How to display or suppress a field in the group footer conditionally

Hi,
     I am working with crystal report XI R2
     My requirement is that suppress the filed on group footer if it is duplicating .Also display only once for the first record in each page if it runs in to more than one page .
For example suppose my report is to display all the students name in a college on department basis.
Then do the grouping on department ,then display the names like
Page 1
Department                      +Student+
Computer                             Ram
                                                Ravi
                                                Seetha
Electronics                          Anvar
                                              Deepak
                                              Geetha
Page 2
Electronics                          Hari
                                              Karthik
                                                Xavier
Maths                                     Sini   etc.......
Inorder to suppress the duplcated department name ,i am taking the count of the student names for each department and if the   count is more than 1 then suppressing it.
    But i am not able to display it conditionall on each page for the first record ,if the repor is running in different pages..
   Please let me know if you require more information regarding teh same.
Thanks in advance,
Smitha
Edited by: smitha thomas on Nov 17, 2010 9:58 AM
Edited by: smitha thomas on Nov 17, 2010 9:59 AM
Edited by: smitha thomas on Nov 17, 2010 10:02 AM

Right click the department name column and go to format field and select supress if duplicate...this will remove duplicates
to get it displayed in each page
create a formula say F1 and place the column inside the formula
and conditionally supress for each page
This may help
Thanks,
Ganesh

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Suppress a field in the page footer unless it's the last page of the group

Hi,
I have a report set up where one can pull invoice information. There is a page footer used for every page which contains a field that I only want visible when it is the last page of the group.
For example, one might pull several invoices, each invoice being its own group. A field would be suppressed in the footer unless it is the last page of that particular invoice.
Is this something that can be done in Crystal Reports XI?
Thank you.

Hi,
Alright, it's a bit rusty but here's how you can do it:
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whileprintingrecords;
numbervar n1 := groupnumber;
2) Create this formula and place it in the Group Footer:
whileprintingrecords;
numbervar n := groupnumber;
3) Create this formula and place it on the Page Footer:
whileprintingrecords;
numbervar n;
4) Right-click the above formula (Formula on the Page Footer) and select Format Field > Common tab > click the formula button beside 'Suppress' and use this formula:
numbervar n1;
numbervar x;
if currentfieldvalue <> n1 then
x := 1;
true;
else
x := 0;
true;
5) Right-click the field that you wish to always suppress except on the last page and select Format Field > Common tab > click the formula button beside 'Suppress' and use this formula:
numbervar x;
if x = 1 then true;
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Special summary field in the group footer section.

Post Author: Razzle00
CA Forum: General
I have a Crystal Report that reads a customer file grouped by custid. In the group footer section I need to place the value of the category field from each customer record in a seperate field on the report to match the section text label.The output of the report would look something like this for each customer id (1 page per cusomter id)....
Customer Table Example:Custid Category Section
101 C 1101 B 3101 D 6101 A 2 230 B 2230 D 3 230 E 1115 A 5115 C 6
Each page of report example output:************************************************<pageheader>
Customer Number: 101
<Details><groupfootersection>
This customer has the follow for each section:
Section 1: C Section 2: A Section 3: BSection 4:Section 5:Section 6: D
<Pagefooter>************************************************
How would I create a field that could diplay the category for each section in the groupfootersection of the report?I realize this could be done in the detail secion of the report for each record, but I do not have the optionto use the detail band. It has to be done in the groupfootersection so that the fields can be placed in variousplaces depending on customers preference.
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Hi Friends,
I have 3 tables
TableA:(PERNR BEGDA ENDDA are key fields)
PERNR BEGDA    ENDDA      WERKS
10001 1/1/2010 12/31/9999 1001
TableB:(PERNR BEGDA ENDDA SUBTY are key fields)
PERNR BEGDA    ENDDA       SUBTY TYPES
10001 1/1/2010 12/31/9999   01          COMS1
10001 1/1/2010 12/31/9999   02         COMS2
TableC:(PERNR BEGDA ENDDA are key fields)
PERNR BEGDA ENDDA        AMNT
10001 2/2/1997 4/3/2010      1000
10001 4/4/2010 12/31/9999 2000
I have joined these table by the key 'PERNR'( like A->B and A->C)
Groped by the same key 'PERNR'
My result rows in the report:
PERNR BEGDA    ENDDA      WERKS SUBTY TYPES BEGDA    ENDDA      AMNT
10001 1/1/2010 12/31/9999 1001       01         COMS1 2/2/1997 4/3/2010    1000
10001 1/1/2010 12/31/9999 1001       02         COMS2 2/2/1997 4/3/2010    1000
10001 1/1/2010 12/31/9999 1001       01         COMS1 4/4/2010 12/31/9999 2000
10001 1/1/2010 12/31/9999 1001       02         COMS2 4/4/2010 12/31/9999 2000
But in the report format is like this in the Group Footer row:
PERNR: 10001                     WERKS:1001
SUBTY: 02                          AMNT :2000 (Current date)
                                            AMNT :1000 (Previous record)
I created the format with "Previous" function
but in the report it is giving the '2000' instead of '1000' in the AMT field
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Venkata

