How is Month End Accrual calculated?

Hi Expert,
We set up the system to do Month End Accrual based on working days. But in payroll simulation we can see for period 04/26/2010 to 05/09/2010 the system accrued for 6 days. It should be 5 working days only. I tried to change the dates in T51A1 and T549S_B but it doesn't affect how many days the system accrues. Anywhere else I should change to make it calculates correctly?
Thanks a lot!!

Hi, can anyone help with this problem? It's still a pending issue for us.
Edited by: Allan D on Apr 5, 2010 7:40 PM

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GR/IR Month end Accrual calculation

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I have an open PO for which i need to find accrual amount for the current period.In the current period i have the list of GR and IR for which i need to find/calculate what amount yet to be invoiced for items for which already GR done.How can i track GR and its Corresponding IR?
Thanks

Try report MB5S , this will give list of GR/IR balances. Also ME80FN will give you details of PO history , GR, MIRO etc.

Posting Run Month end accruals error

Hi Guys,
after running the payroll driver on test mode for period 26 2009...when I look at the log file...I get an error that the employee has been rejected...and the maximum number of search runs exceeded under Month end accruals...
looking fwd to your comments and suggestions

Hello Shiloh S,
The error message "Maximum number of search runs exceeded" occurs in
function UACGF, which is for the Month End Accruals calculations.
Below, I've updated information which explains the Month End Accruals
process, calculations and required table entries:
1. Tables T549S and T51A1:
The T549S table needs 3 dates specified for each pay id. Those 3
dates and their respective Date IDs are:
01 = pay date
04 = posting run
05 = ACC: Earliest Doc. creation date
To check if these entries have been made, please go to sm31 and view
if the entries have been made for the year for example: 2002
(you should also check consistency of future entries as well!)
You can create the entries via the IMG paths specified below for the
respective Date IDs (if you have not already done so).
NOTE: The tables are only changed if a flag has been set for the field
'Carry out table change'. If no flag is set, a test run is performed.
01 = pay date
    IMG -> Payroll US -> Basic Settings -> Payroll Organization
        -> Generate Payroll Period
           You can view the documenation on this step by doubleclicking
           the title of the step. (NOTE: first change your Text Display
           by going to 'Utilities - Text Display - SAPscript)
           For further explanation - click 'Report Documentation'
04 = posting run
    IMG -> Payroll US -> Month end accruals -> Triggering Month End
        Accrual computation -> Maintain Posting Date
         -Create      ('Info' icon provides explanation of how to run.)
05 = ACC: Earliest Doc. creation date
    IMG -> Payroll US -> Month end accruals -> Triggering Month End
        Accrual computation -> Set latest earliest document creation
         date
For T51A1 - Final date for HR Postings (Accruals):
This date determines the final date on which postings may be effected
from HR for each posting period. I would advise you to set this up
for each company code and each accounting period of 2001. For more
info, please select F1 in the fields that you are unsure of.
You can maintain these dates via the path:
   IMG -> Payroll US -> Month end accruals -> Triggering Month End
        Accrual computation ->
2. Explanation of Month End Accruals:
First of all there is a switch to say in general if accruals are to be
computed for an employee or not. This switch is called ACCMO and
is set to 'ON' (1) in rule UAC0. Unfortuately this rule is deactivated
in your development system so that accruals are not calculated.
If this switch is set to 'ON', the system first tries to find out if it
has to calculate accruals and for which periods this is to be done.
If you have a payroll period which overlaps two posting periods, you
will have accruals for this period.
Generally the system can calculate accruals according to exact/current
values and or the system can estimate the accruals. The system always
tries to be as exact as possible which means it always tries to use
current values.
So: How does the system decide if for one period current values can be
taken or if an estimation has to be done?
If you need to post accruals for a payroll period because it overlaps
two posting periods, you have to post to both posting periods. So you
have to make sure, that you are still able to post to both posting
periods when the posting for the payroll period is done. This means the
system has to check that the LDCD (Latest earliest document creation
date) of the payroll period is earlier than the closing date of both
posting periods concerned. Often one posting period is already closed
which means that it is no longer possible to post accruals to this
posting period when the overlapping payroll period is calculated. This
means the system has to estimate values for this overlapping payroll
period before. In other words, the system calculates accruals for a
payroll period in the last payroll period with a LDCD which is is
earlier than the closing date of the overlapped posting periods.
Thus during payroll, the system checks for the current and for the
following payroll periods if things have already been done (because now
it is too late), if things have to be done now (because when the next
payroll period is calculated it will be too late) or if it will be
possible to post accruals after the next payroll period.
Hoping the above information are helpful.
Kind regards,
Graziela

