Functional Area on FI Postings

Version ECC 6.0
What are the different places from where FI postings or CO postings can pickup the functional area from?
Few places that I can think of is from the cost center master, cost element master, manually given at the time of posting, set-up via substitution rules..
We have some postings going to incorrect functional area. Some of these postings are for cost center distributions but not going to the functional area used in distribution.

Hello :
In configuration, SAP collect all the place where we can set up functional area the same as your understanding:
SPRO> FI > FI Global settings> company code> cost of sales accounting>Functional area > enter functional area
FI : FS00
CO: ka01
CO: cost center categories
CO: Internal Order type
SPRO> FI > FI Global settings> company code> cost of sales accounting>Functional area > Enhance determination of functional area
Hope this help.
BR,
Manthana

Similar Messages

Postings in wrong Functional Area

Hi,
I have a complicated scenario, i have a service purchase order for a cost center C111 which as a Functional Area F101, during invoice i had changed the cost center to C222 and changed the Functional Area to F101, where the cost center C222 belongs to F202 functional area. The postings have done been and payments was made to the vendor. Now in cost center and profit center report with functional area shows wrong value meaning it should showed as cost center C222 and FA F202, but now the costing reports is incorrect with comibination of C222 and F202
Now how can i make correction postings, logically the amount should be posted to C222 with F202. I tried in manual reposting and several other options, but failed. We are in ECC 5.0.
Can somebody help me out in solving this issue.
Thanks
Best Regards,
gj

Hi,
Check whether its their any link b/w cost center categories and functional area .
cost center categories to Functional areas , this is the menu path: SPRO>IMG>Controlling> Cost Center Accounting> Master Data> Cost Center > Define Cost Center Categories
and check these categories are mentioned in masters.
Thank you.

Financial Statement Structure(Functional Area)

Dear All,
Can anyone explain the usage of Functional Area when we Config the Financial Statement.
Regards,
Kris

Hello
Please check this out and assign points if useful
Definition
Account assignment characteristic that sorts operating expenses according to functions, for example:
Production
Administration
Sales
Research and development
Use
If you want to use cost of sales accounting, you have to use functional areas to sort your operating expenses.
You define your functional areas in Customizing under Financial Accounting ® Financial Accounting Global Settings ® Company code® Cost of Sales Accounting ® Define Functional Area.
Use
You can enter the functional area in the master data of the following objects:
G/L account
Cost element
Cost center
Orders
Order type
Internal orders
Sales order for make-to-order production and requirements class
Maintenance, service, and QM order
Production order, product cost controller, and cost object hierarchy
WBS elements
Project profile and project definition
WBS element
Networks
Network type
Network header
Network activity
During posting, the system derives the functional area from the master data of the assigned objects. For more information, see Derivation of the Functional Area.
Prerequisites
In order to be able to enter the functional area in the master data of the specified objects, the Functional area field in master data has to be ready for input. For this to be the case, cost of sales accounting for your company codes must either be active for preparation or active.
You make the settings in Customizing under Financial Accounting ® Financial Accounting Global Settings ® Company Code ® Cost of Sales Accounting ® Activate Cost of Sales Accounting for Preparation or Activate Cost of Sales Accounting.
The master data of some objects is not company code dependent, rather it is assigned to higher-level organizational units. In such cases, the functional area field is ready for input in all company codes of a client, provided that cost of sales accounting is active for preparation or active for at least one company code of the client.
In the following cases, the master data of an object is not company code-dependent:
Object
Assigned organizational unit
G/L account
Chart of accounts
Cost element
Chart of accounts
Cost center category
Client
Order type
Client
Features
You have the following options for entry of functional area in the master data of the specified objects:
Entry of functional area
You can enter the functional area provided that no postings exist for this object.
Change functional area
You can change a functional area that has already been entered as long as no postings exist.
Where postings already exist, it is no longer possible to change the functional area.
Postings that have already been made cannot be changed automatically. The functional area is derived only in the case of new postings.
Where it is absolutely necessary to change the functional area for existing postings, you can find instructions on how to perform the change in Note 115840.

SRM creates purchase requisition with wrong functional area

Hi,
We face the situation that we have postings to wrong functional Areas. These postings belong to a PO related GR. The PO originates to a purchase Requisition. The functional area is can see there iw wrong, too. This seems the initial problem. If I create a PR using the same cost center and account it derives the correct funtional area. The PR is created out of SRM.
We upgraded this year to EhP6 and it seems the issues started shortly after.
Any idea how to correct?
Thanks
Exberliner

Hi,
Hope your BAdI is working now.
MD51 is used for project. It creates replenishment orders against a WBS element. After this, you can run MD01 which will create replenishment order by material/plant level.
If you have a question related to PS, maybe you can post your thread in this space:
SAP Project Systems (SAP PS)
Kind Regards,
Mariano

Function Area derive from cost center

Hi, here is a question.
The function area was input in the cost center master data. Cost center A ( Function area 1000), Cost center B (Function area 2000)
Then creat a PO with Account Assignment Category(K), Item Category (B), input the cost center A in the PO.
When I do MIRO, I change the cost center (A TO B), but the function is still 1000, not change to 2000. But if I delete the Function area in MIRO first, then change the cost center, the function area update to 2000.
There is no default function area in GL account and cost element, also no substitution.
Is it standard in SAP? I want the Function area can be updated with the cost center. Any method?

