Importing Legacy A/R and A/P Invoices using DTW

Question

Hi All,
I have in interesteing situation which I need some help for.
We started using SAP B1 begining of 2008. We used DTW to import the open A/P and A/R invoices from last year (legacy data). We didn't want the legacy data to have any impact on P&L, only to be able to receive and make payments for these invoices in B1. Therefore we used a service inovice without posting to the revenue and COS accounts. Since it is not possible to post directly to a control account I created a new G/L account for Accounts Payable and Accounts Receivable (I called them AP Migrated and AR Migrated), which is not a control account.
When preparing the DTW files, In the lines file I specfied the AccountCode as this AR and AP Migrated G/L accounts.
Since the BP to whom these invoices relate to, have the A/P and A/R control account defined in the BP master data, each of these migrated invoices posted to the AP Migrated account with the Offset Account being the original A/P Control Account.
Now that I am recording payments, the AP and AR accounts are being updated but not the AP and AR Migrated accounts. To illustrate: Let's suppose I migrated an AP invoice for $100. It posted to the AP Migrated account and the Offset Account being the AP Control Account. Now the balance on the AP Migrated Account shows $100, and the balance on the AP Control Account shows -$100. Now after I record the payment for this invoice the AP Control Account balance is $0, but the AP Migrated account still shows $100.
How can this be rectified, and  is this the correct way of doing this?
Many thanks,
Myran

Answer 1

>
Suda Sampath wrote:
> For anything to balance the debits and the credits must be equal.  If your AR Migrated account total matches the AP Migrated account, then you can balance them through Internal reconciliation or JE.
>
> The best way to balance this opening balance account is only when you import all the balances not just AR & AP.  If the AR and AP account do not balance, then the Internal Recon balacing account would be one of the P&L Accounts which would show in your P&L statement.
>
> Suda
Hi Suda,
Once again, many thanks for your good and speedy replies.
I am only importing the AR & AP transactions which I need to process payments in the new fiscal year. I am not importing all the other PL stuff.
Am I better off using then a seperate GL account for the AP and a seperate one for AR?
BR,
Myran