Funds Management Year-end Issue

For Funds Management Module year end activity, it mainly involves commitment and budget carry forward.
For a particular Fund / Fund Centre, we transferred the commitment and the budget from 2011 to 2012. However it was not distributed accordingly in 2012. From the screenshot below, you can see that the budget (Sender) had multiple levels (Fund Centres).
1.MIMOS
2.1000
    3.MM05
      4.MM0501
        5.MM050107
However, the receiver was only at the highest level which is MIMOS. Now under the budget reports, it is showing insufficient funds @ the Fund Centre level.
Please guide me on how do I redistribute Funds to the lower levels Fund Centres.
Please refer to the screenshot at: http://nazrinrizal.blogspot.com/2012/01/funds-management-fm-year-end-issue.html
Help would be very much appreciated. Thanks!

You could try out transaction FM9P for year 2012 in your test system to reconstruct the distributed values.
To me it seems that the actual budget for 2011 has only been entered for the top-level MIMOS and distributed from there (I assume you are using Former Budgeting), and thus the carryforward only considers the "actual" fund center + fund combination for which the budget was entered.
If budget would have been entered to the lowest-level fund center, you would have to run FM9Q to sum it up for the above fund center hierarchy levels.

Similar Messages

Year ending issue

Dear Sirr
we already run T Code FAGLGVTR for GL balances & F.07 for Vendor &
Customer code wherein balances carried forward to fiscal year 2009 to
fiscal year 2010 for GL, Vendor & Customer.
Now issue is that when we run T-Code S_PL0_86000028 (Financial
Statement), the balances carried forward from fiscal year 2009 not
showing in fiscal year 2010.
please check the reason and do the needful
Regards
Sap

Dear Sapgurs,
i am executing s_pl0_86000030 in this one system it shows with balances but wheir i am executin t code s_pl0_86000028 system will not shows with opening balances and if i will post any document for the currenct year amount values it shows in this report.
Reg
Sap

Funds Management Issue not able to split PR/PO amount based fiscal year

Hello Experts,
We are implementing SAP Funds Management with BCS.
Business Scenario: Service Purchase requisitions and Purchase orders created for one year. beginning in current years and ending in next fiscal year. our company fiscal year is Jan to Dec. commitments in funds management are updated based on delivery date in current fiscal year only.
Requirement: Need to update funds commitment from PR or PO into respective fiscal years.
Example:
Fiscal year: Jan 2014 to Dec 2014
Service PR or PO created for - April 2014 to March 2015
Value of PR or PO 12000 Rupees
commitment should update as follows; 2014 - Rs. 9000 and 2015 Rs. 3000
Please provide us solutions for above issue.
Thanks in advance for the support.

Excuse me Venkata:
Fiscal year: Jan 2014 to Dec 2014
Service PR or PO created for - April 2014 to March 2015
Value of PR or PO 12000 Rupees
commitment should update as follows; 2014 - Rs. 9000 and 2015 Rs. 3000
How do you think that system (SAP MM and SAP BCS) will update 9000 (year 2014) and 3000 (year 2015) ? That's impossible. Think about it.
You'll need two lines like Eli said.
That's the only way, and right one.
Regards.

Funds Management and Fiscal Year Variant Change

Hello !
We are configuring a new fiscal year variant.
Currently, the system is on a CALENDAR YEAR FY variant and we are doing the following:
1. creating a shortened FY of Jan 2009 - Mar 2009
2. new fiscal year from April 2009 - Mar 2010
We are trying to change the FY variant for Funds Management via OF15 but receive the error FI674.
FI674:
You must not change the fiscal year variant in Cash Budget Management or Funds Management for FM area FM01 if actual data already exists for FM area FM01, or if one or more of the company codes assigned to FM area FM01 is active.
We have found oss note 719597 which details how to change the FY variant for Cash Budget Mgmt, but it does not apply to Funds management.
I could find no other supporting documentation.
Can anyone guide us as to how to deal with this issue?
Thank=you !