Month end accrual posting date- Last day of the month

Hi Experts,
I have set up month end accruals for PY US by configuring posting dates, LDCD, WageType accrual processing class, Schema changes. I have also set the closing dates as the end of the month.
Now after I do the posting , there are three documents getting generated.
1. Accrual posting document with first day of the current month
2. Normal Payroll posting document with payroll period posting date
3. Accrual reversal document with first day of the following month.
My Question is: As per standard SAP configuration, the month end accrual will have first day of the month. Can we customize this to end of the month for doc#1 - accrual document?
Please do let me know your suggestion and ideas.
Thanks,
Amosha

Hello,
I have a similar question and I hope to have more details on how to change the posting date.
The point is that I have an amount of 1200 and I have to post 100 for each month.
Key Date for Accruals: 31.01.2011
I posted 100 with Document date: 31.01.2011 and Posting date 31.01.2011
Key Date for Accruals: 28.01.2011
I posted 200 with Document date: 28.02.2011 and Posting date 28.02.2011
Also I reversed the amount posted in the previous month (100) with Document date: 31.01.2011 Posting date 28.02.2011
And so on...
The problem are the dates because I need to post the amount at the end of each month (28/02) and to reverse the previous amount at the beginning of the next month (01/02).
How can I change these dates?
Thanks a lot in advance
Kind Regards,
E.

Why did PP 26-2009 not generate a Month End Accrual?

Our pay period 26 2009 covered 12/4/09 - 12/17/09. We posted this pay period on 12/23/09. There was not an accrual in the posting. Our Pay Period 01-2010 covers 12/1809 - 12/31/09. We posted pp 01 2010 on 01/07/2010 and no month end accrual.
In the IMG these are the dates that pertain to Triggering Month End Accruals:
Posting date - 12/31/2009
Closing Date - 01/04/2010
Set Latest Document Creation Date - 12/24/09
Experts: why were there no accruals in our PP 26 2009 posting?
Thanks,
Edited by: SAP12009 on Jan 27, 2010 10:25 PM

Accruals is triggered if period is a regular period and is the last regular pay period. For further understanding go can simulated the payroll for one employee and see a break point in Accruals function.
You can go to PE04 and enter "UACGF" and read the source code. Specifically the Function "AC_EVALUATE_APER" and " GET_LDCD". This will be where the decisions made.
Let me know your feedback on the above post and share what you find the during the debugging
Good luck.

Error with month end payroll Accruals

We have an error when posting month end payroll accruals for our weekly payroll, though the bi-weekly payroll works fine!
I have checked tables T549S and T51A1 and all of the dates are correct and set as I would expect, however the system did not create a month end accrual for the weekly payroll into the following months posting period. For the biweekly payroll this worked exactly as expected.
We had no issues with this for the last calendar year, however for 2009 we have changed our month end closing dates, though I do not see that this would prevent this from happening. I have checked various things in the IMG and have not been able to resolve this, does anyone have any ideas what might be causing this.
HELP!!!

Michelle :
Month-end accrual determination is based on T51A1, T549S (date type '04' and '05'), and T549Q (field Begda and Endda). Pay extra attention on these dates, as if one is incorrect (e.g. miss-type the year in the future entry with an earlier year) would definitely cause month-end accrual to stop working.
Rgds.

How to move 'month-end accural' solutions from USA PY to other PY?