Here is what SAP help says about this.
Functional area field for postings - ready for input?
You can enter the functional area directly when entering G/L account postings, provided the "Functional area" field is shown in the field status group of the G/L account.
SAP recommends that you do not show the "Functional area" field in the field status group of the G/L account, but rather that you have the system determine the functional area of the account assignment. This eliminates the risk of the user entering incorrect functional areas.
You said you have functional area in cost center master data. When you post documents, do you get func. area from the cost center automatically or not?

Assign Functional area to Profit Center Distribution Cycle postings

Hi All,
I am using a NEW GL distribution cycle (Tran Code : FAGLGA35) for distributing balances in the Dummy Profit center to relevent Profit centers.
My Company is using Functional area for FIN STAT Ver and other reportings. When I run the profit center distribution cycle, it distirbutes the amounts but doesnot assign the Functional areas to the posting. Is there a way I can pass the functional area of the relevent postings of the accounts to the postings of each distribution postings.
Thanks
MKR

Dear MKR,
Thank you for using the SAP SDN Forums,
In this particular case, you could have a look at the following to
see if it helps you, but I have not tested this for your case
so it is not being offered as a definite solution:
You could look at using FAGL_ALLO_SUBSTITUTE which might be able to
help you to get the results that you want.
Due to the inheritance logic in allocation, if you set "transfer
field" option active for the field (T811I-INHER), the system copies
the sender value to the receiver if the receive value is not specified.
Please refer to SAP Help portal:
http://help.sap.com/saphelp_erp2005vp/helpdata/en/40/e1510735f30baee10000000a114cbd/frameset.htm
You can deactivate "transfer field" flag in customizing
and use BAdI : FAGL_ALLO_SUBSTITUTE to substitute the intended
functional area. (This BAdI is the "official" way to substitute any
field during allocation, rather than OBBH substitution.)
I hope this may be of some assistance in resolving the issue.
Kind Regards,
Brendan

Functional Area determination in MIRO postings

We are on ECC 5.0
We had A/P invoices were posted via MIRO where the account assignment was changed.
Right now we have:
-Functional areas defined in all cost center master records.
-Functional areas defined for a select group of balance sheet accounts.
-Configured a special PO type Z to allow POs to be created against balance sheet accounts
The scenario is this:
When the account assignment of a PO is changed during MIRO invoice entry, it seems as though the functional area is still being derived off of the original account assignment. So it posts it to the right cost center, wrong functional area.
Is there a way to have MIRO re-derive the functional area during invoice entry?
Also, when I tried to correct the issue through a manual journal entry via FB50, I received the error message: "
An entry in field Functional Area is not permitted for account 732000." Message no. F5394
Does anyone know what might cause this error message? I tried to change the field status group for that GL account by making functional area optional and tried the je again with the same error message.
Any idea how to correct the prior mispostings?
Thanks!

Hi,
i did nt understand what s functional area determination ! can you pls explain further. If you are talking about sales area then yes if the customer belongs to more than one sales area the system would give a pop up and you can select what you want.
you can also change later to the sales area required provided no subsequent processing of the sales order has taken place.
regards
sadhu kishore

How to post cost of goods sold to io per functional area and account determ

1. We create a sales order with reference to a revenue IO with functional area ABC01.
2. We create a delivery document on the sales order and goods issue XYZ.
3. We expect the cost of goods sold for the coal to hit an existing IO with functional area ABC02 based on account determination for XYZ.
4. Instead we see both the revenue and the COGS hitting the revenue IO on the Sales roder.
5. For now, the accountants responsible for those companies have been making journal entries all along to correct the postings.
Please advise what needs to be done for step 3 to happen so that the extra step 5 need not be done.
(IO - internal order)
Thanks,
Venkat

What is the IO you have assigned in the Sales Order please?
Just check the Sales Order - Account assignement, so that you can able to change if there is a different IO.
System won't pick up IO automayically until unless you secify in Sales order to done OKB9 settings.
Chek the above
Thanks

ROLE OF FUNCTIONAL AREA

Hi,
Can anyone please tell me whats the role of functional area in projects.
This is defined in the project profile and flows down to the project objects.
Thanks
N.Somesh

Hi,
In my opinion, functional are has nothing to do with which costs are to be picked but once there is some cost, functional area is recorded in FICO documents. On the basis of the functional division, cost of sales accounting displays where costs occur in the organization.
In your case, functional area in project will be considered for postings. Refer this:
[Link 1|http://help.sap.com/saphelp_47x200/helpdata/en/5f/b77616a0f811d39755006094b969cf/frameset.htm]
[Link 2|http://help.sap.com/saphelp_47x200/helpdata/en/b4/afd3b2353e11d496c50000e835339d/content.htm]
Regards

