Email Body Text Alignment for external emails

Some of the users in my Exchange having problem with email alignment. Whenever they send email to outside the organization like yahoo, hotmail, gmail or any other external domain, the recipient receive the email with centered align even though they sent
the email with left align.
Is this a server issue or their outlook setting issue?
Please reply asap.

Hi,
As per the information and details provided by you, I think this is a your Outlook setting issue: -
Please follow this step in your Outlook: -
First open
Microsoft Outlook.
Click on the
File tab.
Click on the
Options > Trust Center > Trust Center Settings.
Click on
Email Security.
Under
Read as Plain Text, select the Read all standard mail in plain text check box.
To include messages signed with a digital signature, select the
Read all digitally signed mail in plain text check box.
Note: - If you want to view a plain text messages in its original format, click the InfoBar, and choose either
Display as HTML or Display as Rich Text.
I hope this information will be helpful for you.
Thanks and regards
Shweta@G

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Purchase Order External Send with email body text

hi guru,
i saw lot of threads but i didn't get coreect answer
i did below process
Goto NACE .
u2022 Select EF and click on OUTPUT TYPES.
u2022 Then select Output Type NEU and click on processing routines .
u2022 In that you have to add a new entry - medium 5 .
u2022 Then you need to assign a program, form routine and form.
u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
u2022 Now the subject will be PO No. 1800004202.
u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022 Now while creating a new purchase order , change the medium to External Send .
u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022 Goto tcode ME9F .
u2022 Execute.
u2022 Select the checkbox and click on Output Message.
u2022 You will get a message MAII 00000000000001 generated .
u2022 Use note no 191470
mail subject is going ,but mail text is not coming.
some people suggest this sap note
Note 786847 - E-mail purchase order w/ e-mail text and several attachments
i did not get this note.
give the solution for email body text ,i read some thread,it will solve through abap development .
please give solution
regards
vijay

Hi
1. GO to tcode SCOT.
2. Double click on SMTP
3. Click on the set button next to internet
4. In this screen for SAP Script/ Forms select TXT.
Regards
Girish
Edited by: Girish Bettaiah on Aug 8, 2011 3:11 PM

How do I add an email body text for remittance advices / payment advices?

Hello,
I am trying to send an email body text with the pdf remittance advice to my vendors.
Background:
We are running automatic payments to vendors via transaction F110. We have configured the pay run to produce remittance advices for vendor payments. Finally we activated the BTE 00002040, through transaction FIBF, to use a custom copy of the function module SAMPLE_PROCESS_00002040.
Our payment run sends emails with pdf-file attachments to our vendors correctly.
<b>The Issue:</b>
I can not find a way to add text to the body of the email with the attached remittance advice.
Has anyone advise on how to populate the email body with text?
Thank you and best regards
Karsten Arold

Hello Subhashree,
I have not implemented the functionality, but I found rerference to SAP Note 1033893 in another forum post.
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Where to find email body text saved in SAP tenant system?

Hi
i wants to change email body text, in my tenant sap system we have one mail format like body as below:
Hi customer,
Thank you for your order.
Yours sincerely,
xyz
now i wants to add some extra text in the above body text. for now i am editing it for every order. i want it to setup once.
below step i am using:
https://my____.sapbydesign.com
first login to your tenant system and go to sales order workcenter-->select one sales order id-->view all(in the right most corner)-->now click on you can also button-->edit output settings.
one window will get open here i am editing the body text.Can anybody suggest me where i can find this saved email body text so that i can append some text in this.

Hi Douglas,
Thanks for reply.
Your given link dosent opens "server not found" error. And Last time i had raised an incident to SAP and got the below reply(Some part of reply).
"Email body text field feature will be available in FP 1302 system the BO: /DOC/OM_DOCUMENT_OUT_REQ -> ROOT->ITEM->EMAIL_BODY_TEXT field is PSM write access is enabled."
"standard email
template can further be modified by making the field
“EMAIL_BODY_TEXT” PSM enabled.
The hierarchy is ROOT->ITEM->EMAIL_BODY_TEXT.
This feature can only be available in FP 1302 and above systems".
Can you help where and how i can use this.

