ESS TRIP Workitem Attachment

Hi experts,
I am currently working on a Travel expenses workflow .The workflow when tested from r3 side it all works fine. My problem is that i could not open the workitem attachment from ESS portal. My requirement is, When i click on the workitem attachment from ESS , It should open a adobe form showing travel expense details.
From my research i figured out it a has something to with transaction SWFVISU. If yes, can anyone provide me with detail steps of what needs to be configured.
Is it the workflow configuration side or the portal configuration that needs to be done.
Please help.

hi NK_ABAPER
I have done Travel management in ESS. I am getting every thing fine in portal. No need of task registration on swfvisu since ur using only decision step not any task has its decribed in standard workflow. To get the attachment you need to tell the EP person to do the setting for the display. The solution to display the adobe form search in ESS. Even i had the same problem from that search i found one solution i solved that.
Regards
vijay

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Migration from WD Java to WD ABAP in ESS Trips and Expenses

Hello Experts,
We are migrated ESS Trips and expenses from WD Java to WD ABAP.
Following steps I have performed
1.     Activated FIN_TRAVEL_1 and FIN_TRAVEL_2 business functions.
2.     checked FITV_TRIP_FORM service in SICF /sap/bc/webdynpro/sap its active .
3.     Currently we are SAP ESS 6.0 EHP 4 , and accordingly we have down loaded
uwl_com.sap.pct.erp.mss.tra.14.zip , (for SAP ECC 6.0, Enhancement Package 4) [Note 1076144 - ESS trips and   expenses: Migration from WD Java to WD ABAP]
file as suggested in Migration from WD Java to WD ABAP in ESS Trips and Expenses user guide
4.     after uploading uwl_com.sap.pct.erp.mss.tra.14.zip file in SAP NetWeaver Portal -> System Administration -> System Configuration -> Universal Worklist->& Workflow -> Universal Worklist Administration.-> Object Types and View Definitions -> com.sap.pct.erp.mss.tra.
5.     after uploading file, when manager click up on u201Ccheck trip of ABCu201D workitem in his uwl , he is getting following error.
404   Not Found
SAP J2EE Engine/7.01
The requested resource does not exist.
Details:   Go to main page of this application!
Any idea for fixing this issue.

hi
in the java system , the portal will launch the approval frm the same system , for the abap component , the task type in uwl you might have to define a dynamic property as "System" and give the name of your r/3 system in there.
Try it
Regards
sameer

Migrate from WD Java to WD ABAP in ESS Trips and Expenses

Hi
I got request to migrate from from Java to ABAP fof ESS trips and expenses. Could someone please give me a link to the documentation or any existing blogs?
thanks

bump...

Workitem attachment to be done

Hi ,
I have a workitem waiting with approver 2 .Now approver 1 calls and tell he forgot to add an attachement before approval .
how can we do this so that approver 1 is given an option( Transaction ) so that he can upload another
attachment and approver 2 also sees it before his approval .
I dont't want approver2 to add the attachment of approver1 .
Regards
Abhilash

Thanks for the quick reply I will try it out soon .
I have completed the workitem attachment deletion program . it is working fine now . I will try the addtion .
REPORT ZWF_ATTACH_DELETE.
INCLUDE <CNTN01>.
TYPE-POOLS: SWLC.
include <symbol>.
DATA :
    lv_header        TYPE swr_att_header,
    lv_objsofm       TYPE swotobjid-objtype,
    lv_objtkey       TYPE swotobjid-objkey.
   ls_fitment       TYPE   r_fitment_mstr,
data :     lv_xstring TYPE xstring,
    att_id type SWR_ATT_ID,
    lv_return TYPE sy-subrc.
data : bo_sofm TYPE SWC_OBJECT .
data : att type SWR_ATT_ID.
data : w_msg type SWR_MSTRUC occurs 0 .
data : wa_msg type SWR_MSTRUC.
selection-screen begin of block b1 with frame.
parameters: WRK_ID like SWR_STRUCT-WORKITEMID obligatory ,
            zATT_ID like SWR_ATT_ID-DOC_ID obligatory.
selection-screen end of block b1.
start-of-selection .
att-DOC_CAT ='AT'.
att-DOC_ID = zATT_ID .
CALL FUNCTION 'SAP_WAPI_ATTACHMENT_DELETE'
    EXPORTING
      WORKITEM_ID          = WRK_ID
      ATT_ID               = att
     LANGUAGE             = SY-LANGU
     DO_COMMIT            = 'X'
   IMPORTING
     RETURN_CODE          = lv_return
   TABLES
     MESSAGE_LINES        =
    MESSAGE_STRUCT       = w_msg
write : ' Return code : ' , lv_return.
loop at w_msg into wa_msg.
write : /5 wa_msg-MSGID,
          15 wa_msg-MSGTY,
          25   wa_msg-MSGNO.
skip 2 .
   write :/5 'Message details : '.
write : /5 wa_msg-MSGV1,
          30 wa_msg-MSGV2,
          50 wa_msg-MSGV3,
          60 wa_msg-MSGV4.
endloop.

