F-44 Clear Vendor Process Open Items

Dear All
Can anyone please tell me how to use transaction code F-44. I want to clear Vendor items. But unable to do it.
Thanks & Regards
Kanwaljit

Hi
Befor run this transaction ytou have to post vednot invoice through transaction F-43 & Fb60 and then payment through F-53 & F110.
for example if the amount of invoice 500 and payment is 500 then no need to use f-44 .becasue when you post the payment fully at this time that document automatically cleared.;
But if the invoice is 500 then payment is 499.95 in this case you use the f-44 .becassue in this case amount is not match and thsi is not showing clear in that case we use f-44
in this transaction yuo select the vendor account and select the cleraing date
and clcik on process open item
then use the transaction
regards
roobal

Similar Messages

Post with clearing : process open items

hi,
i do post and clearing FB05.
i select incoming payment for transaction to be processed in the selection screen.
Q1
in the first line items, i put PK 40 for bank account and the next screen i put the amount, say 100 and hit process open items button.
i choose the customer account and hit process open items button.
in the standard tab, it shows list of document and also the amount entered (amount to be cleared) 100.
now my question comes :
as i debit bank 100 (pk 40), it should credit cust 100- (pk 15), right?
amount entered field is showing 100 then assigned field should be 100- to make it 0 in not assigned field, right?
but in this case, i need to select positive 100 and not negative 100 in the cust account document list.
this is what i confused. as in f-03 or f-32, i remember if amount entered field is positive then i need to choose negative amount so that in not assigned field is 0.
Q2
why in first line item, if i put PK 15, i not able to process open items anymore. for example if i enter 100 and click process open items, when i put in PK 50 the same amount on the next item line, i not able to simulate correctly as with unassigned figure.
can explain?
thanks

Hi
When you select "process open items", the system lists the Open items of customer. You are supposed to select an open item to be cleared with the amount received from the customer. When you sell a product, Customer is debited and hence it is positive only.....
I hope it is clear
S Jayaram

F-04 - Post with clearing : Process open items

Hi everyone,
I encountered issues in T-code : F-04 - Post with clearing : Process open items.
The document header text data is not display in F-04. It is blank.
However, when i check in FBL3N the document header text data was there.
Pls assist on how to make the document header text data display in f-04?
Which configuration or any other way to do that?
Thanks.
Best Regards,
Joo

Hi,
The words of "Document Header Text" was there.
The data/informations for the Document header text is not there.
Pls advice.
Thanks.
Regards,
Joo

Do F-32 Clear Customer and Process Open Items just do BKPF/BSEG adds/chgs ?

!uestion 1:
When a user executes F-32 in "clear customer" and "process open items" modalities, are BKPF and BSEG the only tables that actually get changed via adds or updates?
Or are there other tables affected as well?
Question 2:
If BKPF and BSEG are the only affected tables, can I safely emulate the effect of the F-32 Clear Customer and Process Open Items Modalities by:
1) examining the BKPF/BSEG records added or changed;
2) using the appropriate BAPI(s) to accomplish these adds/changes (like BAPI_ACC_DOCUMENT_POST)
Question 3:
If BKPF and BSEG are NOT the only tables affected by F-32 Clear Customer and Process Open Items, can I emulate these modalities of F-32 thru an appropriate combinaton of BAPIs ?
Note:
The reason Im asking these questions the way I am is because a search of SDN turns up no really good answer to the question of whether the Clear Customer and Process Open Items modlaities of F-32 can be emulated by one BAPI or a combination of BAPI's.
So by formulating questions (1-3) the way I have, I'm hoping that someone will provide SDN with a clear and definitive answer to the "F-32 BAPI Emulation" question.
Thanks for any expert advice anyone can provide.
Best
djh

Actually, the "right" answer in this case is to call CLEAR_DOCUMENTS and model the call after the call in PRELIMINARY_POSTING_ZANF_CLEAR

Open item management_part payment with partial clearing_post outgoing payment process open items

In this scenario of post outgoing payment process open items , i' m facing a error titled as below
The difference is too large for clearing
Message no. F5263
Diagnosis
A non-assigned difference exists for the specified clearing amount.
The difference for an automatic difference posting must not be greater than the difference permitted for the user, nor greater than the difference permitted for the tolerance group that is contained in the customer/vendor master record.
System Response
It is not possible to automatically charge off the difference.
Procedure
You can charge off the difference manually using the function "Clear differences". You define the upper limits for automatically clearing differences in the tolerance group assigned to the user.
Change tolerance groups for user
I gave the specifications in (OBA4 screen) i.e., change tolerance groups for users/employees are as follows
Amount per document : 9999999999
Amount per open item account item : 9999999999
Cash discount per line item : 10%
Permitted payment differences left blank
What else do i need to execute ?
Please aid me in resolving the error....
Thanks in advance,
Heamanthkkumar.

