How to calculate a renters move out date?

Hi all, I have been working on a spreadsheet that helps me to calculate residents rent.
attached is a screen shot of where I am up to
You will see that I am trying to make the spreadsheet automate how much is owed depending on when someone has moved in or out.
It is proving tricky mainly because the billing cycles start on the 15th of the month not the 1st.
2 problems. In the peach coloured cells, You will see a problem with my move out formulas. in F4 of the bottem left table 'rent charged', 'Christop' has moved out on November 12 2011. The move out extra column in the top table, shows that Christop owes an additional amount for octobers rent, yet, he is still being charged for oct, nov, and dec in entirety. If I have someone move out, how can I get the main table to stop charging them those months?
Can I use the column i've added called 'tick if tenant moves out' to trigger something?
the other problem, in the green cells, is that these amount need to be negative.
The numbers are the amount from jan 1 2012 to jan 14 2012, so seeing as this table is about 2011, they should be in negative, as the tenants have been charged the full cycles amount on dec 15.
So maybe January needs another cost added on Jan 1st, representing the first 14 days of the year, and December charges less on Dec 15 charging only for the rest of december,
The way we got this working for the move in fraction, when someone moves in after Jan 1st, is the following.
=IF(LEN($A2)>0,IF($A2>=LOOKUP(D$1,Resi info for rent :: $Tenant,First billing cycle of year for tenant),LOOKUP(D$1,Resi info for rent :: $Tenant,Resi info for rent::$Rent),""),"") Perhaps a variation of this will sort out the 'peach' issue.
I know I am coming at this from wierd angles, I don't have any experience on Numbers before this, so its getting tangled quickly.
thanks to any who can help!
Evan

Xen Ochren wrote (ex forum):
"The first (error) is created by changing Matts move in date, or 'first date of year tenant stayed' I get the error 'argument 1 must be no bigger than argument 2' in extra days owed B6."
The error message is pretty much self explanatory.
Column D is the move in date, Column E is the start of the "first (full) Billing Cycle of the year" for this tenant. Matt's dates are highlighted. In all the other rows, the column E value (second argument) is the first 'fifteenth' following the move in date in column D; a 'bigger' date than the move in date. In Matt's case, the column E value is the most recent 'fifteenth' before Matt's move in date, a 'smaller' date than the move in date.
Set Matt's billing cycle date to Aug 15, 2011 and the error message disappears.
You can avoid this type of error by using a formula to calculate the start date of the first full billing cycle from the move in date:
=DATE(YEAR(D),MONTH(D)+IF(DAY(D)>15,1,0),15)
Enter into E2 of table RiR and fill down to the row for the last tenant listed.
A similar formula in G2 (and filled down) can be used to calculate the start date of the last billing cycle in column G of RiR:
=DATE(YEAR(F),MONTH(F)-IF(DAY(F)<15,1,0),15)
The second issue, a difference in the year's rent calculated as 12*monthly and the rent for the same period with the first two weeks charged on a daily rate calcualtion and the first two weeks of the next year refunded on a daily rate calculaton, is a bit more challenging.
As you surmise,the issue arises from the varying length of months (with a touch of complication from the offset of the billing cycle from the calendar cycle).
More on that in a direct note, tomorrow or Thursday.
Here's a quick fix to the "Sam" problem on the 'extra days owed' table (last column).
E2: =MIN(PRODUCT(D2,RiR :: C2),RiR :: B2)
It works for Sam, where the move out charges are for 31 days, but doesn't address the issue of year end charges and (virtual) refunds tenants in residence for the full year.
Note that filling the formula down from E2 will override the conditional formatting rules you have on these cells with the rule in E2.
Regards,
Barry

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insert into #tab1 values (1000, 100,'Tom', 2500, '10/01/2012')
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insert into #tab1 values (1014, 100,'Pet',200, '02/21/2013')
insert into #tab1 values (1015, 103,'Vat',150, '03/18/2013')
insert into #tab1 values (1016, 110,'Sun',800, '03/22/2013')
insert into #tab1 values (1017, 111,'Bet',550, '12/15/2013')
insert into #tab1 values (9999, 111,'AAA',110, '12/15/2014')
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--drop table #tab2
insert into #tab1 values (1000, 500, 'V')
insert into #tab1 values (1001, 150, 'U')
insert into #tab1 values (1002, 100, 'N')
insert into #tab1 values (1003, 170, 'U')
insert into #tab1 values (1010, 100, 'U')
insert into #tab1 values (1011, 200, 'K')
insert into #tab1 values (1012, 340, 'U')
insert into #tab1 values (1013, 560, 'N')
insert into #tab1 values (1014, 280, 'V')
insert into #tab1 values (1015, 150, 'V')
insert into #tab1 values (1016, 840, 'V')
insert into #tab1 values (1017, 530, 'N')
i would like to get 4 columns output
how to get sumofshares (#tab1) and TotalOutStanding(#tab2) summ up with these values please.,
MasterKey (#tab1) and IssueKey (#tab2) are like primary key and foreign key
so the request is
need to calculate, sumofshares (#tab1) and TotalOutStanding(#tab2) as below
1)ShareBenefist = U and year( request_dat) in (2012 , 2103) and (Name for 2012 should match with 2013 name and 2012 Acctno should match with 2013 accounno) in (#tab1)
then '2012 and 2013 accts UN Veriverted'
2)ShareBenefist = V and year( request_dat) in (2012 , 2103) and (Name for 2012 should match with 2013 name and 2012 Acctno should match with 2013 accounno) in (#tab1)
then '2012 and 2013 accts Veriverted'
3)ShareBenefist = N and year( request_dat) in (2012 , 2103) and (Name for 2012 should match with 2013 name and 2012 Acctno should match with 2013 accounno) in (#tab1)
then '2012 and 2013 accts NONVERT'
4)year( request_dat) =2102 and Name and Acctno not match with 2013 account name and acctno (#tab1)
then '2012 last year accounts'
5)year( request_dat) = 2013 and Name and Acctno not match with 2013 account name and acctno (#tab1)
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for ex 1) the below accounts in #tab1 has both 2012 and 2013 and acctno same in both years and name is same in both years so it is condired as
insert into #tab1 values (1012, 100,'Tom',800, '08/22/2013')
for ex 2)
insert into #tab1 values (1013, 101,'Bat',550, '09/15/2013')
for ex 4) 2012 records there is not match acctno and name in 2013 recods
insert into #tab1 values (1002, 102,'Kit', 1600, '06/12/2012')
for ex 5) 2013 records there is no match of name and acct no with 2012 records
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insert into #tab1 values (1016, 110,'Sun',800, '03/22/2013')
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'2012 and 2013 accts UN Veriverted',2700,234
'2012 and 2013 accts Veriverted' ,2890,234
'2012 and 2013 accts NONVERT' ,4533,325
'2012 last year accounts' ,2334,567
'2012 This year accounts' ,2222,877
Please
Thank youy in advance
asita

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go
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SELECT a.MasterKey, a.AcctNo, a.name, a.SumaofShares,
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B.MasterKey IS NOT NULL
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WHEN 'U' THEN 'UN Veriverted'
WHEN 'V' THEN 'Veriverted'
WHEN 'N' THEN 'NONVERTED'
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