Hi Gurus,
I am facing with 'month-end accruals'. But in my country grouping, there is no standard solution for this issue. Is it possible to move 'month-end accural' solutions from USA PY to other PY?
I've searched NOTES but in vain.
Thanks for help.
Br,Kee

FYI - In our system Operation "ACCMO" is applicable to all of the countries.
ACCMO - Set month end accruals switch
Use
Operation ACCMO switches the month end accruals computations on or off.
Syntax
ACCMO=X
X: Value of accruals switch
     x=1: Accruals computations are performed
     x=0: Accruals computations are not performed
See also
Schema XAC0
PC Rule XAC0
Compute Month End Accruals
Object
Function
Use
The function UACGF computes the values for month end accruals during a
     regular payroll run.
Procedure
Syntax
Par2                    Processing class
                             No check
                             All entered values are valid
Thanks,
Saquib

Direct Posting of Sales in FI and month end closing

Dear Experts
I learnt that :
Sales Direct Entries may be posted in FI without posting in SD/MM.
Sales entries must always be posted only through SD process. If this is NOT done (for example freight rate received from third party freight forwarders), then only FI people should know how to reconcile and NOT sd people. Hence I recommend posting your query in FI forum after closing this thread.
Regards,
My question is , during month-end closing how should FI or accounting address the above direct posting issues?
Apparently, such practice is not right.
There is no trace of the sales in SD MM. There is no corresponding billing doc in SD MM but found in FI .
How should this situation be handled as best practice?
I am BI person but found this issue with FI data not reconciled with SD MM.
I am not sure how the month-end closing was done when there is such data. Yes, the problem was found AFTER month was closed and I loaded the data to BI.
best regards
Pascal

Dear Sirs
What is the fastest easiest way to find out which FI direct entries were posted without corresponding Sales / Billing documents created ?
Is there any standard report or reports available in oss?
Currently, our other interfacing systems are having problem with data due to direct entries where there is no corresponding Sales / Billing docs posted. This is causing a lot of time investigating what entries caused the reconciliation problem.
Your help would make my life easier.
Thanks!
Regards
Pascal

Month end closing question from a DBA

Hi all,
I am a DBA not a functional setup person/Business Analyst; so excuse me if my question is not put in business terms.
We have an 11.5.10.2 that operates in US, Canada, Peru, China and Australia. Each of these have their own Set of Books. When the time comes to do month end closing, our finance people tell all incl our US and other countries branches to stop the following transactions on the system while month end closing is going on:
•     Inventory
o     Pick, pack and ship for SO’s and Internal Req’s
o     Receiving of PO’s, Internal Req’s and OSP
o     Subinventory transfers
o     Consignment consumption
o     Inventory adjustments
•     WIP
o     WIP moves and completions
•     Accounts Receivable
o     Cash applications
o     Invoicing of any shipping activity past cutoff o     Manual invoices and credits
•     Accounts Payable
o     Invoice entry and cancellation
o     Manual or batch payment runs
Question that I have is: how can month end closing be done where each of these countries could freeze these activities for their last day of month when last day of month starts obviously earlier in Australia and China compared to US, Canada and Peru? As of now, they all seem to follow the last day of the month procedure as the US. It takes about 7 hours for the whole process to run.
All comments/suggestions welcome.
Thanks,
Edited by: DBA115102 on Mar 4, 2011 7:14 PM

Hello.
SQL> select p.period_name, ae.event_status_code, p.closing_status, h.AE_HEADER_ID
2 from ap_ae_headers_all h, ap_accounting_events_all ae, gl_period_statuses p
3 where ae.accounting_event_id = h.accounting_event_id
4 and h.period_name = p.period_name
5 and p.application_id = 200
6 and p.closing_status = 'C'
7 and ae.event_status_code = 'CREATED';
no rows selected
SQL>
As you can see, i cannot find similar situation. My database has data since 1998. Perhaps we are using different APPS versions, mine is 11.5.10.2
Octavio