Hi,
it seems you want to make a partial payment of 15000, select the line item against which you want to make the payment. On the payment amount field put -15000 and then simulate. It will credit the bank account and debit you expense account. Pls refer the screen shot.
best regds
Subha

Clearing GL with Open Item Management

Dear Experts.
A liability GL (Remuneration Gl account) has been created by the client in the system without open item management. After that several entries has been posted in that GL account. Few months back they have activated Open Item Management for that GL using a program.Now they want to clear few entries in that GL account and while clearing the GL in F-03 system is displaying an error
Document splitting: Items for clearing 1000/9300000661/2012/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
This error occurs due to the Open Item Management activation in the GL after entries were posted.
Now the client wants to clear few entries in this GL account for which Open Item Management was activated recently. The client is not willing to create a new GL and post transfer entries. Is there any other possibility to clear this GL account.
Please provide your valuable suggestions.
Regards,
Ramprasath

Hi,
The reason for the error GLT0002 is that there is no values for
document in tables FAGL_SPLINFO and FAGL_SPLINFO_VAL
Regarding the clearing process in the FAGL_ACTIVATE_OP:
The clearing of the 'old' items is the standard process in the report.
Here is the part from the documentation:
(Please review the documentation on FAGL_ACTIVATE_OP via se38
enter in FAGL_SWITCH_TO_OPEN_ITEM view documentation)
The system then activates open item management and clears all existing
open items. After this clearing, you have the option of having the
system repost the amounts that were initially written off.
This is done to start newly with the OI management once it is activated.
So if you want to activate the OI management for an other account in
your system, please take into account that the clearing should NOT be
opened again in standard.
I would request you to please read the documentation in SE38 for FAGL_SWITCH_TO_OPEN_ITEM
and please check whether all criteria's are fulfilled or not.
I hope this helps.
Regards
Eugene

Few queries about foreign revaluation for vendor/customer open items

I am trying the transaction F.05 for the first time for vendor & customer open items in foreign currency. I have a few queries:-
1. The ouput contains 2 exchange rates. One is picked from the transaction header. My query is from where is the other rate being picked up. In my current system, I could make out that exch rate in transaction header is being picked automatically from table OB08....however I am unable to deduce the source of the 2nd exch rate.
2. What is the significance of "balance sheet preparation valuation". Earlier in test runs, only "new difference" was getting populated. However the user wanted to see "old diff" also. So while doing some trial run in test client, I checked the "bal sheet prep valu" and posted.....after this run, I am getting values in "old diffe" and "new diff" also. And the posted amount is the difference of the two. What is the significance and ideal way?
3. Should the entry be reversed if I am revaluating at year end? Why I am asking is because in some threads I read that revaluation at year is not to be reversed....
Thanks,
SM

1. To find out difference latest date(Key Date for OI Overview) will be taken by comparing with document posted dated. Based on that system shows diffrences
2.   The items are valued using the exchange rate valid at the key date. The
      difference determined in local currency is output and posted. The
      valuation can also be done for parallel local currencies and according to
      different valuation approaches (HGB, GAAP).
      The result of the valuation is required for the creation of the financial
      statements. You should therefore carry out the valuation before the
      grouping of receivables and payables with program SAPF101. The valuation
      difference is then noted in the document. Use the valuation areas to
      calculate a different valuation method, or to save the result for further
      processing activities.
3.   we need to reverse entries .

Not able to process open items using F-53

Hello All,
I am trying to process open items using F-53, I m getting error message as "Entry SAG1 is missing in table T043G". This was working fine for GL accounts, but failing for vendors.
I checked the tolerance group for same and its fine and also tried checking table se16, but not able to find the root cause of issue. please let me know how can i resolve this.
Thanks in advance.
--Sagar

HI,
Check following...
1. Make sure you have created one null (Blank) tolrance group using transaction OBA3 for your company code SAG1...
2. If you do not want to create null tolerance group then make sure you have mapped the tolerance group created to the customer master and also see the use assignment...
Regards,
Chintan Joshi

Sap r/3 rel 4.6c - F-03 Process open Items; standard output; column width

Hello All:
I use SAP R/3 Release 4.6C. I am learning how to use the F-03 Clear G/L Account function. On the front page of F-03 you enter the account number and then click process open items.
The output comes on the screen in the "standard" tab. In this tab you may start to clear your items.
My question: How do you change the width of these columns? I know you can change the column width by moving the column margin with the mouse. I want to know how to change the column width permanently - make the column a "fixed" width that will not change unless I change it.
thx
Tracy Lofstedt
Western States Equipment Co

First adjust all the columns as you prefer, then click on the table settings,configuration icon on the right top. Give a name in the variant and click save. Tick the check-box Use as standard setting.

