Error message in inventory audit report

Hi
I'm trying to generate an Inventory Audit Report when this error appeared > "You have an insufficient resources to complete this action.Select fewer records and try again".. I know that the report is too big coz it's from 2006-2010. Can some one give me a further explanaton about this error?Is it because the file is too big that sap 'system' can't generate this report (reach its limit) or the problem is within the 'server' of the sap still coz of a big file?
Hope someone can help
Thanks in advance
Vissia

Hi Vissia,
The problem is your server's RAM. It will be too difficult to run 4 years audit report from any server. Even if you have 30G ram, it may not be enough.
Try a smaller interval.
Thanks,
Gordon

Similar Messages

Insufficient Memory error when running Inventory Audit Report

I have a user who has cannot run the Inventory Audit Report. He used to run this report regularly, but in the past few weeks, he gets the following two errors:
The report returns too many records for this action and may cause SAP Business One to stop responding for a long time or shut down. Do you want to continue?
And then:
SAP Business One application has run out of memory; it will be shut down automatically in order to prevent data inconsistencies.
No other user gets these error messages. If I logon to SAP using my username on his machine, I do not get the error. However, if he logs onto SAP at any machine, he gets the error. This makes me believe that there is something with him profile or authorizations. His authorizations have not changed.
Any insight into this behavior would be appreciated.
Randy Davis
Denver, CO

Hi Randy ,
You are currently using what version of sap? (07,8.8 or 8.81).
anyway, I must agree with you that the user might be experiencing a problem.
so i have 3 suggestions .
1.) try to update him/her as Superuser and try to login again and run the Audit report.
2.) if your company is under SAP maintenance, then you will need escalate and create a support ticket via Service market place.
3.) (last option)to solve this immediately, create a new user and pass all authorization and form settings. then lock this user.
Hope this will help you.
Thanks,
Darius

Error while running Inventory Audit Report

Hi All,
While running the inventory audit report based on posting date, we get the message,'The report returns too many records for this action and may cause SAP Business One to stop responding for a long time or shut down. Do you want to continue?' Continue, cancel (buttons).'
I have checked SAP Note 1624660 and also https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=98238470
however, no correct solution is provided.
What are the other options that we may use to run this report?? shorten the date range or run by system date??
Any inputs will be appreciated!!
Thanks,
Joseph

Hi!
It would be better if you narrow down your selection like,
More Range of Date with Single Warehouse
Less Range of Date with Multi Warehouse
More Range of Date with Single Item Group
and more....
I have faced a similar issue on Customer Aging for which SAP Support has replied, SAP B1 is a 32 Bit application and when the virtual memory consumption goes beyond a limit (1 GB) ;SAP will close. And they said this is the limitation for all 32 bit applications.

Inventory audit report and Inventory GL balance - Not matching

Team
I taken the report from Inventory audit report , this is not matching with inventory charts of accounts balance.
What may be the error
How to close old topics, how to provide the points for good suggestion. My points also not increased , what I need to do increase my points.
Thanks
Anantha Desai

Hi,
1. Please check if any manual JE posted to that GL account
2. How to close old topics
There are two way close discussions:
----> If you got right answer, you can choose "correct answer" option in replies.
----> If you get an idea or suggestions, you can choose "Helpful answers" and need to close manually by choosing "Assumed answered:.
how to provide the points for good suggestion
Please choose "helpful answer" and "Like" option for good suggestions
My points also not increased , what I need to do increase my points.
Points will be increased, if you provide right suggestions, ideas and answers to other member discussion.
Refer this document for further details:
http://scn.sap.com/community/support/blog/2013/04/03/how-to-close-a-discussion-and-why
Thanks & Regards,
Nagarajan

How to display a message in an audit report?

