How do files end up spread around an account?

My elderly mother uses Elements 6 on Vista to manage her several thousand photos. She is not very computer literate, but manages well enough, editing photos and putting them in mails and documents (word/publisher). Photos are added normally by connecting the camera via USB and letting Elements import them. Sometime she scans documents into Elements too. She not infrequently complains of photos disappearing altogether or of them becoming 'missing' ie. Elements cannot find the underlying file.
I maintain the computer remotely (from a different continent) using LogMeIn and know little of Elements. On trying to help look for missing photos, I noticed that rather than all photos being in her 'Pictures' directory, there are also photos spread around in other 'Documents' subdirecories. There are even one or two that seem to be in the 'Recycle Bin'. When I ask Elements to look for missing photos it searches all over the place, even going so far as the Guest account!
As my mother does not know enough to have decided to spread the photos around like this, I guess it must be Elements. The only thing that I can think of is that dragging a photo from Elements to, say a Word document, manages to move the underlying files in Elements. But that seems an odd thing for the program to do on purpose.
Can anyone shed any light on this puzzle please? How does it happen? How can it be stopped?
I understand that there is a newer version of Elements but am reluctant to upgrade for fear of losing all of the tags/albums etc that are associated with the photos. Can anyone offer any advise on the likelyhood of an upgrade going smoothly?

williamroymorris wrote:
My elderly mother uses Elements 6 on Vista to manage her several thousand photos. She is not very computer literate, but manages well enough, editing photos and putting them in mails and documents (word/publisher). Photos are added normally by connecting the camera via USB and letting Elements import them. Sometime she scans documents into Elements too. She not infrequently complains of photos disappearing altogether or of them becoming 'missing' ie. Elements cannot find the underlying file.
I maintain the computer remotely (from a different continent) using LogMeIn and know little of Elements. On trying to help look for missing photos, I noticed that rather than all photos being in her 'Pictures' directory, there are also photos spread around in other 'Documents' subdirecories. There are even one or two that seem to be in the 'Recycle Bin'. When I ask Elements to look for missing photos it searches all over the place, even going so far as the Guest account!
As my mother does not know enough to have decided to spread the photos around like this, I guess it must be Elements. The only thing that I can think of is that dragging a photo from Elements to, say a Word document, manages to move the underlying files in Elements. But that seems an odd thing for the program to do on purpose.
Can anyone shed any light on this puzzle please? How does it happen? How can it be stopped?
I understand that there is a newer version of Elements but am reluctant to upgrade for fear of losing all of the tags/albums etc that are associated with the photos. Can anyone offer any advise on the likelyhood of an upgrade going smoothly?
First, let's see how the files are imported in your drives:
- You want to be in charge of that task and download the files where you want. Organizer simply notes where you have put them when you 'get photos from files or folders'
- The files are written on your disk via another software (mail attachments for instance). Same as above.
- You are using the PSE downloader to get 'files from camera or card reader' (not compulsory). That's where the Organizer puts the files somewhere. There is a default folder you can specify in the menu preferences. You can always choose an option (advanced) to create subfolders by date in the downloader advanced dialog; you can always control and change the default by the time of import.
- Another possibility is getting files by scanning : there is also a default folder to set in the preferences. Same as above, you can control and change it when you scan;
For files in the 'Recycle bin', see that faq:
http://www.johnrellis.com/psedbtool/photoshop-elements-faq.htm#_Photos_appear_in
In short : you are in control. Start with choosing the right defaults when using the downloader or scanner. Then think about how to organize yourself the files imported externally.

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