How do I save as with Numbers 2.1 Lion version

Question

ok so I've been a user for about 6 months. Moved to Lion OS X and now the "Save as" option is missing. So if I have a spreadsheet that I want to keep but modify and call something else aka using the "save as" how do I now do this?

Answer 1

NO, NO and NO !
Save a version doesn't give the ability to change a name. It doesn't open a dialog. This is why there is no ellipsis at the end of the menu item.
It allow us to save the changes applied to a document in the hidden folder folder
“.DocumentRevisions-V100” which exists at the root level of every volume connected to a machine running Lion.
Save… allow us to save a document which was never saved before. The ellipsis means that the feature open a dialog.
Duplicate create a replicate of the current document giving it a default name based of the name of the original minus the extension (.numbers). On a French system a replicate of azerty.numbers is named azerty - copie.
One more time the, good old rule apply : no ellipsis = no dialog.
If you don't believe me,
create a doc and save it as azerty.numbers.
Type B2 in cell B2
Save a Version
remove the contents of the cell B2
Save a Version
Type OK in the cell B2
Close the document
Re open it.
The doc will contain OK in the cell B2 and, if you look at the versions available you will see at least one with OK in B2,
one with nothing in B2
one with B2 in B2
If you have an external device, HD or memory stick, copy the document to the external device then open it.
It will contain OK in B2 but will no longer have access to the versions.
Saving a version saves nothing in the doc itself.
What save datas in a doc are :
the initial Save which create the file on disk
the automatic autosaves
the close action which in fact execute three tasks:
(1) save the document
(2) save a version matching the last state
(3) close the doc.
I put 'save the document' at 1st position but honestly I don't know if the system save the file before saving the late version or if it save the late version before saving the file.
I will try to describe every cases
(A) open an existing document
trigger Save a Version
you will not be able to give a new name.
(B) open an existing document
trigger Duplicate.
you will get a window entitled oldname - copy
look at the file menu, there is no "Save a Version" item but a "Save…" one
Trigger "Save…" This time you may edit the name and the location.
After that, you will be allowed to trigger Save a Version for both documents but this will add nothing to the docs themselves.
It's really important that it behave this way.
(a) it would be a bit annoying to send a file to a correspondant with the different intermediate versions embedded.
(b) Apple failed to deliver the required tools but I built a set of three scripts giving up the ability to extract the versions, even if the main document is corrupted. This way, assuming that you worked during two hours on a doc saving a version every ten minutes, and that two days after Numbers prove to be unable to re-open its own creation (not a rare behavior).
With my script, you will be able to extract the different versions stored in “.DocumentRevisions-V100”
Maybe the more recent will be unreadable but the one before will be readable so you will recover quite all your document.
More, as I never got explanations of the scheme corrupting the files (except when two users try to work simultaneously on a document stored on a network) it's not impossible to have a corrupted main document and a correct 'late version" in the “.DocumentRevisions-V100” folder.
Yvan KOENIG (VALLAURIS, France) jeudi 3 novembre 2011 22:18:31
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.2
My iDisk is : <http://public.me.com/koenigyvan>
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