Derivation of functional area in CO

Hi all,
CO postings with the use of the functional area are incorrect because:
- the validity dates of the functional area (settings made in FM_Function) should prevent me from making postings in CO in certain cases. For example, I'm making internal CO postings (KP06) for the year 2008 period 12 and the functional area is valid until 2007 period 12. The system lets me register the postings. In the other hand, such a control is effective in FI because a FB60 execution controls the date with the functional area validity period.
For me it's a bug. Can you help me to identify it?
Thanks in advance
Pascal

Hi Lakshman,
1. For activation/deactivation of Cost of Sales Accounting, the path is IMG - Financial Accounting - Finacial Accounting Global Settings - Company Code - Cost of Sales Accounting - Activate COst of Sales Accounting for Preparation
2. You can derive Funcational Area by maintaining Substituation Rules and Activating them. Follow the path - IMG - Financial Accounting - Finacial Accounting Global Settings - Company Code - Cost of Sales Accounting - Set up Substitution for Cost of Sales Accounting - Define Substitution.
After define substitution, activate the same.
Hope this will help you.
Thanks & Regards

Functional areas vs. cost center groups for cost of goods sales

What are the benefits of using functional areas over cost center groups when building your p&l for cost absorbtion or visa versa? Which of the two is recommended?

Hi,
1: a P&L statement does not only contain cost-center related postings, you can have different CO-objects (Internal order, WBS-Element,...)but all of them contain the functional area in its master record.
The P&L reporting structure (created via report painter) can use account groups but restricted to one functional area for porper P&L structure creation.
Best regards, Christian

PCA Functional Area Report Problem With Co-Product Settlements

I have built a profit center functional area report for use in a manufacturing client. The reason is because the factory cost centers flow to the product cost (via costing sheets) and the administrative cost centers are expensed monthly. However, SAP seems to have no other approach to handle the issue where common expense elements must be reported in these two separate sections. Anyway, here is my problem:
After creating the functional areas and matching them to each cost center appropriately and then applying a different functional area to orders, I see that settlement of co-products causes my report to zero out the functional area that should match the overhead cost centers. These obviously should not be impacted by settlement and I see that they are not impacted in the transactional data. However, the functional area report shows a different story. I believe it somehow has to do with the unusual way that co-product split up and settle versus other types of orders. I may need some sort of subtitution rule, but like I said, the raw transactional data looks correct and the report should bring in these values.
I used ledger 8A if that helps. I am sure I missed some small thing somewhere.
David

It looks to me like the New G/L may have taken care of some of my issue. The FI reconciliation G/L account (690000 usually) includes the secondary cost center postings as well as the secondary order postings. The cost center side of the secondary transaction reflects the functional area for cost centers (Factory Exp or Admin Exp in my case), whereas the order side of the secondary posting shows the functional area associated with order consumption (Net Consumption in our case).
This appears to mean that the standard report for Functional Areas from FI should work to break up the income statement for manufacturing purposes. This report is S_PLO_86000029. That report looks to me like it will replace my need for a PCA based Functional Area Report.
David

Change Functional Area of a cost center

Hi,
Initially I booked an entry in cost center A, which has functional area (FA), say FA1.
After that, I would like to change the FA in cost center A through KS02. But failed, with error message:
Transaction data exists; note long text.
Procedure
If a change to the functional area is absolutely necessary, this can be completed by following the instructions of SAPnet database note 115840.
OK fine. This make sense that I need to reverse my posting. After I made the reversal entry and checked the KSB1 is 0 for cost center A.
Then, I try to change FA again for cost center A, using KS02.
Issue: same error message.
Any idea? Help needed.
Thanks in advance.

Hello,
I just reproduced that on your test system.
Cancelling the postings to a value of 0,00 on a cost center is not enough to be able to change the functional area in a cost center.
You have to delete the transaction data from the cost center. You can use report ZKACOR21 to do that. Please see SAP note 175522 regarding that report.
Best regards,
Andreas

Transfer posting from functional area A to functional area B

When running the F.50 transaction some currency gain/loss postings have been posted to the wrong functional area. Can somebody help me how I can do a transfer posting from one functional area to another if it's possible? Or do you know another solution to this issue?

Hello,
Please try once transfer posting with clearing through T.code F-51
and choose transfer posting with clearing.
Please try this once in development i tried this for other like changing of business area amount cost center like that..
Regards,
Sankar

Functional Areas in Financial Statement Version in 4.70

I have configured functional areas, assigned them to GL accounts and cost centers. I created a new financial statement version that allows Functional Areas and assigned functional areas to the specific areas of the report (Sales, cost of sales, g&a, etc.) When I run this financial statement version, nothing shows up under functional areas even though there are postings to accounts with functional areas. All accounts show up under not assigned.
I have found a note that references this for 5.0 and 6.0. Is there something out there for 4.7 or am I missing something in my configuration?
Thanks,
Bill

Hi shailender,
Yes, i can try your option but this is not the solution;
i have a requirement, where out of 6 sub items i have to do summation of only 4 sub items and later we may require to do summation of all the 6 sun items.., so i dont want to create seperate two items..,
so, can we achieve the this?
Thanks Vidya

Functional Area on FI Postings

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