How to add a petty cash payment in journal entry

HI, I was just wondering if anybody could help me with regards to making a petty cash payment, for example if i went to the shop for and spent £15.00 on stationary etc, how would i post this payment in the journal entry screen?
many thanks.

Hello RWCS...welcome to the forums...
OK, first things first - the definition of petty cash. Petty cash is a function inside any company which allows employees to purchase products out of their own pocket and allows the Petty Cash Person to pay/reimburse for some item or services under a certain amount (say $25). Petty Cash is generally a sum of money maintained in the company in a box or drawer - that is what the accounts says - petty cash. The WHOLE purpose of petty cash is to avoid cutting a check for each and every minor purchase or payment - so there would be no payment created at all until it is time to replenish Petty Cash with more money.
So in essence, if you are using Petty Cash, there is no journal entry or SAP B1 payment for individual transactions until it is time to replenish. The Petty Cash Clerk (person having the box or drawer) would collect receipts as the money is being paid out.
At a certain point in time (usually at month-end or when the cash is low in the Petty Cash drawer), a journal entry is made Crediting Petty Cash and Debiting the various Expense Accounts by using the receipts collected.
Then an AP "Service Type" Invoice and an outgoing payment is made to the Petty Cash Person where the clerk goes to the bank and gets more money for the drawer. While creating the AP Invoice, the Petty Cash GL Account is selected on the line. That will create an automatic journal entry of credit to Operating Cash and debit to the Petty Cash.
If you are not doing this procedure, you do not have Petty Cash. So hopefully that describes what you are doing...
Regards - Zal

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Dear All,
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Dear All.
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Outgoing Payment with journal Entry

Hi guys I need your help
I need to be able to do an outgoing payment based on a journal entry. This is my code but I get this error:
"Base document card & target document card do not match"
The journal is based on an incoming payment that was over paid and has a remaining balance.
Thanks
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Hi Costas,
In order to based the payment on Journal Entry,
You have to set the docline of the Payment to Journal Entry Line which has the same cardcode as your payment card code like this
oPay.Invoices.DocLine = oJE.Lines.Line_ID
What I do is I iterate through the Journal Entry to look for the line like this :
If .Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_JournalEntry _
                                    Or .Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_PaymentAdvice Then
    Dim oJE As SAPbobsCOM.JournalEntries
    oJE = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oJournalEntries)
    oJE.GetByKey(.Invoices.DocEntry)
    For iLines As Integer = 0 To oJE.Lines.Count - 1
    oJE.Lines.SetCurrentLine(iLines)
    If oJE.Lines.ShortName = .CardCode Then
    'If the line card equal payment card code, then assign the docline id
          oPay.Invoices.DocLine = oJE.Lines.Line_ID
          System.Runtime.InteropServices.Marshal.ReleaseComObject(oJE)
          oJE = Nothing
          Exit For
     End If
    Next
End If

How can I know if a manually created Journal Entries has not been paid yet?

Hi There.
I'm passing through the following situation: I need to find out which Journal Entries that have been manually created ( TransType = 30 ) don't have an Outgoing Payment record associated
Lets suppose that I manually created a Journal Entry. Let's call it OJDT_MAN
Then, I went to the Outgoing Payments Form ( Modules -> Banking -> Outgoing Payments -> Outgoing Payments ) and paid OJDT_MAN.
This process will create another Journal Entry. Let's call it OJDT_AUTO.
I can't find in the database anything that indicates that OJDT_MAN has already been paid. I tried looking for a Status field; Checking if OJDT_AUTO had some code that could get me to OJDT_MAN ( I found BaseRef and TransType = 46, that can guide me to the new OVPM record ); Tried looking at the new OVPM record for some field that could lead me to OJDT_MAN, but I had no success at all...
So, in resume, and again, how can I know if a manually created Journal Entry hasn't been paid?
(When I go to the Outgoing Payments Form and select a Business Partner, it B1 shows me only the not paid ones... How does he knows it? )

Just to make it more clear, the SQL we were looking for is this:
Select
From
OJDT
Where
OJDT.TransId Not In ( Select VPM2.DocEntry From VPM2 Where VPM2.InvType = 30 )
And
OJDT.TransType = 30

Triger value from outgoing payment to journal entry

Hi all,
I add an UDF in outgoing payment form ( system form)for example i call it area. In the same time i also add an udf with the same name ( area) in journal entry form ( system form). When I entry data in outgoing payment, i also entry the area field in out going payment. for example i fill "Boston" in area field in Outgoing payment. How can i show it in journal entry also? As we know in journal entry , we don't need entry the data anymore. What i fill in outgoing payment , also will post in journal entry. I just want my area value also can post in journal entry.
thanks for the help