Hello Patti,
The point is that it is not possible to change fiscal year variant if actual values exists.
You are trying to do a change in January. You probably have some postings in 2009 already.
In the area of PSM-FM there is no note like 719597 of TR-CB.
Only if no actual values exist, this customizing change would be possible and reasonable.
If you are doing this setting in your customizing client, you can delete the postings (please DO NOT do it if you are in production) that exist in 2009 and try again.
SAP do not recommend to change a Fiscal Year Variant that has already been assigned to a company code and has already some postings. This may create database inconsistencies.
You can create another Fiscal Year Variant with the information that you want to be customize, and this variant you will be able to assign to a company code. Before you assign this new variant to a company
code please be sure that none of the information that you already posted in this company code will be affected, this information you may review it with your consultant on-site.
Also please review/apply note 173636, 202687, 10945, 193713, 123026, 210861 which may happen in your system.
The fiscal period is related to the posting date via the fiscal year variant. E.g.: I you do a posting on 5.5.2009 it will be posted e.g. in period 5 for fiscal year variant 'A'. This period is not only used in the document header table (BKPF,VBRK,MKPF ...) but also in several balance table (GLT0, KNC1 ...) not only in FI but also in SD, MM, CO .... If in the new fiscal year variant 'B' this posting date is related to another period e.g. 7 the relation between documents and Periods and balances will be destroyed.
The problem will be enhanced if the posting-date would be related to diffrent fiscal years.
In addition several reports in AP/AR and GL reread period-depend data by selecting the posting-date regardless of the period in the document because it's not normal practise to change the fiscal year variant of a company code.
Some of the involved issues are:
- FM actuals and commitments may need to be reconstructed if their period- (or even fiscal year-) assignments is changed.
- FM actuals/commitments can not be reconstructed if fiscal year change activities have already been performed (commitment carry forward, FMJ1, FMJ2).
- Budgeting data and assigned values may principally be concerned as well, especially if you are working with period values in budgeting.
The change of fiscal year variant has several implications and should be analyzed very carefully.
Please check note below for more information:
Note 672255 Shortened fiscal year / changing fiscal periods
I hope it helps you and good luck
Best Regards,
Vanessa.

Issue in year end closing

Hi
I have an issue in year end closing. What would be effect if i do not clear the open items in GR/IR Account as part of year end acitivity. The balance in my GR/IR Account is zero as of my balance sheet date.
What would happen if i run the balance carry forward program?
Regards
Sanil Bhandari

This program will reclassify the entries for the Balance sheet reporting. Since your balance is zero there should not be any impact on the reporting side. Whether you run this program or not it will not have any impact on the balance carry forward program. Since these entries will get reversed at the beginning of the next period in any case.
The config setting will be in OBYP
The following config document may help you in better understanding.
Define Adjustment Accounts for GR/IR Clearing
The goods receipt/invoice receipt (GR/IR) clearing account is posted to whenever you receive goods that have not been invoiced yet or whenever you receive invoices for goods that have not been delivered yet.
In this activity you define the numbers of the adjustment and target accounts for the automatic postings for the GR/IR clearing account.
Transfer postings have to be made at the balance sheet date to reflect the goods invoiced but not delivered and the goods delivered but not invoiced. The program that analyzes the GR/IR clearing account adjustments this account by posting any outstanding amounts to an adjustment account. It makes the offsetting entry to the account for goods delivered but not invoiced or to the account for goods invoiced but not delivered (target account).
Edited by: Sivakumar Gopalakrishnan on Jan 15, 2008 4:11 PM

Change fiscal year to 2006 in Asset Management : error in year-end closing

SAP version: 4.0B
Transaction Codes used: Year-end closing AJAB, Fiscal year change AJRW
We are trying to change the fiscal year to 2006 in Asset Management.
I tried to change the fiscal year to 2006 for the company code 0055 using transaction code AJRW. The test run has displayed an error message Fiscal year change in co. code 0055 1 possible only after year-end closing 2004 2.
I have used the transaction code OAAQ to find the out the fiscal year, the closing for depreciation area is successfully performed.
Unfortunately it is still showing 2003 which should have been 2004 for company code 0055.
I tried to close the fiscal year 2004. The test run has completed successfully. I have scheduled the RAJABS00. The program has executed successfully with no errors or warnings.
The closing for depreciation area (Transaction OAAQ) is still showing 2003 for company code 0055, which should have been changed to 2004.
I am new to Asset Management. Can you please give some suggestions on how to fix the problem and change the fiscal year to 2006.
Thank you,
Vidya

