying to create a new program to extract the invoices posted by MIRO and MIR7. I have no problem to find invoices posted by MIRO in RBKP and RSEG.
However, as currenty one user will use MIR7 to park invoices and another user will use MIRO to post the invoices, I don't know how to sparate the parked invoice and posted park invoice. C's I have found that the parked not posted invoice and posted park invoice were all displayed in RBKP with transaction code MIR7.
Thank you very much
Emma

Hi,
*Park*
If the Invoice document is missing some information that is required for posting. In this case we will park the document. Here some preliminary checks will be performed. Balance might not be zero.But in this case updates were performed.
*Post*
The invoice was posted online and verified as being correct(Balance must be Zero). Updates were made.
Please use RBKP-RBSTAT field to find out the different type os status.
I hope this helps.
Regards
Ravinagh Boni

Print out put for miro and incomming excise invoice(j1iex)

Hi guru's
my client need print out for miro and incoming excise invoice.Plz help me in configuring them.
thanks
with regards

hi,
Do check the NACE transaction...
Message schema is nothing but a program which will come into action whenever there will any need of output...
So, check your message schema...Define the output type as per your requirement...
Condition table consist of all those Fields which will be taken into consideration, whenever you trigger the message output...and those fields will be taken into consideration for the req. output...
Access seq. will provide you the scequence in which the fields are be read and perform an output...
At last printer determination is main, by which you'll print output...
hope it helps..
Regards
Rahul.

INCOMING AND OUTGOING EXCISE INVOICE REQUIREMENT

HI,
My client requires, while doing the Incoming and outgoing excise invocies based on material type traded goods and rawmaterial goods, they want to hit different GL accounts based on the materials(traded and rawmaterial separately). Since
excise transaction type is one, how can we achieve this, Is it possible to do the above requirement. How can we configure different gl's for th same excise transaction type based on the different materials.
Please advice.
Regards
Aditya

Hi,
The incoming and outgoing exise invoices are not exposed in DI as there are a part of the Indian Localization. So I guess its not possible to create that document with DI API.
Check the following note for a similar thing https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/smb_searchnotes/display.htm?note_langu=E&note_numm=1078102
Hope it helps,
Vasu Natari.

T-code for cancelled Invoice and cancelled Excise Invoice

Dear Guru,
kindly let me know the T-code for cancelled Invoice and cancelled Excise Invoice.
Wishes,
Abhishek

Hi Abhishek,
I am not aware of any T-code through which you can see the cancelled invoice. I think either you have to go for development (SQVI)
or
Extract the list of your all billing document like billing document created from 01.01.2010 to 22.04.2010
Now go to SE16 --> Table VBFA --> Give your billing document number in field "Preceding Doc." --> and in the field "Subs.doc.categ." --> choose entry "N Invoice cancellation" --> system will show you all the entries for which cancellation billing document has been created.
or
Go to SE16 --> Table VBRK --> enter your billing document list --> In the field "Posting status" --> Choose option "E Billing Document Canceled"
Hope it helps,
Regards,
MT

Credit Memo and A/R Invoice linking

Hi
Please help me, how to find relation field between Credit Memo and A/R Invoice.
I delete invoice using credit memo with copy from function.
But when I view last credit memo, i cant find the corelation with my deleted A/R invoice number.
I found remarks, but i think remarks is not the link for document.
I really confuse about this. can anyone help me?
ps: i cant found the relation return and A/R invoice too..
Thanks so muchh

Just thought of another trick or two that you might try...
1. Open ANY Credit Memo and use the "Find" Icon (the binoculars in the Icon Line) or use "Ctrl+F" to put the credit memo window in find mode. Put an asterisk in the field where the credit memo number usually is and hit enter...
It should pop up a list of all credit memos with Remarks - look to see if your credit memo is there. Or you can sort the whole screen by double clicking on the "Due Date" column of the display.
You can view an individual credit memo by highlighting the line (making it yellow) and pressing Enter Key to check that out also...
2. If that does not work for you, you can always use the SQL route where the OINV.DocEntry = RIN1.DocEntry and get a list that way where you can look through it.
OINV = Invoice Headers and RIN1 = Credit Memo Lines
Good Luck - Zal

Unit price validation in Purchase Order, Goods Receipt PO and A/R Invoice

Hello!
I want to have validation of the Unit Price field in Purchase Order, Goods Receipt PO and A/R Invoice documents.
This means that user has to get some kind of message if she/he do not enter the Unit price in above mentioned documents.
I can not use the price lists for this, to get the field populated automatically, because I do not have all the prices...
I am no longer newbie when it come to SAP, but this really puzzles me
Thanks,
Dejan