Hi Janos,
thanks for your posting in my thread. Actually i have make my own codes for this issue. i don't know if my codes is similar with your post.
If pVal.ItemUID = "1" And pVal.EventType = SAPbouiCOM.BoEventTypes.et_ITEM_PRESSED And oForm.Mode = SAPbouiCOM.BoFormMode.fm_OK_MODE Then
                    ' If pVal.Action_Success Then
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                    Try
                        Dim JEDoc As SAPbobsCOM.Documents
                        'Dim headerCode As Long
                        oCompany.StartTransaction()
                        'headerCode = LastEntry("OIGE")
                        JEDoc = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oJournalEntries)
                        Dim docnum As SAPbouiCOM.EditText
                        Dim docnum1 As Integer
                        docnum = oForm.Items.Item(3).Specific
                        docnum1 = docnum.Value
                        Debug.Print(docnum1)
                        JEDoc.GetByKey(517)
                        Dim area As SAPbouiCOM.EditText
                        area = oForm.Items.Item("tArea").Specific
                        JEDoc.UserFields.Fields.Item("U_ST_Area").Value = area.Value
                        JEDoc.Update()
                        oCompany.EndTransaction(SAPbobsCOM.BoWfTransOpt.wf_Commit)
                    Catch ex As Exception
                        If oCompany.InTransaction Then oCompany.EndTransaction(SAPbobsCOM.BoWfTransOpt.wf_RollBack)
                        SBO_Application.SetStatusBarMessage(ex.Message, SAPbouiCOM.BoMessageTime.bmt_Short, True)
                    End Try
                    'End If
                End If
so , i get business object for the journal entry in outgoingpayment. the problem is i still confuse with the getbykey method.
I must fill the getbykey with a value which the value is also link to Journal Entry. I fill the value with docentry in outgoing payment. but it's still problem.
thanks in advance
best regards
bodhi86
( i'm sorry with my bad english)

How to get Data from SAP B1 through Journal Entries objects (Excel VBA)

Hi Genius
i had try to login SAB B1 thorugh MS Excel VBA code and it worked well. but i need some questions regards getting the data from after login. that means i want the Posting date, Transaction No, account code, debit and credit amount from Journal entries posted in a particular day through MS excel VBA into excel sheets 1 cell A1:E1
how i get it if any possible ways to do that
here my code to login
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    company1.Password = B1Password
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pls help me
advance thanks to solvers

Gordons way is the easiest - just query the OJDT table for journal entry headers and JDT1 for journal entry lines if needed.
But if you want to work with the business objects:
'Journal entry
   Dim oJE As SAPbobsCOM.JournalEntries
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   Dim postingDate as String
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'etc etc

How to update UDF from marketing documents to Journal Entry UDF

Hi Experts,
I have a UDF in the marketing documents and I want to save the value to Journal Entry UDF.
Regards,
Jummie

Hello Jummie,
If I understand correctly, the scenario is that copy the value of UDF from marketing document to the UDF its target JE from when the marketing document is created.
if so, just listen to FormDataAdd Event for the marketing document, copy the value of udf when document is created.
Here is the sample code.
Private Sub FormDataEventHandler( _
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                oInvoice = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices)
                If oInvoice.GetByKey(CInt(objectKey)) Then
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                    Dim oJE As SAPbobsCOM.JournalEntries = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oJournalEntries)
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                    oJE.GetByKey(CInt(oInvoice.JournalMemo))
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                    'add you code to copy the UDF from document into JE
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                End If
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Regards, Yatsea

How to imort opening balance through template of journal entry

Dear Experts
I want to import opening balance through the date transfer workbench how can i do this ? is there any way to import opening balance in SAP ?
Pls reply ASAP
Regards
Rajani P. Patel

Dear Rajani P. Patel,
You may check these threads first:
Re: Uploading Opening Balances
Re: Importing Opening Balances from Legacy System
Thanks,
Gordon

How to update Ref fields in JDT1 for Journal Entries update

Hi Forum,
I am this situation:
While Creating Journal Entries using DTW:
==================================
I can create Ref1 and Ref2 data at JE Header level using OJDT DTW template.
I can not update Ref1 and Ref2 (different from Ref1 and Ref2 data at header level) at line level using JDT1 template. No error in DTW, all successful, however, the Ref1 and Ref2 data at line level is copied from header level.
While updating using JDT1 DTW Template:
===================================
I thought may be DTW can update since the entries are present. It does not even do that. That is DTW does not update Ref1 and Ref2 data on JDT1 line level even with update DTW. Just to ensure I am using right template etc. I tried to update the due date and it seems to work.
Note: While entering manual Journal Entires directly on SAP B1, I could put different Ref1 and Ref2 at header and line levels.
Thanks for you help.

hi
u may use the follwing fields to do it
RecordKey     LineNum     AccountCode     ContraAccount     CostingCode     Credit     Debit     DueDate     LineMemo     ShortName
RecordKey     LineNum     AccountCode     ContraAccount     CostingCode     Credit     Debit     DueDate     LineMemo     ShortName
1     0                         3274426     20110430     Basic     520010
1     1                         1344031     20110430     Hra     520020
1     2                         229251     20110430     Convey     520030
1     3                         631301     20110430     Bonus     525020
1     4                         2128839     20110430     Spl All     520040
1     5                         44003     20110430     CCA/Outlocation     520050
Regards
Manish

How to maintain petty cash dept wise cash journal entry(FBCJ)?