Hi,
Thank you very much for your prompt reply.
I have used transaction OAAR to check if any area is still open for previous years.
Surprisingly! The areas are closed only till 2003.
Can you please let me know what to do (transaction codes - programs) to close the areas for fiscal year 2004.
I am new to Asset Management. I think you are good in Asset Management. Can you please give some suggestions on how to close the fiscal year 2004.
Can you please let me know if I have to run any other transactions other than closing the areas before running the transaction to close the fiscal year 2004.
Thank you very much.
Sincerely,
Vidya

Asset year end closing issue

Hi, I run ajab to close year 2010 (not 2011)and encounter below issue:
Asset 004110000555-0000 in company code 0000 (depreciation incomplete)
Message no. AU070
Diagnosis
The planned depreciation was not completely posted to Financial Accounting for asset 004110000555-0000 in company code IN00 in depreciation area 90.
System Response
Year-end closing cannot be carried out for company code IN00.
Procedure
Post the depreciaton using the appropriate posting program (Periodic processing) in Financial Accounting. Then start a repeat run for this asset, if necessary
My depreciation area 90 is "Post assets periodically in General Ledger", what should I do?

Hi
Is depreciation fully posted for the year 2010. Try to run AFAB in repeat mode for the last period of 2010 in test run to see if any values are coming for posting.
If depreciation values exist, then same needs to be posted before you close the Asset fiscal year.
Also please note for posting the depreciation your Fiscal year and period should be open in accounting.
Regards
Malathi

Fund Management - Issues in Upgrade from 4.6C to ECC6

Hello,
We are upgrading SAP Application for a client who is on 4.6C to ECC6. The client is currently using Funds Management in 4.6C. With ECC6 I understand that this functionality is moved into Public Sector and is available only on activation of IS-PS Extension Set.
The question I have is that does this activation impact any other business processes or is just a technical activation.
What I mean is that if I activate this extension set does the system start doing things differently and needs specific data related to Public Sector which the business users will be required to be entered while doing transactions OR the activation will not impact business processes as such and would work as earlier with Funds management active. (except where there was a change in the functionality between 4.6C to ECC6)
I would like to know the risks, if any involved in upgrading Funds Management from 4.6C to ECC6.
Please reply and let me know any question to get more clarity on the issue.
Best Regards
Kuldeep

Hi Kuldeep,
There are several main issues that have to be addresses when upgrading from 4.6 to ECC6. The main ones are:
1 - Derivations. The object are no longer connected through tables or master data entries (you may have a table that links Cost Centers to Funds Centers for example). These assignments are now maintained through a flexible derivation tool. These derivation rules have to be maintaind, or the posting addresses will have no FM values and you will not be able to post any documents.
2 - Inventory purchases. The inventory purchases scenarios are no longer maintained through the customization (you can no longer choose one of the 4 inventory scenarios, and there's no warehouse Funds Center). These are all maintained through derivations.
3 - BCS. There's a new budgeting and AVC tool called "Budget Control System" (BCS). You can either activate it, or keep working with the old budgeting (called "former" in the customization). The new BCS affords flexibility in budgeting and AVC, including several AVC ledgers.
More data regarding migrations can be found in documentation. If you want, I can send you the PDF document.
Best regards,
Shahaf Yaari
[email protected]

Issue when activing Global Funds Management Function(PSM-FM)

Hi Peers,
I tried to active Global Funds Management Function(PSM-FM) in IMG. A message "Aktivierung des Haushaltsmanagements ist nicht erlaubt" poped up. And I also only have read access to Active/Deactive Funds Management but SU53 shows authorization check is ok.
What should I do for next? Thanks
Regards,
Eunice