Disclaimer footer text exemption for extenal email

Hi,
I am using my company email to send emails which has adding of disclaimer footer to email for external recipients.
I am just curious if there is a way to put an exemption for all emails i send to specific recipients. The email must not to be appended by our corporate disclaimer footer when sending them to external email/ email outside our organization?
The footer which is added to the email body sent to an external recipient looks like below.
This email transmission is confidential and intended for the addressee only. It may contain privileged and confidential information. If you are not the person or organisation to
whom it is addressed, you must not copy, distribute, or take any action in reliance upon it. If you have received this message in error, please notify the [email protected] and return it.
I believe that there is a transport rule happening every time I
am sending email to external receipient. my email are having this kind of footer. What I want is to put exemption of
this rule to all email I send to *@domain.com (all emails @domain.com)
Please advise what should be done.

I would look at adding an exception like "Recipient Address includes/matches any of these words....etc..
Test it out and see.
Twitter!:
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Setting up MX Record for External email Access

To All,
I'm having trouble getting mail sent from external users to email accounts setup on my internally hosted server.
I have setup my server in a Standard Configuration using the following format for my FQDN:
server.mydomain.com (not real name)
I have checked both Primary Zone and Reverse Zone and both check fine.
I can send and receive email, while connected within my local domain, between users I have setup on my server using the format:
[email protected]
I can send email from inside the network to an outside email account, but cannot receive email from any users outside.
I have POP, IMAP, and SMTP ports (110, 143, and 25, respectively) all forwarded to my server thru my AEBS.
Consulting the setup guides, I have found these references to editing the MX record to allow for external email access using the [email protected] format:
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+DNS service must also include an MX record for your server. For example, if your server’s DNS+
+name is myserver.example.com and you want to have email addresses like [email protected],+
+the DNS service needs an MX record for your server."+....from the Installation and Setup Worksheet, page 15.
also
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+service is set up with the appropriate MX records for Mail service:+
+A. If you have an ISP that provides DNS service to your network, contact the ISP and+
+have the ISP set up MX records for you. Your ISP needs to know your mail server’s+
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My question is...how does the MX record need to be set up?
Like this?
10 @ mydomain.com
Thanks for your help,
Steve

Camelot,
Thanks for replying.
1) What format do you want your users' email address in? (e.g. [email protected], >[email protected], [email protected], etc.)
I want my users to have a [email protected] email address.
I set up an A record as you suggested:
mail.mydomain.com A 1.2.3.4
My MX record was setup:
mydomain.com 10 mail.mydomain.com
However, I am still getting returned email from outside users. They are getting the following error:
+This is an automatically generated Delivery Status Notification+
+Delivery to the following recipient failed permanently:+
[email protected]
+Technical details of permanent failure:+
+Google tried to deliver your message, but it was rejected by the recipient domain. We recommend contacting the other email provider for further information about the cause of this error. The error that the other server returned was: 554 554 5.7.1 <[email protected]>: Relay access denied (state 14).+
Checking the Server Logs for IMAP I am getting these errors:
+Jan 21 12:11:34 server imap[44121]: AOD: user opts: get attributes for user: user failed with error: -14479+
+Jan 21 12:25:18 server imap[44236]: AOD: user opts: get attributes for user: user failed with error: -14479+
+Jan 21 12:31:46 server imap[44473]: AOD: user opts: get attributes for user: user failed with error: -14479+
+Jan 21 12:32:49 server imap[44499]: AOD: crypt authentication error: authentication failed for user: username (-14090)+
+Jan 21 12:37:06 server imap[44598]: AOD: user opts: get attributes for user: user failed with error: -14479+
+Jan 21 12:49:39 server imap[44520]: AOD: user opts: get attributes for user: user failed with error: -14479+
+Jan 21 13:01:51 server imap[45049]: AOD: user opts: get attributes for user: user failed with error: -14479+
+Jan 21 13:11:58 server imap[385]: AOD: user opts: get attributes for user: user failed with error: -14479+
When I try and use an online MX Record checker to check the MX record, it says the mail.mydomain.com record is invalid.
It's not until I change my MX record back to:
+@ 10 mydomain.com+
will the MX record show valid.
Network Utility scans show the following with the MX record set to @ 10 mydomain.com:
++; <<>> DiG 9.4.2-P2 <<>> mydomain.com mx +multiline +nocomments +nocmd +noquestion +nostats search+
++;; global options: printcmd++
++wekrugs.com. 3600 IN SOA server.mydomain.com. admin.mydomain.com. (++
++ 2009011900 ; serial++
++ 86400 ; refresh (1 day)++
++ 3600 ; retry (1 hour)++
++ 604800 ; expire (1 week)++
++ 3600 ; minimum (1 hour)++
++ )++
If I have it set up the way you suggested, the Network Utility and MX Checker reports that the NameServers don't respond to the entered MX record name.
Thanks again for your help,
Steve