Dear All,
Cash journal fund transfer department to department (ex. Finance dept to Sales dept)
I want maintain dept wise petty cash, how can do it explain deeply.
*I example given one scenario
*Com.code : (AB01) ABC LTD
Finance dept sending Rs.10000
Sales Dept Received amount Rs.10000
Sales dept will do it some expenses through cash.
I want intercompany department wise how will be maintain petty cash in sap.
I have some solution in my mind that solution should be correct or wrong i donu2019t know suppose i done wrong correct me, Create new cash journal dept wise through, T.Code: (FBCJC0) and then we have to maintain cash journal in dept wise. Otherwise any solutions there explain detail.
Thanks & Regards
Selva

Dear SAP Student
It is just like inter unit cash transfers. Also each department is spending cash on its own. Now that I would like to know the balance cash departmentwise.
As you said if I receive and pay through vendors I would be in a position to know only vendor wise balances. It does not serve my very purpose of deparmentwise balance of cash.
I agree with Selva to go in for creating deparmentwise cash journals in the company code since each deparment is incurring expenses also and each department wise balance is also required.
Aravind

Bank statement Nr in journal entry and Payments

In Notenumber 1374872 (SP 01/PL7) a change has been implemented that the number of the payment run is copied to the remarks of the payment and the journal entry. I think it will be good idea to do the same for the number of the bankstatement in bank stament processing. Hereby the text for the note 1374872. The reason why and the solution are the same.
Regards,
ProSigma BV
Cees Hameete
Symptom
To find the number of the payment wizard run in payments and journal entries, bookkeepers currently have to open the journal entry, navigate to the payment document, and then search manually in the executed payment wizard runs to find the correct number.
Other terms
Incoming payment; outgoing payment; payment wizard; journal entry
Reason and Prerequisites
Functionality description
Solution
To improve usability and provide integrated journal remarks information, SAP Business One was changed as follows:
When an incoming or outgoing payment is generated using the payment wizard, the application adds the payment wizard run number to the "Journal Remarks" field of the payment document and to the "Remarks" field in the journal entry on both header and row level.
The values in the "Journal Remarks" and "Remarks" field have the following structure:
Incoming Payments - [Customer Code] - [Payment Wizard Run Number]
Outgoing Payments - [Vendor Code] - [Payment Wizard Run Number]
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.

I completely agree with your proposal. We have the same problem at the moment. I hope SAP will implement a solution for this.

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I have managed to mispell my own name it's stew

I have two lists. The first is "Tasks", second is "Journal". I need a "Create Journal Entry" link in the Tasks list. How do I do that?

Let's say I have a Task named "Build SSIS for Duke Energy" and it has another column called Active. Now every day I look at my task list and If I worked on that task I want to create a Journal entry of what I have done. So from the Task
list I'd like a third column that calls the "Journal Entry" list's new form page and pass it in the ID of the task. I have found several TextToHtml scripts out there, but they have to be stored in a script library, and then sourced to a content
editor web part. The problem is they don't fire when I have my list grouped. In addition to, every time someone creates a new view, I have to go in and add the Content Editor web part, point to the script....
Any thoughts. It is the grouped view that really bug me.

Hi,
If you only want to add a hyperlink to create a Journal entry in the task list, I recommend to add a Hyperlink column in the task list and then create workflow to update the column.
You can follow the steps as below:
Open the task list, add a hyperlink column named Create Journal Entry.
Create a workflow associated to the task list, start the workflow automatically when an item is created.
Add actions as below:
Then when a task is created in the task list, the workflow will be stared automatically to update the “Create Journal Entry” column.
Thanks,
Jason
Forum Support
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Payment to vendor thru Petty cash

Dear all
While making a payment to vendor thru petty cash by deducting TDS amount total payment amount should not
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Earliest help is needed.
Viral.

Think that you have raised 1000 Rs Invoice on which TDS is 100 Rs, so the amount payable is 900 Rs. You have to pay 900 for the vendor through cash journal and go to F-44 and knock off the invoice and cash payment.

How to add a payment means to an invoice using SDK

Hi,
Im trying to make an invoice + payment by using the SDK.
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Now my problem is to connect a payment of f.ex. cash or creditcard to this invoice?
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Any ideas?
Regards,
Torben
Edited by: Torben Petersen on Feb 24, 2009 10:17 AM

Hi Rahul,
I am running some very similar code as listed in this posting, however, I get an error stating the Base Document Card does not match the Target Document Card.
I am creating a Reserved Invoice...Invoice adds correctly, then I create a Payment for the Invoice and get the error. I am setting the DocEntry.
All I want is to link the payment to the reserved invoice. Is there something I am missing?
Any ideas would be helpful.
Thanks,
Josh

How to add a petty cash payment in journal entry

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