Hi,
I am facing the same issue regarding "Read Access Only" to the activation of Funds Management under Actual and Commitment Update/Integration.
I've checked the component activation and found that
1) ES-PS is activated under SPRO
2) IS-PS is checked under BF11, but the checkbox status is greyed, so that it's impossible to change it.
I've tried to delete the IS-PS entry and re-insert it...the action was successful but the issue remained...
Any clues?
Thanks

Issue in Funds Management

Hi Gurus,
I am facing one problem in Funds Management.
I have created budget document using transaction code FMBB. after when I am trying to create purchase requisition, system is giving the following message.
'Annual Budget exceeded by 3,20,000
But this is first time, I am creating purchase request in the funds center, before that no actual documents or no commitments are posted to the same funds center.
Example:
I have entered 3,00,000 budget amount for Funds Center 1200. When I try to create purchase requisition for amount of 20,000, system is giving message that budget exceeded by 3,20,000 or If try to create purchase requisition for the amount of 30,000 then message is 'Budget Exceeded by 3,30,000.
Please help me in resolving this issue. Because of this error, we are not able to do further testing in Funds Management.
Regards,
Ganesh Lokam

Have you re-initialized your AVC ledger by running FMAVCREINIT? Your ledger may need to be reinitialized if it is not a config problem.

Year Dependent Master Data in Funds Management

Hi Gurus,
Can anyone explain what is the difference between "Year dependent master data and Year independent master data" in funds management and its importance?
Thanks in advance,
Regards,
Ganesh

hi
year dependent master data will have validity till the year.
year independent master data will not have any validity

Budget-fund management issue

Fund Management is active for 1000 and 4000 company codes.
Accordingly we have created budgets for year 2010 and raised number of
PR/POs against this budget up to 31.03.2011.
There are certain POs (Open POs) raised on or before 31.03.2011
against which services/goods received on or after 01.04.2011. At the
movement system is checking 2011 budget for the POs raised against
2010 budget, as we have not done the closing operation for FM module.

Hi Alex,
I have checked In EKPO table field BEDAT is not available but AEDAT is there date 28.03.2011. FM document was not posted for the PO, while posting MIRO document, we are getting error message * Annual budget exceeded for the year 2011 amount 10000*.
Po's are posted in the previous fiscal year and invoice entering in the current year.
Thanks,
Ratnam

Asset Year End - B/S Issue

Hi Guys,
We have carried out the year end closing of our company code for the FY 2009 on 20th Jan 2010 in FY 2010. (the transaction AJAB for this company code for 2009 was run on 20th Jan 2010 ).
What happened was, our company has already reported the BS figures ...for 2009.
And when we ran this AJAB, the depreciation difference postings between dep. area 01 and dep. area 02 started appearing on our Balance sheet in SAP for the period 12, 2009.
We want to correct this situation as this contradicts what we have reported and bring back SAP figures in line with the BS figures.
I have done some analysis and the depreciation differences between area 01 and area 02 were posted to the Balance sheet upon running the transaction ASKBN ( periodic postings run : May be AJAB has automatically trigerred this transaction in background and the difference postings for area 25 took place as the dep area 25 was configured to post these periodic postings for the differences ).
However, there is not supposed to be any difference between area 01 and area 02 in FY 2009 and we have corrected this situation in FY 2010 by changing the key of the area 02 to the same key as area 01.
But now, how can we rectify the depreciation differences that got posted on the Balance Sheet ( These were not meant to be like that and by accident, the dep.key for area 02 remained different in FY 2009 ).
Is there any way to reverse the postings that happened for FY 2009 for the depreciation differences between area 01 and area 02.
Thanks a lot.. Any valuable input is greatly appreciated.....
Srikanth....

Hi Paul,
Thanks for the reply.
I donot understand 1 thing. If i post a FI entry in this particular year 2010, How will it adjust the Balance sheet for 2009 ??
How will this posting affect the 2009 depreciation difference posting ?
Also ... one more thing..I could not understand about the currency conversion that you have mentioned..can you explain a little..
Thanks again
Srikanth.

