How to export multiple copies reoprts based on parameters and with pre-defined naming

Question

Hi All:
I have a problem of using SSRS 2012, we have multiple clients and they wanted us to deliver the pre-defined excel reports to different branches based on selecting the "branch name" parameter, also they have a naming rule for the excel
report file.
We cannot use the subscription as they need to do it in one batch and upload to an FTP file, therefore we are doing this manually for over 300 reports. Is this a convenient way to generate them in one batch as well as customising their file names?
Thanks a lot for your help.
Cheers
Johnny

Answer 1

Hi JohnnyKahWang,
As per my understanding, there are multiple clients, you want to deliver reports to clients according to branch name parameter, and naming the excel file according to the rule. If that is the case, we can use data-driven subscription to achieve your goal.
Reporting Services provides data-driven subscriptions so that you can customize the distribution of a report based on dynamic subscriber data. Data-driven subscriptions use query results to determine the recipients of the subscription, delivery settings,
and report parameter values. At run time, the report server runs a query to get values used for subscription settings. We can use the Create Data-driven Subscription pages to define the query and assign query values to subscription settings. For detail information,
please refer to the following steps:
  1. Open Report Manager, and locate the report for which you want to create a data-driven subscription.
  2. Hover over the report, and click the drop-down arrow.
  3. In the drop-down menu, click Manage. This opens the General properties page for the report.
  4. Select the Subscriptions tab, and then click New Data-driven Subscription.
  5. Choose a method of delivery, then select data source for the subscription.
  6. Specify a query that retrieves subscriber data like below:
CREATE TABLE Name (
BranchName varchar(20),
ExcelFileName varchar(20),
Email_to varchar(50)
INSERT INTO Name values
('Branch1', 'Name1', '[email protected]'),
('Branch2', 'Name2', '[email protected]'),
('Branch3','Name3', '[email protected]');
  IF we chose Windows File Share delivery extension, we can define path in the query.
  7. Specify delivery extension options like below:
  8. Specify report parameters to BranchName.
  9. Specify when the subscription is processed, then click Finish to save the configuration.
For more information about Data-driven Subscription, please refer to the following documents:
http://msbimentalist.wordpress.com/2013/08/26/how-to-create-data-driven-subscription-in-ssrs/
If you have any more questions, please feel free to ask.
Thanks,
Wendy Fu