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Right click the department name column and go to format field and select supress if duplicate...this will remove duplicates
to get it displayed in each page
create a formula say F1 and place the column inside the formula
and conditionally supress for each page
This may help
Thanks,
Ganesh

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Hello,
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I am giving the code to read the records below. Please tell me how can I display it in a list on the screen.
public void readStream(){
try
byte[] recData=new byte[50];
String varname;
ByteArrayInputStream strmBytes = new ByteArrayInputStream(recData);
DataInputStream strmData=new DataInputStream(strmBytes);
if (rsperdt.getNumRecords() > 0){
ComparatorString comp=new ComparatorString();
int i=1;
RecordEnumeration re=rsperdt.enumerateRecords(null, comp, false);
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rsperdt.getRecord(re.nextRecordId(), recData,0);
System.out.println("Record #" + i );
varname = strmData.readUTF();
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comp.compareStringClose();
re.destroy();
strmBytes.close();
catch(Exception e){
System.err.println("read Records class:read");
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I could not understand ur point "post the code in tags". I am pasting the code below. Please help as my whole application is stuck due to this problem and I have a deadline of 7th oct.
This midlet is getting called from some other midlet.
import javax.microedition.lcdui.*;
import javax.microedition.midlet.*;
import javax.microedition.rms.*;
import java.io.*;
import java.util.*;
public class frmread extends Form implements CommandListener
static final String rec_store="db_per";
private RecordStore rsperdt=null;
private Vector vecname;
private ChoiceGroup chname;
private boolean flagSortByPriority = false, flagShowPriority = true;
private Form fmmain;
private Command cmdBack;
private teledoc midlet;
public frmread(String title, teledoc midlet)
super(title);
this.midlet = midlet;
openRecStore();
this.setCommandListener(this);
 chname = new ChoiceGroup("new", Choice.EXCLUSIVE);
 vecname = new Vector();
 cmdBack = new Command("Back", Command.BACK, 1);
fmmain = new Form("Record Search");
 addCommand(cmdBack);
setCommandListener(this);
readStream();
 rebuildTodoList();
 closeRecStore();
* Process events for this form only
protected void rebuildTodoList()
for(int j=chname.size(); j>0; j--)
 chname.delete(j-1);
 int priority;
 todoitem item;
 String text;
 StringBuffer sb;
 for (int j=0; j<vecname.size(); j++)
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 text = item.getText();
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 sb.append(text);
 chname.append(sb.toString(), null);
public void commandAction(Command c, Displayable s)
if (c == cmdBack){
midlet.displayteledoc();
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try
byte[] recData=new byte[100];
String varname;
int varname1=0;
 ByteArrayInputStream strmBytes = new ByteArrayInputStream(recData);
 DataInputStream strmData=new DataInputStream(strmBytes);
 if (rsperdt.getNumRecords() > 0){
ComparatorString comp=new ComparatorString();
int i=1;
 int id = 1;
 vecname.removeAllElements();
 RecordEnumeration re=rsperdt.enumerateRecords(null, comp, false);
while(re.hasNextElement()){
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varname = strmData.readUTF();
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 id = re.nextRecordId();
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 todoitem item = new todoitem(varname1, varname, id);
 vecname.addElement(item);
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strmBytes.reset();
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 re.destroy();
strmBytes.close();
catch(Exception e){
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try{
rsperdt=RecordStore.openRecordStore("db_per",true);
catch(RecordStoreException e){
db(e.toString());
public void closeRecStore(){
try{
rsperdt.closeRecordStore();
catch(Exception e){
db(e.toString());
public void db(String str){
System.err.println("Msg:" + str);
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private byte[] recData = new byte[20];
private ByteArrayInputStream strmBytes = null;
private DataInputStream strmDataType = null;
public void compareStringClose(){
try{
if(strmBytes != null)
 strmBytes.close();
if(strmDataType != null)
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 catch (Exception e)
public int compare(byte[] rec1, byte[] rec2)
 String str1, str2;
 try {
 int maxsize = Math.max(rec1.length, rec2.length);
 if (maxsize > recData.length)
 recData = new byte[maxsize];
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 strmDataType = new DataInputStream(strmBytes);
 str1=strmDataType.readUTF();
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 str2=strmDataType.readUTF();
 int result=str1.compareTo(str2);
 if (result == 0)
 return RecordComparator.EQUIVALENT;
 else if (result < 0)
 return RecordComparator.PRECEDES;
 else
 return RecordComparator.FOLLOWS;
 catch (Exception e)
 return RecordComparator.EQUIVALENT;

Anyone can Help on {suppress} [database fields] inside the [fields]

Reason to put database fields inside the fields
1. I put in (word and database fields) inside fields box in order to let my word display smoothly one by one.
Problem is , i am in section report footer d, i plan to suppress {Qrev if the value is "AAA"}
got this type of function?
If the Qrev = "AAA" than suppress/hide it.
Design screen :
We will the undersigned, hereby acknowledge my acceptance of the above quote and agreed to the rates, terms and conditions stated herein as per your reference no: {QRef} dates
Display screen=
We will the undersigned, hereby acknowledge my acceptance of the above quote and agreed to the rates, terms and conditions stated herein as per your reference no: 2014    AAA dates 10 march 2009
wanted display screen
We will the undersigned, hereby acknowledge my acceptance of the above quote and agreed to the rates, terns and conditions stated herein as per your reference no: 2014   dates 10 march 2009