hello all,
i would like to ask how do display a message in an audit report. here is my code...
CALL TRANSACTION tcode USING i_bdcdata
 MODE c_n
 MESSAGES INTO i_error2.
IF sy-subrc EQ 0.
ENDIF.
CLEAR i_error2.
LOOP AT i_error2.
IF i_error2-msgtyp EQ c_e.
 MOVE v_pernr TO i_bdcerror2-pernr.
 MOVE c_infotype TO i_bdcerror2-infty.
 MOVE 'Error' TO i_bdcerror2-msgtype.
 SELECT SINGLE text
 INTO v_msgtxt
 FROM t100
 WHERE sprsl = i_error2-msgspra
 AND arbgb = i_error2-msgid
 AND msgnr = i_error2-msgnr.
 MOVE v_msgtxt TO i_bdcerror2-msgtxt.
 APPEND i_bdcerror2.
ENDIF.
ENDLOOP.
DESCRIBE TABLE i_bdcerror LINES v_bdcerrors.
IF v_bdcerrors <> 0.
SKIP 1.
WRITE: 'BDC Error Report'.
SKIP 1.
WRITE: 'PERNR',
 'INFOTYPE',
 'MESSAGE TYPE',
 'MESSAGE TEXT'.
ULINE.
LOOP AT i_bdcerror.
 WRITE: / i_bdcerror-pernr,
 13 i_bdcerror-infty,
 22 i_bdcerror-msgtype,
 35 i_bdcerror-msgtxt.
ENDLOOP.
ENDIF.
the message text that i was getting contains &1, &2 and so on. how would i be able to replace it with the original value?
thanks!
-ann

After calling the transaction, this is what I do.
a) Call the function module, MESSAGE_TEXT_BUILD and pass the following values from BDCMSGCOLL or the internal table where you collect the messages.
 i) MSGID
ii) MSGNR
iii) MSGV1
iv) MSGV2
 v) MSGV3
vi) MSGV4
There is no need to fetch data using select from table t100.
It builds the message and returns in MESSAGE_TEXT_OUTPUT which can be then displayed to user.
Regards,
Subramanian V.

Bug in Inventory Audit Report before upgradation from SAP B1 2004B to 2005B

Sir,
We upgraded SAP Business One 2004B to SAP Business One 2005B on 26/05/2007. Earlier we were having SAP B1 2004 in which therer was no Inventory Audit Report function in Inventory Reports. After upgradation if we take Inventory Audit Report, the closing quantity of the stock is shown is correct but the value for negative stock quantity is wrong for period before upgradation i.e.upto 26/05/2007. The difference is exactly double of the stock value of that item. The closing quantity and value is OK if we run the report for the period after upgradation i.e. from 27/05/2007 to till date.
For e.g.
If we make A.P.Credit Memo for an item qty.20 value INR 20,000/- based on A.P.Invoice and take Inventory Audit Report, the qty.is posted as -20 but the value is posted as INR 20,000/- but actually it should be INR -20,000/-. That is the value is taken twice of the original value.
Reagrds,
Vishal Takte

Hi Vishal,
Please contact SAP Support for your problem; I think they should be able to help you to fix the problem.
Sorry for any inconvenience,
Frank
PS: Please note that such "application-related" questions fit best into the "SAP Business One" Forum...
Message was edited by:
Frank Moebius

Difference between G/L Balance and Inventory Audit Report

Hi All,
while checking the G/L ledger for Inventory account and the Inventory Audit report, there is a difference between the amounts posted. The closing balance till 31/03/09 is fine but afterwards the balance is not matchin at all. I hav tried to check between various posting dates but still there are differences. Any suggestions why there are differences and how should i check them??
Thanks in advance,
Joseph

The GL account and the Inventory audit report will not tie for a couple of reasons:
- You have posted directly (JE) to your Inventory account. These amount since they are NOT tied to a Item in a transaction will not appear in the Inventory audit report. The Inventory account(s) should be treated like a control account (enthough they
cannot be set as one in SAP B1) and should not be posted to directly outside of the Item Inventory Transaction (GRPO, AP Inv, AR INV, DN, AR CM, AP CM, etc...) I have alos seen these posting when GL determinations are setup incorretly or when users use the inventory account in Stock Posting (staock taking) transactions
- you have legacy issues resulting in audit report entries relating back to pre SP01 2005 days.
To get these details analyzed by SAP for free along with the recomended corrections please contact your partner for a free Inventory Verification analysis Your partner can take a copy of your DB backup and create a support message under SBO-MM-IVC and SAP support will analyse these differenes and show you the recommended changes.
hope this helps

Inventory Audit Report - Zero quantity but with value

Hi All,
Our client are using FIFO costing, due to some backdated transaction we get 0 Qty but the value is not 0 when running Inventory Audit Report base on posting date (system date is fine) at the month end. I understand that the system calculate the cost base on system date and this is system behavior.
So, i just wanted to seek for advice from any expert in accounting especially on costing, will this 0 Qty with value report be accepted by auditor and will it caused any legal issue or this accounting practice is acceptable?
Thanks.