Issue at Year End

Hi All
We had problem at Finance go live cos of phasing out cutover for logistics seperately and FI seperately; so when we went live, there was such a mess up , plus the JPY transactions went in with a wrong rate etc etc...
so the end result was we had a discrepancy on the AP and AR side ok; I loaded the Customer items and the vendor items - customer/vendor wise..however, the totals by customer/vendor account was identical to the legacy amount - however, when we looked at the recon accounts, they wouldnt match
obviously due to the conversions. So we had 52,841.91 on the AR side and 58,262.19 on the AP side. So what i did was, I created a Dummy migration vendor and customer and posted these manually making the offsetting entry hit the AP and AR data migration account - thereby balancing my GL
Now i have this vendor/customer sitting out there with this amount - but th GL recon account is ok
I have assigned this vendor to the customer and vice versa on the master data.
I have to correct this at year end - so what i want to do is - change the Recon account on both the vendor and customer to a new account and do an F-02 to clear the entries - Cr (PK16 or 18) and Debit the new GL account.
After that I will i will post both these vendors to a foreign currency valuation account; so the net difference between AP and AR is 5000 something
But what happens to the amounts siting in the new account?
Any thoughts on this? Please advise
Thank you
Rukshana

Hi Bhanu
Thanks much for the input..
So i will do as i mentioned but by creating that recon account that will not be included in the FSV - afterwhich i will delete and block the account(s) for posting..
Is that the correct way to go about it
Thanks again
Rukshana

Year end rate rollover issue (Retained Earnings)

HFM Retained earnings Showing wrong values after the years end(For January). It is happening for all parent entities at local currency total level(Entity Curr Total) but if we look at USD total values it is showing right values..
Thanks,
Mo

BBeloware the rules scriptswritten in the Rule file....
If pov_year > "2009" Then
               HS.Clear "A#35100"
               HS.EXP "A#35100.I#[ICP None] = A#RetainedEarnings.I#[ICP Top].Y#Prior.P#Last.V#<Entity Curr Total>"
'                     Balancing Account and Equity Translation Adjustment                                          *
'This occurs at the default currency if the assets do not equal liabilities and equity.
         ElseIfHS.Value.IsTransCur Then
            HS.Clear "A#35200.I#[ICP None]"
            HS.Exp "A#35200.C1#[None].I#[ICP None] = A#NetIncm.C1#TotC1.W#YTD.I#[ICP Top]"
            HS.Clear "A#35100"
            HS.EXP "A#35100.I#[ICP None] = A#RetainedEarnings.I#[ICP Top].Y#Prior.P#Last" ' + A#EquityAdj_35100.I#[ICP Top].V#<Entity Curr Total>"
            HS.Clear "A#CTA"
           If pov_entity <> "ElimCAN_TOT" Then
            HS.EXP "A#CTA = A#TotalAssets.I#[ICP Top] - A#TotalLiabStock.I#[ICP Top]"
            End If
        End If 'HS.Value.IsTransCur
Else 'Not a base level entity
'                     Balancing Account and Equity Translation Adjustment                                          *
'This occurs at the default currency if the assets do not equal liabilities and equity.
      If HS.Value.IsTransCur Then
'      Call WriteToFile ("Entity " & pov_entity & " for Value " & pov_value & " is a Translated Currency.Parentis " & HS.Parent.Member & "; Parent's currency is " & HS.Parent.DefCurrency(""))
         HS.Clear "A#35200.C1#[None].I#[ICP None]"
         HS.Exp "A#35200.C1#[None].I#[ICP None] = A#NetIncm.C1#TotC1.W#YTD.I#[ICP Top]"
         HS.Clear "A#35100"
         HS.EXP "A#35100.I#[ICP None] = A#RetainedEarnings.I#[ICP Top].Y#Prior.P#Last"
         HS.Clear "A#CTA"
         If pov_value = "USD" Then
          HS.EXP "A#CTA = A#TotalAssets.I#[ICP Top] - A#TotalLiabStock.I#[ICP Top]"
End If
      End If 'HS.Value.IsTransCur
End If 'Base versus Parent entities

Funds Management Year-end Issue

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