Using accrual engine for reversal of month end provisions

Hello everyone,
I am working on a requirement to set up accrual engine for automatic reversal of month end provisions (like electricity expense provision at month end which will be reversed on first day of next month).
I understand that accrual engine is meant for handling accruals and deferrals. But having seen the manual option of FBS1 and F.81, I felt there must be an option in the accrual engine also to handle provisions and their reversal. Also, I saw some comments in this forum that using accrual engine it is possible to automatically reverse the postings.
So I set up a test scenario in sandbox client with basic configuration for Manual Accruals (accrual type, methods, object category, number ranges, account determination)
After that I created an accrual object which automatically created an FI document for the provision entry. So far it is fine and working as expected. Now, for reversing the document, I see two options:
1) Reverse entire accrual run; or
2) Reverse the accrual object.
By reversing the accrual object, I was able to post a reversal FI document. I am not sure whether reversal of entire accrual run is right option since SAP help recommends to use this in case wrong key date was used.
But both options require manual execution for reversal.
Am I missing some other option? Is there any other option/setting in the accrual engine where it is possible to set up automatic reversal of a month end provision? Only if this is not feasible, I would look at other solutions (like FBS1+F.81 or FBS1+background job for F.81).
Any inputs/pointers from the learned members will be highly appreciated.
Thanks in advance,
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Hello Raghu,
As far as I know, all clients I worked with preferred using "FBS1+background job for F.81" as they found this more flexible (adapt job variant and possible dynamic selection), easy to maintain and well understood by accountants (rather than using accrual type, methods, object category...)
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In France my colleagues sometimes invoice day-to-day and depending on the month, we would win or loose a month. That means, if using this pay term, e.g.
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In this example we would loose a month, in other cases the customer would loose a month u2026
Does somebody know how to handle in the standard ?
Is it possible to handle that in the FI part ?
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Pamela

Hi,
Resolved.

How to ? - Month end closing

Dear All,
I need to conduct month end closing. My financial periods are defined as months.
What are the steps required to conduct month end closing in B1 ? Is the period closing tool used for this purpose (i am double minded at the moment if it is so...)
Please advice.
CHeers
Gautam

Hi ,
The concept of period end closing is to avoid the confusion and consistency .
Allow me to explain
Once the period is closed ,
1.Users cannot post into the period.
(That means accountant wil know that the number they printed has not been influenced by another user data entry
that will help them to maintain correct data by month )
2.What is the purpose of closing by month
It will give you an idea how organisation is doing by monthly basis .
Lets say if you donot close period , user can enter the transaction in open period.that means you will never be sure and you have to check everyday if somebody post an transaction in earlier period than running period .
I hope that will help

How to load exchange rates in BW 3.5 for month end

Hi ,
The exchange rates are not loaded automatically in BW for FEB month end.
Request your reply ...how to load exchage rates into BW and what should be the reasons like why this is not loaded automatically.

Hi,
Create a Varient for that Program "RSIMPCURR" and then run in background on daily basis, ask Basis team to create BackGruond job for that program using the varient. Else you keep that program in Process chains.
Check in SDN you can find no. of threads.
Transfer of Global Settings and Exch Rate from R/3 to BI thru Procee chain
Re: Exchange rates help
Re: Transfer exchange rate in process chai
Re: Transfer exchange rate in process chai
Thanks
Reddy
Edited by: Surendra Reddy on Mar 2, 2009 11:27 AM

Period end closing - Accrual Calculation

Hello SAP Gurus,
Can someone please explain me what happens when we run Allocations using Accrual Calculation (T-Code KSA3)?
I tried to run this for a bunch of Cost Centers but summary screen always reads 'No Change - 1'. I am not sure what runs behind the scene and how to determine what is happening when the T-Code is carried out. I always run this T-Code by selecting Test run... is this the problem?
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hi Nandita,

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Liabilities and Owners Equity
Accruals
Payables
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Accruals and Deferrals
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Miscellaneous:
Additional Tasks (SAP FI)
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Hi Kumar,
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How is Month End Accrual calculated?

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