Restrict email attachments if more than 1mb for internal and 250kb for external emails

Hi,
Restrict email attachments if more than 1mb for internal and 250kb for external emails ?
Can any one help me in this issue
Thanks
Deepan.T

Hi Deepan,
You can use transport rule to restrict the attachment size.
I use the following transport rule to reject the attachment size over 2MB with "5.7.1" information returned.
New-TransportRule "block large attach" -AttachmentSizeOver 2MB -RejectMessageEnhancedStatusCode "5.7.1"
For more information, here is an article for your reference.
New-TransportRule
http://technet.microsoft.com/en-us/library/bb125138(v=exchg.141).aspx
Hope it helps.
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Amy Wang
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Sending PO (PDF attach.) via email: adding email body text

Hi,
I need to send Purchase Orders to Vendors as PDF attachments to emails; I have successfully configured all the necessary:
For Output Type NEU
1) Access to conditions (General Data) set to X
2) Dispatch time 3 Send with application own transaction
3) Transmission Medium 5 for External send
4) Processing routines 5 includes a customer Program and Form to make use of my SAPScript
I have set up a Communication Strategy (NET - Internet) and created a condition based on a specific document type.
Using ME9F I can select my PO and successfully output the message - I can view the request using SOST and an email with the PO attached as PDF is sent to the correct recipient (email address of Vendor).
I would like though to add some text to the body of the email, which is totally empty. Can anyone please advise on how to achieve this? In the Output Type config there is a section "Mail title and texts"... can anyone tell me whether this section can be used to add body text to the email and how? I have managed to customise the "Title/Subject" of the email and PO but cannot find a way to add some text in the email body.
Thank you very much for your help.
Gab

Hi Danilo,
You need to do some configuration for this.
- Goto NACE .
- Select EF and click on OUTPUT TYPES.
- Then select Output Type NEU and click on processing routines .
- In that you have to add a new entry - medium 5 .
- Then you need to assign a program, form routine and form.
- You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
- Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
- For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
- Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as
TEXT_SYMBOL_REPLACE .
- Now the subject will be PO No. 1800004202.
- You need to maintain your email id in tcode SU01 and also the vendor's email id.
- Now while creating a new purchase order , change the medium to External Send .
- Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
- Goto tcode ME9F .
- Execute.
- Select the checkbox and click on Output Message.
- You will get a message MAII 00000000000001 generated .
If the BASIS guys have made the necessary configuration for sending mail then the mail will go .
You can see the status in tcode SOST.
If you want to use a z-programm and z-form then you need add the functions used in standard programm SAPFM06P for generating mail in your z-programm.
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Email body text formating

Hi ALL,
I need to display the following data in the email body with Material records and DIR records
Line 1 (Header Line):
"Material Master Records "
Line 2:
[ space ]
Line 3 (New Record):
Material Number Material Desc. MatGrp Basic Material UOM
Line 1 (Header Line):
"Document Info. Records "
Line 2:
[ space ]
Line 3 (New Record):
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I am getting alignment problems and space is getting trucated between the fields.
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Thanks
Bhasker

I hope every thing in the mail is in Charater format , every field and length .
the only thing for these sort of option is to have a fixed distance based on max and min length the text can occupy .
Line 1 (Header Line):
"Material Master Records "
Line 2:
[ space ]
Line 3 (New Record):
Material Number Material Desc. MatGrp Basic Material UOM
declare the text as
begin of itab occurs 0 ,
s1(200) type c,
endof itab
1. first text for the header .
itab-S1+10(100) = " Header text'.
append itab .
clear itab.
2.
append itab ====> fill force an empty line
3.
use concatenate f1X(Y ) f2X(Y ) itab-f3+X(Y ) into itab-s1 separated by space
append itab.
will keep the format in justified format .
similarly repeat the same for the second header .
regards,
vijay