ESS Travel Document attachment functionality

Dear Forumites,
We are planning to Implement Travel application in ESS,
client's requirement is to upload scanned document in travel expense and report application which should be available
for the manager to approve\Reject.
As per my understanding, we can upload documents in two ways.
1) directly attach scanned copy which would be available in content server and through POWL Approver can approv
2) save documents in DMS and attach links in the application.
Can anyone give more clarity on this please?
Regards
Hari Sankar M

Yes we already allow scanned receipts or Credit card clearing or use KPRO
refer note 530792
Starting Enhancement Package 2 for ABAP WebDynpro, the functionality "add attachment" has been added in ESS for Travel Management
Generic Object Service. Please the SAP Note 904711 and 530792 for further information.
You can also use OPEN TEXT as a vendor for a repository!
Document types for attachments to a trip are shown due to the use
of BUS2089. Document types as archived business documents are shown
due to the use of TRAVEL. So you must customize this accordingy.
Attachments > BUS2089, Business documents > TRAVEL.
Dependency on the TRVPA feature: when OAA is 0, you will only see
attachments to a trip (BUS2089), if it is 1, you will see both
attachments to a trip and also stored business documents (TRAVEL).

Workitem attachment missing in mail Outlook/Lotus

When an email is generated from a particular workflow. I get the following message in my
outlook inbox
Subject :Please release purchase requisition 0013001141
Body : Work item in R/3 System: DEV
Please log on to the R/3 System and look in your inbox
Please execute the work item by opening the attachment
however the attachment(link) to the workitem is not present.
Please guide me as I am new to this.

Am I correct in thinking that your e-mail is the result of a SendMail step in a workflow?
If so, the standard solution doesn't have any support for attachments as far as I know. Attachments, e.g. to enter SAP Business Workplace or display the work item, is something that the work item notification report adds to the mail messages.
If your e-mail is the result of work item notification, make sure you have selected the attachment options if you are using RSWUWFML2, or that your customizing specifies inclusion of attachments if you are using the extended work item notification solution in more recent releases.

Dipslay Workflow (workitem) attachment

Hello gurus,
ive got a requirement in dipsplaying WF attachment. What i mean is that we added a PDF document to WF.
Now we are able to get the attachment using FM: SAP_WAPI_GET_ATTACHMENT.
We can see the SOFM object, but whats next? How to display the document in normal format (PDF)?
Regards
Laurynas Prikockis

HI
May be you can try the below steps to create a custom report
1. First by making use of SWWWIHEAD table get the workitems which fall under the user specified Date range.
2. Check for the fecthed workitems is the field NOTE_COUNT which gives you a number of how many attachments are availbale for the workitem. if this field is not initial then proceed to step 3.
3. The by making use of the standard sap provided function module SAP_WAPI_GET_ATTACHMENTS , by passing the workitem ID.
Regards
Pavan

WorkItem Attachment: URL attachment from Intranet portal (authorization)

Hello Guru's
Ive got a requirement to create an attachment as an URL.
The URL points to Sharepoint 2010 server. I am able to attach local or server URL, *.doc, *.pdf etc. file into WorkItem.
But when i attach intranet file SAP doesnt open it. It seems like user authorization, and SAP doesnt transfer user credits to Sharepoint portal.
Could some one help?
Best regards
Laurynas Prikockis