Sap r/3 rel 4.6c - F-03 Process open Items Column Width standard tab output

Hello All:
I use SAP R/3 Release 4.6C. I am learning how to use the F-03 Clear G/L Account function. On the front page of F-03 you enter the account number and then click process open items.
The output comes on the screen in the "standard" tab. In this tab you may start to clear your items.
My question: How do you change the width of these columns? I know you can change the column width by moving the column margin with the mouse. I want to know how to change the column width permanently - make the column a "fixed" width that will not change unless I change it.
Do you know which variant I need?
thx
Tracy Lofstedt
Western States Equipment Co

Hi Tracy,
You've posted your question on one of the SAP Business One forums which is not related to R/3. I recommend you repost on one of the R/3 related forums, a list of which can be found here:
https://www.sdn.sap.com/irj/sdn/forums
Kind Regards,
Owen

Post with clearing: FB05 No open items were found

Hi,
I am using FB05 (have selected 'transfer posting with clearing) to clear the vendor open items and post to a GL account, but I encounter the message 'No open items were found' (Msg F5 170) eventhough the vendor has open items and morever it is not blocked.
Any reason why this error.
Tks,
SS

There can be any number of reasons why a standard transaction does not pick up open items for your vendor account. Some possible reasons are:
- outside date range, if you are giving a date range
- they might be special g/l transactions, not normal line items
- they migh not be open line items, but noted items
- the items might not be open anymore when FB05 is being run
Do a little more investigation into your system - we can only give suggestions from here.
Regards
Gulshan

F-32 modify selected open items in the Process Open Items sheet

Hi all,
I have to design a solution in order to modify the selected open items showed in the Process Open Items sheet. I mean, I want to clear 2 concert items (I know every feature for each one) but the selection criterion match some items else, so I need to deselect the extra open items. This change is in order to create a BI to automate the clearing process.
I know you are thinking, ok man you just need to use the Automatic Clearing transaction (F.13) but it doesnu2019t solve the prerequisites given (the same problem with the selection criterion).
Could you help me?
Thanks in advance.

Hello Rob,
In fact the transaction provide me the correct criterions, but the internal logic use them like OR's in a select but I need AND's. Let me explain it better with an example:
The standard program does something like this:
Select *
From ...
into ...
where criterion1 OR
            criterion2 OR
            ...             OR
            criterionN.
But I need to modify this selection like follows:
Select *
From ...
into ...
where criterion1 AND
            criterion2 AND
            ...             AND
            criterionN.
I don't how to attack this problem by User Exit, BADI... I have tried with every resouce i know but nothing. The last resort is a Z program whith the propper BAPI but this option is not wellcome at the moment.
Thanks again.

Clearing VAT GL open items with EBS

In some countries like France and Mexico. VAT taxes are not recognized when an invoice is issued, but when a payment is made.
I want to clear VAT GL Open items using Bank reconciliation EBS. Instead of clearing using Deferred process program RFUMSV50
I would appreciate if anyone of you that has been dealing with clearing VAT taxes using EBS kindly make some comments or share some experience.
Thanks in advance for your information.

when you clear the open item, the system will pick up the exchange rate mentioned in the tables (Tcode OB08) and the difference in the exchange rate entered in the invoice and the exchange from the tables at the time of payment will be proposed.
If you enter the payment document with the same exchange rate you had given at the time of invoicing, there will not be any difference.
Check you settings in OB08.
Regards

Function or bapi returning customers or vendors with open items

Dear experts.
may you please tell me which function or bapi can i use that will return all customers or vendors with open items per given plant. i have tried to use BAPI_AR_ACC_GETOPENITEMS and BAPI_AP_ACC_GETOPENITEMS but they return open items for a given customer and vendor respectively per given company code.

willard,
the term "open items per given plant" is not defined exactly. VENDORS and CUSTOMERS are not linked to specific plant. GOODS are produced and stotred in one or more plants. They may be sold by a sales organization linked to a company code. Copany may have seral plants.
That may be one reason for SAP not to provide the function you are looking for.
Please give more information about company structure and sales and purchase process.
Regards,
Clemens

Process open items: how to set defaults for the additional selections

Hi FI experts,
Can anyone tell me if it is possible to set defaults for the additional selections in the processing of open items.
I am using transaction F-04 (or F-06 or F-07) to post with clearing.
When processing the open items I can use additional selection parameters. In my case I need to use the document type. I would like to save this selection as a default but this doesn't seem to be possible.
1. it is not possible to save a variant for the processing of open items
2. I can not create a variant transaction (with trx. SHD0) for F-0x since this is only possible for dialog transactions
Do you see another way to store defaults for the additional selections in open item processing?
Thanks a lot.
Dimitri

Hi,
When you create a transaction variant from FB05, then also you will not able to default the value for additional selections variable. Hence SHD0 is not going to help.
As said above, either you can change the additional selection screen parameters, but here again you can't default the value. You can only reduce the number of entries on the screen.
Else you can create a custom transaction code by copying the standard. Even SAP recommends to create custom codes from standard tcode for clearing purposes depending on requirements.
Please check this link:
http://help.sap.com/saphelp_erp60_sp/helpdata/EN/41/37b8e7455b11d182b40000e829fbfe/frameset.htm
In the above link, in navigation choose clearing -- Specifications for processing open items
If it is a custom transaction then you can default document number.
Regards,
Ravi

F-44 Clear Vendor Process Open Items

Similar Messages

Maybe you are looking for