As what u say, i try to key in a [formula fields] call Qrev
here the code :
if {Quotation.QRev} = "AAA" then
    {Quotation.QRev} = " "
We will the undersigned, hereby acknowledge my acceptance of the above quote and agreed to the rates,
terns and conditions stated herein as per your reference no: MKT-2009/05/0018 True dates 19 Jun 2009
but the Qrev.wouldnt be go delete / as a blank value. The value will only become true or false
Edited by: chee85 on Sep 18, 2009 7:40 AM

How to view/use 0costcenter txt fields in the query

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Hi,
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package com.splwg.cm.domain.pageService;
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import java.util.Collection;
import java.util.Iterator;
import java.util.List;
import com.ibm.icu.math.BigDecimal;
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import com.splwg.base.api.businessObject.BusinessObjectInstance;
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* , @DataField (name = USER_TYPE_FLG)
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I want to know how can i iterate this USER_GROUP_LIST in my read method and get the USR_GRP_ID field data from it.
A Prompt reply from your end will help me to resolve this issue

Guru Sir,
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import java.util.Collection;
import java.util.Iterator;
import java.util.List;
import com.ibm.icu.math.BigDecimal;
import com.splwg.base.api.businessObject.BusinessObjectDispatcher;
import com.splwg.base.api.businessObject.BusinessObjectInstance;
import com.splwg.base.api.businessObject.COTSInstanceListNode;
import com.splwg.base.api.datatypes.Date;
import com.splwg.base.api.lookup.BusinessObjectActionLookup;
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import com.splwg.base.api.service.ItemList;
import com.splwg.base.api.service.PageHeader;
import com.splwg.shared.common.ApplicationError;
import com.splwg.shared.logging.Logger;
import com.splwg.shared.logging.LoggerFactory;
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* , @DataField (name = MESSAGE_TEXT)},
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* body = @DataElement (contents = { @DataField (name = USR_GRP_ID)}))}, modules = {})
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          logger.info("The Size of the User Group List here is :"+sourceList.size());
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          if ((sourceList != null) &&
          (sourceList.size() > 0)) {
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          DataElement myItem = (DataElement)iter.next();
          USR_GRP_ID = myItem.get(STRUCTURE.list_USER_GROUP_LIST.USR_GRP_ID);
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          dataAccessList.set("dataAccessRole","***");
          String expiryDate = "2100-01-01";
          String[] array1 = expiryDate.split("-");
          dataAccessList.set("expireDate",new Date(Integer
                         .parseInt(array1[0]), Integer
                         .parseInt(array1[1]), Integer
                         .parseInt(array1[2])));
          BusinessObjectDispatcher.execute(boInstance,
                         BusinessObjectActionLookup.constants.FAST_ADD);
          page.put(STRUCTURE.HEADER.MESSAGE_TEXT, "User Added Successfully");
          page.put(STRUCTURE.HEADER.USER_ID,item.get(STRUCTURE.USER_ID));
          }catch(Exception e){
               e.printStackTrace();
               page.put(STRUCTURE.HEADER.MESSAGE_TEXT, "Caught Exception in the ORMB System. Please reach out to the Admin"+e.getMessage());
               page.put(STRUCTURE.HEADER.USER_ID,item.get(STRUCTURE.USER_ID));
          return page;
If you can help me to find out what went wrong here while sending the response back it can close my issue.

How to use an infopath form field in the designer workflow

Hi,
I need to send an email to a person field from Infopath form. Can i access it in the workflow. If not, is there a way i can send an email on form submission from within the infopath form.
Please help. Thank you.

Hi Prajk,
There are three ways of achieving it, one i will say its pretty straightforward and covers the basic of Infopath Forms Development
1)Populate Fields From Infopath Form at the time of Publishing.
The moment you done with your form and to publish you click FIle>Publish>SharePoint Server >Enter the Url of Site> Then Click Next twice upto a point where wizard asks "The fields listed below will be available as SharePoint Columns" ,
Click Add, select the placeholder in myfields for Person Field , expand the "person" group field and choose "AccountId", give the name to column(this will be SharePoint List Column Name) and for function select "first" and then
click next and Finish.
And use this field in Designer Workflow to send email.
2)Second way is to write VSTA based C# code on click of your Submit action on the form and upload and activate this form on form library via Central Admin.
3)Now other way of doing this is via Event Recievers.
Every infopath Form is an XmL File so on ItemAdded event you can extract its content and implement email sending c# code there:-
http://www.bizsupportonline.net/infopath2007/how-to-use-sharepoint-event-handler-object-model-submit-data-infopath-form-sharepoint-list.htm
Mark as Answer if helped!! To be or Not to Be..The question is this only......

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