Dear Mr Kong,
From what you said it looks like opening a message for this issue is the appropriate action this time.
The stock group will give you an update on this issue.
Kind Regards,
Marcella Rivi
SAP Business One Forums Team

SBO 2007A PL46 - Inventory Audit Report same warehouse exist for twice

Hi All,
Is anyone encounter the same error? As when i trying to generate the Inventory Audit Report for all the warehouses and check the option "Group By Warehouses", i get the results that the same warehouse are appear twice in the report. As for the transactions detail of the warehouse are being split into two portions ... BUT it does not happens to all the items ...
The thing is when i trying to generate the report for an item with same parameter settings EXCEPT to select only single warehouse, then the warehouse is not being split into two ...
Anyone have the idea? I had did some researches in SAP Notes, found there is a similar case for the above error, but it is happened to SBO 2007B and being resolve in PL16 and above.. but cannot find any thing for 2007A about this issue...
Appreciate if anyone of you can provide any feedback on this ...

Hi,
Have you checked SAP Note 1415496? If that applies to your error, it is a bug.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.
Thanks,
Gordon

Inventory Audit Report - Not followed FIFO and Batch management

I have created an Item say XYZ, with Batch management and valuation methode FIFO.
Then I have created a batch say 1 with posting of opening balance transaction with posting date as 1st April 2009.
Now when I post an A/R Invoice with posting date as 19th May 2009 in which I have selected above batch.
I have also posted some more purchase transaction for same item before 19th May 2009 that is the date of sales invoice.
Now when I see Inventory Audit Report, system has not picked up the cost column as per Batch selection in A/R Invoice, and also not as per FIFO, but it has followed the system date of transaction for deriving cost as per FIFO.
Can anybody throw light on this ?
BR
Samir Gandhi

Dear Samir Gandhi,
Irrespective of posting date you use for document posting, with FIFO Method system will arrange all the inventory posting in layers with First inventory posting will form the base for first inventory movement out and so on
Example:
1st Entry:(Opening Balances)
posting date : 01/04/09    Item : XYZ    quantity : 5   Unit cost price : 100
2nd Entry: Purchase
posting date : 01/05/09    Item : XYZ    quantity : 5   Unit cost price : 105
3rd Entry: Purchase
posting date :25/04/09    Item : XYZ    quantity : 5   Unit cost price : 90
Layers created :
1.    Item : XYZ    quantity : 5   Unit cost price : 100
2.     Item : XYZ    quantity : 5   Unit cost price : 105
3.     Item : XYZ    quantity : 5   Unit cost price : 90
4th Entry : Sales
Item : XYZ    quantity : 8
So here cost of goods sold will be : ( 5x100)+ ( 3x105) = 815
and it wont be ( 5x100)+ ( 3x90) =770 if that's what you are expecting
Regards,
Mukesh

Transaction value in inventory Audit Report

Hi,
I have received some quantities say 100 without any price in the Goods receipt.But when i run the inventory Audit report it is showing some value in transaction value field.Where as when i check the item cost the item cost is 0 even then system is picking up transaction value
What may be the problem.Due to this i am unable to reconcile the inventory transactions with the inventory G/L
Please help
Thank You
Md.nazeer Shaikh

Hi Nazeer,
Check the following lthread
Inventory Audit Report Issue in value
Inventory Audit Report - Zero quantity but with value
Inventory Audit report
Regards
Jambulingam.P

