How to identificate documents in different systems?

I have several scenarios:
one is: we create document in system A, send message to BPM, BPM sends it to system B and C, as a result some documents are created in system A, B and C.
now in secon scenario we want to get details of this document. we make request in system A, how we can get data about this document from B and C?
P. S.
A, B, C can be SAP and non-SAP systems.

in ur context what are u refering to <b>Document</b> as?
Is it a transactional data or a file?

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