Hello Laurynas Prikockis !
If there is an URL for your intranet file, then you can access it by its URL by using the function module CALL_INTERNET_ADRESS.
Create a method within which call this function module.On execution, it will call the URL on the system's default browser.
Regards,
S.Suresh

Receipt in trip is attached or not

Hi Guys,
Could you please let us know of any report where we can see the reciepts are attached to trips or not or any table from where we can extract this information.
Regards,
A.R

Hi,
Check in table PTRV_SREC field PAPER_RECEIPT if value is 'X' it implies that paper receipt exists if it is balnk parer receipt does not exist.
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Shilpa

Smartform(Spool) to Workflow Workitem attachment

Hi Friends,
I have a requirement related to workflow attachment.
I have a invoice no and i can generate spool related to this .
Withh using CONVERT_OTFSPOOLJOB_2_PDF , I am able to create TLINE format.
Can you help me to convert to BINARY Format and folder .
So that i can attach that folder to Workflow task.
Thanks.
Balaji.T.

Hi-
If you have the data in TLINE format, then you can pass it to import parameter- ATT_BIN in FM-SAP_WAPI_ATTACHMENT_ADD along with wi id, header data (file type...).
From this FM, get the doc id and create SOFM instance with this doc id and bind this SOFM to ATTACH_OBJECTS in workflow
Vinoth

Not able to view WorkItem attachment

Hi ,
I am attaching the TIFF file from application server .But when I am trying to see the attachment I am getting an errror" THIS OPERATION COULD NOT BE PERFORMED"
any idea how to come out of this?
Thanks

Hi,
Based on your description, only the first recipient can view the attachment in Outlook.
Please check if this issue appears in OWA.
Please check if you can download the attachment in Outlook and see it.
Please use an internal user to send a jpeg file attachment to others internally and check if users can view the attachment.
Best regards,
Belinda Ma
TechNet Community Support

Remove Workitem Attachment from Outlook Inbox

Hi, Workflowers,
I would like to know, if possible can I remove 2 of the attachments. I think normally you have 3 attachments in the user's outlook inbox: for going to the SAP inbox, for displaying the work item, and for executing the work item. I would like to remove the attachment for displaying the work item and the one for the SAP inbox.
Is it possible to also customise the Missed Deadline mail subject so that it doesn't have the 'Missed Deadline...' part?
Thanks in advance.
Darlington

The text I am talking about is not the text in the Description tab of the PFTC transaction. I am fine with that. What I am concerned about is the standard text that appears in the outlook e-mail after the Description as follows:
"Open the SAP shortcut attachment in order to process the work item.
If you have any problems logging on, contact your system administrator."
And the message subject saying for example "Missed Deadline:...."
I know that when you run the report RSWUWFML2 under the block "Standard Text for Notification", there is a message class for the mail Subject "SWU_NOTIF" Message Number 2, which has &1: &2 in transaction SE91. How can I determine the text in these variables during runtime (In fact, I would like to Hard-code this text)
After I select "Collective Message" in the "Send granularity" block I have removed SWU_NOTIF_PROLOG1 for "Before Work Item Description" so that the standard text:
"Your Workflow inbox in the SAP system DEV, client 100, contains the following work item:"
does not appear in the outlook mail since I don't need it.
But I have not removed the SWU_NOTIF_EPILOG1. I would like to know how I can edit the text:
"Open the SAP shortcut attachment in order to process the work item.
If you have any problems logging on, contact your system administrator."
which I believe is the one involved with SWU_NOTIF_EPILOG1.
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Darlington

WorkItem attachment default type

Hi,
during adding an attachment to work item in business workflow the default type of attachment is RAW. I want to change this default type to a BIN or BMP. Is there a configuration to change this default value ?

Hi,
If you just want to import a file (Which is not type RAW) then apply note 1563023 and it adds an import button.
If you want to actuallly create an attachment there is no way to change the default from RAW.
Regards,
Eddie

Want to attach smartform as workitem but it doesn't work.