Inventory Audit Report and Inventory G/L Account discrepancy

Good Day!
Hi Everybody. I had experienced a discrepancy between the Inventory Audit Report and Inventory G/L Account.
Before everything else, our client does not have any PO, GRPO. Only A/P Invoice and A/P Credit Memos so there are no difference being posted.
There were also no transactions posted directly in Inventory G/L Account but from observation, there is a minor difference. This only happened with two transactions in AP Invoice with Negative Quantity.
The AP Invoice is composed of a single item, the unit price is 180.00 x -58 pcs quantity. Total amount is -10,440.00.
G/L Account posting is
Inventory 10,440.00
A/P 10,440.00
In the FIFO layering, the item cost is 200.00 (based on the current stock value) and the current stock quantity before posting is 80 pcs . Since this is a negative quantity A/P Invoice, it seems that the cost of the item when the transaction will be posted is 200 (based on the current stock value) so when I view the Inventory Audit Report amount, it says the inventory cost/posting is -11,600 (200 x -58).
But on actual G/L Account, the posting is -10,440.00 from A/P Invoice, that's why the inventory discrepancy occurs. It seems that SAP B1's Inventory Audit Report confuses the FIFO cost posted versus G/L Account's posted based on the document. Since the document is A/P Invoice, SAP B1 assumes that the transaction will post the amount as the additional inventory cost and posting the inventory cost into Inventory G/L Account. However, since this is a negative document, the system is releasing the items, thus, FIFO kicks in. The Inventory Audit Report catches the amount based on FIFO costing. The problem is that the Inventory Audit Report is more accurate than the Inventory G/L Balance.
Any suggestion to fix this guys?

HI,
i'my afraid you're in the wrong place. This is the Chinese forum. Please go to SAP Business One Application for help.
Best

Hi Experts , I am currently facing problems while running restricted version copy .. The log says 0 location products copied and that the process has has timed out. the error message is /SAPAPO/MVM_INT_SVC_CO_VER_LCW reported exception in task DP00014, th

Hi Experts , I am currently facing problems while running restricted version copy in sap apo .. The log says 0 location products copied and that the process has timed out. the error message is " /SAPAPO/MVM_INT_SVC_CO_VER_LCW reported exception in task DP00014 " , then ending in time limit exceeded. could anyone explain why this happens. please note even if the log says 0 location products copied , in reality they have have been partially copied.
Regards
Jerel

Hi, thank you for your replies, I found out few things about my servlet, and its portability
and i have few questions, although i marked this topic as answered i guess its ok to post
I am using javax.servlet.context.tempdir to store my files in that servletcontext temporary directory. But i dont know how to give hyperlink
of the modified files to the user for them to download the modified files.
What i am using to get the tempdir i will paste
File baseurl = (File)this.getServletContext().getAttribute("javax.servlet.context.tempdir");
System.out.println(baseurl);
baseurl = new File(baseurl.getAbsolutePath()+File.separator+"temp"+File.separator+"files");
baseurl.mkdirs();so i am storing my files in that temp/files folder and the servlet processes them and modifies them, then how to present them as
links to the user for download ?
and as the servlet is multithreaded by nature, if my servlet gets 2 different requests with same file names, i guess one of them will be overwritten
And i want to create unique directory for each request made to the servlet , so file names dont clash.
one another thing is that i want my servlet to be executed by my <form action> only, I dont want the user to simply type url and trigger the servlet
Reply A.S.A.P. please..
Thanks and regards,
Mihir Pandya