Hello guys,
I have tried to add this code to check if the field Unit Price was empty in the Purchase Order form (Object ID 22)
But it gives me an error message - Error converting data type varchar to numeric (CINF)
I am getting the same error message even if I have some value in the Unit Price field...
I am really confused - what is wrong with it???
Here is the code from the Transaction notification
IF (@object_type = N'22' AND @transaction_type in (N'A', N'U') )
     BEGIN
          IF EXISTS (SELECT T1.DocEntry FROM OPOR T0 inner join POR1 T1 on T0.DocEntry = T1.DocEntry
          WHERE (T1.PriceBefDi IS NULL OR T1.PriceBefDi = ' ') AND T0.DocEntry = @list_of_cols_val_tab_del)
               BEGIN
                    Set @error =1
                    set @error_message = 'Unit Price cannot be blank'
               END
     END
Thanks,
Dejan

Partial Payment posting in AR and clearing of invoice on fifo basis

Dear Gurus,
It is related to partial incoming payment in AR and clearing of invoices on FIFO basis, let me clarify my requiremnt through an Example
Assume there an ivoice of PKR 100,000 in customer Account XYZ
Company received partial PAyment of PKR 50,000 on specific date
Data entry clerk enters payment in F-28 in partial payment tab and assign it to invoice (please note that at present payment is not being assigned and both item invoice and payment remains open without any assignment with each other)
assume next payment which data entry clerk tries to enter with this refernce is PKR 60,000 while reamining amount with this invoice refernce is PKR 50,000 ,system should not allow to enter excess amount with partial paid invoice i.e. user has to be restricted to enter PKR 50,000 against this invoice
As data entry clerk enter partial payment and there is any other open invoice, system should not allow to enter payment till clearance of first open invoice
means specific requirement is
in case of partial payment with refernce to invoice, at the time of data entry system should chekc that no any other invoice is open in AR ledger
as partial payment document is entered system assign this document to Invoice
if data entry clerk tries to enter acess amount with refernce to invoice, system should not allow means Invoice amount = Payment amount
please advice procedure to meet this requirement
BR
sajida

Hi,
For posting partial Invoice, At the time you received 50000, post it through F-28 only as a partial knockoff against a particular Invoice and at the time you enter second part of the Payment in excess of 50000, the system will not accept as the remaining amount of the Invoice is 50000 only.
For Fifo Invoice Clearing -
At the time of Posting F-28, click on "Distribute by age" the system will automatically clear the value on FIFO Basis.
Regards,
Prashant

Down Payment Invoice and A/R Invoice

Dear Expert
I have been experiencing a scenario where my client wants to create A/R down payment Invoice to their Customers. But the down payment may or may not be received before issue of the (balanced) A/R invoice and further the client sometimes would have to issue the down payment invoice together with the (balanced) A/R invoice to customers.
The problem is that SAP B1 does not allow me to refer or adjust the down payment in A/R invoice unless there is Incoming Payment received against the down payment . But as per this scenario the payment may or may not be received before raising the (balanced) A/R invoice.
I know that using the A/R down payment request could solve the billing issue, however, it can not reflect account receivable of customers which can not satisfy my client's need.
Could you please suggest some workarounds to overcome this limitation?
Thank you very much
Regards
Elton

Dear Expert
Let me clarify my client's scenario more to see whether you could give advise.
My client's business is project based and the invoicing flow is as below:
Phase 1 -
Invoicing 30%
Phase 2 -
Invoicing 30%
Phase 3 -
Invoicing 40%
Total 100%
However, invoice for phase 2 maybe issued before invoice for phase 1 is paid and so do invoice for phase 3.
There is also possibility that invoice for phase 1 is paid while invoice for phase 2 is not at the time when whole project is completed. Invoice for phase 3 therefore has to be issued before invoice for phase 2 is paid.
The installments for A/R is not applicable in this case since sales would be realized at the time when the A/R invoice is issued.
My client would have to realize the sales upon completion of project phase. A/R down payment invoice almost satisfy this scenario however, no A/R invoice of the balance with reference to the down payment invoices can be issued before the down payment invoices are settled.
Can anything be done to overcome this limitation?
Regards
Elton

FV60 and MIRO -duplicate invoice doent chk for diff inv dates

In ecc 6.0 ,We use FV60 and MIRO to enter all invoices. We have config (under MM) for duplicate invoice check against "ref field" only. When we enter an invoice with the same ref field value, it gives error message as expected. However, when we change the date, the error message is gone and we are allowed to create the invoice and post the invoice.
Pls help

Hi,
Check your config for duplicate invoices. There is another check box for "Check Invoice Date", see if it is checked. If yes, then remove it and the system should not allow you to post the same invoice with a different date.
Cheers.

DTW - A/P and A/R invoice

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