Dear Experts,
I want attach 'SMARTFROMS' or PWB Forms as workitem attachment but i couild not able to do .My method code is as follows...
function zbi_bill_revision_v1.
""Local Interface:
*" IMPORTING
*"     REFERENCE(WID) TYPE SWW_WIID
*"     REFERENCE(L_DOCNO) TYPE E_PRINTDOC
*" EXPORTING
*"     REFERENCE(L_WID) TYPE SWW_WIID
data: l_wid type SWW_WIID.
include <cntn01>.
types : begin of ty_i_tline,
           i_tline type tline,
          end of ty_i_tline.
data: ls_control_parameters type ssfctrlop,
        w_compop         type ssfcompop,
        w_return         type ssfcrescl,
        v_len_in         type so_obj_len,
        it_i_otf         type itcoo occurs 0 with header line,
        it_i_tline       type table of ty_i_tline,
     it_zbillasses    TYPE zbill_assessment,
        out_opt          type ssfctrlop,
        fm_name          like rs38l-name,
        test_flag        type sysubrc,
        message_lines    type standard table of swr_messag,
        message_struct   type standard table of swr_mstruc,
        att_head         type swr_att_header,
        it_solix_tab     type tsfixml,
       wid              TYPE sww_wiid,
        att_id           type swr_att_id,
        l_c              type efg_strn_printdata,
       wa_assesment     type zbill_assessment,
        wa_bill_ht       type zbill_invoice_ht.
     w_compop         type ssfcompop.
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
   EXPORTING
     formname                 = 'ZFORMBI_HIGH_TENSION_EMAIL'
VARIANT                  = ' '
DIRECT_CALL              = ' '
IMPORTING
    fm_name                   = fm_name
EXCEPTIONS
    no_form                   = 1
    no_function_module        = 2
    OTHERS                    = 3
IF sy-subrc <> 0.
ENDIF.
CALL FUNCTION 'SSF_GET_DEVICE_TYPE'
   EXPORTING
     i_language             = sy-langu
   IMPORTING
     e_devtype              = w_compop-tdprinter
   EXCEPTIONS
     no_language            = 1
     language_not_installed = 2
     no_devtype_found       = 3
     system_error           = 4
     OTHERS                 = 5.
IF sy-subrc <> 0.
ENDIF.
w_compop-tdnoprev               = 'X'.
ls_control_parameters-getotf    = 'X'.
ls_control_parameters-no_dialog = 'X'.
DATA: it_isu_bi_bill_s_doc_header TYPE isu_bi_bill_s_doc_header.
CALL FUNCTION '/1BCDWB/SF00000426'
   EXPORTING
ARCHIVE_INDEX              =
ARCHIVE_INDEX_TAB          =
ARCHIVE_PARAMETERS         =
    control_parameters         = ls_control_parameters
MAIL_APPL_OBJ              =
MAIL_RECIPIENT             =
MAIL_SENDER                =
    output_options             = w_compop
    user_settings              = 'X'
     pwb_data                   = it_isu_bi_bill_s_doc_header
     c                          = l_c
     wa_bill_ht                 = wa_bill_ht
IMPORTING
DOCUMENT_OUTPUT_INFO       =
    job_output_info            = w_return
JOB_OUTPUT_OPTIONS         =
EXCEPTIONS
    formatting_error           = 1
    internal_error             = 2
    send_error                 = 3
    user_canceled              = 4
    OTHERS                     = 5
IF sy-subrc <> 0.
ENDIF.
it_i_otf[] = w_return-otfdata[].
CLEAR w_return-otfdata[].
data: x_printparams   type eprintparams,
          it_ranges     type standard table of efg_ranges,
          wa_ranges     type efg_ranges,
          c_fclass(12) type c value 'IS_U_BI_BILL',
          lt_itcoo      type standard table of itcoo,
          g_docno       type erdk-opbel.
clear: wa_erdk.
select single *
    from erdk
      into wa_erdk
        where opbel = l_docno.
x_printparams-formkey   = wa_erdk-formkey.
x_printparams-tdnoprev = 'X'.
x_printparams-tdnoprint = 'X'.
x_printparams-NO_OPEN_FORM = 'X'.
x_printparams-NO_CLOSE_FORM = 'X'.
x_printparams-tdgetotf = 'X'.
x_printparams-formclass = c_fclass.
wa_ranges-low           = wa_erdk-opbel.
append wa_ranges to it_ranges.
data : x_header type rfgen-header.
call function 'EFG_PRINT'
    exporting