Email body text

Hello,
we need to add a mailbody text to a standard mail (e.g. sales order confirmation using program SAPMV45A).
The output type was defined using transaction NACE with application V1 and medium 5 (external sending).
Currently we have only the PDF attachment without any text.
The mail text using transaction V/30 cannot be used for external sending (-> OSS 191470).
Is it possible to fill the mailbody text (argument: contents_txt in SO_DUCUMENT_SEND_API1) with standard customizing?
Or is a modification necessary?
Thanks in advance for your help.
Marian.

Hello,
I am working in a 4.7 environment using standard output configuration using transaction NACE and I also could not get standard SAP to add email disclaimer text into the body of the email. Here is what I did:
1) In function module SO_OBJECT_SEND, I added an include statement (this IS a modification to SAP):
tm = cl_os_system=>get_transaction_manager( ).
      if not tm is initial.
        t = tm->get_current_transaction( ).
        if not t is initial.
          t->set_mode_update( oscon_dmode_direct ).
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      endif.
    catch cx_os_error cx_os_system_error.
endtry.
                                                                                INCLUDE ZZMVxxxxxx.
create send request
CALL FUNCTION 'SBCOMS_SEND_REQUEST_CREATE'
    exporting
      originator               = originator
      originator_type          = originator_type
    IMPORTING
      SEND_REQUEST             = send_request
    TABLES
      OBJCONT                  = objcont
      OBJHEAD                  = objhead
      OBJPARA                  = objpara
      OBJPARB                  = objparb
2) In the INCLUDE, I added this code which retrieves standard text object and populates the table which becomes the email body:
DATA: ZZ_lines LIKE tline OCCURS 0 WITH HEADER LINE.
CALL FUNCTION 'READ_TEXT'
    EXPORTING
    CLIENT                        = SY-MANDT*
      ID                            = 'ST'
      LANGUAGE                      = 'E'
      NAME                          = 'Z_EMAIL_DISCLAIMER_GENERAL'
      OBJECT                        = 'TEXT'
    ARCHIVE_HANDLE                = 0*
    LOCAL_CAT                     = ' '*
IMPORTING*
    HEADER                        =*
    TABLES
      LINES                         = ZZ_LINES
EXCEPTIONS*
    ID                            = 1*
    LANGUAGE                      = 2*
    NAME                          = 3*
    NOT_FOUND                     = 4*
    OBJECT                        = 5*
    REFERENCE_CHECK               = 6*
    WRONG_ACCESS_TO_ARCHIVE       = 7*
    OTHERS                        = 8*
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO*
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.*
ELSE.
     LOOP AT ZZ_LINES.
          MOVE ZZ_LINES-TDLINE TO NOTE_TEXT-LINE.
          APPEND NOTE_TEXT.
          ADD 1 TO SIZE-NOTE_TEXT.
          ENDLOOP.
ENDIF.
3) Finally, I created the standard text object Z_EMAIL_DISCLAIMER_GENERAL and added the following text:
PLEASE DO NOT REPLY TO THIS EMAIL. IF YOU HAVE QUESTIONS, PLEASE
CONTACT YOUR <your company's name> REPRESENTATIVE.
This communication is intended for the use of the addressee only and may
contain information that is privileged or confidential. If you are not
the addressee, you are hereby notified that any dissemination,
distribution or use of this communication is prohibited. If you received
this communication in error, please destroy it, all copies and any
attachments and notify the sender as soon as possible. Any comments,
statements or opinions expressed in this communication do not
necessarily reflect those of <your company's name>, its subsidiaries and
affiliates.
Hope this helps.
Edited by: Bruce Risto on Jun 18, 2009 11:27 AM
Edited by: Bruce Risto on Jun 18, 2009 11:54 AM

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Hi,
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Hi,
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Email Body Text Alignment for external emails

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