Inventory Audit Report with Batch Number

Hi all.
I am trying to build a query that similar to the inventory audit report but with batch number. I want to know which batch number of each item is being charged out in deliveries or goods issue and which batch of item is being received. I am using SAP B1 2007A. Following is the query that I used to generate the inventory report (warehouse, itemcode, description, price, opening balance, receipt, issue, closing) but I don't know where to get the batch number information for it.
Declare @StrtDate Datetime
Declare @EDate Datetime
Declare @FromDate Datetime
Declare @ToDate Datetime
Declare @Group nvarchar(10)
Declare @Whse nvarchar(10)
Set @FromDate = (Select min(S0.Docdate) from dbo.OINM S0 where S0.Docdate >= @StrtDate)
Set @ToDate = (Select max(S1.Docdate) from dbo.OINM s1 where S1.Docdate <= @EDate)
Set @Whse = (Select Max(s3.Warehouse) from dbo.OINM S3 Where S3.Warehouse = 'QA01')
Select
@Whse as 'Warehouse',
a.Itemcode,
max(a.Dscription) as 'Description',MAX(a.Price) as 'Price',
sum(a.OpeningBalance) as 'OpeningBalance',
sum(a.[IN]) as Receipt,
sum(a.OUT) as Issue,
(sum(a.OpeningBalance) + sum(a.[IN]) - Sum(a.OUT)) as Closing,
MAX(a.Price) * (sum(a.OpeningBalance) + sum(a.[IN]) - Sum(a.OUT)) as ClosingValue
from(
Select
N1.Warehouse,
N1.Itemcode,
N1.Dscription,N1.Price,
(sum(N1.inqty)-sum(n1.outqty)) as 'OpeningBalance',
0 as [IN],
0 as OUT
From dbo.OINM N1
Where
N1.DocDate < @FromDate and N1.Warehouse = @Whse and N1.ItemCode Between '1C2K50NBAC' AND '7S2N40ADAM'
Group By
N1.Warehouse,N1.ItemCode,N1.Dscription,N1.Price
Union All
select
N1.Warehouse,
N1.Itemcode,
N1.Dscription,N1.price,
0 as 'OpeningBalance',
sum(N1.inqty) as [IN],
0 as OUT
From dbo.OINM N1
Where
N1.DocDate >= @FromDate and N1.DocDate <= @ToDate and
N1.Inqty >0
and N1.Warehouse = @Whse
Group By
N1.Warehouse,N1.ItemCode,N1.Dscription,N1.price
Union All
select
N1.Warehouse,
N1.Itemcode,
N1.Dscription,N1.price,
0 as 'OpeningBalance',
0 as [IN],
sum(N1.outqty) as OUT
From dbo.OINM N1
Where
N1.DocDate >= @FromDate and N1.DocDate <=@ToDate and
N1.OutQty > 0
and N1.Warehouse = @Whse
Group By N1.Warehouse,N1.ItemCode,N1.Dscription,N1.price) a, dbo.OITM I1
where a.ItemCode=I1.ItemCode
Group By a.Itemcode
Order By a.Itemcode
I wish to create the report like Inventory audit report merge with the batch number transactions report.
Thanks.

Dear Shobah, it can be possible by some custom report. Try some complementary bi solution for better analysis with SAPB1.

Inventory Audit Report

We used the Inventory Audit Report to determine inventory value ending in a specific period. It seems to work okay but it lists every single item in our inventory.
We are looking for more of a summary report. The only option we have for this is by product category. However, we want it a little more detailed than this.
So, is there any way to show the report summarized by our Style #'s? We have have colors and sizes associated with each style. We do not need to know total for each color and size.
We just want the total for each Style #, which is the first four digits of our Item Code. Theses first four digits are unique for each Style. Can a Query be built to just show this summary?
So...would have the following info...
Style #...Total Items...Total Cost...Most Recent Item Cost
Can something like this be built?
Thanks!!!
Mike

To backdated the history is the most challenge task to complete. Please be patient to check the query results from below:
SELECT Distinct SubString(t0.ItemCode,1,4) 'Style #', Sum(T0.InQty - T0.OutQty) 'Total Items', Sum(T0.InQty - T0.OutQty) *Avg(Case When T1.LastPurPrc = 0 then t2.AvgPrice else T1.LastPurPrc end) 'Total Cost', Sum(T0.TransValue) 'Check', Avg(Case When T1.LastPurPrc = 0 then T2.avgprice else T1.LastPurPrc end) 'Most Recent Item Cost'
FROM OINM t0
Inner Join OITM T1 on T1.ItemCode =T0.ItemCode
Inner Join OITW T2 on T2.ItemCode = t0.ItemCode
WHERE T0.DocDate <= '[%0\]' and T0.InQty != T0.OutQty
Group By SubString(t0.ItemCode,1,4)
Order By SubString(t0.ItemCode,1,4)
I have to get data from OINM table in which to get history quantity is fine but may not be able to find the old value easily.
Thanks,
Gordon

Error message in inventory audit report

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