    X_HEADER                    = X_HEADER
      x_printparams               = x_printparams
    X_ARCHIVE_INDEX             =
    X_ARCHIVE_PARAMS            =
     x_dialog                    = ' '
    X_RECIPIENT                 =
    X_SENDER                    =
    X_STRN_COLLINFO             =
    X_TABN_SEL_PER_FCLASS       =
    REF_LOG                     = CL_EFG_LOG_NULL=>S
    I_FLG_EMSG                  = '+'
IMPORTING
    Y_ITCPP                     =
    Y_RDI_RESULT                =
    Y_PRINTPARAMS               =
    Y_SF_RESULT                 =
    Y_TAB_GENDATA               =
    Y_TABN_SEL_PER_FCLASS       =
    Y_PDF_RESULT                =
    tables
      xt_ranges                   = it_ranges
    XT_RANGES1                  =
    XT_RANGES2                  =
    XT_RANGES3                  =
    XT_RANGES4                  =
    XT_RANGES5                  =
    XT_RANGES6                  =
    XT_RANGES7                  =
    XT_RANGES8                  =
    XT_RANGES9                  =
     yt_otf_data                  = lt_itcoo
   exceptions
     not_qualified               = 1
     formclass_not_found         = 2
     form_not_found              = 3
     formclass_invalid           = 4
     print_failed                = 5
     form_invalid                = 6
     cancelled                   = 7
     func_invalid                = 8
     not_authorized              = 9
     others                      = 10
if sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
endif.
data: pdf_bin type xstring,
        l_size type i.
call function 'CONVERT_OTF'
    exporting
      format                = 'PDF'
      max_linewidth         = 132
    importing
      bin_filesize          = l_size
      bin_file              = pdf_bin
    tables
      otf                   = lt_itcoo[]
      lines                 = it_i_tline
    exceptions
      err_max_linewidth     = 1
      err_format            = 2
      err_conv_not_possible = 3
      err_bad_otf           = 4.
call function 'SCMS_XSTRING_TO_BINARY'
    exporting
      buffer                = pdf_bin
APPEND_TO_TABLE       = ' '
   importing
     output_length          = l_size
    tables
      binary_tab            = it_solix_tab
att_head-file_type = 'B'.
att_head-file_name = 'Billing Revision'.
att_head-file_extension = 'PDF'.
att_head-language = 'EN'.
l_wid = wid + 2.
call function 'SAP_WAPI_ATTACHMENT_ADD'
exporting
    workitem_id          = wid
    att_header           = att_head
    att_txt              = 'Bill Assessment'
    att_bin              = pdf_bin
   document_owner       = sy-uname
   language             = sy-langu
DO_COMMIT            = 'X'
importing
   return_code          = test_flag
   att_id               = att_id
tables
   message_lines        = message_lines
   message_struct       = message_struct.
endfunction.
when execute code it shows attachment successfully created but it does'nt show in attachment.
Edited by: GURPRIT BHATIA on Jun 18, 2010 8:46 AM

Hi,
Pls explain it.
I am also facing problem.
Thanks
Ragaven

ESS - My Trips and expenses (Processing Status)

Hello,
In the ESS portal for Travel Management, the iView 'My Trips and Expenses' has a column called 'Processing Status'. The description of the trip status in the portal is not the same as in the backend (ECC).
For example:
Backend: Trip status shows: 'Trip Completed / To Te Settled'
ESS: Trip status shows: 'Trip Completed / Released for approval'
Does anyone know where the portal is extract this text 'Released for approval'?
Thank you,
Robert Cvetas

Hi Jack
The texts themselves come from the program SAPLPTRA_UTIL_TRIPS in the text elements but for the actual status, you can look to the AEND part of the cluster transaction PRTE and if you "F4" on the status in the respective column, then you will see the actual status reason.
Hope it helps
Sally

ESS TRIP Workitem Attachment

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